AMENDMENT_ONE.pdf

0011044612-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose for this amendment is to answ er questions that w ere submitted. See Attached Question/Answ er document.

2. Revision to Section 5.2.1 page 37 of the Performance Work Statement (PWS) w as revised as follow s: "COR shall approve parts over $60.00" vice "COR shall approve parts under $60.00"

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV118R0003

X 9B. DATED (SEE ITEM 11)

22-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jul-2018

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV118R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION/ANSWER

Attention Contractors: attached are the answers to the questions that was received. there will not be another question and answer text. Please see below:

1. QUESTION: Section 5.2.1 page 37 – COR shall approve parts under $60.00; is this correct? Shouldn’t this read OVER $60? If not, what is the purpose of the approval under $60?

This was a typo. It was covered under one of the IPRs but never corrected. It should state OVER $60

2. QUESTION: As of today, is 100% of the equipment operational? If not, what percentage of the equipment is currently operational?

All Equipment is currently operational

3. QUESTION: Is the equipment new (no older than 1-1/2 years old)? Is old equipment still in place?

Equipment is approximately 2 years old. Old equipment is no longer in place

4. QUESTION: Are there any presses that need to be replaced or relocated as of today? If so, how many?

No replacing or relocation of any presses is not needed

5. QUESTION: When was the last date routine maintenance was performed on this equipment? If there was a contract, when did it end?

Routine maintenance is current on all equipment. Presses are serviced on a rotational basis

6. QUESTION: What is the percentage of repairs per week or month?

On an average month 9 of the presses (of the 43 presses) need some additional repair, beyond routine maintenance

7. QUESTION: Are any of the presses or supporting equipment currently under warranty?

No. Warranty has expired

8. QUESTION: Section 5.2.1 page 37 - states that “shipping cost are not considered part of the replacement part and will not be considered for payment”; is the contractor expected not to recoup the shipping costs of replacement parts be it for repairs or preventative maintenance?

Expectation is that shipping costs should be factored in with the cost of the part.

9. QUESTION: Additionally, the shipment of parts depending on the type, size, manufacturer, etc. is often impacted by the shipment speed after which the part is either traditionally stocked or made to order; is this factor considered in the expectation timeframe of repairs?

Allowance for delays due to long leadtime, parts are expected not to exceed 72 hours

10. QUESTION: OBSERVATION/QUESTION FOR #7 AND #8 above: If shipping cost is not recoupable per this solicitation it is expected our pricing would include shipping. It is very difficult to conclude even marginally what that cost could be based on historical data. In the past we reflect all costs including shipping and type of shipping based on urgency of customer, in our reporting. If we are required to approximate shipping as a part of our pricing, I’m concerned RSB could be over your threshold. Please provide further guidance to this observation and question.

Factor shipment in the cost of the repair parts.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

STEAM PRESS PWS

Performance Work Statement (PWS) For

Steam Press Maintenance Repair

PART 1

GENERAL INFORMATION

This is a non-personnel services contract to provide preventive maintenance and repair of steam presses and supporting equipment. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1. Background: Maintenance of the steam presses and boilers are critical to the mission of The Old Guard (TOG), The United States Army Band (TUSAB), and MDW HQ as the steam presses are utilized to maintain proper uniform code in personnel support of the Tomb of the Unknown Soldier, Honor Guards, Commander in Chief Honor Guard, and other ceremonial events. It is vital to keep the steam presses and boilers running so that uniforms are maintained in immaculate fashion.

1.1. Objectives: This service shall provide preventive maintenance and repair of installed steam press and supporting equipment to enable soldiers to maintain special event uniforms 100% presentable and wrinkle free for high visibility, nationally significant operations conducted in the National Capital Region (NCR)

1.2. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the preventive maintenance and repair of steam presses and supporting equipment as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Scope: Government intends to acquire contract support for the basic maintenance and repair of approximately thirty nine (39) Government owned Forenta 462 “F” series steam presses, three (3) Forenta PS33 three head puffers, one

(1) 607TFF tension form finisher, and supporting equipment. The presses and supporting equipment require regular maintenance to ensure they are in proper working order. At no time shall there be less than 85% of the presses working. Contractor shall provide all necessary personnel, equipment, tools, labor, transportation, supervision and any parts over $60.00 to perform on-site preventive maintenance service and repair of the following government-owned equipment: Steam presses, puffer presses, form finisher, and supporting equipment such as air compressors, boiler/steam generators, condensate return tank with pump, blow down tank and vacuum tank with motor to include all hoses, wiring and hardware as required. Contractor shall respond within two (2) hours of notification by the COR or Alternate COR to locations that have only one (1) steam press. Contractor shall respond within twenty four

(24) hours of notification by the COR or Alternate COR to locations that have two (2) or more steam presses.

