W91QV1-19-B-0003_0005.pdf
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- Backflow Prevention Devices (BFPD)
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- W91QV1-19-B-0003
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Amendment to W91QV1-19-B-0003.
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SEE SCHEDULE
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER (Type or print)
30-105-04EXCEPTION TO SF 30
APPROVED BY OIRM 11-84
STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA
FAR (48 CFR) 53.243
The purpose of this Amendment is as follow s:
A. To change the required response date/time from 10-June-2019 10:00 AM to 14-June-2019 10:00 AM and modified ADDENDUM TO 52.212-1.
B. Answ ers To Offerors Questions updated from Question 6 to 13.
C. The Performance Work Statement (PWS) is updated.
D. CLINs 0004, 0008, 1004, 1008, 2004, 2008, 3004, 3008, 4004, and 4008 have been changed from Conduct Minor Repairs, Retesting of the Backf low s IAW Performance Work Statement (PWS) and Performance Requirements Summary (PRS) to Conduct Minor Repair, Retesting, Emergency Repairs or Re-inspecting of the Backf low s IAW Performance Work Statement (PWS) and Performance Requirements Summary
(PRS) $10,000 NTE.
E. Period of Performance changed from 13 June 2019 - 12 June 2024 to 13 July 2019 – 12 July 2024 for the Base year and all Option years.
See Continuation Page. Summary of Changes.
1. CONTRACT ID CODE PAGE OF PAGES
J 1 53
16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
16C. DATE SIGNED
BY 03-Jun-2019
16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR
(Signature of Contracting Officer)(Signature of person authorized to sign)
8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91QV119B0003
X 9B. DATED (SEE ITEM 11)
24-Apr-2019
10B. DATED (SEE ITEM 13)
9A. AMENDMENT OF SOLICITATION NO.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.
Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:
(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;
or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN
REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. ACCOUNTING AND APPROPRIATION DATA (If required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE
CONTRACT ORDER NO. IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
10A. MOD. OF CONTRACT/ORDER NO.
2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)
6. ISSUED BY
3. EFFECTIVE DATE
03-Jun-2019
CODE
MICC-FORT BELVOIR
9410 JACKSON LOOP, SUITE 101
BLDG. 1425
FORT BELVOIR VA 22060-5116
W91QV1 7. ADMINISTERED BY (If other than item 6)
4. REQUISITION/PURCHASE REQ. NO.
CODE
See Item 6
FACILITY CODECODE
EMAIL:TEL:
W91QV119B0003
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION SF 30 - BLOCK 14 CONTINUATION PAGE
The following have been modified:
ANSWERS TO OFFERORS QUESTIONS
Question 1: Who is the incumbent contractor? This information will help us ascertain whether we can be competitive since we’ll be coming from southern Louisiana and have some burdens they may not have. We will have a local resource to handle emergencies that we’ll sub with and make sure is vetted by the government with the
NAC.
Answer 1: The incumbent contractor is Romem Aqua Systems Company Inc.
Question 2: Are we required to fill out the reps and certs even if our SAM profile is up to date or would evidence of our SAM registration suffice?
Answer 2: Please refer to Addendum To 52.212-1 Instructions to Offerors - Commercial Items in Solicitation
W91QV1-19-B-0003.
Question 3: The due date of the bid is a federal government holiday (Memorial Day, May 27th) is this going to be changed considering most offices will be closed on this date?
Answer 3: The required response date/time has been extended from 27 May 2019 10:00 AM to 31 May 2019 10:00 AM via W91QV1-19-B-0003 0001.
Question 4: For Item No 0009, Contractor Manpower Reporting (CMR) it is said to be found in paragraph 1.5.18 of the Performance Work Statement (PWC); however, the PWC stops after 1.5.17.2. Please provide the specifics of what is required for Contractor Manpower Reporting.
Answer 4: Item No 0009 Contact Manpower Reporting (CMR) is changed to Contactor Manpower Reporting (CMR) IAW Paragraph 5.8 of the Performance Work Statement.
