W91QV120R0139 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the propsal due date and time from 12:00 PM 22 Sep 2020 to 12:00 PM 23 Sep 2020 and revise the PWS in response to the Questions and Answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Sep-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91QV120R0139

X 9B. DATED (SEE ITEM 11)

15-Sep-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Sep-2020

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP, SUITE 101

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV120R0139

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Sep-2020 12:00 PM to 23-Sep-2020 12:00 PM.

The following have been modified:

52.212-1 ADDENDUM

INSTRUCTION TO OFFERORS

52.212-1 Addendum

52.212-1 INSTRUCTION TO OFFERORS--COMMERICAL ITEMS (OCT 2017) (ADDENDUM)

The Offeror shall submit a proposal via email to the points of contacts specified herein for Solicitation W91QV1-20- R-0139 before the due date and time of 12:00 PM Eastern Time on 23 September 2020 as specified in Block 8 of the solicitation cover sheet/Standard Form (SF) 1449.

The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, the Offeror must comply with the following instructions for proposal format and content including applicable page limitations and number of volumes. If the proposal does not comply with these instructions, the Offeror may be considered non-responsive and ineligible for award. The proposal must be clear, coherent and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria.

The Government intends to make one award as a result of the solicitation. The Government may reject any offer not substantially in compliance with the terms and conditions of the requirement.

It is the Government’s desire to award without discussions; however, the Government reserves the right to hold discussions when necessary. Proposals shall set forth full, accurate, and complete information as required by this solicitation (including Attachments).

If the proposal contains exceptions, qualifications, conditions, assumptions or any other deviations from the solicitation, the proposal may be rejected by the Government and considered ineligible for award.

This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. The Offeror shall submit the proposal electronically. If the proposal is received after the due date and time specified for receipt, the proposal will be considered late and may be rejected. Pages submitted in excess of the stated page limitations will be removed and not evaluated. The Offeror’s proposal shall consist of three separate volumes.

Electronic Submission – The Offeror shall submit the proposal electronically via email to the following points of contact and include the solicitation number, “W91QV1-20-R-0139” in the subject line of the email.

Sherry L. Carner Email: sherry.l.carner2.civ@mail.mil

Kenneth L. Lutes

Email: Kenneth.l.lutes.civ@mail.mil

The proposal submitted in response to the solicitation shall be formatted as followed and furnished in the number of copies stated herein.

Page / margin size – Single-spaced on 8 ½ x 11 inch paper format, with a minimum one-inch margin all around.

Pages shall be numbered consecutively.

Failure to follow the aforementioned formatting instructions may cause your proposal to be deemed unacceptable by the Government.

PROPOSAL SUBMISSIONS:

The Offeror shall comply with the following Compliance Matrix and instructions:

Compliance Matrix

Volume Page Limit Volume I – COVER LETTER/

COMPLETED SF 1449

Not Applicable

Volume II – TECHNICAL

CAPABILITY APPROACH

Not to Exceed 15 pages

Volume III – PRICE Not Applicable

The submission of the above documentation will constitute the Offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS) and the proposed contract type.

A. COVER LETTER/COMPLETED SF 1449

Cover Letter: The proposal shall include a cover letter signed by an individual authorized to commit the company to the proposal. The cover letter shall identify all enclosures being transmitted as part of the proposal. The letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation. It shall state:

- Name of the official authorized to bind the Offeror’s organization shall be clearly identified.

- Company/Division street address; CAGE Code; DUNS number and size standard.

- Confirmation of active registration in the System for Award Management (SAM).

- Acknowledgement of receipt of any amendments.

The Contract SF 1449 shall:

- Have filled out and completed boxes 17a, 30a (signed), 30b and 30c

- Have filled out proposed pricing

- Be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations. The Offeror on the SF 1449 must match the information for the Offeror in the SAM.

- The provisions and clauses of the solicitation shall be filled out as applicable.

B. TECHNICAL CAPABILITY/APPROACH

The Offeror shall submit sufficient information for the Government to make a comprehensive evaluation of its approach and capability in meeting the requirements listed in the PWS for successful performance.

The proposal should NOT simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the Offeror understands, can or will comply with the PWS (including referenced publications, technical data, etc.), statements paraphrasing the PWS or parts therefore (including applicable publications, technical data, etc.) and phrases such as “standard procedures will be employed” or “well known techniques will be used, “etc., will be considered unacceptable. The Offeror shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror’s proposal.