Repairs shall not take more than two working days to complete.

1.4. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 365 days after CY award Option Year 1: 12 Months Option Year 2: 12 Months Option Year 3: 12 Months Option Year 4: 12 Months

1.5. General Information

1.5.1. Quality Control: The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address-continuous process-improvement; procedures for scheduling; conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. As a minimum, the contractor shall develop quality control procedures that address the areas identified in “Performance Requirements Summary”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. Within 30 days after contract award three copies of a comprehensive written QCP shall be submitted to the KO and COR and within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to their QC system

1.5.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays: The Contractor is not required to perform services on the following federal government holidays; except in the case of an "Emergency Services".

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Inauguration Day

1.5.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00AM and 4:00 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The contractor may be required to perform emergency work after 4:00 PM and during federal holidays or weekends

1.5.5. Type of Contract: The government anticipates award of a Firm Fixed Price Contract.

1.5.6. Place of Performance: The work to be performed under this contract will be performed at Fort McNair, Washington, D.C., Fort Myer, Virginia and Arlington National Cemetery. Fort McNair and Fort Myer are currently known as Joint Base Myer-Henderson Hall (JBM-HH). See Equipment List for locations and type of equipment to be serviced.

1.6. Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract are not required to have any special security requirements. All work is performed in unclassified areas.

1.6.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.2 Base Access. The Contractor must be aware that JBM-HH is a controlled access installation, and as a result requires photographic identification and a JBM-HH Contractor’s badge. For entry the driver must possess a valid driver’s license and proof of insurance. The contractor shall be responsible for ensuring that all contractor personnel authorized to perform work under this contract obtain base access. The COR will provide the necessary documents to the Contractor to complete, and submit them to the installation security office. Contractor personnel and property shall be subject to search and seizure upon entering JBMHH, ANC, and Ft McNair and upon leaving the confine.

1.6.3. Badges. Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.4. Key Control: N/A

1.6.5. Lock Combinations; N/A

1.6.6 Special Qualifications: The Project Manager and Alternation must have a minimum 2 years’ experience working with commercial steam presses and small boiler maintenance and repair. The Project Manager and Alternate must be able to read, write, speak and understand English. The follow personnel are considered key personnel by the government: Project Manager and Alternate Project Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project manager or alternate shall be available between the hours, 7:00AM- 4:00PM, Monday thru Friday, except Federal holidays, weekends or when the government facility is closed for administrative reasons. The contractor may be required to perform emergency work after 4:00pm and during Federal Holidays, see Section 5.3. The Project Manager or the Alternate Project Manager must be available by cell phone during non-working hours in the case of an emergency.

1.6.7. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.7.1. With the exception of Monthly Status Reports, each deliverable shall be presented in draft form to the COR.

The COR will have 5 business days to review and provide comments back to the contractor.

1.6.8. Primary Point of Contact (POC). The Contractor shall provide a Project Manager, team lead, supervisor, etc.

who shall be responsible for the performance of the provided service or work. The name of this person and an alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting officer at least 24 hours after contract award.

1.6.9. Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.6.10.1. The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.11. Contractor Travel: N/A

1.6.12. Organizational Conflict of Interests: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.13. Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.6.14. Electronic Contract Manpower Reporting (ECMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill.

1.6.15. Phase In/Phase Out Period: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privet of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer Representative

DA Department of the Army

ECMR Electronic Contract Manpower Reporting

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Services: N/A

3.2 Facilities: The Contractor shall perform maintenance and repair of steam presses and supporting equipment at buildings 233, 242, 246, 247, 248, 249, 250, 251, 313, 314, 400, 410, 417 at Fort Myer; The TUS at ANC, and Building 39 at Fort McNair.

3.3 Utilities: The Government provided utilities in the facility will be available for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, such as turning off the water faucets or valves after using the required amount to accomplish cleaning equipment.

3.4 Equipment: The Contractor shall perform maintenance and repair of the Government furnished equipment listed under Technical Exhibit 3.

