Building Automation System Preventative Maintenance Services

The U.S. Embassy in Windhoek, Namibia is seeking a contractor to provide Building Automation System (BAS) Preventative Maintenance Services for multiple embassy facilities. The Department of State is soliciting quotations from contractors capable of performing comprehensive maintenance on the Schneider Electric Niagara 4 BAS, which includes air handling units, chilled water systems, terminal units, and computer room air conditioning units. Key contract requirements include performing two site visits annually, developing site-specific checklists, conducting point-to-point checkouts, calibrating sensors, and providing remote support. Contractors must be manufacturer-certified and possess appropriate security clearances for embassy access. The solicitation requires electronic submission of quotations by May 30, 2025, at 17:00 local time, with a pre-quotation conference scheduled for April 10, 2025, and all contractors must be registered in the System for Award Management (SAM) database prior to submitting an offer.

The contract is not set aside for any specific business category and is open to all responsible sources. The performance period consists of a base year with four potential one-year option periods, covering maintenance services for facilities including the Chancery, Office Annex, CACs Buildings, Utility Building, Marine Security Guard Quarters, and Parking Garage. The total number of terminal points for the BAS is 193, with the contractor responsible for evaluating overall system functionality. The place of performance is the U.S. Embassy compound located at 38 Metje Street in Klein Windhoek, Namibia. While specific award values are not explicitly stated, the procurement falls under the North American Industry Classification System (NAICS) category 238220 for Plumbing, Heating, and Air-Conditioning Contractors, with a Product Service Code (PSC) of Z1NB for Maintenance of Heating and Cooling Plants. Electronic submissions are permitted, with a maximum file size of 15 MB per email.