Wildcat_Creek_Pump_Station_Rehabilitation_Construction_Services_(Addendum_#5_Revision).pdf

SOLICITATION & SAMPLE CONTRACT DOCUMENTS FOR

2048-SCP

WILDCAT CREEK PUMP STATION REHABILITATION CONSTRUCTION SERVICES

John Gettys, Mayor

Members of Council

Derrick Lindsay

Brent Faulkenberry Kevin Sutton

John Black Perry Sutton

Jim Reno

City Manager

David B. Vehaun

City of Rock Hill

757 S. Anderson Road, Building 103

Rock Hill, SC 29730

RELEASE DATE: October 1, 2024

DEADLINE FOR QUESTIONS: November 5, 2024

RESPONSE DEADLINE: November 19, 2024, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofrockhill https://procurement.opengov.com/portal/cityofrockhill

City of Rock Hill

Solicitation

2048-SCP

Wildcat Creek Pump Station Rehabilitation Construction Services

I. Introduction II. Solicitation for Civil Project

III. Scope of Work IV. Vendor Questionnaire

Attachments:

A - Invitation to Bid - Wildcat Creek Pump Station Rehabilitation

B - Lobbying Certification

C - Debarment & Suspension Certification

Solicitation #: 2048-SCP Title: Wildcat Creek Pump Station Rehabilitation Construction Services

1. Introduction

The term "Submission" shall also mean "Bid," "Proposal," or "Qualifications." Submissions from responding participants are subject to all conditions and provisions herein. Notifications for this solicitation, including addenda and awards, will be available via the eProcurement Portal by OpenGov at https://procurement.opengov.com/portal/cityofrockhill

1.1. Summary

The City of Rock Hill will receive submissions for the Wildcat Creek Pump Station Rehabilitation

Construction Services project until 2:00 pm on Tuesday, November 19, 2024.

1.2. Background

This project is being funded in whole or in part by the South Carolina Infrastructure Investment Program

(SCIIP), which is administered by the South Carolina Rural Infrastructure Authority (RIA) and funded by federal State and Local Fiscal Recovery Funds (SLFRF) through the American Rescue Plan Act (ARPA). All federal SLFRF requirements and SCIIP requirements will apply to the contract. All bidders and subcontractors are required to be registered in the federal System for Award Management (SAM) and may not be debarred from doing business with the federal government.

Respondents on this work will be required to comply with all applicable federal regulations, including those listed in Appendix A of the bidding documents. Prospective bidders must take all necessary, reasonable, and affirmative steps to ensure that Disadvantaged Business Enterprise (DBE) firms are given meaningful participation if subcontractors are awarded.

The City of Rock Hill SCIIP Grant Number is A-23-C171.

1.3. Contact Information

Sarah Kesler

Procurement Analyst

Email: sarah.kesler@cityofrockhill.com

Phone: (803) 329-7070

Department:

Water & Sewer Utilities

1.4. Timeline

Solicitation Release Date October 1, 2024 https://procurement.opengov.com/portal/cityofrockhill https://procurement.opengov.com/portal/cityofrockhill mailto:sarah.kesler@cityofrockhill.com tel:(803)329-7070

Pre-Proposal Meeting (Non-Mandatory) October 15, 2024, 2:00pm

City of Rock Hill Operations Center

Main Building, Conference Room 132, 757 South Anderson Road

Rock Hill, SC 29730

Question Submission Deadline November 5, 2024, 4:00pm

Proposal Submission Deadline November 19, 2024, 2:00pm

The City of Rock Hill's eProcurement Portal and In-

Person at the following location:

City of Rock Hill Operations Center

Building 103, Procurement Conference Room, 757 South Anderson Road

Rock Hill, SC 29730

NOTE: This is the second deadline extension.

2. Solicitation for Civil Project

2.1. Purpose

The City of Rock Hill, South Carolina ("City") is seeking competitive bids from qualified companies for the

Wildcat Creek Pump Station Rehabilitation Construction Services project. Electronic submissions will be received by the City Procurement Division via the eProcurement Portal until 2:00 pm on Tuesday, November 19, 2024.

Sealed paper bids are also required and will be received by the Procurement Division of the City of Rock

Hill, South Carolina until 2:00 P.M. on Thursday, October 31, 2024 in the Procurement Building 103 at the Operations Center, 757 South Anderson Road, Rock Hill, South Carolina 29730.

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving submissions. All submissions shall be submitted as set forth in the Instructions to Bidders. No submissions will be accepted after the deadline.

2.2. Non-Mandatory Pre-Proposal Meeting

A non-mandatory pre-proposal meeting will be held at 2:00 pm on Tuesday, October 15, 2024 at the following location:

City of Rock Hill Operations Center Main Building, Conference Room 132, 757 South Anderson

Road Rock Hill, SC 29730 https://procurement.opengov.com/governments/portal/cityofrockhill

Inspection, questions, and work review will take place at this time. Interested companies are strongly encouraged to attend. Please RSVP if a representative from your company will be attending the non-mandatory pre-proposal meeting.

2.3. The Project

The project shall consist of furnishing all materials and equipment and performing all labor necessary to construct the Wildcat Creek Pump Station Rehabilitation project including rehabilitation of the existing

Pump Station to install new dry-pit submersible pumps. Additional improvements will be completed to remove/replace an existing surge tank, install a new diesel generator and generator pad, relocate an existing diesel generator, and complete miscellaneous other building and site improvements.

2.4. Project Schedule

The responding company understands that the work of the Base Bid must be substantially completed within 435 consecutive calendar days following the Notice to Proceed. Final completion of the work of the Base Bid must be completed within 15 consecutive calendar days of substantial completion.

NOTE: Site Improvements to include only landscaping, grassing, and fencing are not required to be complete. All site paving must be complete.

