A21-Amendment_W91QVN19R00780001.pdf

411TH CSB, KOREA - SERVICE TEAM

POC: CHONG, CHIN SUK

TEL: 0503-335-3382

CHIN.S.CHONG2.LN@MAIL.MIL

APO AP 96271

UNITED STATES

0011275462-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE NEXT PAGE

1. CONTRACT ID CODE PAGE OF PAGES

1 63

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QVN19R0078

X 9B. DATED (SEE ITEM 11)

17-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jul-2019

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

SERVICES DIV, UNIT #15289

APO AP 96271

UNITED STATES

W91QVN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91QVN

FACILITY CODECODE

EMAIL:TEL:

W91QVN19R0078

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMEND 01

a. The purpose of this amendment is to provide responses to vendor questions received and make any associated changes to the solicitation. The Vendor Questions and Government Answers are as follows:

No Category Vendor Questions Government Answers Changes to the RFP

1 PWS Let me know where is locate below CP name [Genset/ATS] 13. - Songnam

1. - Beason 14. - FROKA

2. - Dartboard 15. - TROKA

3. - Highpoint 16. - 2nd OC (SROKA)

4. - Madison 17. - CSOCC-K

5. - Richmond 18. - Warrior Base

6. - Salem 19. - Highpoint

7. - Warrior Base 20. - Richmond [DC Power Plants] 21. - Salem

8. - B1 Bunker 22. - Concord

9. - Ywawalsan 23. - Papyongsan

10. - Kwangwhado 24. - Kayasan

11. - K2 ROK AB 25. - Site G

12. - Mujuk

Please refer Technical Exhibit 2-1 - Site Location Reference /Technical Exhibit 2-2 - Site Location Slide/ Technical Exhibit 2-3 – Top Site Location

Updated PWS para 7.4

2 PWS Please provide the Camp Closing Schedule and then we can apply for price regarding PWS para 7.3 Equipment list.

Added under para 7.3.4 table, "The listed Facilities will be closed base on USFKT&R/IMCOM closing plan and number of expected decreasing is 15% during the period of performance (1-SEP-2019 to 30-AUG-2022).

This should be reflected to the cost for fixed portion requirements."

Add next to PWS para 7.3.4

3 PWS Can't find reference PWS para umbers in TECHNICAL

EXHIBIT 1.

Revised PWS para 7.1, TECHNICAL EXHIBIT

1-DELIVERABLES SCHEDULE

Updated PWS para 7.1.

4 PWS Can't find reference PWS para umbers in Performance Requirements Summary

Revised PWS para 7.2, Performance Requirements Summary

Updated PWS para 7.2.

5 PWS Page 43, PWS para 7.3.4. ECU Equipment List.

Environmental, HVAC MFG are marked “BRAD” however is it “Bard”?

Corrected from "BRAD" to "BARD" Updated PWS para 7.3. lists

6 Sol When can I check the updated Amendments? Because of Amendment and after real site survey, It is just left shorter than 2 weeks after updated Amendment (Including period of performance).

The Closing date will be extended to 18 July 2019 to 24 July 2019, 1300 hours.

Updated closing date

7 Sol SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS - SIZE STANDARD:

$11,000,000. Does it mean that Total Maximum Amount of this project is $11,000,000?

The business size is not apply for OCONUS.

Please do not consider.

None

8 Sol Offeror have to fill out the Generator and ATS / UPS / ECU Technician when submit the proposal. Then should offeror fill out all laborers(Workers) for simple work? Do all workers have to have all required license or only special technicians must have required licenses ?

Any requirement for technical factor is explained under ADDENDUM TO FAR 52.212-

1, INSTRUCTIONS TO THE OFFEROR(S), 4.

SUBMISSION REQUIREMENT.

CLIN X001will be updated to state Cell Phones

9 Sol Can you explain the Submittal Register exact meaning?

(5.1.10 Contractor will maintain and deliver the submittal register. (Page 23) Does that mean Official Format for every maintenance work or task?

After award contract, required forms will be provided to the awardee.

None

10 PWS PWS para 5.1.12: Corrosion Control:

1) Which CLIN should I set the price?

2) Material costs vary in price depending on quality, and it's hard to determine how much you'll need.

