Chiller Plant Maintenance Amarillo VAMC

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is seeking comprehensive chiller plant maintenance services for the Thomas E. Creek VA Health Care System in Amarillo, Texas. The procurement requires a contractor to provide complete maintenance for multiple chillers from Marley, York, and Trane manufacturers, as well as cooling towers, with stringent operational requirements including 24/7 coverage and 4-hour emergency response times. Key contractor qualifications include holding refrigerant/HVAC licenses, expert knowledge of the specified chiller brands, OEM certification for service technicians, and maintaining readily available parts inventory for all three chiller manufacturers. While specific evaluation criteria are not detailed in this sources sought notice, the government is conducting market research to identify qualified small business contractors. Interested parties must submit their responses via email by 9:00 AM Central Time on October 3, 2025, including SAM registration details, NAICS code information, and business type classification.

This opportunity is designated as a Total Small Business set-aside, with particular interest expressed for Service-Disabled Veteran Owned Small Businesses (SDVOSB). The contract structure encompasses a 5-year base period running from January 2026 through December 2030, organized into five separately priced ordering periods to provide flexibility in contract administration. No incumbent contractor or current service provider is identified in the available documentation, suggesting this may be a new requirement or a recompetition of existing services. The government file does not specify contract values or budget ranges, as this is a market research phase designed to identify capable small business contractors before formal solicitation. The technical scope involves maintaining multiple pieces of critical infrastructure equipment that supports the medical facility's operations, indicating the importance of reliable performance and qualified technical expertise.