PWS Clean Kitchen Exhaust_20 Aug 2021.pdf

Kitchen Exhaust and Dryer Duct Preventative Maintenance (PM)

August 20, 2021

Introduction. This is a non-personal services contract to provide preventative maintenance and cleaning of the cooking exhaust. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall follow all state, EPA, and OSHA regulations. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this

PWS.

Background.

Joint Base Myer-Henderson Hall (JBM-HH), an installation located in the Washington, D.C.

Metropolitan Area and is comprised of three sites: Fort Myer, Henderson Hall, and Fort McNair.

Fort Myer is located in eastern Arlington County, Virginia, adjacent to the Arlington National Cemetery (ANC). Covering 256 acres, it is currently home to the 3d U.S. Infantry Regiment (The Old Guard).

Henderson Hall is located in Arlington, VA at the southern edge of the Fort Myer portion of JBM-HH.

Henderson Hall (HH) has served as the headquarters for various Marine Corps units since the Second World War. It covers 22.3 acres, shares a boundary wall with ANC, and is the nation's second-oldest military post still in use.

Fort McNair is the headquarters of the Army's Military District of Washington and home of the National Defense University. It has the unique responsibility of representing the Army in our Nation’s Capital. About 90 percent of the present buildings on the post's 100 acres were planned, built, reconstructed or remodeled by 1908. Like Washington D.C. the basic plan of the Post is very strong in creating a sense of formality and order. Fort McNair serves as a place of residence and work for many people.

Objectives.

The Contractor shall provide qualified/licensed personnel to provide Kitchen Hood Exhaust Cleaning IAW the PWS and Technical Exhibits and meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to the publications in Section 7, Related Documents.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill the preventative maintenance and their component needs, emphasizing innovation and commercial best practices.

Climatic Conditions. N/A

Facility Access.

The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

Traffic Flow.

The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative

(ACOR).

Drainage.

Maintenance work performed under this contract shall not impede drainage. Ensure proper run off and not allow standing water for more than 2 hours.

Restoration of Landscape Damage.

Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

Dust Suppression.

The Contractor shall perform dust suppression as directed by the COR/ACOR.

2.0 Requirements.

Description of Services.

See Section 5.0 for the specific CLS or Functional Area (FA).

Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

General Information.

2.1.2.1 Period of Performance (PoP). The PoP consist of 5 years, a base year plus 4 option years.

Place of Performance Hours and Operation

Base Period Sep 1, 2021 – Aug 31, 2022 Option Period I Sep 1, 2022 – Aug 31, 2023 Option Period II Sep 1, 2023 – Aug 31, 2024 Option Period III Sep 1, 2024 – Aug 31, 2025 Option Period IV Sep 1, 2025 – Aug 31, 2026

2.1.3.1 Place of Performance

The work to be performed under this contract will be performed at the locations listed in Technical Exhibit (TE 1).

2.1.3.2 Hours of Operation.

The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

Federal Holidays.

The Contractor’s performance shall not be required on the Federal public holidays listed below.

Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C.

6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth National Independence Day Thanksgiving Day Independence Day Christmas Day

2.1.4.1 The Contractor shall provide personnel support:

Within 4 hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within 2 hours. The Contractor shall resume operations with KO approval.

Travel/Temporary Duty. N/A

Emergency Services.

The Contractor shall use the emergency number (911) when on base in case of a fire or major injury during the Kitchen Exhaust and Dryer Duct cleaning and PM process.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for

Contractor personnel.

Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings.

The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s

Responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO).

The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority.

A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3 The Contractor shall not in any way represent the United States

(U.S.) Government, or that it has the authority to contract or procure supplies for the account of the

United States of America (USA).

COR/ACOR Functions.

The COR/ACOR monitors all technical aspects of the contract and assists in contract administration.

The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies;

coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

Quality Control (QC).

Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 Contracting Officer’s Representative (COR): The Contracting Officer shall use the DoD Joint Appointment Module (JAM) module to electronically track COR nominations, appointments, terminations, and training certifications for each COR appointed to conduct oversight on this contract.

The JAM module is available within the Procurement Integrated Enterprise Environment (PIEE) suite:

https://wawf.eb.mil/. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

Subcontract Management.

The Contractor shall use a preapproved Subcontractor that will be managed by the Contractor. The Contractor shall provide the information of a Subcontractor working on base during the initial approval process. If this is not done during the initial process, but a Subcontractor is submitted after the initial process, they can be approved for the post year if awarded option years.

Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall provide a Program Manager

The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Contractor personnel performing work under this contract shall have and maintain a Contractor clearance card at the time of the contract start date and for the life of the contract or expiration date. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.1.2 Certain administrative personnel will require a Common Access Card (CAC)

To access Government systems. CAC permits installation access to all contract employees. These persons shall have, at a minimum, a favorable National Agency Check (NAC).

2.1.11.1.3 All Contractor employees shall be legal U.S. residents.

The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards.

The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.11.1.5 Contractor Identification.

The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions.

The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). N/A

Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within 14 days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

Work Management.

Coordination.

The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission.

General Fund Enterprise Business System (GFEBS).

GFEBS is the web-based asset and accounting system that is used as the key component for work that is performed on the Garrison. The Government will use GFEBS as a production scheduling and contract monitoring system for determining the status of work, maintenance, and repair expenditures against individual facilities, as well as minor construction and alteration (new work) project expenditures. GFEBS is the official system of record for all Real Property Maintenance Activity

(RPMA).

2.2.2.1 GFEBS Certification. N/A

2.2.2.2 Preventive Maintenance Orders (PMO). N/A

2.2.2.3 Operations Work Orders (OWO). N/A 2.2.2.4 GFEBS Support. N/A

2.2.2.4.1 Database Tasks/Requirements. N/A

As-Builts and Geospatial Information System (GIS). N/A

Maintain As-Builts. N/A

2.3.1.1 Support. N/A

2.3.1.2 Training. N/A

Real Property Records Updates. N/ A

GIS. N/A

GIS Support Services. N/A

GIS Files. N/A

Other Documents.

The Contractor shall update and maintain other documents, which include the following: Contractor work performance document, MS Word, MS Excel, and/or email.

Historic Property or Archaeological Site. N/A

Repair and Replacement. N/A

Special Requirements.

Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures.

The Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. All contractor and associated sub-contractor employees who require physical access to JBMHH for contract performance shall present an Acceptable Identity Source Document, as identified in Section 2 of Attachment 4 of DoD Directive-Type Memorandum 09-012, “Interim Policy Guidance for DoD Physical Access Control” (available at http://www.dtic.mil/whs/directives/corres/pdf/DTM-09-012.pdf) to access the installation.

The Contractor shall maintain awareness of contractor or subcontractor employees who have been vetted and approved to access the installation and shall notify the Contracting Officer in writing within 48 hours of any contractor or sub-contractor employee who resigns, is terminated, or for any other reason is no longer authorized to access JBMHH for the purpose of performance of this contract. For contracts with a performance period longer than three months, the Contractor shall reconcile his roster of currently-approved personnel with the JBMHH Visitor Control Center (VCC) to ensure that both the Contractor and JBMHH maintain accurate awareness of the contractor and subcontractor employees who are authorized to access the installation.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.5.1.2 1A. For Contractors that do not require CAC

Require access to a DoD facility or installation. The Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.5.1.3 Pre-screen applicants using E-Verify Program.

The Contractor and all associated sub-contractors employees requiring physical access to Fort A.P.

Hill for contract performance shall be pre-screened by the Contractor using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements and shall provide only eligible employees for contract performance while on the installation.

2.5.1.4 The Contractor shall provide all information required for background checks

To meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office.

