5810--Engineering Radios-Tulsa Chip-In Pkg 881
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24W26Q0006
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334220 Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Place of performance
- James Mountain Inhofe VA Medical Center Tulsa, Oklahoma 74127, United States
- Points of contact
-
- Martin Torres martin.torres@va.com
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, through its Regional Procurement Office West (RPOW), is conducting market research to identify potential sources capable of providing a comprehensive two-way radio communication system for the James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. The procurement seeks brand name or equal equipment, including a SLR 8000 Base Radio with associated components such as duplexers, wirelining, preselectors, and base station operation equipment, along with 40 Mototrbo R2 400-480M UHF handheld radios. Key requirements include comprehensive radio coverage throughout the approximately 300,000 square-foot facility to support engineering and safety personnel communications, compliance with military standards, operating temperatures from -22°F to 140°F, and IP55 dust and water resistance ratings. Respondents must submit detailed business information including SAM EUID, NAICS Code 334220, business size and type classification, capability statements, and product country of origin documentation. The response deadline is December 1, 2025, at 2:00 PM Central Time, with submissions directed to Martin Torres via email. This is explicitly identified as a sources sought notice for market research purposes only and does not constitute a formal solicitation or binding contract offer.
This procurement carries no set-aside designation and identifies no incumbent contractors. The requirement encompasses 40 handheld UHF radios operating in the 400-480 MHz frequency band with 12.5/25 kHz channel spacing, 64-channel capacity, and a minimum 17-hour battery life to support one full work shift without recharging. The complete package includes charging stations, batteries, antennas, installation services, system testing, comprehensive documentation, and a mandatory five-year local service agreement providing technical support and repairs. Delivery and installation are expected within 60 days of order receipt, with the project targeting completion by November 2025. While specific award values are not disclosed in this sources sought notice, the comprehensive nature of the requirement—encompassing equipment, installation, training, and five years of service support—indicates a significant procurement. Interested vendors must recognize that responses to this market research notice are not binding offers and will be used solely to assist the government in determining the appropriate acquisition method for this future requirement.
Notice text
The Department of Veterans Affairs (VA), is seeking sources for the following procurement:
THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation. The purpose of this Sources Sought Notice is to obtain information regarding the item availability and capability of all qualified sources to perform a potential requirement in the future. Â The responses received from interested sources will assist the Government in determining the appropriate acquisition method. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties. Respondents are solely responsible for all expenses associated with responding to this Sources Sought Notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.
PSC Code: 5810
NAICS Code: 334220
The Department of Veterans Affairs, RPOW Activations Division, is conducting market research to identify potential sources which can provide the following:
Contractor must provide Brand Name or Equal to the products listed below:
0001 SLR 8000 Base Radio or equal
Quantity: 1
UHF 400-470MHz frequency band
0002 Duplexer Motorola CA02985AA or equal
Quantity: 1
0003 Wireline Motorola CA02996AA or equal
Quantity: 1
0004 Preselector Motorola CA02989AA or equal
Quantity: 1
0005 Base station operation Motorola CA03000AA or equal
Quantity: 1
0006 UHF 400-470MHz frequency band Motorola CA02962AA or equal
Quantity: 1
0007 Power Cable DC Motorola CA02971AA or equal
Quantity: 1
0008 Misc. Parts / Equipment
0009 Mototrbo R2 400-480M 4W NKP Handheld Radio or equal
Quantity: 40
Frequency 400-480 MHz UHF
Channel spacing 12.5 / 25.01 kH
Channel capacity 64
Battery life 17 Hours (one potential work shift without recharging)
Operating temperature* -22 °F to 140 °F
Dust and water intrusion IP55
Salt fog Per MIL-STD 810C/D/E/F/G/H
Humidity Per MIL-STD 810C, D, E, F, G, H
Thermal shock Per MIL-STD 810C, D, E, F, G, H
Electrostatic discharge IEC 61000-4-2 Level 4
The radio delivers a clear signal.
Transmit Interrupt
The radio uses the same accessories as other units in that particular brand and does not require unique adapters for regular use or adding accessories.
0010 Standard Charger
Quantity: 40
Charger for Handheld Radio
120v Nema 5-15
0011 Standard Lion Battery
Quantity: 40
Battery for Handheld Radio
0012 UHF Antenna
Quantity: 40
Antenna for Handheld Radio
0013 Standard Medium Model Box
Quantity: 40
Box for Handheld Radio
0014 Device Programming
Quantity: 1
Programming of all devices
0015 Device Installation
Quantity: 1
Installation of all devices
Full operational testing of system upon completion of installation with in-service provided to Facility Personnel.
0016 Service Plan (40 devices x 5 years)
Quantity: 5 years
Minimum of 5-year local service agreement for technical support, updates and repair service, (local within an hour drive).
5-year warranty on all components
RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION:
Business Name
Business Address
Point of Contact, name, phone number and e-mail address
SAM EUID #
NAICS Code
Business Size
Business Type
Capability statement
Product country of origin
GSA/FSS Contract Number if applicable
Please respond via email to Martin Torres at martin.torres@va.gov. The response due date for this information is Monday, December 01, 2025, at 2:00PM CST
Files
| File | Type | Posted |
|---|---|---|
| 36C24W26Q0006.docx | DOCX document | |
| P09 SOW Engineering Radios .docx | DOCX document |
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