Please refer to Paragraph 5.8 Contractor Manpower Reporting (CMR) of the Performance Work Statement (PWS).
Question 5: I noticed that you have not posted the answers to our questions on FBO yet. With Bids due very soon, I need time to assemble our response and get it in the mail. Some of those questions are super critical as to whether or not we will even bid, and to our number. To be clear - we are not allowed to submit electronically correct.
Answer 5: Please continue to monitor Federal Business Opportunities for all amendments associated with
W91QV119B0003.
Please refer to Addendum To 52.212-1 Instructions to Offerors - Commercial Items in Solicitation W91QV1-19-B- 0003.
Question 6: I’ve seen the monthly inspection requirement before in solicitations. I know that I don’t have to point this out, however in the spirit of establishing a long lasting relationship with a solid rapport, I always want the owner to know the national requirement through ASSE or ABPA is only once per year. Many of our customers who learn this, change the requirement –if it’s a government client - usually to just semi-annual or quarterly at best.
Monthly is overkill unless you have constant bad water in the system. As an example –the VA in NOLA had the monthly requirement until I informed them of this. We inspect them quarterly and last year our failure rate of devices was only 4%, with half of those being very minor with this level of inspection. They have approximately the same number of testable units as this contract (77).
Answer 6: IAW with Paragraph 1 and Technical Exhibit 2 of the Performance Work Statement (PWS), there will be annual inspections with a monthly report on any inspections or repairs done the previous month.
Question 7: The contract calls for “minor” repairs. Can you define that? Is that repairs up to $500, up to $1000.00? This is relevant because our empirical evidence suggest that backflow assemblies will fail annually at a rate of approximately 15% (less if you have quarterly or semi-annual and certainly monthly inspections because you are constantly mitigating a problem, hence the 4% rate at NOLA VA). Thus, in our bid we have to average the cost of repairs with a formula of X times 15%. Larger Backflows assemblies of course cost more. It’s awesome that you gave us a list as we can now average the cost. We don’t get that every time.
Answer 7: See Paragraph 5.8 of the PWS.
Question 8: If a repair is required, it may take a couple of days to get the part in, especially if it’s a larger unit that is not stocked at a local dealer. What is our timeframe for making the repair?
Answer 8: IAW Paragraph 5.4 of the PWS, Scheduling arrangements are to be made with the COR for repairs.
Question 9: Our other government (state), federal, and hospital clients have us test the units for functionality only.
Installation is not in scope unless it is potentially causing some sort of hazard like a cross-connection issue.
Examples of this are assemblies that are installed too low (Relief Valve on an RP needs to be 12 inches………MANY are not). Or too high –often encountered in buildings such as Hospitals and others that may install an assembly that is 8 or 10 feet high that doesn’t have a platform. If they have a platform, they are fine.
Without one, they are a violation both in the install and by OSHA. Is the general intent of this contract to ensure functionality of the assemblies and not so much whether they have a bit of a wonky install? Usually the install is more a matter of practicality and on Federal property especially, you can make that call. Trust me, we test a ton of assemblies from a big step latter! :)
Answer 9: IAW Paragraph 5.2 of the PWS, the contract is to ensure the functionality of the assemblies.
Question 10: Since this work is being performed on Federal property, will the government allow a national certification in lieu of a local certification? We are certified through ASSE to test backflow assemblies and our master plumber has a water safety certification, also from ASSE. The contract calls for compliance with local regulations. Virginia regulations require state certification. Since we are both nationally and state certified in Louisiana, we have found that the national exam and test is nearly identical to the local certification process. We also have ABPA certification.
Answer 10: See Paragraph 1.5.8 of the PWS.
Question 11: What constitutes a “minor” repair? Such as the replacement of the gasket when a BFPD is disassembled and cleaned?
Answer 11: See Paragraph 5.8 of the PWS.
