JKL-Revised_DG_FAC-2018_HVAC_PM_SOW-03_03_18.docx

August 9, 2013

National Weather Service (NWS) Statement of Work (SOW) HVAC Preventive Maintenance Services

09FEB2018

Location address:

JKL Weather Forecast Office 1329 Airport Road Jackson, KY 41339

1. Scope The work to be provided consists of two visits to perform semi-annual (fall and spring) PM service for the first year, and then additional option period(s) will be sent in for CRH approval . The PM services will include all heating, ventilation, air-conditioning (HVAC) system, and associated equipment listed in this statement of work (SOW).

All items listed on the “HVAC Inspection Report” shall be accomplished semi-annually, with exception of the annual belt replacement provision. All work shall be performed during normal business hours (8 AM–4 PM / M-F) and the contractor shall notify the local NWS staff in advance with schedule to perform this work. Contractor shall provide a minimum of five (5) business days advance notice before PM work is performed at the Weather Forecast Office (WFO), Radar Data Acquisition (RDA) facilities, NWR Building, Storage Building and Transitional Power Maintenance Shelter (TPMS) building.

The contract will not permit personnel, labor, materials, or refrigerant repairs outside the SOW. No action to correct any discrepancies/repairs outside of the SOW shall be taken unless approved in advance and directed to proceed by the Contracting Officer.

2. Place of Performance The site of the work shall consist of one site: The Weather Forecast Office, the Radar Data Acquisition facilities, and Transitional Power Maintenance Shelter building. The RDA facilities and TPMS shelter building are located on the same property as the WFO. The location address of the WFO is:

National Weather Forecast Office 1329 Airport Road Jackson, KY 41339

3. Items of Work The work is to be performed only on the HVAC systems and equipment room HVAC units described on the Equipment Inventory List included in this document. The contractor shall:

0. Provide all materials, including belts, tools, test instruments, permits, and personnel required to perform preventive maintenance

0. Test and inspect as required herein to ascertain the general condition of the equipment and report results to the Government Contact Point (GCP).

0. Ensure work site is properly cleaned up when work is complete.

0. All waste materials shall be disposed of by the contractor in compliance with federal, state, and local laws and regulations.

0. Legible and permanently mark with the installation date any component that has been replaced.

0. Awarded Contractor to confirm and validate that all equipment listed within this SOW is accurate and complete. Any discrepancies shall be alerted to the Government Contact Point assigned to this contract. This is required to be completed only on the first PM service

4. Inspections During performance of maintenance on each piece of equipment, the contractor shall complete the “HVAC Inspection Report” checklist, document the service performed, and include any discrepancies. The completed checklist and the noted discrepancies/needed repairs not within the scope of the SOW, along with estimated repair cost, shall be provided to the GCP.

The GCP shall make a full inspection to ensure the services are completed per the SOW before the contractor departs the place of performance.

5. Minimum Standards of Workmanship All work shall be performed in compliance with all federal, state and local laws. In addition, work shall meet equipment manufacturers’ and generally accepted industry standards of good workmanship. A licensed HVAC technician having EPA certification must be utilized to make any and all repairs to the HVAC equipment. Any repairs made to a Liebert unit shall be completed by an individual having a Liebert certification. Use of a HVAC certified technician to perform the preventative maintenance actions is a requirement of this SOW.

6. Equipment to be serviced:

The below list of equipment is representative of the equipment at this location. NWS highly recommends a site visit to ensure the accuracy of this list.

Equipment Rm. ACCU-2

CRAC 2

NWR Building

Window Shaker

Window shaker

7. Services to Be Performed

Air Handling Units: AHU-1, AHU-2, AHU-3, Equipment Room AHU/CRAC-1, Equipment Room AHU/CRAC-2, RDA–1 & RDA-2

a. Check fan operation.

b. Replace belts annually (Fall PM) (Contractor provided) and Leave an extra set of belts at each piece of equipment.

c. Replace filters semi-annually; NWS will provide filters

d. Check electrical connections, relays, contactors, operating and safety controls for proper operation and condition.

e. Check and clean drains, drain pans, and check condensate tray for corrosion.

f. Check and clean cooling coils. Both sides of the coils need to be cleaned.

NOTE: Water source is not readily available at all units. Contractor is responsible for transporting water to each location.

g. Clean outside air intake screen(s) and economizers

h. Check compressor oil sight glass during compressor operation for appropriate oil level.

i. Check all refrigerant piping connections for damage and leaks.

AirCooled Condensing Units: ACCU-1, ACCU-2, ACCU-3, Equipment Room ACCU-CRAC-1, Equipment Room ACCU-CRAC-2, RDA-1, RDA-2 Check for proper operation and clean per manufacturer’s specifications.

1. Check for proper operation.

1. Clean condensing unit/coils. (Completely water flush coils from the inside out)

1. Check electrical connections.

1. Check all refrigerant piping connections for damage and leaks and insulation for damage/deterioration.

1. Check starter and contactor electrical connection terminals for pitting.

1. Check compressor oil sight glass for proper oil level during compressor operation. Adjust and correct oil level per manufacturer’s specification.

1. Check refrigerant charge record readings on Inspection Report.

Air conditioning units: Transitional Power Maintenance Shelter (TPMS) Thru Wall Units (TWU) and at the NWR & storage building.

1. Check for proper operation.

1. Replace Filters semi-annually; NWS to provide filters

1. Inspect electrical connections, relays, contactors, and operating and safety controls for proper operation.

1. Inspect and clean evaporator coil.

1. Inspect and clean condenser coil. (Completely water flush coils from the inside out) NOTE: Water source is not readily available at all units. Contractor is responsible for transporting water to each location.

Cabinet Unit Heaters (Fall PM only):

a. Check for proper operation.

b. Clean coils, fans and housings.

c. Inspect electrical connections, contactors and relays

NOTE: Water source is not readily available at all units. Contractor is responsible for transporting water to each location.

Steam Generated Humidifier(s):

A. Check/ clean strainers; check steam trap and hand valves.

Clean tank thoroughly, all sensors and all limit sensors per manufacturer specification.

b. Clean dispersion tube, drains, drain pan, heating element and float assembly.

c. Inspect electrical connections, relays, contactors and operating safety controls.

d. Check unit for proper operating conditions.

e. At Fall PM; if the humidifier is shut down; check system and then turn on humidifier and set up for operation.

f. At the Spring PM, Perform (a through d) line items and shut down unit.

8. Repairs Major emergency repairs and/or additional work may be requested under this purchase order; however NO work may be scheduled or performed without a modification to the current purchase order or a notice to proceed (NTP) is issued by the Contracting Officer in advance.

An on-site response time of not more than 4 hours is required for emergency services. The contractor shall be compensated for the additional work at a pre-determined hourly rate included in the purchase order through a modification to the purchase order. Materials shall be itemized on the invoice and not exceed published price listings, if applicable. The contractor may also be eligible for industry standard service call fees. This work shall be completed during normal work hours.

Government Contact Point The GCP for this site location is Tim Stanley at 606-666-2560 ext. 372 with email address timothy.stanley@noaa.gov .

END OF SOW