The proposal shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with and manage the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The Offeror shall submit sufficient information for the Government to make a comprehensive evaluation of its approach and capability in meeting the requirements listed in the PWS for successful performance.

C. PRICE

The Offeror shall provide a proposed pricing matrix.

Additional Information:

(1) Final Proposal Revisions (FPR): Once discussions (if required) have concluded, the Contracting Officer may request the Offeror provide a FPR.

(2) Amendment to Proposals: Amendments to proposals shall be submitted prior to the solicitation closing date as a complete revised proposal and labeled “Revised Proposal. Changed pages will not be accepted.

(3) How to Request and Receive Explanations and Clarifications of this Solicitation:

I. Before preparing their proposal or requesting an explanation or clarification of this Solicitation, the Offeror should first read the Solicitation in its entirety.

II. If the Offeror requires an explanation or interpretation of the Solicitation requirements, the Offeror should request a response in writing from the Contracting Officer, Sherry Carner. The Contract Specialist, Kenneth Lutes, shall be copied on the email.

III. Only the Contracting Officer is authorized to answer questions about this solicitation. The

Government is not responsible for any information provided about the solicitation by any other source.

IV. All questions regarding this solicitation shall clearly identify the solicitation number and the specific section of the solicitation from which the question is derived.

(4) Amendments to the Solicitation:

I. All amendments to this solicitation will be issued directly to the Offeror.

II. The prospective Offeror bears complete responsibility for ensuring that all amendments have been downloaded, reviewed and complied with in the preparation of the proposal. Furthermore, the Offeror is required to acknowledge ALL amendments as part of the proposal submission. Failure by the Offeror to acknowledge all amendments may result in the offer being rejected by the Government as non-responsive to the solicitation requirements.

(End of provision)

PWS

PERFORMANCE WORK STATEMENT

SHREDDING SERVICE

Kimbrough Ambulatory Care Center (multiple locations)

At Fort George G. Meade, Maryland Barquist US Army Health Clinic, 1434 Porter St., Fort Detrick, Maryland

Andrew Rader US Army Health Clinic at Joint Base-Henderson Hall, 401 Carpenter Rd., Fort Myer, Virginia

US Army Centralized Allergen Extract Lab460 Linden Lane, Bldg. 512 Room 110 US Army Garrison-Forest Glen, Silver Spring, Maryland

Kirk US Army Health Clinic, 2501 Oakington St., Aberdeen Proving Ground Maryland Edgewood Clinic, 4110 Austin road Gunpowder Maryland. 21010

Dunham USAHC, Bldg 450, Carlisle Barracks, Pennsylvania Fillmore Army Health Clinic, Building 400 Defense Distribution Center, New Cumberland, Pennsylvania

Letterkenny Health Clinic, Letterkenny Army Depot, Chambersburg, Pennsylvania

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform Shredding as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope of Work: The contractor shall provide bins that are 32 gallon (36”H x 20.5”W x 16”D) for each facility/area listed below. Bins will be securable by lock and key; contractor will provide keys to the Government Representative. See Exhibits I, II, III, IV,V,VI,VII,VIII,and IX.

1.3 Contractor shall remove material from secure bins located at facilities/sections as listed in Exhibits below, in a secure manner, always attended by contractor before they are destroyed. Shredding shall be accomplished on-site using the crosscut, pierce and tear, method and remove all shredding from premises. Contractor will be available to provide four bulk service pickups. This pickup will take place once per quarter and will require coordination prior to the pickup to take place.

1.4 Contractor shall place bins at the following locations within one to two weeks of notification of award of contract:

Kimbrough Ambulatory Care Center at Fort Meade, MD, Exhibit I:

37 BINS REQUIRED

SECTION LOCATION ROOM #

Ambulance Section, Bldg 2630 2630 Ernie Pyle, Ft. Meade 2630

Ambulatory Surgical Records

2480 Llewellyn Ave., Ft Meade

Basement Room

BH, Bldg 2481 2481 Llewellyn Ave., Ft Meade 2nd FL Blue Clinic 2480 Llewellyn Ave., Ft Meade H17