2.5.1.5 AT Level I Training.

This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. JBMHH requires this training for contracts with an on-installation performance period in excess of 90 days. The Contractor and all associated sub-contractors employees requiring physical access to JBMHH for contract performance shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at: http://jko.jten.mil.

2.5.1.6 Motor Vehicle Operators.

Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.7 Contractor Vehicle Registration.

The Contractor shall register all Contractor-owned or operated vehicles and trailers operating on the installation within 30 working days of contract start date. The Contractor shall complete all applications with the Provost Marshal Vehicle Registration section located in Building 415 Ft Myer.

Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.5.1.8 20. Common Access Cards (CACs) Accountability.

The Contractor shall ensure that all contractor and sub-contractors employee Common Access Cards (CACs), badges, passes or other access credentials which were issued under this contract are surrendered to the COR upon completion of the contract. CACs, badges, passes and other access credentials are DoD property and failure to surrender them may be punishable under 18 USC § 701.

2.5.1.9 Physical Security.

The Contractor will be provided a Government furnished on-site staging area for necessary equipment and materials. The Contractor shall secure the area at the close of each work period. The Contractor shall be solely responsible for any loss or damage of equipment and material. The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

Security Training.

2.5.2.1 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti- Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty

(30) calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT thirty (30) calendar days after contract award.

2.5.2.2 4. iWATCH Briefing.

This standard language is for contractor employees with an area of performance within an Army installation performance period in excess of 90 days. All Contractor and sub-contractor employees shall attend a briefing on the local iWATCH program provided by the JBMHH ATO or Garrison

Security Office. This locally-developed briefing will be used to inform employees of the types of suspicious behavior to report to the COR or the JBMHH Police Department. This briefing shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance with the results reported to the COR no later than 30 days after contract award and new employees' commencing performance.

2.5.2.2.1 OPSEC Training.

This standard language is for contractor employees with an area of performance within an Army installation performance period in excess of 90 days. All contractor and all associated sub-contractors employees requiring physical access to JBMHH for contract performance shall complete Operations Security (OPSEC) training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. OPSEC training is available at: http://cdsetrain.dtic.mil/opsec/index.htm

2.5.2.2.2 Escorted in sensitive areas, classified and/or sensitive materials.

All contractor and all associated sub-contractors employees requiring physical access to JBMHH sensitive areas or areas where they may be exposed to classified and/or sensitive material will be escorted by a government employee or command-designated representative while in those areas.

The Contractor shall coordinate with the COR and/or the Garrison Security Office (GSO) for escorted access when required.

2.5.2.2.3 TARP Training.

The Contractor shall ensure that all contactor employees with security clearances receive annual threat awareness training by a CI agent or other trainer as specified in Army Regulation (AR) 381-12.

Training will be scheduled through the Garrison Security Office (GSO).

Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.5.3.1 Safety Plan.

The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.5.3.2 Occupational Safety and Health.

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

Training, Physical Requirements, or other Expertise Required.

2.5.4.1 5. OPSEC Training.

This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. JBMHH requires this training for contracts with an on- installation performance period in excess of 90 days. All contractor and all associated sub-contractors employees requiring physical access to JBMHH for contract performance shall complete Operations Security (OPSEC) training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. OPSEC training is available at:

http://cdsetrain.dtic.mil/opsec/index.htm

2.5.4.2 Certified or Licensed

The Contractor shall ensure all Contractor’s employees and associated subcontractors certified or licensed in the specific areas required by the State of Virginia. The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance.

Environmental Requirements.

2.5.5.1 Green Procurement.

Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.5.2 The Contractor shall use these recycled or recovered products. N/A

2.5.5.3 Environmental Compliance.

The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the

COR/ACOR.

2.5.5.4 Spill Plan.

The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

Contingency Plans.N/A

2.5.6.1 General.

2.5.6.2 Mobilization Contingency Plan. N/A

2.5.6.3 Disaster Contingency Plan. N/A

2.5.6.4 Dispute Contingency Plan. N/A

Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. N/A

Applicable only for CLS 411.

