Cart-Washer Alliant 648A90072

VHAPM Part 819.7007/7008 Sole Source Awards to a Verified Service-Disabled Veteran-owned Small Business/Veteran-owned Small Business
Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT
VHAPM Part 819.7007/7008 Page 3 of 3
Original Date: 08/30/2017
Revision 02 Eff Date: 10/24/2018
DEPARTMENT OF VETERANS AFFAIRS
Justification and Approval (J & A)
For
Other Than Full and Open Competition (>SAT)
Acquisition Plan Action ID: 36C260-19-AP-1641
Contracting Activity: Department of Veterans Affairs, Network Contracting Office 20(NCO 20) Service Area West (SAOW), Portland VA Medical Center (PVAMC). Sterile Processing Center 648-19-2-1513-0007.
Nature and/or Description of the Action Being Approved: The PVAMC has a new requirement for a cart washer with an estimated cost of $256,363.98. The proposed other than full and open competition contract is for a firm fixed price type contract for an SDVOSB.
Description of Supplies/Services Required to Meet the Agency s Needs: The specific Cart-washer required is a Belimed model WD750L2RS, and one year of preventive maintenance during the warranty period on the cart-washer by Belimed field service engineers or Belimed-approved field service engineers. The cart-washer is to replace and old existing unit. It must be able to work with the existing Belimed IC8525 history tracking system currently being used by the PVAMC.
Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:
( X ) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or
( ) 819.7008 Sole source awards to a verified veteran-owned small business
Demonstration that the Contractor s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Alliant Healthcare is a Service Disabled Veteran Owned Small Business (SDVOSB) partnered with Belimed, the large business manufacture of the requirement equipment. Alliant Healthcare is the exclusive authorized SDVOSB for Belimed, and this was discovered through a Synopsis posted to FBO. IAW with VAAR 819.7007 this can requirement can be Sole Sourced to an SDVOSB. The Synopsis was posted with the expectation that one or more SDVOSB s may have been able to provide for this requirement, however, it was discovered that there is only one authorized distributor.
Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies: A combined Synopsis/Solicitation was posted to FBO on 02/05/2019 to discover SDVOSB/VOSB s who may be able to provide for this requirement. The expired on 02/21/2019 and at the conclusion it was discovered that only one SDVOSB was authorized by the large business manufacture to resell/distribute the required equipment.
Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: A search of FPDS cart washer shows many varying cart washers of varies size s scope and scale that are on par with this purchase (36C24619F0170 for $212,578.39 on 2/12/19) & (36C25518P4337 for $203,497.00 on 9/18/18) both different types of cart washer with different options. IAW with FAR 13.106-3(a)(2)(iv) when compared with similar items in a related industry the price is fair and reasonable.
Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Extensive market research was conducted included a NAICS code search on VIP to discover potential SDVOSB/VOSB s who may be able to provide for this requirement. An FPDS search was conducted to discover if SDVOSB/VOSB s have been award contracts for this type of equipment in the past. A combined synopsis/solicitation notice was posted to FBO to discover SDVOSB s & promote competition. At the conclusion of the combined synopsis/solicitation it was discovered that the large business manufacture only had one authorized SDVOSB distributor
Any Other Facts Supporting the Use of Other than Full and Open Competition: None.
Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Alliant Healthcare Products.
A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: None, only one SDVOSB is authorized by the manufacture
Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
_____________________________ ________________________
Name: Gordon Hosoda Date
Title: Chief, Healthcare Technology Management
Facility: VA Portland Health Care System
Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification
Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
_____________________________ ________________________
Name: Robert Hamilton Date
Title: Contracting Officer
Facility: NCO 20
One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.
_____________________________ ________________________
Name: Brian Corey Date
Title: Branch Chief Supply I
Facility: NCO 20.