Question_and_Answers.docx

Questions and Answers for Solicitation

DU298WR-13-R-0001

Question:

There are discrepancies in quantities between these two versions. "Solicitation_with_Attachments_A-J.pdf." states that the quantity for 0001A is 5282 while the quantity stated in "DU208WR-13-R-0001.pdf" for 1001A is 4442. Which is correct?

Answer:

0001 is for the base year and 1001A is for the first option period, so both numbers are correct.

Question:

Solicitation Number on the Contract states DU208WR-13-R-0001 and Attachment A & B indicate DU208WR-13-00001. Which Solicitation Number is correct?

Answer:

The correct solicitation number is DU208WR-13-R-0001 and Attachment A&B have been correct with amendment 3 dated November 14, 2012.

Question:

In reviewing the Historical Data, there are counties listed under Escrow Closing Counties (Page B-6), which have no data listed on the Historical Data Chart. The missing counties for Texas Area 15 are as follows:

Concho, Crockett, Foard, Hardeman, Irion, Knox, Mason, Menard, Stephens, Sterling, Sutton and Throckmorton Answer:

Those counties had no assignments during the time period of the historical data chart.

Question:

There are counties listed in the Historical Data Chart (Page B-7 and B-8) which do not appear to belong to the Solicitation Are DU208WR-13- 0001 (Texas Area 15) . The counties added on the chart do not appear to belong within in Texas Area 15:

Counties of Dallas, Denton, Fannin, Somervell and (blank?) with 25 assignments.

Answer:

There were some assignments made during that historical time period in error and outside of Texas Area 15. The awarded contractor would have the right to refuse closings outside of the contract areas.

Question:

Historical Data (Pages B-7 and B-8) indicate from October 1, 2011 – October 31, 2012 total assignments were 2,539. October 1, 2011 thru October 31, 2012 is 13 months of data, not 12 moths. Thus the Historical date would reflect 12 months and 20 additional days.

Answer:

That is correct; the historical data covers 13 months and 20 days.

Question:

There also appears to be an error in the two years annual contract assignments:

Base Period 5,282 (52% increase for base year above Historical Data for previous year) Option One 4,442 (43% increase for Option Year One over Historical Data for Oct 1, 2011 – October 31, 2012)

Option Four – 2,975 Thus, it would appear there is a possible error on the projected number of assignments?

Answer:

The Base and Option period projections are correct.

Question:

Where is the Price Schedule Form whereby the Bid Proposal Price can be inserted by the Offeror? Previously this had been broken out by Estimated Total Price by CLIN and by Option Periods. Does the Offeror now complete the Unit Price (Item.21) and Amount (Item.22) on the Solicitation /Contract Form in place of the Price Schedule Form?

Answer:

The price schedule was inadvertently left out and has been corrected with amendment 3, dated November 14, 2012, to the solicitation.

Question:

Why have Texas Area 15 Counties of Concho, Crockett, Foard, Hardeman, Irion, Knox, Mason, Menard, Stephens, Sterling, Sutton and Throckmorton been included in the Historical Data for other Texas Area Solicitations that were recently posted? Are these counties being taken out of Texas Area 15 on DU208-WR-13-R-0001?

It appears the inclusion of these counties would not be an accurate accounting of the Assignment Projections on additional new Texas Area Solicitations to be incorrect.

Answer:

Those counties are not being taken out of Texas Area 15.

Question:

Does the Past Performance Evaluations in Attachment I and Attachment J, apply to current and/or previous Closing Agents needing to obtain GTR Prior/Past Performance Evaluations/Surveys?

Answer:

Yes, Past Performance Evaluations in Attachment I and Attachment J, apply to current and/or previous Closing Agents.

Question:

Do I need to be certified as a minority-owned business in order to submit an offer? Would it be possible to submit an offer and then get certified afterwards, as certification will take a couple of months to complete?

You do not need to be a certified minority-owned businesses in order to respond; this is a small business set-aside. In order to be eligible for award, they would need to need to be registered in SAM. Who is required to register in SAM?

Any entity wishing to do business with the federal government under a Federal Acquisition Regulation (FAR)-based contract or applying for federal grants, cooperative agreements or other forms of federal financial assistance through Grants.gov must be registered in SAM. Federal agencies may require entities be registered in SAM for additional processes. Also, consider creating a SAM account if you wish to utilize the full set of capabilities that have been developed in SAM and/or migrated from legacy systems (CCR, FedReg, ORCA and EPLS).