3) Due to the nature of low-cost bids, we have to minimize the bidding price by selecting the lowest cost of materials and minimizing the quantity required.

4) Companies must win bids at a false price or fail at an honest price.

- The U.S. government, which is conducting the bidding, provides the materials list and quantity to receive the bid.

- If it is difficult for the government to identify the materials list and quantity, you may request the company to purchase the materials or you may purchase them directly for the company.

Corrosion control will be part of the parts and materials CLIN 0005. Corrosion control essentially means painting or using Anti- Oxidation Grease NOALOX. Replacing parts will need to be estimated as best as possible.

Parts CLIN should not be a major concern for the bid ONLY Labor CLINs 0001, 0002, 0003, 0004.

None

11 PWS PWS 5.1.3: Preventive Maintenance Schedule

5.3.4 Generator & ATS Monthly Scheduled

Maintenance

5.3.5 AC UPS Monthly Scheduled Maintenance

5.3.6 DC Monthly Scheduled Maintenance

5.3.7 Generator & ATS Quarterly Scheduled

Maintenance

5.3.8 ECU Quarterly Scheduled Maintenance

What does the yearly schedule mean?

Same as the monthly and quarterly schedule.

The contractor needs to make an educated guess at a scheduled for the entire year when certain site will be done to request access and inform the sites.

None

12 PWS 7. PWS 5.3: Scheduled Maintenance

1) The company provides basic safety materials & equipment/work tools/cleaning materials.

2) Material costs vary in price depending on quality, and it's hard to determine how much you'll need.

3) Due to the nature of low-cost bids, we have to minimize the bidding price by selecting the lowest cost of materials and minimizing the quantity required.

4) Minor Repair means a tool and equipment that requires little material cost. Materials are generally only available in fastener, bolts/nuts (Standard Size), and terminal/lug. Even if the price is less than $2500, it is not possible to set the bid price without knowing the quantity of the material.

Government made estimates of the materials based on the information provided. Generators have similar replaceable materials, filters, 2x fuel filters, belts, etc. This knowledge informed our estimates. It’s the same for CRAC/CRAH and UPS/DC Plants. Parts CLIN should not be a major concern for the bid ONLY Labor CLINs 0001, 0002, 0003, 0004.

None

13 Sol Companies must win bids at a false price or fail at an honest price.

- The U.S. government, which is conducting the bidding, provides the materials list and quantity to receive the bid.

- If it is difficult for the government to identify the materials list and quantity, you may request the purchase of the materials or purchase them directly to the company.

The Government provided equipment list however information of materials can’t prospective and forecast. To prevent contractor’s risk, minor repair amount is set under PWS. Please refer Technical Exhibit 3-1 and 3-2 -Facility/Site Power Coordinator evaluation report for detailed information of equipment.

None

14 PWS Can't find reference PWS para umbers in TECHNICAL

EXHIBIT 1.

Revised PWS para 7.1, TECHNICAL EXHIBIT

1-DELIVERABLES SCHEDULE

Updated PWS para 7.1.

15 PWS Can't find reference PWS para umbers in Performance Requirements Summary

Revised PWS para 7.2, Performance Requirements Summary

Updated PWS para 7.2.

16 Sol Do we have to submit hard copy of proposal directly?

There is no instruction for hard copy delivery.

Inserted instruction for submission requirement under FAR 52.212-1 Addendum, para 2.2/ 2.2.1/ 3.1 and revised 2.6. Deleted 4.4 thru 4.7

FAR 52.212-1

Addendum is updated

17 Sol Does CLIN X0005 is filled out prices? No, Except CLINX0005, all CLINs should be completed. Revised under FAR 52.212-1 Addendum, FACTOR III. Prices, (a) and (f)

FAR 52.212-2

Addendum is updated

18 PWS The solicitation will be closed on 18 July however Period of performance in PWS para 15. Is “1 Jul 2019 thru 30 Jun 2020”

Revised PWS para 1.5, date for period of performance

Updated PWS para 1.5

19 SOL This requirement is for USFK wide and we had site visit only Cp Humphreys. Can we get information for other site or facility’s?

