Invitation_to_Bid_-_Wildcat_Creek_Pump_Station_Rehabilitation.pdf

SECTION 00020

INVITATION TO BID

The City of Rock Hill, South Carolina is seeking competitive bids from qualified contractors for the Wildcat Creek Pump Station Rehabilitation project. Sealed bids will be received by the Procurement Division of the City of Rock Hill, South Carolina until 2:00 P.M. on Thursday, October 31, 2024 in the Procurement Conference Room of Building 103 at the Operations Center, 757 South Anderson Road, Rock Hill, South Carolina 29730, at which time and place they will be publicly opened and read aloud.

The bid opening will begin promptly at the time stated above. The bids must be in the

Procurement Conference room at the time of the bid opening, and it is solely the responsibility of the bidder to ensure that the bid arrives in the correct place on time. No bids will be accepted after the bid opening begins.

Bid documents may be examined at:

• Wiedeman and Singleton, Inc. – 131 East Main Street, Suite 303 Rock Hill, South

Carolina, 29730 and

• At the following online plan rooms: Duncan-Parnell (https://bidroom.duncan-parnell.com)

Copies of complete specifications and contract documents may be ordered online for a fee from

Duncan-Parnell’s online bid room at https://bidroom.duncan-parnell.com/. The estimated cost for a complete printed set of Contract Document with digital files, excluding shipping costs and tax, is $400 and a digital download is $300. For technical questions on bid room operations call

(888) 846-7773 and ask for a Planroom Administrator. Partial sets of the Bidding Documents will not be available. Any Contractor bidding on the project must obtain Contract Documents from Duncan-Parnell as outlined above. A list of plan holders is available from the Engineer

(Wiedeman and Singleton, Inc.).

In no event will plans, specifications, and other contract documents be issued later than three (3) days prior to the hour and date set for receiving bids. All bids shall be submitted as set forth in the Instructions to Bidders.

Each bid must be accompanied by a Bid Guaranty of not less than five percent (5%) of the amount of the bid, in the manner required by the Instructions to Bidders.

A Pre-Bid Conference will be held in advance of the Bid Opening. The Conference is to be held at 2:00 P.M. on Tuesday, October 15, 2024, in Room 132 of the Operations Center, 757 South

Anderson Road, Rock Hill, South Carolina 29730. The pre-bid meeting is not mandatory, but all prospective bidders are encouraged to attend.

The work consists of furnishing all materials and equipment and performing all labor necessary to construct the Wildcat Creek Pump Station Rehabilitation project including rehabilitation of the existing Pump Station to install new dry-pit submersible pumps. Additional improvements will be completed to remove/replace an existing surge tank, install a new diesel generator and generator pad, relocate an existing diesel generator and to complete miscellaneous other building and site improvements.

Each bidder will be required to submit evidence with his/her bid that they have sufficient means and experience in the types of work described in the Contract Documents. This evidence shall be in the form of AIA document A305 and the other items addressed in the Instructions to

Bidders.

The Bidder states that he understands that the work must be substantially completed within 435 consecutive calendar days following the Notice to Proceed. There will be only one substantial completion date. Final Completion of the work must be completed within 15 consecutive calendar days of substantial completion. The following is not required to be complete and operational to obtain Substantial Completion.

Site Improvements to include only landscaping, grassing, and fencing are not required to be complete. All site paving must be complete.

The Bidder understands that liquidated damages in the amount of One Thousand Dollars

($1,000.00) shall be assessed for each consecutive calendar day for unauthorized delays beyond the contract date for failure to achieve Substantial Completion; Five Hundred Dollars ($500.00) for each consecutive calendar day for unauthorized delays for failure to achieve final completion by the contract time; and One Hundred Fifty Dollars ($150.00) per day for failure to clean up the construction site. The liquidated damages are not a penalty but are for damages resulting to

City since the actual damages would be difficult or impossible to ascertain. Time is of the essence.

No submitted bid may be withdrawn for a period of ninety (90) days after the scheduled closing time for the receipt of bids.

All bidders must comply with all state and local laws, and ordinances regarding fees, licensing, and bidding requirements.

The City of Rock Hill reserves the right to reject any or all bids, waive informalities and irregularities, or re-advertise for bids.

This project is being funded in whole or in part by the South Carolina Infrastructure Investment Program (SCIIP), which is administered by the South Carolina Rural Infrastructure Authority (RIA) and funded by federal State and Local Fiscal Recovery Funds (SLFRF) through the American Rescue Plan Act (ARPA). All federal SLFRF requirements and SCIIP requirements will apply to the contract. All bidders and subcontractors are required to be registered in the federal System for Award Management (SAM) and may not be debarred from doing business with the federal government. Respondents on this work will be required to comply with all applicable federal regulations, including those listed in Appendix A.

Respondents on this work will be required to comply with all applicable federal regulations identified in the bidding documents. Prospective bidders must take all necessary, reasonable, and affirmative steps to ensure that Disadvantaged Business Enterprise (DBE) firms are given meaningful participation if subcontractors are awarded.

The City of Rock Hill SCIIP Grant Number is A-23-C171.

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