CCTV Surveillance System installation at JFK Airport

The purpose of this amendment is to provide answers to vendor questions:

 

Q1-PAY SCALE FOR WORK FORCE - Contractor directed; Register of Wage Determination attached to RFQ.

Q2-CONDUITS ABOVE CEILING YES OR NO - Yes, where warranted.

Q3-DISTANCE OF FIBER RUNS - Undetermined, but the Site Visit was provided to support Contractor's assessment of the scope and scale of the job.

Q4-IS THERE FREE VEHICLE PARKING WHILE ON THE PROJECT - No, but public transport to the site by rail and bus is available.

Q5-IS THERE A ROOM TO LEAVE EQUIPMENT WHILE ON THE PROJECT - The Port of JFK will provide space for the equipment to support the job, as well as for individuals to place their personal effects during each work day.

Q6-DO YOU REQUIRED A NYS  SECURITY LICENSE TO DO THIS INSTALLATION - No, but all Contract Personnel will be vetted IAW the SOW prior to gaining access to the site.

Q7-DO YOU REQUIRED  TO BE AVIGILON CERTIFIED - No.

 

•1.      The network design drawing shows redundant fiber between IDFs. Is this an additional 6-strand SM and should this be a physically separated path from the core switch connected fibers?

•Ø  There is redundancy, since there are direct strands run between the MDF Server and IDFs, as well as a redundant strand between IDFs, which creates a closed loop and, therefore, separate switch accesses to each IDF from the MDF Server.  

•2.      We are asked for full redundancy on the network backbone but the core switch is a single point of failure for the network and if an IDF power supply drops you may lose spanning tree ability.

Is the redundancy referring to physical fiber locations or how the network will function?

•Ø  Yes, it refers to physical redundancy. A Uninterruptible Power Supply (UPS) will help mitigate power issues, but we'll not be able to complete circumvent such events.

•3.      Are we to supply the licensing for the existing cameras migrating from Bosch to Avigilon in terminal 1? 

•Ø  Yes, all licenses needed for any replacement will need to be included in your calculation.

•4.      Is there a manufacturer build sheet on the existing Terminal 1 server or has the hardware performance been vetted with the Avigilon spec. team?

•Ø  Neither is there a build sheet, nor vetted performance.

•5.      The IDF switches do not identify any copper connections. (10/100/1000mbps, PoE). Is there a standard copper port count per switch or no copper connections required?

•Ø  Terminal 1 terminates at each IDF and switch count should be based on eighty-six (86) total cameras.

•Ø  Likewise, Terminal 4 terminates at each IDF and switch count should be based on one-hundred and seventy-one (171) total cameras.

•6.      On the site survey it was mentioned that power drops for a few minutes before generator backup kicks in. Do we need Uninterruptable Power Supplies in each IDF? If so, how do we size the UPS? (runtime, load)

•Ø  Redundancy calls for UPS systems. The load factor should be based on equipment at time of installation and a minimum 5-8 minute run time.  

•7.      The JetBridges that adjust vertically need a flexible connection to the building. Cat6 is not rated or recommended because of the solid core. Should we use fiber or coax rated for this and media transceivers?

•Ø  The Government wishes to hear how the contractor would overcome this point of contention with the most  reliable and cost-effective solution.  

To attend site visit, vendor must also submit the SSN for each person in attendance for vetting purposes.

HSBP1016Q0118- CCTV Surveillance System Installation

at John F. Kennedy International Airport

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88, effective June 15, 2016.

This requirement is being procured as a Total Small Business set-aside under NAICS code 561621.

If you are interested in this acquisition, you may participate by submitting your response in accordance with the instructions included herein.  The RFQ due date is no later than July 28th, 2015 at 12:00pm Noon Eastern Time.  Submission shall be via email to the contract specialist listed in quote submission section below.  It is the offeror's responsibility to read the RFQ and all related documents carefully and completely, to ensure the Government receives their submission on or before the date/time specified.

Vendors are required to submit a technical quote, past performance information and a price quote to Government officials for the purposes of assuring the prospective contractor has a complete understanding of the scope of this effort and has the capability to complete all statement of work (SOW) requirements.  The contract will be awarded to the lowest price technically acceptable that did not show a negative past performance.

If you have questions regarding this requirement, please submit your inquiries via email to Gary.Orr@cbp.dhs.gov.  Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective vendors.