Business Office 2480 Llewellyn Ave., Ft Meade 3B19 Dental Clinic 2480 Llewellyn Ave., Ft Meade Dental HQ 8476 Simonds Street, Ft. Meade Office Department of Primary Care 2480 Llewellyn Ave., Ft Meade Cust Svc Area Deputy Commander for Administration 2480 Llewellyn Ave., Ft Meade 3C02 Deputy Commander for Administration 2480 Llewellyn Ave., Ft Meade 3C02 Eppes Dental Clinic 8472 Simonds Street, Ft. Meade Reception Area Force Health Protection 2480 Llewellyn Ave., Ft Meade N01 Green Clinic 2480 Llewellyn Ave., Ft Meade G04 Resource Management 2480 Llewellyn Ave., Ft Meade 3B18 Immunizations 2480 Llewellyn Ave., Ft Meade M19 Laboratory 2480 Llewellyn Ave., Ft Meade Behind Reception Logistics/Bldg 2484 Bldg. 2484, Fort Meade Upstairs Logistics/Bldg. 2484 Bldg. 2484, Fort Meade Downstairs Medical Management 2480 Llewellyn Ave., Ft Meade 1A69 Medical Records 1 2480 Llewellyn Ave., Ft Meade F36/P03 Medical Records Active Duty 2480 Llewellyn Ave., Ft Meade Multi Service Clinic 2480 Llewellyn Ave., Ft Meade 2B31 and 2B20 Musculoskeletal Center 2480 Llewellyn Ave., Ft Meade 1A02A/1C11 Operating Room 2480 Llewellyn Ave., Ft Meade Patient Administration 2480 Llewellyn Ave., Ft Meade Pharmacy 2480 Llewellyn Ave., Ft Meade Pharmacy Refill Post Exchange McArthur and Mapes Rd., Fort Meade 1st floor Preventive Med T2472 106 and 132 PTM&S 2480 Llewellyn Ave., Ft Meade 126 Red Clinic 2480 Llewellyn Ave., Ft Meade F01 Same Day Surgery 2480 Llewellyn Ave., Ft Meade Specialty Care Center 2480 Llewellyn Ave., Ft Meade 3A20 Vet Clinic 2018 Annapolis Rd, Ft. Meade/Odenton Rm 1 Vision Hearing 2480 Llewellyn Ave., Ft Meade I01 Vision Hearing/Audiology Section 2480 Llewellyn Ave., Ft Meade I01 back hallway White Clinic 2480 Llewellyn Ave., Ft Meade Xray 2480 Llewellyn Ave., Ft Meade Hall

Barquist US Army Health Clinic at Fort Detrick, MD, Exhibit II:

6 BINS REQUIRED

SECTION LOCATION/ADDRESS ROOM #

Immunizations Building 1434 Porter Street Ft. Detrick 423 Therapy Building 1434 Porter Street Ft. Detrick 500 Command Secretary Office Building 1434 Porter Street Ft. Detrick 608 NCOIC’s Office Building 1434 Porter Street Ft. Detrick 612 Laboratory Building 1434 Porter Street Ft. Detrick 800 Pharmacy Building 1434 Porter Street Ft. Detrick 901 Building 1546 Porter Street Ft. Detrick

Andrew Rader US Army Health Clinic at Joint Base-Henderson Hall, Fort Myer, VA, Exhibit III:

20 BINS REQUIRED

SECTION LOCATION/ADDRESS ROOM #

Behavioral health Building 525 Carpenter Rd., 2nd Fl 2021 Business Operations Building 525 Carpenter Rd., 2nd Fl 2093 Command Suite Building 525 Carpenter Rd., 2nd Fl 2070 Dental Clinic Building 525 Carpenter Rd., 2nd Fl 2123 Dental Clinic Building 525 Carpenter Rd., 2nd Fl 2123 Family Advocacy Building 525 Carpenter Rd., 2nd Fl 2080 Laboratory Building 525 Carpenter Rd., 2nd Fl 2029 Logistics Building 525 Carpenter Rd., 2nd Fl 2050 Patient Administration Dept. Building 525 Carpenter Rd., 1st Fl 1158 Patient Administration Dept. Building 525 Carpenter Rd., 1st Fl 1158 Pediatrics Clinic Building 525 Carpenter Rd., 1st Fl 1015 Pharmacy Building 525 Carpenter Rd., 1st Fl 1024 Pharmacy Building 525 Carpenter Rd., 1st Fl 1024 Physical Therapy Building 525 Carpenter Rd., 2nd Fl 2135 Primary Care Clinic Building 525 Carpenter Rd., 1st Fl 1102 Primary Care Clinic Patton Team Building 525 Carpenter Rd., 1st Fl 1092 Primary Care Clinic Bradley Building 525 Carpenter Rd., 1st Fl 1089 Primary Care Clinic Building 525 Carpenter Rd., 1st Fl 1073 Radiology Building 525 Carpenter Rd., 1st Fl 1116 Readiness Clinic Building 525 Carpenter Rd., 1st Fl 1119