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor shall furnish all necessary personnel, supplies, equipment, tools, labor, transportation, and supervision to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall furnish materials, supplies, tools and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish all equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. The Contractor shall provide basic preventive maintenance and repair of approximately thirty nine (39) Government owned Forenta 462 “F” series steam presses, three (3) Forenta PS33 three head puffers, one (1) 607TFF tension form finisher, and supporting equipment for Fort McNair, Washington, DC, Fort Myer, Virginia, and Arlington National Cemetery in accordance with the tasks provided below. Fort McNair and Fort Myer are currently known as Joint Base Myer-Henderson Hall (JBM-HH). The location and type of equipment are provided under Technical Exhibit 3. Contractor shall provide all necessary personnel, equipment, tools, labor, transportation, supervision and any parts under $60.00 to perform on-site preventive maintenance service and repair of the following government-owned equipment: Steam presses, puffer presses, form finisher, and supporting equipment such as air compressors, boiler/steam generators, condensate return tank with pump, blow down tank and vacuum tank with motor to include all hoses, wiring and hardware as required. Contractor shall respond within two (2) hours of notification by the COR or Alternate COR to locations that have only one (1) steam press. Contractor shall respond within twenty four (24) hours of notification by the COR or Alternate COR to locations that have two (2) or more steam presses. Repairs shall not take more than two working days to complete.

5.2. Replacement Parts: The replacement parts that are no longer under warranty for the steam presses or any supporting equipment covered under this contract shall be of equal or higher quality than the original parts. Parts under $60.00 are included in the flat rate price. Refurbished parts will be allowed if covered by a warranty or extended warranty. Shipping cost are not considered part of the replacement part and will not be considered for payment.

5.2.1. Replacement Cost: The COR shall approve the cost of replacement parts over $60.00 prior to purchase of the part to include any required complete replacement units. Ordering and installing any approved replacement unit falls within the scope of this contract. If work is completed prior to receiving the respective preapproval paperwork the Government may refuse payment for said work. Shipping cost are not considered part of the replacement part and will not be considered for payment.

5.2.1.1. Licenses: The contractor shall have valid certification and licenses in accordance with Federal, State and Local regulations required to perform any work under this contract prior to commencing work.

5.2.1.2. Percent of Presses Working: Contractor shall ensure that all equipment is 100% working after each routine scheduled preventive maintenance visit.

5.2.1.3. Completion of Repairs: Contractor shall report to the COR the estimated completion time of the repairs that cannot be accomplished within 48 hours due to delay in getting replacement parts.

5.2.1.4. Minimum of Presses Working: At no time shall less than 85% of the presses be operational.

5.3 Emergency Services

5.3.1. The contractor shall perform emergency work after 1600 (4:00PM), week-ends and during federal holidays.

The contractor shall provide emergency services and shall respond within two (2) hours after notification for those buildings that only have one press at the following locations:

Tomb of the Unknown Soldier, Arlington National Cemetery, Virginia Military District of Washington HQ, Building 39, Ft. McNair, Washington, DC

5.3.2. Dependent on changing requirements within the period of performance, and available funding, the Government may require a significant increase in support provided by this contract. This is dependent on mission growth within) JBM-HH. A separate Fixed Fee Contract Line Item Number (CLIN) shall be established to accommodate surge workload throughout the period of performance, limited duration projects, special studies as well as other surge efforts relevant to the scope of work there will be a Not to Exceed (NTE) for surge requirements.

This funding, when provided, will likely be provided incrementally as necessary to fund any surge requirements.

The work to be supported one-time tasking, in emergency related to the overall scope of work.

5.3.2. Contract Phone Numbers: The contractor shall provide to the COR the phone number(s) of the contractor's point of contact in the event of an emergency. The contractor's POC must return all calls within the one (1) hour of receiving the Government's call.

5.4 Preventive Maintenance

5.4.1. The contractor shall perform the preventive maintenance inspection of all equipment provided under Technical Exhibit 2 on a weekly, monthly, and quarterly basis throughout the life of this contract. Preventive maintenance shall include but not be limited to: A thorough cleaning, adjusting, lubrication of all units and inspection of tanks, pipes, boilers, vacuums, valves, motors, pumps and any other equipment required to operate presses IAW appropriate equipment technical guidelines for each make/model as applicable. Perform all required periodic service actions as specified within the equipment technical guideline service manual (i.e. weekly, monthly, quarterly, semiannual, annual service as applicable).

5.4.2. Contractor shall generate and provide a copy of the monthly preventive maintenance and repair schedule to the COR or the Designated Government Representative prior to performing services. Changes to the schedules shall be faxed or delivered to the COR by the 5th of each month during the life of this contract.