Insert PWS para 7.5 Technical Exhibit 3 Updated PWS para 7.5

b. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Jul-2019 01:00 PM to 24-Jul-2019 01:00 PM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Consolidated KOREA Facility Infrastructure-Mission Unique Equipment (FI-MUE) Sustainment, Replacement and Maintenance (SRM) Contract FY19, 1st Theater Tactical Signal Brigade (1TTSB)

Part 1

General Information

1. General: This is a non-personnel services contract to provide maintenance and repair services including life cycle replacement of generators, Automatic Transfer Switch (ATS), Uninterruptable Power Supplies (UPS) and Environmental Conditioning Units (ECUs) in support of the 1TTSB mission on the Korean Peninsula. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and repair services including life cycle replacement of generators, ATSs, UPSs and ECUs for the 1st Theater Tactical Signal Brigade (1TTSB) as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: These are new requirements.

1.2.1. The 1st Theater Tactical Signal Brigade (1TTSB) provides communication services to the Korean peninsula in support of United States Forces Korea, 8th Army, 51st Fighter Wing and other Korean tactical and strategic warfighting assets.

1.2.2 Currently, the 1TTSB has ~65 sites with mission support, or facility infrastructure, equipment installed at Area Core Switches (ACS) in various states of maintenance around the peninsula. Moreover, two years after a major network upgrade begun, equipment at Jinhae was disconnected with no maintenance vehicle capable of correcting the contractor/ planning errors. The situation has created a scenario where the generator may need to be replaced due to neglect. Additionally, 1TTSB has an extended power transfer issue at Yongsan TCF due to a lack of a maintenance contract. 1TTSB has

445+ Environmental pieces of equipment in place around the Korean peninsula in various states of maintenance and operations. More recently, 1TTSB lost an ECU at an Area Core Switch (ACS) which resulted in a significant degradation to communications capabilities effecting the peninsula. In 2016, 1TTSB lost an UPS unit at an Area Core Switch (ACS) which caused a significant degradation to the 1TTSB missions in that area of operation. Two years later, the equipment still not been restored to an operational capacity. This effort is to properly fund and source maintenance for the UPS equipment thereby 1TTSB maximizing equipment operational life. This effort is to correct issues experienced with current Logistics Cost Sharing (LCS) maintenance contract funding and service quality for this equipment highlighted in the above mission readiness issues.

1.3 Objectives: This requirement supports NETCOM Regulation 415-3 Strategic DSIN Utilities Reliability returning 1SIG peninsula mission availability to over 99.9% (less than 43 minutes a month) and NETCOM 420-1 Site Power Coordinator, maintenance requirements.

1.4 Scope: Contractor provides generator, Automatic Transfer Switch (ATS), Uninterruptable Power Supply (UPS) and environmental equipment (ECUs) maintenance, repair and replacement for 1TTSB mission sites on the Korean Peninsula. Services include preventative maintenance, routine maintenance and emergency maintenance on the aforementioned mission support equipment. The contractor shall provide the commercial expertise, manpower and capabilities to maintain, install and modify mission support equipment maintaining the NETCOM 415-3 availability.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of twelve (12) months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year Date of Award thru 31 Aug 2020 Option Year I 1 Sep 2020 thru 31 Aug 2021 Option Year II 1 Sep 2021 thru 31 Aug 2022

1.6 General Information

1.6.1 Quality Control : The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP will be delivered within fifteen (15) days after contract award. Three (3) copies of a comprehensive written QCP shall be submitted to the KO and COR within five (5) working days when changes are made thereafter. After acceptance of the quality control plan the contractor will receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4. Hours of Operation: Generally, the contract manager shall be conducting business between the hours of 0700hrs thru 1800hrs except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

However, Authorized Service Interruptions (ASIs) and service orders may require the contractor to perform work or reduce risk during nonstandard work hours, these hours will be coordinated with the COR prior to executing or servicing the order.

1.6.5. Place of Performance: The work to be performed under this contract shall be performed USFK Wide. Refer to the list of equipment in 7.3.

1.6.6. Type of Contract: The government will award a requirements based contract.

1.6.7. Security Requirements. A secret-level security clearance is not required; however, the contractor is required to comply with the physical security as provided below.

