Briefing Room VTC and Tech Upgrade

Added amended Requirements Description and White Noise Coverage Area attachments.   RFQ due date extend to 17 August 21. 

This is a combined synopsis/solicitation for commercial items prepared in accordance with format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation W50S9E21Q0010 is hereby issued as a Request for Quote (RFQ). The Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06, Dated 12 August 2021 and the Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20210709.  It is the contractor’s responsibility to become familiar with applicable clauses and provisions.  This acquisition is under North American Industry Classification Standards (NAICS) code 334310, size standard 750 employees.

The government intends to award a Firm Fixed Price (FFP) contract to a qualified Total Small Business deemed responsive in accordance with Federal Acquisition Regulation (FAR) Part 13. Quotes must conform to all requirements outlined in this Request for Quote (RFQ) and will be evaluated based upon technical acceptability, acceptable past performance, and acceptable price. Delivery of requirements will be FOB destination. This office will consider any late quotes or any late revisions of quotes as non-responsive. This acquisition is set aside for 100% small business.

In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The Contractor is hereby notified that in the event a Government employee other than the Contracting Officer directs a change in the work to be performed or increases the scope of the work to be performed, it is the Contractor's responsibility to make inquiry of the Contracting Officer before making the deviation from the written terms of the contract. Payments or Partial payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

Description of Requirement:

CLIN 0001:

The contractor shall furnish, install, configure, program and test a new multimedia/VTC upgrade for the WADS C-Level Briefing Room solution in accordance with the attached Requirements Description.

                                                                                                                                   $__________Total

**Quote package must include proposed Installation Plan and a listing of equipment and parts to be used. (see Requirements Description)

**Quote package must include Past Performance documentation.  This shall be at most a one (1) page document and evaluated based on recency, and relevancy. Recency is within the last three (3) years. Relevancy is the installation of AV and IT equipment similar in nature to this requirement. 

ATTACHMENTS:

-Requirements Description 

-*Requirements Description Amended 01 

-WADS Test Criteria

-C-Level Briefing Room

-627th COMMUNICATIONS SQUADRON - SPECIFICATIONS FOR Building Telecommunications Cabling Systems (Jan2021)

-Required TEMPEST Countermeasures – Memorandum For Record

-*White Noise Coverage Areas

Questions and Site Visit: Questions about the requirement are due by 1630 PST Wednesday July 28th, and must be emailed to the Contracting Office. If requested a site visit will only be conducted at 852 Lincoln Blvd, McChord AFB, WA 98438 on Thursday July 29th at 10:00 am, and must be requested to the Contracting Office by 1630 PST Wednesday July 28th.

Quote Information: Quotes must be submitted and received no later than 1630 PST Wednesday August 17th 2021. Electronic offers are required, and telephone quotes will not be accepted. Quotes may be e-mailed to the attention of the points of contact listed below.

Buyer: Matt Berube

            Alternate Buyer:  Justin Scherer

            Email: 194.wg.fal.msc.contracting@us.af.mil

Award will only be made to contractors who have registered with System for Award Management (SAM).  Vendors may register at: https://sam.gov

PROVISIONS AND CLAUSES

*SEE ATTACHED CLAUSE DOUCMENT FOR FULL LIST

Clauses may ALSO be accessed electronically in full text through https://www.acquisition.gov/.

FAR 52.212-2, Evaluation-Commercial Items Evaluation.  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government; price, technical capability and past performance of all items are the evaluation criteria. Price will be evaluated based on the total price given for CLIN 0001. Technical capability will be evaluated based on the proposed Installation Plan (see Deliverable #1 in Requirements Description) and a listing of equipment and parts to be used. Past performance will be at most a one (1) page document and evaluated based on recency, and relevancy. Recency is within the last three (3) years. Relevancy is the installation of AV and IT equipment similar in nature to this requirement.  This office will consider any late quotes or any late revisions of quotes as non-responsive. Technical and past performance, when combined, are approximately equal to price.   This is a best value decision.

“Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. In accordance with FAR 12.602 & FAR 13.106-2, technical, price & past performance will be considered in the streamlined evaluation. In the best value decision, the Government may consider any readily available value indicators (examples include special features of the supply or service required for effective program performance, trade-in considerations, probable life of the item, warranty considerations, maintenance availability, environmental and energy efficiency considerations, and delivery terms). This may result in award being made to a higher-rated, higher-priced quote. The Government’s selection of a higher-rated, higher-priced quote will be supported by a determination that the technical/warranty superiority merits the additional cost involved.

 Submission of Invoices

In accordance with FAR clause 52.212-4(g) the contractor shall submit all invoices electronically utilizing Wide Area Workflow (WAWF).  Procedures for using WAWF are found in DFARS clause 252.232-7003 Electronic Submission of Payment Requests.