5.4.3. COR will escort contractor personnel to the respective locations of the equipment the first couple of weeks for the contractor to get familiar with the locations of the equipment. Even though someone other than the COR or alternate COR may escort the contractor, all questions concerning the requirements under the PWS should be addressed to the COR.

5.4.4 After each preventive maintenance service is performed, all serviced equipment shall be tested to ensure it is operational and in good working order.

5.4.5. Contractor shall provide a detailed inspection report listing actions taken during the preventive maintenance service to include equipment inspected, serial number, location, and key service actions performed to the COR.

5.4.6 A Preventive Maintenance and Repair inspection report shall be completed by the 15th day of each month. The Preventive and Maintenance inspection report must be certified by the COR prior to submission of the invoice.

5.5 Service Calls

5.5.1. The contractor shall respond to service calls within 24 hours after notification, except for those buildings where there is only one press as listed in the Emergency Services. The required response time for emergency locations shall be 2 hours after notification from the COR.

5.6 Equipment Relocation

5.6.1. Relocation of any steam presses and any supporting equipment such as boiler and plan proposal that details current location and proposed location of press and associated equipment. The contractor will be given two weeks to review the proposed plan relocation and to provide the Government with an estimate for the relocation. The COR will review the estimate and give the Contractor notice to perform the work once a price is agreed to. When requested, the contractor will support this service under a separate line item. Contract modification for funding will be separate.

5.6.2. The contractor shall provide equipment submittals to meet the requirements of the relocation plan and specifications. The contractor will provide at minimum mechanical and electrical drawing sketches of the proposed installation for approval. The contractor shall not be permitted to install any and all items listed on the proposal without an approved submittal matching what is to be installed in all respects. Shop drawings, product data, and samples shall be submitted for all equipment and materials related to the following list (written submittals shall be sent in hard copy form as well as electronically in Adobe Acrobat readable format to the COR).

Electrical: All electrical equipment shall meet the National Electrical Code's (NEC) latest version of the NFPA as required for installation.

Mechanical: All equipment shall be certified to Land Mechanical Boiler & Pressure Vessel. Structural: Ensure new steam press dead/live load weight is acceptable for existing floor load rating in the area for the relocation (lb/sq/ft) per structural engineer.

5.7 Energy Conservation

5.7.1. The contractor shall ensure that employees comply with the energy conservation. The Contractor is not authorized to adjust the infrastructure mechanical equipment; ventilation and heating and air conditioning system controls. If contractor notices equipment problems, they should be immediately brought to the attention of the COR.

5.8 Environmental and Safety Controls

5.8.1. All work shall be conducted in a safe manner and in compliance with the applicable environmental requirements, fire protection and any prevention found on the Garrison's JBMHH DPW website.

5.8.2. The contractor shall comply with manufacturers' guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling.

5.8.3. The contractor shall perform work under this contract in accordance with the federal and state safety laws, regulations, and the requirements under this contract.

5.8.4. Contractor shall contact the COR in the event of any harmful environmental conditions.

5.8.5. Contractor shall take all the necessary precautions to prevent damages to government property under this contract. This includes failing to correct deficiencies that lead to premature failure of the steam presses and supporting equipment. Examples include: failing to correct air leaks which cause the air compressor to continuously run leading to motor failure or steam leaks which lead to boiler failure.

5.8.6. Contractor shall report any safety issues to the COR that are out of his/her control within 24 hrs.

5.9 Inventory of Government-Owned Equipment

5.9.1. Inventory list is provided in Technical Exhibit 3, Equipment List and Locations. This list has the location and list of equipment covered under this PWS. Any changes to the equipment list must be immediately reported to the COR by the Contractor.

5.9.2. Contractor shall inventory all the equipment, along with the COR for confirmation of the equipment condition and location before the start of each option period and prior to contract expiration.

5.10 SECURITY

5.10.1. Upon entering the buildings the contractor's employees must sign in with the people manning the Charge of Quarters (CQ) desk if present to notify them that they are in the building to maintain the presses. At a minimum, all contractor employees must successfully complete a JBM-HH security background check prior to beginning work under the contract.

5.11 Contractor Employees

5.11.1. Contractor's employees shall understand English, able to work in the United States, qualified, trained and experienced in the maintenance and repair of the equipment covered under this contract.

5.11.2. Due to security reasons, the contractor shall provide the names; SSN#s and a copy of the picture ID of all the employees performing work under contract to the COR. Contractor’s employees shall have proper identification to enter either installation. The company name and the employee's name shall be displayed on the employee's shirt.