Question 12: If a BFPD is operational but does NOT meet code requirements is it to be failed? Is correctional action required under this service contract to bring the BFPD up to code requirements?
Answer 12: No. See Paragraph 5.2 of the PWS.
Question 13: What happens if a BFPD fails the retest after being thoroughly cleaned? Is it just marked “failed” and left in operation or should the valves be closed and the BFPD taken out of commission?
Answer 13: See Paragraph 5.8 of the PWS.
SECTION SF 1449 - CONTINUATION SHEET
SOLICITATION/CONTRACT FORM
The required response date/time has changed from 10-Jun-2019 10:00 AM to 14-Jun-
2019 10:00 AM.
SUPPLIES OR SERVICES AND PRICES
CLIN 0004
The CLIN extended description has changed from:
Conduct Minor Repairs, Retesting of the Backflows IAW Performance Work Statement (PWS) and Performance Requirements Summary (PRS).
To:
Conduct Minor Repair, Retesting, Emergency Repairs or Re-inspecting of the Backflows IAW Performance Work Statement (PWS) and Performance Requirements Summary (PRS) $10,000 NTE.
The cost constraint NTE has been added.
CLIN 1004
Conduct Minor Repairs, Retesting of the Backflows IAW Performance Work Statement (PWS) and Performance
Conduct Minor Repair, Retesting, Emergency Repairs or Re-inspecting of the Backflows IAW Performance Work Statement (PWS) and Performance Requirements Summary (PRS) $10,000 NTE.
CLIN 2004
Conduct Minor Repairs, Retesting of the Backflows IAW Performance Work Statement (PWS) and Performance
Conduct Minor Repair, Retesting, Emergency Repairs or Re-inspecting of the Backflows IAW Performance Work Statement (PWS) and Performance Requirements Summary (PRS) $10,000 NTE.
CLIN 3004
Conduct Minor Repairs, Retesting of the Backflows IAW Performance Work Statement (PWS) and Performance
Conduct Minor Repair, Retesting, Emergency Repairs or Re-inspecting of the Backflows IAW Performance Work Statement (PWS) and Performance Requirements Summary (PRS) $10,000 NTE.
CLIN 4004
Conduct Minor Repairs, Retesting of the Backflows IAW Performance Work Statement (PWS) and Performance
Conduct Minor Repair, Retesting, Emergency Repairs or Re-inspecting of the Backflows IAW Performance Work Statement (PWS) and Performance Requirements Summary (PRS) $10,000 NTE.
The cost constraint NTE has been added.
DELIVERIES AND PERFORMANCE
The following Delivery Schedule item for CLIN 0001 has been changed from:
DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /
CAGE
POP 13-JUN-2019 TO
12-JUN-2020
N/A N/A
FOB: Destination
DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /
CAGE
POP 13-JUL-2019 TO
12-JUL-2020
The following Delivery Schedule item for CLIN 0002 has been changed from:
CAGE
POP 13-JUN-2019 TO
12-JUN-2020
CAGE
POP 13-JUL-2019 TO
12-JUL-2020
The following Delivery Schedule item for CLIN 0003 has been changed from:
CAGE
POP 13-JUN-2019 TO
12-JUN-2020
CAGE
POP 13-JUL-2019 TO
12-JUL-2020
The following Delivery Schedule item for CLIN 0004 has been changed from:
