Board Certified/Board Eligible Psychiatrist

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(i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation of Commercial Items. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and VAAR Part 873, Simplified Acquisition Procedures for Health-Care Resources as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued.
(ii) This request for proposal (RFP) is issued as a Service Disabled Veteran Owned Small Business/Veteran Owned Small Business (SDVOSB/VOSB) set aside and offerors should submit a written proposal for RFP 36C24919R0190. The Government requires that all contractors doing business with this office be registered with System for Award Management (SAM) at the time of proposal submission. No offer can be accepted, and no award can be made to a company not registered in SAM. For additional information and to register in SAM, please access the following web site: https://www.sam.gov/SAM/. Please ensure that the representations and certifications are completed to allow Contracting Officers to determine your business size and any additional socio-economic categories, if applicable.
In order to register, all firms must have a Dunn & Bradstreet Number. A Dunn & Bradstreet number may be acquired free of charge by accessing the Dunn & Bradstreet website at https://iupdate.dnb.com/iUpdate/newUserLogin.htm or by phone at (800) 234-3867.
(iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2019-01, December 20, 2018.
(iv) The associated North American Industrial Classification System (NAICS) code for this procurement is 621112, with a small business size standard of $11 Million.
(v) CONTRACT ADMINISTRATION DATA
Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
Company Name: _______________________________________
Administrative Contact:
Clinical Contact: _______________________________________
Title:
Address:
City/State/Zip:
Overnight Mailing Address (if different from above):
_____________________________________________________
_____________________________________________________
Email: _______________________________________________
Alternate email: _______________________________________
Tax ID No.: ___________________________________________
DUNS No.: ___________________________________________
b. GOVERNMENT:
Dana Dixon, Contracting Officer
Phone: (615) 225-3356
Email: dana.dixon@va.gov
Department of Veterans Affairs
Network Contracting Office 9
1639 Medical Center Parkway, Suite 400
Murfreesboro TN 37129
Overnight Mailing Address: Same as above
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
52.232-33 Payment by Electronic Funds Transfer-System for Award Management.
3. INVOICES: See section 6.2 Billing
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO
DATE
(vi) This combined synopsis/solicitation is for the following commercial service:
The Memphis VA Medical Center (VAMC) has a requirement for one (1) Full-Time Equivalent (FTE) Board Certified/Board Eligible Psychiatrist to provide services onsite at the Memphis VAMC.
Place of Performance: Memphis VAMC, 1030 Jefferson Avenue, Memphis, TN 38104.
SCHEDULE OF SERVICES:
Pricing Instructions:
The offeror is instructed to edit the number of sub-clins to correspond with the number of key personnel submitted for the contract line item number (CLIN). Offerors shall identify by title/position or level of experience the key personnel submitted. The contract guaranteed minimum is 1,040 hours and the maximum combined contract amount shall not exceed 3,120 hours.
The offeror is instructed to include all other than price and cost information supporting the proposed price as directed in Instructions to Offerors addendum to 52.212-1.
The contractor shall propose one (1) key personnel to be credentialed and be available for scheduling to meet the requirements of the contract.
All quantities are estimates and all unit prices must be quoted as ALL INCLUSIVE firm-fixed prices including per diem, housing, and costs of all required security clearances.
Offerors shall be aware that the quantities and hours may decrease based on the ability of Memphis VAMC hiring permanent staff. The contractor will be given a sixty (60) day notice of a permanent hire that will impact estimated usage.
Period of Performance: BASE PERIOD: September 1, 2020 through August 31, 2021
CLIN NO.
DESCRIPTION
QTY.
UNIT
UNIT COST
TOTAL
ANNUAL COST
0001
Board Certified /Board Eligible Psychiatrist to provide services onsite at the Memphis VA Medical Center
Est # of Hours 2,080
Hours
SUB-CLIN
KEY PERSONNEL
0001a
PROVIDER 1
NAME: _____________________________
TITLE: _____________________________
Est # of Hours ______
Hours
$________/hr
$___________
TOTAL FOR BASE PERIOD
$_________________________
(vii) ORDERING PROCEDURES
Task Order Procedures
a. This contract type allows the Veteran Affairs Network Contracting Office (NCO 9) Contracting Officers to place orders with the contractors on an as needed basis. In accordance with the Federal Acquisition Regulation (FAR) Clauses 52.216-18, Ordering. NCO 9 will obligate the funding and order the services by issuing a task order. A funded task order may only be awarded and issued by a warranted Contracting Officer. Any changes to this contract may only be made by a written modification which is formally executed between the contractor and the Contracting Officer.
b. A Task Order shall be issued to contractors when services are required.
c. The contractor shall initiate work when directed by a Task Order issued by the Contracting Officer. No work under any Task Order shall be performed unless specifically authorized by the Contracting Officer. Approval of a Task Order shall not constitute approval to exceed any item listed in the contract or general provisions of the contract. The total dollar amount of all task Orders shall not exceed the overall Maximum Order Limitation (MOL). The contractor shall not exceed the estimated task order amount or change the task order without prior written approval of the Contracting Officer.
d. In event the contractor is unable to fulfill the task order requirements for whatever reason; the government reserves the right to fulfill its need outside of this contract. A written confirmation from the contractor indicating the inability to fulfill the task order is immediately required. The quantity of hours ordered on the unfilled task order will be applied to the minimum quantity. The government s right to fulfill its need outside this contract(s) does not waive its right to the issuance of a cure notice nor does it waive its right to terminate for default.
Task Order Issuance Procedures
The terms that apply to the issuance of Task Orders under this contract are set forth below:
a. Once a need arises, the Contracting Officer or his/her authorized designated Contracting Officer Representative (COR) will notify the contractor that a requirement exists. The Contracting Officer will then issue a task order. Orders may be issued electronically via e-mail, regular mail, facsimile, or other authorized electronic means.
b. The estimated hours for performance of each task shall be set forth in each task order. Each task order shall not exceed the hour s specified and total amount obligated for each task order. The total amount of all task orders shall not exceed overall Maximum Order Limitation (MOL) provided in FAR Clause 52.216-19 (b)(2).
Task Order Pricing
a. Task order prices shall be Firm-Fixed-Price (FFP) as agreed to in the contractor s schedule and individually funded. The Unit Price is an all-inclusive cost. All-inclusive cost is defined to include travel, lodging, per diem, fringe benefits, i.e., life insurance, social security, federal, state, and local taxes, plus all other costs pertinent to the performance of this Contract.
b. The Contracting Officer may request a price reduction in any task order requirement and the contractor maintains the options to offer reduced prices for individual task orders.
c. Each task order must include the following:
Contract Number and Task Order Number
Place of Performance
Estimated Hours of Performance
Period of Performance or Delivery date
Proper invoicing funding code.
Task Order Performance Period
Each task order shall have an established period of performance or delivery date. Individual Task order shall not exceed a 12-month period.
Upon completion of each task order, the contractor shall submit applicable reports as required in this contract. Particularly and as prescribed in FAR Part 4.1705(a) and contracts Clause 52.204-15 Service Contract Reporting Requirements for Indefinite Delivery Contracts where one or more orders issued thereunder are expected to each meet or exceed the thresholds at FAR 4.1703, the contractor shall submit the report to www.sam.gov, annually by October 31, for services performed under this contract during the preceding FY Year (October 1- September 30). The contractor is hereby put on notice that non-compliance with the above reporting requirements will have a strong effect on your annual Contract Performance Assessment Reporting System (CPARS)..