1.6.7.1. Physical Security. The Contractor shall be responsible for safeguarding all government property provided for contractor use, if provided. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9. Contracting Officer Representative (COR). There will 2-3 (CORs) will be assigned by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract by performing required inspections in connection with contract performance.

Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

Monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies.

Coordinate availability of government furnished property, and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Special Qualifications:

1.6.10.1. The prime contractor shall have a minimum of three (3) years of experience within the last seven (7) years in the maintenance and repair of Environmental Control Units, Auxiliary Power Generation (generators and transfer switches) and Un-interruptible Power Systems.

1.6.11. Key Personnel. The following personnel are considered key personnel by the government:

Project/Contract Manager and designated alternate. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager and designated alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available IAW the information listed in 1.6.11.1 below. The Contractor shall keep in mind that the stability and continuity of the Key Personnel are essential. Qualifications for all personnel are listed below:

1.6.11.1. Contract Manager (CM). The contractor shall provide a contract manager (CM) who shall be responsible for the performance of the work. The CM shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The CM shall have at least two (2) years of experience as a CM within the last five (5) years in maintenance, installation and repair of facility systems such as ATSs, generators, UPS and ECUs and similar projects. A Bachelor’s Degree in Business, Construction, Project Management or Engineering from an accredited University is desired, however, the educational requirement may be substituted by five (5) years of directly related experience in management of facility maintenance and construction projects including supervision of maintenance, schedule, cost management, i.e. overall project management activities. The CM shall have professional experience including the ability to read and interpret English documents, as well as communicate effectively with stakeholders. The Contractor will provide a CM capable of project management in maintenance, installation and repair of multiple maintenance and construction projects. The CM is responsible for the overall management, in terms of technical quality, cost and schedule. The CM will coordinate and monitor the scheduling, pricing, and technical performance of maintenance projects. The contractor maintains progress reports, inspection reports and leads the quality assurance team assigned to projects delivering timely and effective services. The CM demonstrates familiarity with standard concepts, practices, and procedures within facility maintenance. The CM reviews reports and records of activities to ensure progress is being accomplished toward specified contract objectives and modifies or changes methodology, as required, to redirect activities and attain objectives. Finally, the CM prepares project reports for COR and KO and serves as client POC on contract progress from start to completion.

1.6.11.2. Alternative Contract Manager. Similarly qualified as above and can be part-time or full-time.

Function coverage during normal business hours is critical to unscheduled maintenance.

1.6.11.3. Generator and ATS Technician. Generator and ATS Technicians shall have a minimum of two

(2) years of experience within the last five (5) years in electrical generating systems, ATS system or similar equipment. Additionally, Generator and ATS Technician shall provide a copy of an electrical license (전기기능사) issued by ROK Government or US equivalent. This function can be subcontracted.

The contractor can propose and or plan to use multiple vendors, to reduce travel costs, however, all subcontractors will meet above minimum requirements as demonstrated by submitting a vendor certified resume for each technician anticipated to perform work.

1.6.11.4. UPS Technician. UPS/DC Plant technicians shall have a minimum of two (2) years of experience within the last five (5) years in electrical systems, UPS and DC power plants or similar equipment related to this requirement. Additionally, UPS Technician shall provide a copy of an electrical license (전기기능사) issued by ROK Government or US equivalent. This function can be subcontracted.

The contractor can propose and or plan to use multiple vendors, to reduce travel costs, however, all subcontractors shall meet above minimum requirements as demonstrated by submitting a vendor certified resume for each technician anticipated to perform work.

1.6.11.5. ECU Technician. Heating Ventilation and Cooling technicians shall have a minimum of two (2) years of experience within the last five (5) years in mechanical environmental systems, CRACs, CRAHs raised floor cooling systems, Direct Digital Controllers (DDC), etc. Additionally, HVAC Technicians shall provide a copy of license in Craftsman Air-Conditioning and Refrigerating Machinery

(공조냉동기계기능사) issued by ROK Government or US equivalent. This function can be subcontracted.

The contractor can propose and or plan to use multiple vendors, to reduce travel costs, however, all subcontractors will meet above minimum requirements as demonstrated by submitting a vendor certified resume for each technician anticipated to perform work.