The responding company understands that liquidated damages in the amount of One Thousand Dollars

($1,000.00) shall be assessed for each consecutive calendar day for unauthorized delays beyond the contract date for failure to achieve Substantial Completion; Five Hundred Dollars ($500.00) for each consecutive calendar day for unauthorized delays for failure to achieve final completion by the contract time; and One Hundred Fifty Dollars ($150.00) per day for failure to clean up the construction site. The liquidated damages are not a penalty but are for damages resulting to City since the actual damages would be difficult or impossible to ascertain. Time is of the essence.

2.5. Bid Guaranty

Each submission must be accompanied by a Bid Guaranty of not less than five percent (5%) of the amount of the bid, in the manner required by the Instructions to Bidders.

2.6. Experience & Qualifications

Each company will be required to submit evidence with the submission that it has sufficient means and experience in the types of work described in the Contract Documents. This evidence shall be in the form of AIA document A305 and the other items addressed in the Instructions to Bidders.

2.7. Submission Details

Submissions will be received by the Procurement Division of the City of Rock Hill, South Carolina via the

City's eProcurement Portal (electronic version) and via paper submission up to but not later than the published date and time. The eProcurement Portal clock is the official timekeeper for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections or delayed mail deliveries. The City strongly recommends completing your response well ahead of the deadline.

https://procurement.opengov.com/governments/4005/portal/cityofrockhill

IMPORTANT:

• Sealed paper bids will be received by the Procurement Division of the City of Rock Hill, South

Carolina until 2:00 PM on Thursday, October 31, 2024 in the Procurement Conference Room of

Building 103 at the Operations Center, 757 South Anderson Road, Rock Hill, South Carolina

29730, at which time and place they will be publicly opened and read aloud.

• Additionally, the electronic submission shall be uploaded online prior to the deadline via the

City of Rock Hill Procurement Division eProcurement Portal by OpenGov.

2.8. Additional Information

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving submissions. No submissions will be accepted after the deadline.

No submission may be withdrawn for a period of ninety (90) days after the scheduled closing time for the receipt of submissions.

All submitters must comply with all state and local laws, and ordinances regarding fees, licensing, and submission requirements.

The City of Rock Hill reserves the right to reject any or all submissions, waive informalities and irregularities, or re-advertise.

3. Scope of Work

3.1. Solicitation Documents

Solicitation documents may be examined at and/or obtained from either of the following:

• Wiedeman and Singleton, Inc., 131 East Main Street, Suite 303, Rock Hill, South Carolina, 29730, and

• At the following online plan rooms: Duncan-Parnell (https://bidroom.duncanparnell.com)

Copies of complete specifications and contract documents may be ordered online for a fee from Duncan-Parnell’s online bid room at https://bidroom.duncan-parnell.com/. The estimated cost for a complete printed set of Contract Document with digital files, excluding shipping costs and tax, is $400 and a digital download is $300. For technical questions on bid room operations call (888) 846-7773 and ask for a Planroom Administrator. Partial sets of the Bidding Documents will not be available. Any

Contractor bidding on the project must obtain Contract Documents from Duncan-Parnell as outlined above. A list of plan holders is available from the Engineer (Wiedeman and Singleton, Inc.).

4. Vendor Questionnaire

4.1. Company Information*

Please provide the following information:

https://procurement.opengov.com/portal/cityofrockhill https://bidroom.duncanparnell/ https://bidroom.duncan-parnell.com/

• Company (legal name)

• Name and Title of Primary Contact

• Telephone Number

• Email Address

• Address

*Response required

4.2. Company Confirmation*

The Company affirms that we have read and understand the project requirements and specifications and do submit this proposal for: Wildcat Creek Pump Station Rehabilitation Construction Services.

☐ Please confirm

*Response required

4.3. Submission*

Upload the complete submission here using the "City of Rock Hill Bid Submittal Checklist" provided in the bid packet as a guide.

*Response required

4.4. Bid Guaranty*

Upload a bid guaranty of not less than 5% of the total bid amount

*Response required

4.5. Upload any additional documents*

NOTE: All proposals should include the proposer's Federal Employer ID Number (FEIN) / Unique Entity ID

(UEI) or Social Security number as evidenced by a W9. Additionally, Attachments B & C (Lobbying and

Debarment Certifications) must be signed and uploaded. Please upload the firm's SAM.gov entity information.

*Response required

4.6. Suspension and Debarment Certification*

The Company certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal, state, or local agency. Where the submitting entity is unable to certify any of the statements in this certification, such company shall attach an explanation to the submission.

☐ Please confirm

*Response required

4.7. Illegal Immigration Reform Act Compliance *

The Company certifies that it will comply with the requirements of Chapter 14, Title 8 of the South

Carolina Code of Laws titled Unauthorized Aliens and Public Employment and agrees to provide to the

City of Rock Hill any documentation required to establish either; (a) the applicability of such law to the

Company, subcontractor, and sub-subcontractor; or (b) the compliance with this law by the Company and any subcontractors or sub-subcontractors.

☐ Please confirm

*Response required

4.8. Iran Divestment Act *

The Company certifies that it:

1) is not identified on the list of persons determined by the Executive Director of the State Fiscal

Accountability Authority to engage in investment activities in the country of Iran as described in South

Carolina Code of Laws Section 11-57-310 (as amended), or any other list of prohibited investments created by the State legislature;

2) will not take any action causing it to appear on any such list during the term of the Final Contract; and

3) will not utilize any subcontractor that is identified on any such list to provide goods or services thereunder.

☐ Please confirm

*Response required

4.9. Customer Service *

The Company representative has read and agrees to the standards set forth in the City's Customer

Service agreement.

☐ Please confirm

*Response required