CAGE
POP 13-JUN-2019 TO
12-JUN-2020
CAGE
POP 13-JUL-2019 TO
12-JUL-2020
The following Delivery Schedule item for CLIN 0005 has been changed from:
CAGE
POP 13-JUN-2019 TO
12-JUN-2020
CAGE
POP 13-JUL-2019 TO
12-JUL-2020
The following Delivery Schedule item for CLIN 0006 has been changed from:
CAGE
POP 13-JUN-2019 TO
12-JUN-2020
CAGE
POP 13-JUL-2019 TO
12-JUL-2020
The following Delivery Schedule item for CLIN 0007 has been changed from:
CAGE
POP 13-JUN-2019 TO
12-JUN-2020
CAGE
POP 13-JUL-2019 TO
12-JUL-2020
The following Delivery Schedule item for CLIN 0008 has been changed from:
CAGE
POP 13-JUN-2019 TO
12-JUN-2020
POP 13-JUL-2019 TO
12-JUL-2020
The following Delivery Schedule item for CLIN 0009 has been changed from:
CAGE
POP 13-JUN-2019 TO
12-JUN-2020
CAGE
POP 13-JUL-2019 TO
12-JUL-2020
The following Delivery Schedule item for CLIN 1001 has been changed from:
CAGE
POP 13-JUN-2020 TO
12-JUN-2021
CAGE
POP 13-JUL-2020 TO
12-JUL-2021
The following Delivery Schedule item for CLIN 1002 has been changed from:
CAGE
POP 13-JUN-2020 TO
12-JUN-2021
POP 13-JUL-2020 TO
12-JUL-2021
The following Delivery Schedule item for CLIN 1003 has been changed from:
CAGE
POP 13-JUN-2020 TO
12-JUN-2021
CAGE
POP 13-JUL-2020 TO
12-JUL-2021
The following Delivery Schedule item for CLIN 1004 has been changed from:
CAGE
POP 13-JUN-2020 TO
12-JUN-2021
CAGE
POP 13-JUL-2020 TO
12-JUL-2021
The following Delivery Schedule item for CLIN 1005 has been changed from:
CAGE
POP 13-JUN-2020 TO
12-JUN-2021
The following Delivery Schedule item for CLIN 1006 has been changed from:
CAGE
POP 13-JUN-2020 TO
12-JUN-2021
CAGE
POP 13-JUL-2020 TO
12-JUL-2021
The following Delivery Schedule item for CLIN 1007 has been changed from:
CAGE
POP 13-JUN-2020 TO
12-JUN-2021
CAGE
POP 13-JUL-2020 TO
12-JUL-2021
The following Delivery Schedule item for CLIN 1008 has been changed from:
CAGE
POP 13-JUN-2020 TO
12-JUN-2021
The following Delivery Schedule item for CLIN 1009 has been changed from:
CAGE
POP 13-JUN-2020 TO
12-JUN-2021
CAGE
POP 13-JUL-2020 TO
12-JUL-2021
The following Delivery Schedule item for CLIN 2001 has been changed from:
CAGE
POP 13-JUN-2021 TO
12-JUN-2022
CAGE
POP 13-JUL-2021 TO
12-JUL-2022
The following Delivery Schedule item for CLIN 2002 has been changed from:
CAGE
POP 13-JUN-2021 TO
12-JUN-2022
POP 13-JUL-2021 TO
12-JUL-2022
The following Delivery Schedule item for CLIN 2003 has been changed from:
CAGE
POP 13-JUN-2021 TO
12-JUN-2022
CAGE
POP 13-JUL-2021 TO
12-JUL-2022
The following Delivery Schedule item for CLIN 2004 has been changed from:
CAGE
POP 13-JUN-2021 TO
12-JUN-2022
CAGE
POP 13-JUL-2021 TO
12-JUL-2022
The following Delivery Schedule item for CLIN 2005 has been changed from:
CAGE
POP 13-JUN-2021 TO
12-JUN-2022
The following Delivery Schedule item for CLIN 2006 has been changed from:
CAGE
POP 13-JUN-2021 TO
12-JUN-2022
CAGE
POP 13-JUL-2021 TO
12-JUL-2022
The following Delivery Schedule item for CLIN 2007 has been changed from:
