Brand_Name_Core_Refresh_Justification_Redacted.doc
DOC document 301 KB Posted
- Attached to
- Core Refresh Hardware and Software
- Solicitation number
- W91ZLK-19-Q-0122
About this file
Redacted Justification
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Core_Refresh_Responses.docx | DOCX document | |
| A02_APHC_Core_Refresh_-_SOW_-_Final.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Version 2, MAY 2018
PREVIOUS VERSION IS OBSOLETE
COMPLETION INSTRUCTIONS for:
JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION for SIMPLIFIED ACQUISITIONS VALUED BELOW $250K file_0.wmf
Version 2, MAY 2018
PREVIOUS VERSION IS OBSOLETE
General Information
| The purpose of the justification document is to ensure the requiring activity and contracting office have thoroughly evaluated the requirement and have considered all possible alternatives prior to deciding to restrict competition. |
| This is a legal document and will be made part of the official contract file. Ensure it is completed accurately and professionally. |
| The requiring activity is responsible for completing the first part of the document through Section 6. The contracting office verifies and completes the rest of the information. |
| Before submitting to the contracting office, the requiring activity should remove the instructions in “red” within the document. The below information is guidance supplemental to those instructions and is meant to aid the preparers in adequately completing the document. |
| References to the Federal Acquisition Regulations (FAR) can be accessed at: http://farsite.hill.af.mil |
Authorities to Limit Competition- For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available* (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization).
*The FAR states that contracting without providing for full and open competition shall not be justified on the basis of a lack of advance planning by the requiring activity.
| Sole Source: FAR 13.106-1(b)(1)(i) Soliciting from a single source- Select this authority when procuring requirements on the basis of urgency, exclusive licensing agreements, brand name or industrial mobilization. |
| Brand Name: FAR 13.106-1(b)(1)(ii) Brand name specification- Select this authority when a single source is identified to provide a portion of a purchase because that portion specifies a particular brand-name item. The documentation should state it is veering only the portion of the acquisition which is brand-name. |
| Brand Name or Equal*: If the commodity or service required meets the criterion for a Brand Name or Equal competitive action- STOP. This justification is not required. |
*See supplemental information at the end of this instructions document.
Estimated Value (inclusive of options):
This justification template is only appropriate for use below the Simplified Acquisition Threshold, $250,000.
Estimated value needs to be the total of the basic requirement plus any option years or option quantities.
Form Completion
Section 1- Name of proposed sole source contractor or brand name manufacturer Section 2- Brief description of supplies or services required and the intended use:
| In layman’s terms, briefly describe the services or supplies to be provided, including make & model number where appropriate. Include quantities of supplies or period of performance for services. Provide information for any options included. If the action is a modification to an existing purchase order, distinguish clearly between the work covered by the basic order and the work to be obtained by the proposed modification. |
| General description of requirement- do not go into justification rationale here. |
Section 3- Unique salient characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
| Explain factors/unique qualifications such as proprietary data or exclusive licensing rights, if applicable. |
| If brand name, explain why an adequate purchase description or other information suitable to solicit by full and open competition has not been developed or are not available. |
Section 4- Reason why contractor is the only source capable of meeting mission requirements; specifically, the reason no other source can meet the unique capabilities in section 3:
| Has the vendor provided a statement verifying the unique/specialized/proprietary nature of the requirement? |
| Follow-On Contracts: Defined as a separate, new contract action for which the price and terms are non- competitively negotiated with the incumbent contractor to continue or augment a specific program which is necessitated by prior procurement decisions. Discuss how the sole source action will avoid duplication of costs that is not expected to be recovered through competition, or discuss the unacceptable delays to the government. Provide an estimate of the costs that will be duplicated and explain how such estimate was derived. |
| If urgency is the basis for the justification, explain the chronological events leading up to the requirement and explain why time constraints cannot permit even a limited competition. Describe impact of required delivery/performance date. Describe the detrimental effects/serious injury to the mission of the requiring activity or to the government, financial or otherwise, that will result if this justification is not approved and the product or service cannot be provided by the intended sole source contractor. |
Section 5- Market Research:
| Reference FAR Part 10 |
| Describe the extent of the market research conducted to identify all qualified sources and the results thereof. "Market Research" is defined as those attempts you made to ascertain whether other qualified sources exist, and can include contact with knowledgeable experts regarding similar or duplicate requirements, contact with industry, results of a sources sought synopsis, or draft solicitations. Research of the marketplace may consist of written, telephonic, or world wide web inquiries. |
| Procurement History: Identify contract numbers and whether those actions were competed or not. |
Section 7- Actions to Increase Competition (for completion by ACC-APG Acquisition Personnel):
| What supplemental market research has been done? |
| Has a sources sought, RFI, or notice of intent been posted? |
| Have any contractors identified their interest in this requirement? |
Has the proposed contractor been contacted for verification of the information presented?
| Have resellers/distributors been researched and identified? |
| Have the mandatory sources of FAR Part 8 been screened? (FPI/UNICOR, AbilityOne, GSA, FSS) |
Brand Name or Equal (FAR 11.104)-
| Brand name or equal purchase descriptions must include, in addition to the brand name, a general description of those salient physical, functional, or performance characteristics of the brand name item that an “equal” item must meet to be acceptable for award. |
| Use brand name or equal descriptions when the salient characteristics are firm requirements. |
The below chart details the difference between “Brand Name or Equal” and “Brand Name” actions under $250K:
Brand Name or Equal Brand Name Does NOT require a “Justification” Does require a “Justification” Does not limit competition/Provides for greater competition Does limit competition Informally describe salient characteristics (via email, memo, etc.) in written form.
