4120--RFI: Portable Spot Cooling Units (CLIMATE PRO D18e)

The Department of Veterans Affairs Veterans Integrated Service Network 16 is conducting market research to identify sources capable of providing 25 portable heat pump spot cooling units, brand name MovinCool Climate Pro D18e or equal, with responses due by July 17, 2026. This is a sources sought notice and request for information only and does not constitute a solicitation or commitment to contract.

Units must be new; refurbished or remanufactured units will not be accepted. Required specifications include cooling capacity of approximately 1.5 tons (16,300–16,800 BTU/hr), heating capacity of 13,100 BTU/hr integrated heat, and coverage of approximately 540 square feet. Units must use R-32 refrigerant or equivalent, operate on standard 115V/20A with NEMA 5-20P plug-and-play configuration requiring no special wiring, and feature digital temperature controls with programmable after-hours scheduling. All units must have heavy-duty metal housing with locking casters and protective bumper, require no tools or venting modifications for installation, and carry minimum 3-year parts and labor warranty plus 3-year compressor warranty upon registration within 90 days of purchase.

Delivery is required within 45 days of contract award to the Michael E. DeBakey VA Medical Center warehouse in Houston, Texas (77030), Monday–Friday 8:00 a.m. to 4:30 p.m. excluding federal holidays, on FOB Destination basis. The requirement includes all necessary components, including ceiling tiles and ductwork for installation.

Interested vendors should submit capability statements including company information, product identification, compliance documentation, delivery timeframe, rough order of magnitude pricing, available contract vehicles, and warranty details to Contracting Officer Shasta Britt at shasta.britt@va.gov with subject line "36C25626Q1046_RFI Response_Vendor Name."