1.6.12. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression to the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13. Contractor Travel. Contractor will have to perform coordination of maintenance actions at various locations in Korea and should be prepared to travel over 50% of the month, see 7.3 for locations.

1.6.14. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (example; cost or pricing information, budget information or analyses, specifications or work statements)or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical assistance to the Contractor as long as that assistance is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privilege of contract with the subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week. Is defined as Monday through Friday, unless specified otherwise.

2.2. Acronyms:

AC Alternating Current ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement ANSI American National Standards Institute AR Army Regulation ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Section of the International Association of Testing Materials AWG American Wire Gauge CATV Community Antenna Television CCE Contracting Center of Excellence CCSTV Closed-Circuit Security Television CCTV Closed-circuit television CEC California Energy Commission CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf CP TANGO Command Post Tactical Air Naval and Ground Operations DA Department of the Army DC Direct Current DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DDC Direct Digital Controller DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EM Engineering Manual EPP Environmental Protection Plan FAR Federal Acquisition Regulation GFI Ground Fault Interrupt HIPAA Health Insurance Portability and Accountability Act of 1996 HVAC Heating Ventilation and Air Conditioning IEEE Institute of Electrical and Electronics Engineers KO Contracting Officer LCS Logistics Cost Sharing LLR Low Level Radioactive MIL HDBK Military Handbook MIL STD Military Standard NEC National Electrical Code NEMA National Electrical Manufacturers Association NEMA MG National Electrical Manufacturers Association Motor and Generators NFPA National Fire Protection Association NTP Notice to Proceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration PCBs Polychlorinated Biphenyls PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PVC Polyvinyl chloride PWS Performance Work Statement

QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RC Room Criteria REC Record of Environmental Consideration ROK Republic of Korea SW Switch TE Technical Exhibit TIA Telecommunications Industry Association TM Technical Manual UFGS Unified Facilities Guide Specifications UL Underwriters Laboratory UPS Uninterruptible Power Supply USACISA-P United States Army Command Information System Agency- Pacific VAR Visitor Access Request

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. The Government will provide coordination to include POCs for each site. 1TTSB will submit the Visitor Access Request (VAR) on the contractor’s behalf. The government will provide access to post Contract Managers (CMs).

3.2 Facilities. A work location or office environment, e.g. telephone, computer, deck, on Camp Humphrey is available upon contractor request. Contractor may use 1TTSB warehouse shipping, receiving and storage functions.

3.3 Utilities. The Government will provide the Contractor access to all the utilities and resources to complete the contract objectives. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment. The government will provide access to a computer for e-mails, network access and printing to facilitate contract objectives. The Government will provide access to the sites mission support equipment to perform approved work.

3.5 Materials. The contractor is responsible for all office and other materials identified to complete contract requirements.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable.

4.3. Materials: Contractor will have to procure safety materials and test/evaluation equipment.

4.4. Equipment: Contractor will have to procure safety materials and test/evaluation equipment.

PART 5

SPECIFIC TASKS

5.1. General Tasks.

5.1.1. Production Report. The contractor shall provide a monthly production report of all quality inspections made by the contractor, the inspection results, part inventories, any corrective actions, re-inspections and results on the 5th work day of each month.

5.1.2. Work Schedule. Shall be coordinated with the COR. In general, should conform to government work days and hours, but Authorized Service Interruptions (ASIs) and service orders may require the contractor to perform work or reduce risk during nonstandard work hours.

5.1.3. Preventive Maintenance Schedule. Provide a draft preventative maintenance schedule within 15 days of Notice to Proceed (NTP) from the Contracting Officer (KO). A preventative maintenance schedule is a comprehensive, detailed maintenance schedule for monthly, quarterly, and annual maintenance. This schedule(s) shall be kept current.

5.1.4. Place of Performance. The place(s) of performance will be IAW equipment list 7.3.

5.1.5. Power Outages. All work will need to minimize site power outages. Depending on the solution selected, temporary power feeds may need to be installed to accomplish this requirement. Outages should be kept to a minimum with a bulk of the work completed upfront (prep work) to lessen any downtime. When a power outage is required, the contractor will notify COR of anticipated power outages 45 days in advance as site personnel require 45 days to process requests for power outages.

