Worksheet_for_Service_Agreements_-_Traffic_Signal_Cabinet_Upgrade.docx
DOCX document 30 KB Posted
- Attached to
- Traffic Signal Cabinet Upgrade Installation
- Solicitation number
- 25-059TR-FB-IFB
- Issued by
- Hillsborough County, Florida
About this file
This is a Service/Supplier Contract Worksheet for the City of Plant City, Florida, documenting the Traffic Signal Cabinet Upgrade Installation project under Invitation for Bid No. 25-059TR-FB-IFB. The project scope encompasses the installation of seventeen TS2 Type 6 traffic signal cabinets with piggy-back Uninterruptible Power Supply (UPS) units at various city intersections. Work includes complete removal of existing NITS cabinets, installation of new TS2 cabinets, transfer of existing equipment (controllers, MMU, power supplies, EVP, ITS switch, fiber patch panel, and batteries), and field wiring rearrangement and reconnection. The project supervisor is Fred Baxter, with a service start date within 30 days after Notice to Proceed and a strict 90-day completion timeline. The bid solicitation was released on July 10, 2025, with written questions due by August 4, 2025, and proposals due by August 14, 2025. Payment will be made at final completion within 30 days after invoice submission, with liquidated damages of $500 per day assessed for project delays.
Evaluation will be based on the lowest responsive and responsible bid, with potential local preference advantages up to 1.5% available for qualifying local bidders. A bid bond is required, and contractors must provide comprehensive insurance coverage including workers' compensation, commercial general liability, automobile liability, and professional liability insurance. Contractor qualifications require a minimum of five years of experience in traffic signalization with documented references for three comparable projects. Additional project requirements include provision of an off-duty police officer for traffic control during signal downtime. The contract is non-exclusive and non-minimum, with the City reserving the right to delete any portion of the contract at any time without cause. No specific budget amount was provided in the solicitation documents. Employees assigned to the contract must present a professional appearance, wear company-identified name tags, and comply with security and facility access procedures.
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Text version
Service/Supplier Contract Worksheet
1. Project name: Traffic Signal Cabinet Upgrade Installation
2. Documents to be incorporated into the contract:
3. Solicitation number: 25-059TR-FB-IFB
4. Person to supervise the project: Fred Baxter
5. Service start date: within 30 days after Notice to Proceed
6. Term of contract/extensions: completion of this project shall be 90 days from Notice to Proceed.
7. The payment schedule will be: ___ Monthly _X__ at Final Completion
8. Does the contract price have adjustable factors that may affect the price? ___ Yes __X_ No
9. Insurance requirements are included in the solicitation document.
10. Is a bond required? _X__Yes ___ No (Bid Bond) Amount: $
11. Check the paragraph(s) that should be included in the contract.
_X__ 5. NO MINIMUM AMOUNT OF WORK. This Agreement is non-exclusive. Notwithstanding any provision in this Agreement, City shall not be obligated to assign any minimum amount of Work to Company during the term of this Agreement. Company shall have no claim against City for damages or loss of profits due to the amount of Work assigned under this Agreement.
__X__ 6. DELETION OF SERVICES. The City reserves the right to delete any portion of this contract at any time without cause. If such a right is exercised, the total fee shall be reduced by the amount established for that service. If work has already been accomplished on the portion of the contract to be deleted, the Company shall be paid for the deleted portion based on the percentage of completion.
____ 7. SECURITY. Some locations will have designated City staff available to provide entry to and exit from facilities. Other locations may require the Company to gain entry using established alarm procedures or by using keys/striker cards. The company’s employees must be properly identified and will not be permitted to enter or leave buildings at will once reporting to duty. Under no circumstances shall Company, or its agents or employees, provide access to any unauthorized person in the City’s facilities.
____ 8. COMPANY’S PERSONNEL. Company is to have all Company’s employees doing work under this Agreement bonded. The City reserves the right to request background and bonding information for all personnel assigned to this contract.
__X__ 9. PROFESSIONAL APPEARANCE. The company’s employees assigned to this contract are to present a professional appearance, shall be neat, clean, well-groomed, courteous, and properly dressed and shall respectably conduct themselves while performing duties and while on City property. The company’s employees assigned to this contract shall wear a name tag specifying the name of the employee and the Company’s company name.
Revised 02-10-21 by W. A. Storey, Jr.
To Be Completed After Firm Is Selected:
1. Date of contract:
2. Name and address of Vendor: _
3. Contract price:
4. Name and function of key supervisory personnel, if applicable:
Name Function
5. Name, title, address, and email of Vendor’s representative signing contract:
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