Contractor’s employees may be dismissed or denied entrance to either installation due to their misconduct or endangerment to the health, safety and security of the people or government property. The contractor shall ensure the employees promptly register their vehicles with the Military Police, building 415, Ft. Myer, and that they comply with all military rules and regulations concerning the operation of privately owned vehicles while driving on Government Property, fire, safety, sanitation, security, possession of firearms or other lethal weapons. These regulations will be provided to them when registering their vehicles.

5.12 Performance Evaluations Meetings

5.12.1. The contractor primary/alternate POC shall meet with the COR weekly for the first month of the contract to address issues and to allow the contractor to become familiar with the installations and the equipment. Meetings will be scheduled as often as deemed necessary by the COR. The written minutes of these meetings shall be signed by the Contractor's project manager or representative and the COR. Shall the contractor not concur with the minutes, the contractor shall address the non- concurrence areas in writing to the COR within five (five) calendar days of receipt of minutes.

5.12.2. The contractor shall provide a copy of the monthly Preventive Maintenance and Repair service report to the COR or the Designated Government Representative, detailing monthly inspections/repairs completed by time period, location of equipment, equipment type, serial number and any findings.

Contractor shall submit to the COR the findings on the monthly inspection schedule within 5 (five) working days after such inspection.

5.13 SIGN- IN LOG

5.13.1. The contractor shall initial under the date of service on the government provided sign-in log sheet each time there is a service call or a preventive maintenance visit to each location. The sign-in sheet will be posted at each steam press. The COR or the Designated Government Representative will collect the sheets on a monthly basis.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) (If applicable):

6.1. Publications and forms applicable to this Performance Work Statement are listed below. The publications and forms have been coded as mandatory or advisory. The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the Performance Work Statement. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the Performance Work Statement.

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

(Note: All publications below can be found at http://armypubs.army.mil/)

6.1.1 Regulations and Directives

Applicable Publications.

NUMBER DATED DESCRIPTION MANDATORY ADVISORY

AR 420-1 NOV 07 Army Energy Program X

AR 200-1 DEC 07 Environmental Protection & Enhancement

X

AR 385-10 FEB 17 Army Safety Program OCE Supply (February 1979)

X

AR 530-1 SEP 14 Operations Security X

AR 25-2 OCT 07 Information Assurance X

N/A N/A https://www.nfpa.org/NEC

X

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Standards

Performance Threshold

Method of Surveillance

PRS #1. PWS Para 5.1 – The contractor shall perform preventive maintenance and repair work to steam presses and supporting equipment on JBM-HH and Arlington Cemetery.

At no time shall there be less than 85% of the presses working.

Zero deviation from the standard. 100 % Inspection

Performance not to standard could result in negative CPAR Rating

PRS #2. PWS Para 5.2– The contractor shall replace parts that are no longer under warranty for the steam presses or any supporting equipment covered under this contract shall be of equal or higher quality than the original parts.

At no time shall the COR pay for parts under $60.00

Zero deviation from the standard. 100 % Inspection

Performance not to standard could result in negative CPAR Rating

PWS Para 5.3 The contractor shall perform emergency services

The contractor shall perform emergency work after 1600 (4:00PM), week-ends and during federal holidays. The contractor shall provide emergency services and shall respond within two (2) hours after notification for those buildings that only have one press at the following locations:

Tomb of the Unknown Soldier, Arlington National Cemetery, Virginia Military District of Washington HQ, Building 39, Ft. McNair, Washington, DC

Zero deviation from the standard. 100 % Inspection

Performance not to standard could result in negative CPAR Rating

PWS Para 5.4– The contractor shall perform the preventive maintenance inspection of all equipment provided under Technical Exhibit 2 appropriate equipment technical guidelines for each make/model as applicable.

The contractor shall provide preventive maintenance on a weekly, monthly, and quarterly basis throughout the life of this contract.

Preventive maintenance shall include but not be limited to: A thorough cleaning, adjusting, lubrication of all units and inspection of tanks, pipes, boilers, vacuums, valves, motors, pumps and any other equipment required to operate presses IAW

Zero deviation from the standard. 100 % Inspection

Performance not to standard could result in negative CPAR Rating

TECHNICAL EXHIBIT 2

Preventative Maintenance Schedule In Addition to the Forenta Instruction Handbook

WEEKLY

1. Ensure air filter and coalescing filter are draining properly.

2. Lube and drain dri-vac vacuums. Ensure condenser tank drain check valves are functioning properly.

3. Check for steam and air leaks. Any leaks should be repaired immediately.

4. Blow down boilers.

5. Check boiler gauge glass. If cracks or wear is evident, replace the gauge immediately.

6. Check the air compressor safety valve, oil level, and filter.

7. Drain air compressor tank.

MONTHLY

1. Test the boiler pressure relief safety valve to ensure proper operation. Replace immediately if it does not operate properly.