5.1.6. ASI Request. Contractor will notify government of power outages 45 days in advance and provide a backup day so the government can pursue authorized service interruption (ASI) on the dates requested.

5.1.7. Shop Drawings. For major modifications/ maintenance, contractor will provide As-Built drawings with a record of equipment and materials.

5.1.8. Real Property Equipment Transfers. For installations of equipment over $25,000, draft and submit DD Form 1354.

5.1.9. O&M Manuals. For major modifications/ maintenance, the contractor shall provide operation and maintenance manuals when equipment is replaced.

5.1.10. Submittal Register. Contractor will maintain and deliver the submittal register.

5.1.11. National Electric Code (NEC) Compliance. All work should comply with National Fire Protection Association (NFPA) 70 and NEC 70E safety guidelines. If modifications are required to noncompliant equipment, that equipment will be reconfigured in accordance with National Fire Protection Association

(NFPA) 70 2017.

5.1.12. Corrosion Control. During all installation, maintenance or troubleshooting of systems, items of equipment, and components. Contractor shall treat for corrosion, rusting, and other types of deterioration. Contractor shall ensure that corrosion controls are used on all affected surfaces to include, cleaning, priming, rust inhibitors, painting, sealing, and any other actions required to maintain surfaces in the original conditions as much as possible. When necessary, systems connected to the telecommunications systems such as corroded enclosures, buses, lugs, etc. can be replaced with new equipment to protect against corrosion and moisture.

5.1.13. Technical Note. Service and repair manuals may or may not exist in hard copy format. In required case, the contractor shall access manufacturer website or technical library to access online versions of operator and service manuals, if available follow procedures outlines in PWS.

5.1.14. Deficiency Reporting. When equipment or systems defects are found, they shall be reported, in writing, to the designated Site/Facility Manager and COR within a work day.

5.1.15 Safety Requirements. In performing work under this contract, the contractor shall:

5.1.15.1. EM 385-1-1, General Safety Requirements, applicable Occupational Safety and Health Agency (OSHA) Standards, applicable Republic of Korea (ROK) safety laws and NFPA 70E shall apply to electrical maintenance so as not to endanger lives or cause injuries to personnel. The contractor shall at all times conduct operations in a safe manner and in accordance with all safety requirements and provisions. All personnel under contract shall have the appropriate training as required by applicable U.S., Federal regulations and local law.

5.1.15.2 There shall be proper warning barricades, and/or lighting, marking on hazardous areas to alert pedestrians or vehicular traffic of work being performed.

5.1.15.3 Report promptly (within one hour), 24 hours a day, seven (7) days a week, 365 days a year, to the KO and COR, all available facts relating to each instance of damage to government property and/or injury to either contractor or government personnel.

5.2. Life Cycle Replacement. Life Cycle Replacement will be handled through Unscheduled Maintenance using routine service orders.

5.3. Scheduled Maintenance, Preventive Maintenance (PM) - The systematic care, servicing, inspection of equipment, utility plants and systems, buildings, structures and ground facilities for the purpose of detecting and correcting future failures, preventing failures and making minor repairs. The definition of minor repair is the corrective work can be accomplished, and repair parts/materials are no more than KW2,800,000 (will be adjusted to be an equivalent to $2,500.00 based on the exchange rate of each option year) per project. The Contractor shall provide report to the COR as all of the minor deficiencies corrected during an inspection, test and preventive maintenance within two (2) working days after completed. The Contractor shall inform the COR immediately of any deficiencies found that require immediate corrective action which is beyond minor repairs. The main goal of schedule maintenance is to maintain operational status of the equipment and identify unscheduled maintenance needs.