CAGE
POP 13-JUN-2021 TO
12-JUN-2022
CAGE
POP 13-JUL-2021 TO
12-JUL-2022
The following Delivery Schedule item for CLIN 2008 has been changed from:
CAGE
POP 13-JUN-2021 TO
12-JUN-2022
The following Delivery Schedule item for CLIN 2009 has been changed from:
CAGE
POP 13-JUN-2021 TO
12-JUN-2022
CAGE
POP 13-JUL-2021 TO
12-JUL-2022
The following Delivery Schedule item for CLIN 3001 has been changed from:
CAGE
POP 13-JUN-2022 TO
12-JUN-2023
CAGE
POP 13-JUL-2022 TO
12-JUL-2023
The following Delivery Schedule item for CLIN 3002 has been changed from:
CAGE
POP 13-JUN-2022 TO
12-JUN-2023
POP 13-JUL-2022 TO
12-JUL-2023
The following Delivery Schedule item for CLIN 3003 has been changed from:
CAGE
POP 13-JUN-2022 TO
12-JUN-2023
CAGE
POP 13-JUL-2022 TO
12-JUL-2023
The following Delivery Schedule item for CLIN 3004 has been changed from:
CAGE
POP 13-JUN-2022 TO
12-JUN-2023
CAGE
POP 13-JUL-2022 TO
12-JUL-2023
The following Delivery Schedule item for CLIN 3005 has been changed from:
CAGE
POP 13-JUN-2022 TO
12-JUN-2023
The following Delivery Schedule item for CLIN 3006 has been changed from:
CAGE
POP 13-JUN-2022 TO
12-JUN-2023
CAGE
POP 13-JUL-2022 TO
12-JUL-2023
The following Delivery Schedule item for CLIN 3007 has been changed from:
CAGE
POP 13-JUN-2022 TO
12-JUN-2023
CAGE
POP 13-JUL-2022 TO
12-JUL-2023
The following Delivery Schedule item for CLIN 3008 has been changed from:
CAGE
POP 13-JUN-2022 TO
12-JUN-2023
The following Delivery Schedule item for CLIN 3009 has been changed from:
CAGE
POP 13-JUN-2022 TO
12-JUN-2023
CAGE
POP 13-JUL-2022 TO
12-JUL-2023
The following Delivery Schedule item for CLIN 4001 has been changed from:
CAGE
POP 13-JUN-2023 TO
12-JUN-2024
CAGE
POP 13-JUL-2023 TO
12-JUL-2024
The following Delivery Schedule item for CLIN 4002 has been changed from:
CAGE
POP 13-JUN-2023 TO
12-JUN-2024
POP 13-JUL-2023 TO
12-JUL-2024
The following Delivery Schedule item for CLIN 4003 has been changed from:
CAGE
POP 13-JUN-2023 TO
12-JUN-2024
CAGE
POP 13-JUL-2023 TO
12-JUL-2024
The following Delivery Schedule item for CLIN 4004 has been changed from:
CAGE
POP 13-JUN-2023 TO
12-JUN-2024
CAGE
POP 13-JUL-2023 TO
12-JUL-2024
The following Delivery Schedule item for CLIN 4005 has been changed from:
CAGE
POP 13-JUN-2023 TO
12-JUN-2024
The following Delivery Schedule item for CLIN 4006 has been changed from:
CAGE
POP 13-JUN-2023 TO
12-JUN-2024
CAGE
POP 13-JUL-2023 TO
12-JUL-2024
The following Delivery Schedule item for CLIN 4007 has been changed from:
CAGE
POP 13-JUN-2023 TO
12-JUN-2024
CAGE
POP 13-JUL-2023 TO
12-JUL-2024
The following Delivery Schedule item for CLIN 4008 has been changed from:
CAGE
POP 13-JUN-2023 TO
12-JUN-2024
The following Delivery Schedule item for CLIN 4009 has been changed from:
CAGE
POP 13-JUN-2023 TO
12-JUN-2024
CAGE
POP 13-JUL-2023 TO
12-JUL-2024
The following have been modified:
ADDENDUM TO 52.212-1
This requirement is 100% competitive set-aside for Service Disabled Veteran-owned small businesses.