US Army Centralized Allergen Extract Lab, 2460 Linden Lane, Bldg. 512 Silver Spring, MD, Exhibit

IV:

2 BINS REQUIRED

SECTION LOCATION/ADDRESS ROOM #

US Army Centralized Allergen Extract Lab

2460 Linden Lane, Bldg. 512 Silver Spring, Maryland 20910

US Army Centralized Allergen Extract Lab

2460 Linden Lane, Bldg. 512 Silver Spring, Maryland 20910

Kirk USAHC, 2501 Oakington St., Aberdeen Proving Ground, MD, Exhibit V:

(15 BINS REQUIRED)

SECTION LOCATION/ADDRESS ROOM #

Bldg. 2501 2501 Oakington St. 15 bins placed throughout facility

Edgewood Health Clinic, 4110 Austin Rd., Gunpowder, MD, Exhibit VI:

1 BIN REQUIRED

4110 Austin Road Reception

Dunham USAHC, 450 Gibner Road, Carlisle Barracks, PA, Exhibit VII:

(24 BINS REQUIRED)

SECTION LOCATION/ADDRESS ROOM #

Bldg. 450 450 Gibner Road, Carlisle Barracks, PA 17013

21 bins placed throughout facility

Army Wellness Building 315 Lovell Avenue Carlisle Barracks, PA 17013

Front Desk

Fillmore 400 G Ave., New Cumberland, PA 17070 Front Desk

Letterkenny Bldg. 332, 1 Overcash Ave., Chambersburg, PA 17201

Front Desk

Hard Drive Shredding, BLDG 2484, MD, Exhibit VIII:

1 BIN REQUIRED

BLDG 2484, Fort Meade

Bulk Pick up at Kimbrough Ambulatory Care Center (as requested, per quarter), Exhibit IX Bulk pick up will be coordinated with the vendor. There will be four pick-ups for 1,250 lbs for a total of 5000 lbs each year. These services will take place at Fort Meade, MD only.

1.5 Frequency of Service: Service shall be provided by contractor for each facility on required frequency as follows:

1.51 Kimbrough Ambulatory Care Center & facilities, located on Fort Meade, Barquist US Army Health Clinic, Fort Detrick, MD, Dunham USAHC, 450 Gibner Road, Carlisle Barracks, PA, Kirk USAHC, 2501 Oakington St., Aberdeen Proving Ground, MD & Edgewood Health Clinic, 4110 Austin Rd., Gunpowder, MD: Provide services on the same day (Monday-Friday) each week between the hours of 0730-1600. If, on the routine pick-up day, the government facility is closed, contractor shall pick-up on the next business day.

1.52 Andrew Rader US Army Health Clinic at Joint Base-Henderson Hall, Fort Myer, VA, US Army Centralized Allergen Extract Lab at US Army Garrison-Forest Glen, Silver Spring, MD: The Contractor shall provide monthly service every 4th Thursday of the month, between the hours of 0700-0900. If the facility is closed, a government representative shall notify the Contractor, contractor shall pick-up the next business day. The contractor shall provide certificate of destruction with each service.

1.53 Kimbrough Ambulatory Care Center & facilities, located on Fort Meade: Provide hard drive services every 8 weeks between the hours of 0730-1600. If, on the routine pick-up day, the government facility is closed, contractor shall pick-up on the next business day.

1.6 Communication: If the contractor is unable to provide service on the normally assigned day agreed to between contractor and the government representative, the contractor will notify the government representative and arrange for process to be completed the next business day.

1.7 Security: The contractor shall coordinate with the government representative to obtain identification badges for contractors prior to commencing work. Badges are required to be worn on an outer garment by all contractor personnel while physically present at each of the government facilities. All identification issued by the Identification Section shall be returned at the completion of the contract or sooner, if applicable.

1.8 Installation Access: Contractors shall require valid driver’s licenses, current vehicle registration and current insurance documentation to access each government installation.

1.9 Security and Training Requirements: Contractor shall meet HIPAA shredding compliance.

Contractor shall adhere to the standards of operational security, ensure they have performed background checks of their employees and provided training of employees. Contractor employees shall complete OPSEC and iWatch training and provide certificates of completed training to the government representative after award of contract and prior to providing shredding service.

(End of Summary of Changes)