Formally describe salient characteristics via a “Justification” No specific format Use Justification for Other Than Full and Open Competition for Simplified Acquisitions <$250K Allows for “or equal” similar/comparable items Must supply specific item (part number, model number, serial number etc.)
JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION for SIMPLIFIED ACQUISITIONS VALUED BELOW $250K FAR 13.106-1(b)(1)(i) Soliciting from a single source ☐✔ FAR 13.106-1(b)(1)(ii) Brand name specification
PURCHASE REQUEST NUMBER:
FILL OUT GFEBS PR NUMBER
DESCRIPTION OF ACTION:
✔ New Requirement Modification ESTIMATED VALUE (inclusive of options):
$ 198,739.35
FUND TYPE: YEAR:
O&M (2020) FY 2019
1. NAME OF PROPOSED SOLE SOURCE CONTRACTOR / BRAND NAME MANUFACTURER:
n2grate, 9111 Edmonston Rd Suite 303, Greenbelt, MD 20770, CAGE 63G52
2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:
The Core Refresh package will include hardware, software, and licenses (please see quote) which includes a Cisco model 9500 layer-3 switch, Cisco Nexus 9K ACI spine, and F5 BIG-IP virtual appliances as the primary items. These items are used to replace current hardware that is end of life. The above package hardware, software, and licenses will provide core networking services for the entire organization and allows connectivity between the APHC users and the secure Army network.
3. UNIQUE SALIENT CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:
APHC’s existing network hardware are almost entirely provided by Cisco and F5 products. Requesting a different brand other than Cisco and F5 would result in incompatible features and additional training required to learn a new system. APHC reviewed products from multiple manufacturers however it was determined the other products were not able to be modified from their original build to ensure smooth integration within our current management products. Additionally, the purchase of a system other than Cisco and/or F5 would result in the loss of internal knowledge and experience from current personnel.
4. REASON WHY CONTRACTOR IS THE ONLY SOURCE CAPABLE OF MEETING MISSION REQUIREMENTS; SPECIFICALLY, THE REASON NO OTHER SOURCE CAN MEET THE UNIQUE CAPABILITIES IN SECTION 3: This is not a sole-source requirement. Multiple vendors were afforded the opportunity to bid on this request.
Is this a follow-on contract? yes☐ no☐✔ If yes, provide contract number:
How would award to any other source result in substantial duplication of cost to the Government that is not expected to be recovered through competition?
5. MARKET RESEARCH:
General web searches for related equipment along with general knowledge of necessary equipment required per Dan Hall (Engineering Team Lead for IMD/ 20+ years experience with networking hardware) completed throughout the 2018 year into early 2019. Previous quotes were reviewed which requested similar and identical hardware. Request for quotes was in April 2019 to Army CHESS with no responses or no bids. External government approved vendors were contacted by reviewing hardware manufacturer's website for their approved resellers.
6. TECHNICAL CERTIFICATION:
I certify that the supporting data under my cognizance, which is included in the sections above, is accurate and complete to the best of my knowledge and belief.
NAME AND TITLE OF CUSTOMER
Joseph C. Weir, Chief, NMB
DIGITAL SIGNATURE
WEIR.JOSEPH Digitally signed by
WEIR.JOSEPH.C.1248273557
.C.1248273557 Date: 2019.06.05 10:28:20 -04'00'
EMAIL ADDRESS
joseph.c.weir.civ@mail.mil
DATE
20190605
7. ACTIONS TO INCREASE COMPETITION (For Contracting Personnel Use):
Market research has been completed hardware,software,and licenses for Brand Name Core Refresh which is not available on CHESS. The approved SONA and Goal 1 ITAS Waiver has been approved and those documents are in the PCF Cabinet File. There are multiple government approved vendors such as N 2 Grate GovTech Solutions,LLC (Cage Code 63G52);Government Acquisitions, Inc. (Cage Code OJ658) and Zivaro, Inc. (Cage Code 1KPQ8) in which they are all small businesses. I also looked into https://www.sam.gov/portal/SAM/ and they were listed. After approval of 2579 will post a Combined Synopsis on FBO https://www.fbo.gov/. 100% Small Business.
8. CONTRACT SPECIALIST/PURCHASING AGENT REVIEW: COMPETE
I have done my due diligence in verifying the information presented above by the requiring activity and have attempted to obtain competition to the maximum extent practicable.
NAME OF REVIEWER
Charrissa Stancell
DIGITAL SIGNATURE
STANCELL.CHARR Digitally signed by
STANCELL.CHARRISSA.M.104393
ISSA.M.1043934500 4500
Date: 2019.08.07 10:20:35 -04'00'
EMAIL ADDRESS
charrissa.m.stancell.civ@mail.mil
DATE
8/07/2019
9. ENDORSEMENT OF THE ACC-APG TENANT DIVISION CONTRACTING OFFICER
I hereby ☐✔ approve / ☐disapprove this justification in accordance with the authority cited on this document.
Approval is based on the availability of funds and provided that the services and property herein described have been otherwise authorized for procurement.
NAME OF CONTRACTING OFFICER
Sharon A. Gary
DIGITAL SIGNATURE
GARY.SHARON Digitally signed by
GARY.SHARON.A.1019287978
.A.1019287978 Date: 2019.08.16 09:47:05 -04'00'
EMAIL ADDRESS
sharon.a.gary.civ@mail.mil
DATE
8/16/2019
CONTINUATION PAGE
file_1.wmf
CONTINUATION PAGE
file_2.wmf
File details come from the government source that posted it.