BID OPENING DATE AND TIME. All bids are due by Friday, 14 June 2019 at 10:00 AM Local Time (Fort Belvoir, VA). Bid opening will start at 10:00 AM Local time (Fort Belvoir, VA) on Friday, 14 June 2019 at:
Mission and Installation Contracting Command 9410 Jackson Loop Bldg. 1425 Ft. Belvoir, VA 22060
SUBMISSION PROCEDURES:
ALL BIDS SHALL BE SUBMITTED IN A SEALED ENVELOPE MARKED WITH SOLICITATION NUMBER
W91QV1-19-B-0003.
No e-mail or faxed bids in response to this solicitation shall be accepted.
Bids being mailed through the United States Postal Service ONLY shall be submitted prior to the bid opening date and time identified on SF 1449 of Solicitation W91QV1-19-B-0003 to the following address:
Mission and Installation Contracting Command Attn: Ebenezer Owusu
RE: W91QV1-19-B-0003
9410 Jackson Loop Bldg. 1425 Ft. Belvoir, VA 22060
Bids being hand carried or shipped via a carrier other than the United States Postal Service (i.e., Federal Express, United Parcel Service, DHL) shall be submitted prior to the bid opening date and time identified on SF 1449 of Solicitation W91QV1-19-B-0003 to the following address:
Mission and Installation Contracting Command
Attn: Ebenezer Owusu
RE: W91QV1-19-B-0003
9410 Jackson Loop Bldg. 1425 Ft. Belvoir, VA 22060
REQUIRED SUBMITTALS:
In order to be considered for award, ONE (1) complete bid package shall be received. This package shall consist of ALL of the following:
1. Signed and completed SF 1449 cover page including Blocks 17a (including Telephone Number), 30a, 30b, and 30c.
2. Lowest Price – The offeror shall submit a completed SF 1449 Contract Line Item Number (CLIN) schedule which include Unit Price and Amount for the base year and all option years.
3. Completed FAR 52.212‐3 Representations & Certifications or System for Award Management (SAM) Registration pursuant to FAR 52.204-7. The offeror shall be registered in SAM by the date and time of the bid closing date.
4. SAM Registration under NAICS code 562111, Solid Waste Collection must be existing at the time of submitted bid.
5. Acknowledgement of receipt of all amendments by signing, dating and submitting all amendments. Offerors not complying with the terms of the solicitation, or failing to submit a complete bid package may be found noncompliance with the solicitation.
DUE DATE FOR ALL QUESTIONS:
Due Date For All Questions is as follows:
12:00 PM (EST) on Monday, 20 May 2019
PLEASE EMAIL ALL QUESTIONS TO THE FOLLOWING ADDRESSES:
ebenezer.k.owusu.civ@mail.mil Sandra.e.guster.civ@mail.mil
PERFORMANCE WORK STATEMENT
PERFORMANCE WORK STATEMENT (PWS)
Inspection and Testing of Backflow Prevention Devices (BFPD)
PART 1
GENERAL INFORMATION
1. General: This is a non-personal services contract to obtain inspection and testing of Backflow Prevention Devices (BFPD) for evidence of dripping, leaking, damage and improper installation in order to protect drinking water supply and quality for human consumption at the Joint Base Myer Henderson Hall (JBM-HH) and adjoining National Arlington Cemetery (ANC). JBM-HH consists of Fort Myer and Henderson Hall in Virginia, and Fort McNair in Washington D.C. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.
1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection and testing of Backflow Prevention Devices as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.
1.2 Background: Joint Base Myer Henderson Hall consists of Fort Myer and Henderson Hall (JBMHH) in Arlington, Virginia and Fort McNair in Washington D.C. In addition this will cover the adjoining National Arlington Cemetery (ANC), in Arlington, Virginia.
1.3 Scope:
An inspection and testing of Backflow Prevention Devices (BFPD) is required for evidence of dripping, leaking, damage and improper installation in order to protect drinking water supply and quality for human consumption at the Joint Base Myer Henderson Hall (JBM-HH) and adjoining National Arlington Cemetery (ANC). JBM-HH consists of Fort Myer and Henderson Hall in Virginia, and Fort McNair in Washington D.C.