PERIOD OF PERFORMANCE

Installation shall be complete within 30 days of award.

SITE VISIT REQUIREMENTS

•           A site visit and walk through is available before the submission of quotes.

•           This site visit is limited to key personnel from each organization that will be performing the work on this requirement.

•           The site visit is scheduled for July 19th, 2016 at 10:00am Eastern Time.

•           Requests to attend the site visit must be submitted in email to Alison Minuto at ALISON.MINUTO@cbp.dhs.gov (also, cc: Gary Orr via email to: Gary.Orr@cbp.dhs.gov) no later than July 18, 2016 at 10:00am Eastern Time. 

•           Notification of attendance shall include the full name of the attendee(s), date of birth, phone number, email address and the name of the Company which they represent.

Bidders should meet in front of Dunkin' Donuts at Main Arrivals in Terminal 4 at 10:00 am to begin the Site Review. 

QUOTE SUBMISSION REQUIREMENTS:

A. General Information:

The vendor shall submit electronic copies of the quote via email to Gary.Orr@cbp.dhs.gov no later than (NLT) July 28, 2015 at 12:00pm Noon Eastern Time.

All quotes shall include:

A.  Tax Identification Number (TIN)

B.  Dun & Bradstreet Number (DUNS)

C.  North American Industrial Classification System (NAICS)

D.  Contact Name

E.  Contact Email Address

F.  Contact Phone Number

G.   Contact Fax Number

H.  Complete Business Mailing Address

Please ensure that your firm is SAM certified (http://www.sam.gov).

The following information shall be included in each set of submitted quote and labeled accordingly:

B. Submission Requirements:

Price Quote - Factor 1

All pricing shall be submitted as a firm fixed price inclusive of all requirements listed in the statement of work.

NOTE:  THE GOVERNMENT SHALL NOT COMPENSATE THE VENDOR FOR ANY QUOTE DEVELOPMENT COSTS RELATED TO THIS RFQ.

Technical Approach - Factor 2

The technical approach shall include:

(1) Equipment compatibility with CBP's current equipment; and,

(2) The vendor shall have understanding of the requirements defined in the SOW. 

This documentation can be in the form of a written narrative, but in no instance shall the documentation exceed ten (10) pages.

Past Performance - Factor 3

A past performance questionnaire has been provided with the RFQ.  Each vendor shall attempt to have three (3) responses submitted directly to the Government for relevant projects by the RFQ due date.  Relevant projects are those that are similar to those requested in this contract.  All references should be either ongoing or completed within the last three years.  

Vendors must either provide the above information or affirmatively state that it possesses no relevant, directly related, or similar past performance.  If no past performance references are submitted, then a rating of neutral will be assigned. 

ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS

Vendors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of the SOW.  If not noted in this section of your quotation, it will be assumed that the offeror proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein.  It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the Offeror's quote.

BASIS FOR AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the lowest price technically acceptable without a negative past performance. The following factors shall be used to evaluate quotations:

Factor 1 - Price

Factor 2 - Technical Approach

Factor 3 - Past Performance

The Government intends to evaluate quotes and award without discussions with vendors. Therefore, the vendor's initial quote should contain the vendors best terms from a price and technical standpoint. However, the government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

POINTS OF CONTACT

Contracting POCs

Mr. Gary Orr

Border Enforcement Contracting Division

Contract Specialist

Gary.Orr@cbp.dhs.gov  

CONTRACT MANAGEMENT

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. 

Communications pertaining to the contract administration will be addressed to the Contracting Officer.  No changes to the statement of work are authorized without a written modification to the contract executed by the Contracting Officer.

The Contractor is advised that only the Contracting Officer can change or modify the contract terms or take any other action, which obligates the Government.  No changes to the statement of work, contract terms, or conditions are authorized without a written modification to the contract executed by the Contracting Officer.

Contractors who rely on direction from other than the Contracting Officer do so at their own risk and expense.  Such actions do not bind the Government contractually.  Any contractual questions shall be directed to the contract specialist, Gary Orr via email (Gary.Orr@cbp.dhs.gov).

ATTACHMENTS

1. 
   
2. Statement of Work (SOW)
   
3. Past Performance Questionnaire
   
4. Wage Determination 2005-4187 Rev. 2