Project Support. N/A

3.0 Performance Requirements and Standards

High Level Objectives (HLO).

Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1.1 Damage Caused by Contractor.

Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR and return the damaged area to its previous condition.

The Contractor shall furnish all labor, materials, and equipment to perform the repair work.

3.1.1.2 Damage Report.

The Contractor shall submit a monthly damage report to the COR/ACOR that annotates the damage, corrective action, and date corrected.

Transition (Phase In/Phase Out). N/A

Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for JBMHH via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: https://www.sam.gov.

Reporting Labor Hours.

4.0 Performance Requirements Summary (PRS) Matrix.

Required Services

Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance

Incentive (Positive and/or Negative)

# 1.

Contractor shall ensure all work accomplished meets all maintenance and repair standards listed in TE 01 and all applicable Federal, State, and local laws, regulations and directives.

PWS 5.2, 5.3

NFPA 96. 2% Deviation from performance Standard;

% calculated by dividing the number of defects by the number of observations.

Random Sampling and Customer Complaints;

Inspections and complaint validations performed by the COR/ACOR.

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented in the monthly reports;

Contractor shall re-perform the service.

#2.

The Contractor shall develop and maintain a Quality Control Plan approved by the KO.

The Contractor shall provide a

QCP IAW PWS,

para, 4.2.

Zero Deviation from performance standard.

Review and acceptance by the by the KO on submission of QCP and each revised QCP.

Non-conforming services will result in Non- Conforming Reports issued.

# 3.

The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

Employee conduct complies with 41 U.S.C. 423, Procurement Integrity, IAW PWS para.

2.1.11.1.6.

Zero Deviation from performance standard.

The COR/ACOR will review 100% of Contractor reported occurrences of Contractor employee misconduct, including but not limited to violations of any provision indicated at 41 U.S.C. 423, and/or security violation to ensure the offending employee is removed from the job site.

Non-conforming services will result in Non- Conforming Reports issued to Contractor and potential equitable adjustment by the Contracting Officer.

#4.

Damages caused by Contractor employees shall be repaired at no cost to the Government.

The Contractor shall notify the

COR/ACOR

and return the damaged area to its previous condition AW PWS, para.

3.1.1.1.

Zero Deviation from performance standard

COR/ACOR will review 100% of damage reports.

Non-conforming services will result in Non- Conforming Reports issued.

#5.

The Contractor will ensure that the licenses or certificates and training of Contractor personnel are kept current. Copies of these licenses or certifications will be provided to the

COR/ACOR.

The Contractor shall perform

IAW PWS,

para. 2.5.4.2.

NFPA 96

Zero Deviation from performance standard (Risk assessed high risk)

100 Percent Inspection of copies of these licenses or certifications

Non-conforming services will result in Non- Conforming Reports.

Quality Assurance

The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP). QASPs are considered to be "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation. The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements

Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

Quality Control Plan (QCP).

Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements.

The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each CLS service can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The Contractor shall develop, maintain, and submit a QCP to the KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation.

5.0 Common Levels of Service (CLS).

The Contractor shall provide overall management, supervision, personnel, labor, generalized or specialized equipment necessary to maintain, repair, operate, and perform all the services specified below. This shall be done IAW all the terms, conditions, general and special provisions, specifications, drawings, attachments, and exhibits contained herein or incorporated by reference.

5.1 CLEANING OF KITCHEN EXHAUST HOOD SYSTEM

Contractor shall be responsible for cleaning all kitchen Exhaust Hoods, Fans and Exhaust Ducts to “bare metal” in accordance with the NFPA Standards 96, section 8.3 and 8.8-1 and verify cleanliness through visual inspection. The Kitchen Fan & Exhaust Ducts shall be cleaned using non-hazardous degreasers safe for use in food preparation and cooking environments.