The contractor shall furnish all labor, materials, and equipment necessary to perform the work as specified herein.
The work shall include identifying all testable and inspectable BFPDs, inspecting and then testing them to ensure proper operation.
The contractor shall adhere to all applicable Federal, State, and Local Regulations that apply to testing and inspecting of BFPDs.
The following regulations are listed for reference:
Safe Drinking Water Act (SDWA) & Amendments of 1986 Virginia Department of Health regulation 12 VAC 5-590-600 D.C. Water and Sewer Authority, Title 21 DCMR, Chapter 54 US Army standards AR 420-46, AR 40-5 and TB MED 576
The contractor shall coordinate temporary water shutdowns to equipment or buildings with the COR (Contracting Officer’s Representative); attach test gauge and pressure hoses to existing test ports and close inlet and outlet valves.
Then a Certified BFPD Technician will perform pressure and leak tests. If the test fails, the BFPD Technician disassembles and cleans the BFPD to try and make it functional; BFPD Technician will complete test forms and tag BFPD with results. The contractor shall provide a final report of the test results to COR for arranging for correction action. And, COR provides a copy of the report to Environmental Directorate.
A comprehensive list of the BFPDs is attached in the bid schedule, providing the location and number of Testable and/or Inspect able devices at each location (Building Number).
There are 313 known/inventoried backflow prevention devices at the JBMHH, including National Arlington Cemetery. Out of this, 79 are Inspectables and remaining are Testables. Bulk of the devices diameters range between 1/4" & 4", however, there are devices larger, up to that are up to 8"diameter
Site Accessibility- The government shall ensure that the site is accessible to the contractor.
Special Conditions:
The contractor shall not interfere with the normal operations of the current property owner to the extent possible.
Contractor must leave all work areas clean and free of debris. Restore any site damages to the mechanical room and to the exterior of the building to its original forms.
1.4 Period of Performance: [Period of performance base years shall be for one (1) base year of 12 months and four
(4) 12 month option years. Period of Performance reads as follows:
Base Year [13 July 2019-12 July 2020] Option Year I [13 July 2020-12 July 2021] Option Year II [13 July 2021-12 July 2022] Option Year III [13 July 2022-12 July 2023]
Option Year IV [13 July 2023-12 July 2024]
1.5 General Information
1.5.1 Federal Observed Holidays: [Contractor not required to perform services on holidays.] New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day
1.5.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of (7:00 a.m. – 4:30 p.m. EST Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.
1.5.3 Place of Performance: The work to be performed under this contract will be performed at Joint Myer Henderson Hall consists of Fort Myer and Henderson Hall in Arlington, Virginia, Arlington National Cemetery in Arlington, Virginia and Fort McNair in Washington D.C.
1.5.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO and COR. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The Contractors’ QCP shall contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government. The QCP as a minimum shall address:
• Continuous process improvement
• Procedures for scheduling, conducting and documentation of inspection
• Discrepancy identification and correction
• Corrective action procedures to include procedures for addressing Government discovered non-conformances
• Procedures for root cause analysis to identify the root cause
• Root cause corrective action to prevent re-occurrence of discrepancies
• Procedures for trend analysis
• Procedures for collecting and addressing customer feedback/complaints.
A contract is awarded with the expectation that the contractor and the government have entered into the agreement in good faith, and that both parties will perform their respective duties and obligation in accordance with contract specifications, terms and conditions. Occasionally, situations arise when the contractor does not perform and the agency (government) may suffer damages as a result. Typical non-performance issues include, but not limited to:
Missing a scheduled performance date and time.
Providing inferior/damaged parts Unauthorized substitutions Unauthorized use of sub-contractors Uncertified workers
1.5.5 Quality Assurance: The contractor shall comply with the government’s quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.