5.3.1. Using qualified personnel outlined in 1.6.11, contractor will perform scheduled maintenance at on the equipment listed 7.3 IAW TIA-607-C (Revision of TIA-607-B) Generic Telecommunications Bonding and Grounding (Earthing) For Customer Premises, UFC 3-520-01 INTERIOR ELECTRICAL SYSTEMS, UFC 3-501-01 ELECTRICAL ENGINEERING, UFC 3-580-01 TELECOMMUNICATIONS INTERIOR

INFRASTRUCTURE PLANNING AND DESIGN, TM 5-692 Technical Manual- Maintenance of Mechanical and Electrical Equipment at Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR) Facilities April 2001, DISA Circular 350-195-2* Defense Information Systems Agency Circular 350-195-2 Tests and Evaluations of Auxiliary Electrical Power Systems, NETCOM Regulation 750 Battery Management Program and NETCOM Regulation 420-1 Site Power Coordinator Program

5.3.2. Contractor will develop and use a Scheduled Maintenance PM Checklist for UPS, DC Power Plants, Generators, ATS and ECUs using a combination of industry practices, manufacture recommendations and military operational requirements in technical documentation.

5.3.3. Software applications for equipment controllers may be required for troubleshooting.

5.3.4. Generators & ATS Monthly Scheduled Maintenance.

5.3.4.1. Monthly power exercises. For auxiliary power systems, the contractor shall perform power exercises IAW TM 5-692 Technical Manual- Maintenance of Mechanical and Electrical Equipment at Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR) Facilities April 2001, DISA Circular 350-195-2* Defense Information Systems Agency Circular 350-195-2 Tests and Evaluations of Auxiliary Electrical Power Systems and NETCOM Regulation 420-1 Site Power Coordinator Program. These exercises should be conducted using the facilities entire operational load that would be assumed during actual emergency operations. Operate diesel auxiliary power systems for a minimum of 1 hour before transitioning back to the primary power source. Mountain sites will be exercised bi-monthly (once every two months).

5.3.4.2. During every inspection/exercise, perform visual and operational checks of generator, automatic transfer switch (ATS) equipment and associated switchgear. Check the exterior of the system to ensure system is clean and free of debris. Remove any debris present to keep the system operating efficiently.

5.3.4.3. Review maintenance logs and log all alarm indications and warnings. Check the display panel for any abnormal functions of the system and remedy any issues.

5.3.4.4. Check for evidence of wet stacking.

5.3.4.5. When present, check the generator service disconnect panel for any abnormal operations.

5.3.4.6. Inspections and tests must include those items contained in the manufacturer’s operational manual maintenance practices.

5.3.4.7. During every inspection/exercise, the air system will be maintained to determine proper air flow is available to both the engine intake and the exhaust systems and functioning properly. The air filter will be changed on schedule or if inspection determines it needs replaced based on manufacture guidance.

5.3.4.8. During every inspection/exercise, the fuel system will be maintained to include the hoses, filters and pump(s). Reducing hazmat is a priority and all leaks will be remedied immediately. The fuel filter should be changed on the manufacture’s schedule or if an inspection deems it necessary based on manufacture guidance. The fuel system will be tested for sediments and sulfur content in accordance with (IAW) Technical Manual (TM) 5-685.

5.3.4.9. During every inspection/exercise, engine belts will be tightened and maintained as required by manufacture recommendations.

5.3.4.10. During every inspection/exercise, the generator starting system will be maintained and battery voltages will be measured and the battery health assessed. Battery chargers will be checked for proper functioning and setting. If no specific testing and inspections are prescribed for the batteries, then, measurements of cell voltage, specific gravity, cell temperature, sediment levels, electrolyte level and the torque settings on connecting cables and hold-down fixtures.

5.3.4.11. During every inspection/exercise, the generator coolant and cooling system will be maintained in accordance with manufacture recommendations. System flushing and coolant replacement should follow the manufacture schedule or sooner if an inspection determines replacement is required based on manufacture guidance.

5.3.4.12. During every inspection/exercise, ATS will be inspected for proper functions. Connections, wiring, controller will be maintained in accordance with manufacture recommendations. The ATS is part of the corrosion program.

5.3.4.13. Debris and pests will be removed from any enclosure, when necessary.

5.3.5. AC UPS Monthly Scheduled Maintenance.

5.3.5.1. Perform visual checks and operational of all UPS equipment and associated switchgear. Make a visual cell and rack check as to general appearance, cleanliness, and cracks in cells, electrolyte leakage, or evidence of corrosion. Check the exterior of the system to ensure system is clean and free of debris.

Remove any debris present to keep the system operating efficiently.