Contractor shall ensure that all exhaust hoods connecting ductwork, fans, and filters are cleaned. Contractor shall be responsible for providing all materials for protecting adjacent areas.

Contractor shall furnish all labor, parts and equipment to thoroughly clean Kitchen Exhaust System (hoods, exhaust fans and ductwork) equipment at Joint Myer Henderson Hall (JBM- HH). JBM-HH consists of Fort Myer and Henderson Hall in Virginia, and Fort McNair in Washington D.C. A list given in the bid schedule shows number of kitchens, hoods, and exhaust fans in each building.

Contractor shall use existing access openings and where necessary to install new access openings as required for mechanical entry, cleaning and inspection purposes.

Construction techniques of openings shall be in accordance with NFPA Standard 96-4-3.

Contractor shall clean each kitchen exhaust hood systems on a quarterly basis.

Contractor shall not start any work until coordination with the Contracting Officer’s Representative (COR) and building occupants have been made in advance.

5.2. CLEANING OF DRYER DUCTS

Contractor shall clean duct, fan and venting systems in accordance with NADCA Standards. All dryer vent systems shall be cleaned semi-annually. Contractor shall be responsible for all disassembly of dryer exhaust systems required to clean systems and for re-assembling the dryer vent systems.

Contractor shall furnish all labor, materials and equipment to clean dryer exhaust vents, ductwork and fans at Joint Myer Henderson Hall (JBM-HH) and Ft McNair. A list given in the TE1 shows number of dryers along with number of vents in each building.

Contractor shall not start any work until coordination with the COR – Contracting Officer’s Representative and building occupants has been made in advance.

6.0 Deliverables.

Scope

Photography.

The Contractor shall ensure that all photography planned or conducted, whether in support of this contract or recreational in nature, conducted by any contractor and sub-contractor employees, is coordinated with the Garrison Security Office for Operations Security (OPSEC) and Public Affairs review. Unauthorized photography of the JBMHH installation may be punishable under 18 U.S. Code § 795.

Requirements

The Contractor shall have a minimum of 5 years’ experience in cleaning exhaust kitchen hoods.

The Contractor shall operate under these standards (NFPA 96, IKECA, and SMACNA). The Contractor shall be certified for cleaning kitchen exhaust hoods and provide proof of certification through the Chimney Safety Institute of America (CSIA) and the Certified Dryer Exhaust Technician (C-DET).

Membership: The duct work system cleaning Contractor shall be a certified member of the Chimney Safety Institute of America (CSIA).

Certification: The duct work system cleaning Contractor shall have a minimum of one (1) Certified Dryer Exhaust Technician (C-DET) certified by CSIA on a full-time basis.

Guidelines

The Contractor shall follow the NFPA 96 guidelines to ensure proper cleaning method is being followed. For guidelines refer to NFPA 91 which is the “Standard for Exhaust Systems for Air Conveying of Vapors, Gases, Mists, and Particulate Solids”. The UFC-11 44 00 guidelines refers to the NFPA 96 for this process.

Measurements

The Contractor shall clean kitchen exhaust duct systems, ducts and associated filters, grills, diffusers, and all that is required in various facilities quarterly at JBMHH. The contractor shall clean all dryer ducts ,vents and associated equipment in various facilities semi-annually. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

The Contract shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall be required to thoroughly inspect attic and roof areas for grease and other combustible or flammable contamination caused by leakage or seepage from the duct work, plenums, fans or fan housing per National Fire Protection Association (NFPA 96), International Kitchen Exhaust Cleaning Association (IKECA), and Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA).

The Contractor shall thoroughly clean and remove such contamination if present. The contractor shall ensure that all chemicals utilized in performance of the work shall be presented to environmental prior to work per step 2.5.5.3. All chemicals used in the facility must be free of lime, non-toxic, non-corrosive, odorless and non-flammable. All work on mechanical equipment shall be performed in accordance with established industry standards.

