Closing Agent Services Fort Worth

Added: Nov 07, 2012 10:21 am Modified: Nov 08, 2012 7:50 pmTrack Changes The solicitation package attached to this amendment replaces the package attached to amendment 1. DO NOT USE THE PREVIOUSLY POSTED PACKAGE.

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this effort is DU208WR-13-R-0001. This requirement is issued as a Request for Proposals (RFP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-61.

This solicitation is set aside for small businesses. The North American Classification System (NAICS) Code is 541191, Title Abstract and Settlement Offices, and the Size Standard is $10 million. The period of performance will be for a base period of one year and four one-year options. HUD intends to award one contract for the State of Minnesota from this solicitation.

The Department of Housing and Urban Development (HUD) has a requirement for closing agent services for the Fort Worth, Texas, geographic area, consisting of the Texas counties of Archer, Baylor, Bell, Bosque, Brown, Callahan, Clay, Coke, Coleman, Comanche, Concho, Cooke, Coryell, Crockett, Eastland, Erath, Falls, Foard, Grayson, Hamilton, Hardeman, Haskell, Hill, Hood, Irion, Jack, Johnson, Jones, Kimble, Knox, Lampasas, Limestone, Mason, McCulloch, McLennan, Menard, Milam, Mills, Montague, Palo Pinto, Parker, Reagan, Runnels, San Saba, Schleicher, Shackelford, Somervell, Stephens, Sterling, Sutton, Tarrant, Taylor, Throckmorton, Tom Green, Wichita, Wilbarger, Wise, and Young.

The objectives sought from this contract are to ensure that: 1) HUD's interests are proactively represented at the sales closing; 2) Each transaction is closed as soon as possible after signing of the sales contract; 3) Each closing is held within 50 miles of the subject property at an acceptable office location; 4) HUD funds received are accurately and timely provided to the U.S. Treasury; 5) The closings are accomplished with error-free closing documents, and 6) The deed is properly and promptly recorded in the buyer's name. The Contractor shall furnish all necessary services, equipment, materials, supplies, facilities, personnel, and supervision to accomplish the requirements as specified in the performance work statement unless otherwise directed.

Below are the CLINs, Items, and Estimated Quantities for the base year and each option period.

BASE YEAR
0001 Closing Agent Services (funding only for below sub-CLINs - no separate quantity)
0001A Property Closing Services 5282
0001B Recordation Services 25
0001C Title Search Services 25

OPTION YEAR 1
1001 Closing Agent Services (funding only for below sub-CLINs - no separate quantity)
1001A Property Closing Services 4442
1001B Recordation Services 25
1001C Title Search Services 25

OPTION YEAR 2
2001 Closing Agent Services (funding only for below sub-CLINs - no separate quantity)
2001A Property Closing Services 2975
2001B Recordation Services 25
2001C Title Search Services 25

OPTION YEAR 3
3001 Closing Agent Services (funding only for below sub-CLINs - no separate quantity)
3001A Property Closing Services 2704
3001B Recordation Services 25
3001C Title Search Services 25

OPTION YEAR 4
4001 Closing Agent Services (funding only for below sub-CLINs - no separate quantity)
4001A Property Closing Services 2704
4001B Recordation Services 25
4001C Title Search Services 25

In accordance with FAR 15.101-2, a Lowest Price Technically Acceptable source selection process will be conducted. Award will be based on the lowest evaluated price of offerors meeting or exceeding the technical acceptability standards for the non-price factors. If any of the offeror's non-price technical factors are determined to be unacceptable, the proposal shall not be further evaluated.

Offerors are advised that the following Federal Acquisition Regulation Clauses are applicable to this procurement:

52.212-1 (Instruction to Offerors - Commercial Items)

52.212-2 (Evaluation -Commercial Items)

The following evaluation factor will be used to evaluate offers:
Factor: Provide evidence that the offeror has experience providing services related to the closing of residential real property transactions that are the same as, or substantially similar to, the services required by the PWS at Attachment A of this solicitation.
1. Document experience on the chart at Attachment D entitled Prior Experience Information, using the following instructions:
2. The documented experience must demonstrate a minimum of three years prior experience within the five years immediately preceding the date of this solicitation providing services related to the closing of residential real property transactions that are the same as, or substantially similar to, the services required by the PWS at Attachment A of this solicitation;
3. Services related to the sale or refinancing of residential real property may be submitted to demonstrate prior experience, but refinancing transactions cannot exceed 50% of total prior experience.

52.212-3 (Offeror Representations and Certifications - Commercial items) - All offerors must include a completed copy of the provision listed at 52.212-3 (Attachment B) with their offer.

52.212-4 (Contract Terms and Conditions - Commercial Items)

52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items)

All attachments associated with this requirement, as listed below, are provided:
Attachment A - Performance Work Statement
Attachment B - Instructions to Offerors and Additional Instructions to Offerors
Attachment C - Offeror Representations and Certifications-Commercial Items
Attachment D - Prior Experience Information
Attachment E - Contractor Employee's Non-Disclosure Agreement
Attachment F - Sample Trust Account Letter
Attachment G - Wage Determinations
Attachment H - Additional Instructions to Offerors - Pricing and Contract Pricing Proposal Format
Attachment I - Past Performance Evaluation Survey
Attachment J - Format for Letter Requesting Past Performance Evaluation

Offers are due by November 26, 2012, at 2:00 pm MST. Offers shall be submitted by email only to Christopher.S.Stuart@hud.gov. Please limit email size to no more than 10 MB.

Written questions will be accepted until November 15, 2012, at 2 pm MST. Written questions should be emailed to Christopher.S.Stuart@hud.gov. Written questions will be answered via an amendment to this solicitation.

Point of Contact is Christopher Stuart, Contract Specialist, Phone 303-672-5278, Fax 303-672-5062.

The solicitation package attached to this amendment replaces the package attached to amendment 1. DO NOT USE THE PREVIOUSLY POSTED PACKAGE.

Added: Nov 07, 2012 10:21 am