5.3.5.2. Open all doors, drawers and covers. Perform a thorough inspection for foreign objects. Perform a thorough dusting and vacuuming of all cabinet interiors. Use only rubber or plastic vacuum attachments to clean drawers and cabinets. Except for vacuuming, never attempt to clean UPS subassemblies.

Accumulated dust and grime should be cleaned by manufacturer’s service representative. The exterior panels can be cleaned with mild cleaning solutions. Transparent panels should be clean with mild soap and water solution only. Restore all doors and covers to the secured condition.

5.3.5.3. Review maintenance logs and log all alarm indications and warnings. Check the display panel for any abnormal functions of the system and remedy any issues.

5.3.5.4. Run all UPS system diagnostics and correct all diagnosed problems.

5.3.5.5. Check environment, temperature, dust, moisture, room vents.

5.3.5.6. Perform function test on the battery and UPS service bypass panel.

5.3.5.7. Check the display panel for any abnormal functions of the system and remedy any issues.

5.3.5.8. Perform the visual inspection of cooling fans for any abnormal operations or failures. Remedy any issues with the cooling fans.

5.3.5.9. Check and record the overall float voltage at battery terminals. (Not at the rectifier charger)

5.3.5.10. Check 10% of inter-cell connection chosen at random. When more than 10% of the sample exceeds manufacture tolerance, the whole bank of batteries will need testing.

5.3.5.11. Check ambient temperature and condition of ventilating equipment.

5.3.5.12. Check & measure pilot cell voltage, specific gravity of flooded lead-acid pilot cells, electrolyte temperature of flooded pilot cells, and terminal temperatures of valve-regulated pilot cells.

5.3.5.13. Check for evidence of voltage leaks to ground.

5.3.5.14. Clean and tighten all power connections at the input and output terminals, at all circuit breakers, and at the terminal posts and fuses on the rectifier and inverter legs.

5.3.5.15. During the inspection, check all power cabling for abrasions and burn spots. Visually check components for signs of overheating, swelling, and leaking. Visually check printed circuit board alignments.

5.3.5.16. Check and calibrate each system, to include switchgear and circuit breakers, meters, and alarm levels for frequency, voltage, current, transfer trip and alarm. Update the calibration log required when replaced.

5.3.5.17. Perform system and component functional tests on all UPS equipment to insure proper functioning within specified parameters.

5.3.5.18. Replace air filters based on inspection results and/or manufacture recommendations whichever is first.

5.3.5.19. Off load test the UPS to ensure functionality. Return the system to service following the manufactures start-up procedures. Inspect for inrush damage.

5.3.5.20. Inspect and replace capacitor(s) and capacitor boards IAW manufacture recommendations.

5.3.5.21. All software applications to be able to communicate with employed UPS will be required.

5.3.6. DC Monthly Scheduled Maintenance.

5.3.6.1. Perform visual and operational checks of all DC plant equipment and associated circuit breakers.

Make a visual cell and rack check as to general appearance, cleanliness, and cracks in cells, electrolyte leakage, or evidence of corrosion.

5.3.6.2. Open all doors, drawers and covers. Perform a thorough inspection for foreign objects. Perform a thorough dusting and vacuuming of all cabinet interiors. Use only rubber or plastic vacuum attachments to clean drawers and cabinets. Except for vacuuming, never attempt to clean DC plant subassemblies.

Accumulated dust and grime should be cleaned by manufacturer’s service representative. The exterior panels can be cleaned with mild cleaning solutions. Transparent panels should be clean with mild soap and water solution only. Restore all doors and covers to the secured condition. Pests will be removed from enclosures, when necessary.

5.3.6.3. Review maintenance logs and log all alarm indications and warnings. Check the display panel for any abnormal functions of the system and remedy any issues. Run all DC plant system diagnostics and correct all diagnosed problems.

5.3.6.4. Check environment, temperature, dust, moisture, room vents.

5.3.6.5. Check the exterior of the system to ensure system is clean and free of debris. Remove any debris present to keep the system operating efficiently.

5.3.6.6. Check the service disconnects for any abnormal operations.

5.3.6.8. Check and record the overall float voltage at battery terminals.