7195--Workstation On Wheels (WOW)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 has issued solicitation 36C24625Q1030, a Request for Quote for Workstation on Wheels (WOW) units for the Salem VA Medical Center's Mental Health Casework Nursing Station. The procurement specifically requires 8 complete workstation units with detailed components including Envoy 2.0 Corded Workstations, DC power cables, Planar monitors, Seal Shield keyboards and mice, RF wave ID readers, locking drawers, Dell OptiPlex computers, and white glove delivery services. These mobile computer workstations will provide portable workspace solutions that must seamlessly integrate with existing clinical workflows and meet regulatory standards. The government will evaluate quotes based on lowest price from responsible offerors meeting all solicitation requirements. Quotes are due September 2, 2025, by 11:00 a.m. EDT via email to ruth.morris@va.gov, with offerors required to maintain active SAM.gov accounts and submit pricing on company letterhead with detailed line item breakdowns.

This procurement is designated as a small business set-aside under NAICS code 339113 (Surgical Appliance and Supplies Manufacturing) with a size standard of 800 employees. The estimated contract value falls under the Simplified Acquisition Threshold of $250,000, representing a one-time purchase for delivery to the Salem VA Medical Center in building 170. Market research confirmed that these specialized Workstations on Wheels with Envoy/Encore EcoFlex configuration are only available through the Original Equipment Manufacturer and their authorized distributors, requiring vendors to submit a Letter of Authorization if acting as resellers or distributors. The justification for brand name award was certified by Contracting Officer Jerry L. Mann, with the procurement representing a complete solution for mobile clinical computing needs. Performance will occur at the Salem VA Medical Center, with white glove delivery services included as part of the contract requirements.