The Contractor shall ensure to prevent damage to equipment or adjacent areas to units being cleaned.

The Contractor shall ensure all kitchen equipment stays clean, dry and free of water/chemical contact. The Contractor shall clean all fans, motors, exposed wiring, louvers, valves, ductwork, screens, hooks, exposed lights and filters in each exhaust system bi-annually upon cleaning.

Schedule

The Contractor shall submit a schedule that the COR/ACOR needs to review per facility 30 days prior to coming to the site. The purpose of this to ensure the schedule presented by the Contractor does not conflict with an existing schedule. The schedule that has been presented by the Contractor will be tentative until via email from the COR/ACOR. The COR/ACOR will post in all area that require PM which is stated on TE 1.

Changes in facilities may result in exhaust systems being added or deleted, without contract modification.

DELIVERABLE FREQUENCY

# OF

COPIES

MEDIUM/FORMAT DISTRIBUTION

PWS Exhaust PM and cleaning 5.1

Quarterly and Bi-annual cleaning with 2 weeks notification of start date

1 Electronic copy

PDF or email KO or COR

A001 (PWS, para.

2.1.6.1) Accident Requiring Emergency Medical Treatment

Immediate. Not later than two (2) hours after the incident

N/A Email or Telephone KO or COR/ACOR

A002 (PWS, para. 4.2) Quality Control Plan

Initial: within 30 days of contract award Updates: All QCP updates shall be accepted by the KO

1 Electronic Copy

MS Word COR

A003 (PWS, para.(2.1.10) Subcontract Management Plan

Initially within 30 days of starting the contract submitted to the COR

1 Electronic Copy

MS Word COR

A007 (PWS, para.

2.5.4.1) Training Completion Certificates

Certificates filed within twenty-four

(24) hours prior to employees commencing performance.

1 Copy of Certificate

Electronic COR/ACOR

A008 (PWS, para.

2.5.3.1) Safety Plan

Review and Acceptance:

During phase in and within 10 days of commencement of work Revisions: five (5) calendar days prior to effective date of change

1 Electronic Copy

Email COR/ACOR

A009 (PWS, para.

2.5.5.3) Safety Data Sheets (SDS) for approval on all materials

Five (5) days before delivery of the material

1 Electronic Copy of each sheet

.PDF

See FAR 52.223-3 Hazardous Material Identification and Material Safety Data

COR/ACOR

A010 (PWS, para.

2.5.5.3) Environmental Compliance, All environmental and hazardous material records

Beginning of the next duty day after the Government’s request to view the records

Make records available

Coordinate with

COR/ACOR

COR/ACOR

A011 (PWS, para.

3.1.1.1.2) Damage Report

Weekly 1 Electronic Copy

.PDF with digital signature

COR/ACOR

A012 (PWS, para.

2.5.5.4) Spill Plan

Contact by written notification within one (1) hour

1 Electronic Copy

Coordinate with COR COR

A013 (PWS, para. 3.3.1) Contractor Manpower Reporting Application (CMRA)

Annually NLT October 31, or IAW requirements at cmra.army.mil

Online Entry Via website IAW requirements at https://www.sam.

gov

COR/ACOR

A014 (PWS, para.

2.5.1.7) Contractor Vehicles Registration

Within 30 working days of contract start date, insurance presented upon application of vehicle registration

1 Electronic Copy

By making application Vehicle Registration Section of the Provost Marshal’s Office and

COR/ACOR

7.0 Related Documents.

Definitions and Acronyms.

Definitions.

Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

Alternate Contracting Officer’s Representative (ACOR). An employee of the U.S. Government provided by the RA and appointed by the KO to provide support to CORs in monitoring and documenting the Contractor’s performance. These alternate surveillance support personnel will serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR.

Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract. Contractor retains title.

Contracting Officer (KO).