Waste_and_Recycling_Services_MNANG_133rd_Air_Wing.pdf

Event Description September 2, 2026, Addendum #1, Event Version #2, This addendum containing the following revisions, additions, deletions, or clarifications is hereby made part of the Solicitation, including the Sample Contract and Exhibits if applicable. The purpose of this addendum is to revise the due date and time of the Solicitation.

Responders acknowledge receipt of this addendum by responding to SWIFT Event No. G0210-2000018555, Version 2 (or more recent version) by the revised solicitation due date and time.

Except as modified by this addendum, all the terms and conditions remain in full force and effect.

*** End of Addendum #1***

PURPOSE. The Office of State Procurement, on behalf of the Minnesota Air National Guard (MNANG) is seeking a Contractor to provide waste and recycling services on Fort Snelling at the 133rd Airlift Wing located at 614 Militia Drive, Saint Paul, MN 55111.

ANTICIPATED TERM OF CONTRACT. The term of this contract is anticipated to be from October 1, 2026, through September 30, 2028, with the option to extend up to an additional 36 months in increments determined by the State.

QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to John H. Roth, Buyer, via email at john.h.roth@state.mn.us by September 15, 2026, no later than 3:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

PRE-PROPOSAL MEETING. (MANDATORY). A pre-proposal meeting will take place at 10:00 AM CT., Thursday, September 10, 2026, on Fort Snelling at the 133rd Airlift Wing located at Building 614 Militia Drive, Saint Paul, MN 55111.

REGISTRATION. Responders must register to attend the pre-proposal meeting by contacting Denise Sward, denise.sward@us.af.mil, 612-713-2231, or Matt Hill, matthew.hill.26@us.af.mil, 612-713-2230, as soon as possible.

If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

CONTRACT RELEASE: W-221

General Comments

* DOCUMENTS INCLUDED WITH THIS SOLICITION:

1. W-221 Request for Proposal (RFP)

2. W-221 Attachments and Declarations

3. W-221 Sample Contract and Exhibits

4. Exhibit C: Supplement 1 -133d AW Garbage & Recycle 2026

5. Exhibit D: Price Schedule

6. Exhibit E: Monthly Reporting Forms o Supplement 1 "Monthly Reporting Form: Actual Weights" o Supplement 2 "Monthly Reporting Form: Estimated Volume"

DOWNLOAD, COMPLETE, AND SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR RESPONSE:

1. Attachment A: Responder Declaration

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0210-2000018555 Sell RFx 1 Event Round Version 1 2 Event Name Waste and Recycling Services MNANG 133rd Air Wing Start Time Finish Time

08/31/2026 12:10:00 CDT 09/24/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

2. Attachment B: Exceptions to State's Terms and Conditions

3. Attachment D: Responder Form o Workforce and Equal Pay Declaration Page

4. Attachment E: Additional Information

5. Exhibit D: Price Schedule

6. Sample Invoice

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0210-2000018555 Sell RFx 2 Event Round Version 1 2 Event Name Waste and Recycling Services MNANG 133rd Air Wing Start Time Finish Time

08/31/2026 12:10:00 CDT 09/24/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event? Yes

Required: Yes Ideal Resp Reqd? Yes

Response Comments

MIXED MUNICIPAL SOLID WASTE (MMSW) PROCESSING:

In accordance with Minn. Stat. Section 473.848, the Contractor must process all non-recycled MMSW generated at the 133d Airlift Wing at a Waste-to-Energy Processing plant. The specified WTE facility in Hennepin County is the Hennepin Energy Recovery Center (HERC). The Contractor must provide documentation and evidence that the MMSW was delivered to an MMSW resource recovery facility (Minn. Stat. Section 473.848). This documentation and evidence must include the name of the resource recovery facility, the dates of delivery. Documentation may include copies of scale tickets, daily route sheets, manifests or other documentation for the purpose of verifying disposal sites. In the event that processing capacity does not allow waste to be delivered to HERC, the State must receive notification of the alternate disposition location of the MMSW.

If awarded, will you comply with Minn. Stat. Section 473.848, as stated above? Yes

Required: Yes Ideal Resp Reqd? Yes

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0210-2000018555 Sell RFx 3 Event Round Version 1 2 Event Name Waste and Recycling Services MNANG 133rd Air Wing Start Time Finish Time

08/31/2026 12:10:00 CDT 09/24/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

UPLOAD SAMPLE INVOICE

A sample invoice must be submitted as a part of the response. The sample quote and invoice should include itemized detail and line-item pricing as it will be presented to customers. Elements of the sample invoice will be incorporated into the contract and must be utilized for all business conducted under the contract.

Please review both the terms of the contract and the price schedule detailed in the event prior to attaching your samples.

Attach your sample contract invoice here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

A Price Schedule in Excel® Worksheet is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule to the Event. Enter a quantity of 1, and a unit price of .01 for the event line(s) where a price schedule is used as the response.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’! Selecting this box may cause your response to be rejected. Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule attached to this event should be uploaded. The State reserves the right to reject Price Schedules submitted in any other format.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

Required: Yes Ideal Resp Reqd? No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0210-2000018555 Sell RFx 4 Event Round Version 1 2 Event Name Waste and Recycling Services MNANG 133rd Air Wing Start Time Finish Time

08/31/2026 12:10:00 CDT 09/24/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0210-2000018555 Sell RFx 5 Event Round Version 1 2 Event Name Waste and Recycling Services MNANG 133rd Air Wing Start Time Finish Time

08/31/2026 12:10:00 CDT 09/24/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: CONTAINER Bid Qty: 1 Required: Yes Reserve Price: No

Description: SOLID WASTE AND RECYCLING PICKUP SERVICE

Question Response

PRICE SCHEDULE WORKSHEET:

Please upload Exhibit D Attachment 1 Price Schedule. Note: This event is utilizing a price schedule. However, there is still a requirement, when you submit your proposal, to add a dollar figure for the line-item bid price. Please enter in $.01.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!

Selecting this box may cause your response to be rejected. Responses will only be accepted on the Price Schedule included with the Event.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’.

Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0210-2000018555 Sell RFx 6 Event Round Version 1 2 Event Name Waste and Recycling Services MNANG 133rd Air Wing Start Time Finish Time

08/31/2026 12:10:00 CDT 09/24/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0210-2000018555 Sell RFx 7 Event Round Version 1 2 Event Name Waste and Recycling Services MNANG 133rd Air Wing Start Time Finish Time

08/31/2026 12:10:00 CDT 09/24/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: CONTAINER Description: SOLID WASTE AND RECYCLING PICKUP SERVICE

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: 133RD AIR BASE

133RD AIR BASE

614 MILITIA DR

ST PAUL MN 55111-4112

United States

Quantity: 1 Due Date: 08/12/2026 Freight Terms:

Ship Via: The Best Way

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0210-2000018555 Sell RFx 8 Event Round Version 1 2 Event Name Waste and Recycling Services MNANG 133rd Air Wing Start Time Finish Time

08/31/2026 12:10:00 CDT 09/24/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457 Fax #:

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0210-2000018555 Sell RFx 9 Event Round Version 1 2 Event Name Waste and Recycling Services MNANG 133rd Air Wing Start Time Finish Time

08/31/2026 12:10:00 CDT 09/24/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No