1.5.6 Type of Contract: The Government will award a Firm Fixed Price contract.
1.5.7 Security Requirements: Contractor personnel performing work under this contract must have a National Agency Check (NAC) at time of the contract start date, and must maintain the level of security required for the life of the contract. All individuals working on JBMHH must be a legal resident of the United States and able to obtain a COPS badge from the PMO. All contractors, sub-contractors and contract employees working on JBMHH for a period in excess of 30 days must have a local background check conducted by the individual’s local police or sheriff’s department prior to beginning work on JBMHH. The local background check shall be no older than six months. The contractor is responsible for any costs associated with the check. The contractor shall provide the KO’s Representative (COR) with a copy of the local background check to accompany the request for the COPS badge within thirty days of the start of contract performance. It is the responsibility of the COR to ensure the local background check is attached to the request for COPS badge. Failure to obtain a COPS badge will prohibit an employee from entering the JBMHH installations.
1.5.7.1 PHYSICAL Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis at the close of each work period, government facilities, equipment, and materials shall be secured.
1.5.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.
1.5.7.2.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;
however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.
1.5.7.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).
1.5.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.
1.5.8 Special Qualifications: The Contractor shall furnish an adequate number of qualified personnel certified in the state of Virginia and Washington DC to perform all tasks required in strict accordance with the terms and conditions of the contract to be included in their submitted technical proposal that will become part of the contract once awarded. Employees of the awarded Contractor requiring access in these facilities during the performance of the contract shall be required to complete an Application for Identification Card to include proof of U.S. citizenship or legal residency and a local police record check from where they reside. A favorable National Agency Check (NAC) is not acceptable without a local police records check.
1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.
The Project Manager shall meet with the COR weekly during the contract period. Meetings will be as often as necessary thereafter as determined by the COR. However, a meeting will be held whenever a Non Conformance Report (NCR) is issued. The written minutes of these meetings will be signed by the Contractor or his designated representative, COR, and Government Quality Assurance Inspector (QAI). The contractor shall state in writing to the COR any areas of nonoccurrence with the minutes within five (5) working days of receipt.
1.5.10 Contracting Officer’s Representative (COR): The Contracting Officer Representative Tracking (CORT) Tool https://wawf.eb.mil/ for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;
maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications;
monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.
1.5.11 Key Personnel: For this requirement, a COR will be appointed by the Government. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. to 4:30p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:
1.5.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. It is the responsibility of the COR to ensure the local background check is attached to the request for COPS badge. Failure to obtain a COPS badge will prohibit an employee from entering the JBMHH installations.
1.5.13 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the JBM-HH installations.
1.5.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO and COR immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and COR, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the
OCI.
1.5.15 Phase In/Phase Out (NO phase in required for this contract.
1.5.16 Antiterrorism (AT) and Operations Security (OPSEC)
1.5.16.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within [60] calendar days after completion of training by all employees and subcontractor personnel.
1.5.16.2 Access and General Protection/Security Policy and Procedures: The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy.
In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.
1.5.17 Emergency Services
1.5.17.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.
1.5.17.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.
PART 2
DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
2. DEFINITIONS AND ACRONYMS:
2.1 Definitions:
2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.
2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government.
The term used in this contract refers to the prime.
2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.
2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.
2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.
2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.
2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.
2.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.
2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.
2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.
2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.
2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—
(1) Items that cannot be found after a reasonable search;
(2) Theft:
(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or
(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.
2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.
2.1.14 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.
2.1.15. Physical Security. Actions that prevent the loss or damage of Government property.
2.1.16 Property. All tangible property, both real and personal.
2.1.17 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.
2.1.18 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.
2.1.19 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.
2.1.20 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.
2.1.21 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.
2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.
2.1.23 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).
2.1.24 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.
2.1.25 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.
2.1.26 Unit Acquisition Cost means—
(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and
(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.
2.1.27 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.
2.1.28 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.
2.1.29 Work Week. Monday through Friday, unless specified otherwise.
2.2 Acronyms:
ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest…
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