This is a combined synopsis/solicitation for commercial items prepared in accordance with format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation W50S9E21Q0010 is hereby issued as a Request for Quote (RFQ). The Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06, Dated 12 August 2021 and the Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20210709.  It is the contractor’s responsibility to become familiar with applicable clauses and provisions.  This acquisition is under North American Industry Classification Standards (NAICS) code 334310, size standard 750 employees.

The government intends to award a Firm Fixed Price (FFP) contract to a qualified Total Small Business deemed responsive in accordance with Federal Acquisition Regulation (FAR) Part 13. Quotes must conform to all requirements outlined in this Request for Quote (RFQ) and will be evaluated based upon technical acceptability, acceptable past performance, and acceptable price. Delivery of requirements will be FOB destination. This office will consider any late quotes or any late revisions of quotes as non-responsive. This acquisition is set aside for 100% small business.

In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The Contractor is hereby notified that in the event a Government employee other than the Contracting Officer directs a change in the work to be performed or increases the scope of the work to be performed, it is the Contractor's responsibility to make inquiry of the Contracting Officer before making the deviation from the written terms of the contract. Payments or Partial payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

Description of Requirement:

CLIN 0001:

The contractor shall furnish, install, configure, program and test a new multimedia/VTC upgrade for the WADS C-Level Briefing Room solution in accordance with the attached Requirements Description.

                                                                                                                                   $__________Total

**Quote package must include proposed Installation Plan and a listing of equipment and parts to be used. (see Requirements Description)

**Quote package must include Past Performance documentation.  This shall be at most a one (1) page document and evaluated based on recency, and relevancy. Recency is within the last three (3) years. Relevancy is the installation of AV and IT equipment similar in nature to this requirement. 

ATTACHMENTS:

-Requirements Description

-WADS Test Criteria

-C-Level Briefing Room

-627th COMMUNICATIONS SQUADRON - SPECIFICATIONS FOR Building Telecommunications Cabling Systems (Jan2021)

-Required TEMPEST Countermeasures – Memorandum For Record

Questions and Site Visit: Questions about the requirement are due by 1630 PST Wednesday July 28th, and must be emailed to the Contracting Office. If requested a site visit will only be conducted at 852 Lincoln Blvd, McChord AFB, WA 98438 on Thursday July 29th at 10:00 am, and must be requested to the Contracting Office by 1630 PST Wednesday July 28th.

Quote Information: Quotes must be submitted and received no later than 1630 PST Wednesday August 11th 2021. Electronic offers are required, and telephone quotes will not be accepted. Quotes may be e-mailed to the attention of the points of contact listed below.

Buyer: Matt Berube

            Alternate Buyer:  Justin Scherer

            Email: 194.wg.fal.msc.contracting@us.af.mil

Award will only be made to contractors who have registered with System for Award Management (SAM).  Vendors may register at: https://sam.gov

PROVISIONS AND CLAUSES

*SEE ATTACHED CLAUSE DOUCMENT FOR FULL LIST

Clauses may ALSO be accessed electronically in full text through https://www.acquisition.gov/.

FAR 52.212-2, Evaluation-Commercial Items Evaluation.  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government; price, technical capability and past performance of all items are the evaluation criteria. Price will be evaluated based on the total price given for CLIN 0001. Technical capability will be evaluated based on the proposed Installation Plan (see Deliverable #1 in Requirements Description) and a listing of equipment and parts to be used. Past performance will be at most a one (1) page document and evaluated based on recency, and relevancy. Recency is within the last three (3) years. Relevancy is the installation of AV and IT equipment similar in nature to this requirement.  This office will consider any late quotes or any late revisions of quotes as non-responsive. Technical and past performance, when combined, are approximately equal to price.   This is a best value decision.

“Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. In accordance with FAR 12.602 & FAR 13.106-2, technical, price & past performance will be considered in the streamlined evaluation. In the best value decision, the Government may consider any readily available value indicators (examples include special features of the supply or service required for effective program performance, trade-in considerations, probable life of the item, warranty considerations, maintenance availability, environmental and energy efficiency considerations, and delivery terms). This may result in award being made to a higher-rated, higher-priced quote. The Government’s selection of a higher-rated, higher-priced quote will be supported by a determination that the technical/warranty superiority merits the additional cost involved.

 Submission of Invoices

In accordance with FAR clause 52.212-4(g) the contractor shall submit all invoices electronically utilizing Wide Area Workflow (WAWF).  Procedures for using WAWF are found in DFARS clause 252.232-7003 Electronic Submission of Payment Requests.