2. Clean air compressor components.

QUARTERLY

1. Check air compressor belt tightness.

2. Change air compressor oil and filter.

SIX MONTHS

1. Clean boiler element rods.

2. Clean probe baffle.

YEARLY

1. Clean sediment out of the dri-vac condenser tank.

2. Replace boiler gauge glass.

3. Clean the bottom of the boiler pressure vessel.

3. Manually clean bottom of blow down tank.

TECHNICAL EXHIBIT 3

STEAM PRESS INVENTORY LIST

# Type/Unit Make Model SSN Buidling Agency and

Office Phone #

BLDG 233 Caisson

1 LT Press Forenta 462 FOR M1FOR01617462 233, Ft.

Myer Caisson Stables

2 RT Press Forenta 462 FOR M1FOR00317462 233, Ft.

Myer Caisson Stables

LT Boiler RH‐15 0117‐108761 233, Ft.

Myer Caisson Stables

Stand Alone

RT Boiler RH‐15 0217‐108948 233, Ft.

Myer Caisson Stables

Air Compressor 1975375

233, Ft.

Myer Caisson Stables

Vacuum RP‐3 16658 233, Ft.

Myer Caisson Stables

Blow Down BD10

BLDG 242 REGT HQ

3 Left Press Forenta 462 FOR M11FOR07416462 242, Ft.

Myer Old Guard HQ

703‐696‐

4 Right Press Forenta 462 FOR M11FOR10116462 242, Ft.

Myer Old Guard HQ

703‐696‐

LT Boiler 1216‐108012 242, Ft.

Myer Old Guard HQ

703‐696‐

RT Boiler 1216‐107794 242, Ft.

Myer Old Guard HQ

703‐696‐

Vacuum Rema Dri‐ vac RP‐5 16631

242, Ft.

Myer Old Guard HQ

703‐696‐

Stand Alone

Compressor 1975370

242, Ft.

Myer Old Guard HQ

703‐696‐

Blow Down BD10

BLDG 246

5 LT Press Forenta 462 FOR M2FOR02617462 246, Ft.

Myer

Old Guard 1/3 HHC‐D Co

6 MD Press Forenta 462 FOR M2FOR01517462 246, Ft.

Myer

Old Guard 1/3 HHC‐D Co

7 RT Press Forenta 462 FOR M2FOR07117462 246, Ft.

Myer

Old Guard 1/3 HHC‐D Co

LT Boiler 0117‐108427 246, Ft.

Myer

Old Guard 1/3 HHC‐D Co

MD Boiler Reimers RH‐20 0117‐108420 246, Ft.

Myer

Old Guard 1/3 HHC‐D Co

RT Boiler Reimers RH‐20 0117‐108433

Compressor 1981455

Vacuum RP‐5 16668

Blow Down BD10

BLDG 247

8 LT Press Forenta 462 FOR M4FOR00117462 247, Ft.

Myer TOG

703‐696‐ 0022 Installed

MD Press M4FOR01817462

RT Press M4FOR01317462

LT Boiler RH‐20 0317‐109390

MD Boiler RH‐20 0317‐109380

RT Boiler RH‐20 0317‐109303

Vacuum Rema Dri‐ Vac RP‐5 17140

247, Ft.

Myer

703‐696‐

Compressor 1990764

247, Ft.

Myer

703‐696‐

Blow Down BD10

BLDG 248

9 LT Press Forenta 462 FOR M11FOR08216462 248A

10 MD Press Forenta 462 FOR M11FOR00217462

11 RT Press Forenta 462 FOR M11FOR00517462

LT Boiler RH‐15 1216‐108072

MD Boiler RH‐15 0117‐108739

RT Boiler RH‐15 0117‐108740

Vacuum Rema RP‐5 16665

Compresser 1969591

Blow Down BD10

12 LT Press Forenta 462 FOR M12FOR05016462 248B

13 MD Press Forenta 462 FOR M12FOR09016462

14 RT Press Forenta 462 FOR M12FOR00416462

LT Boiler RH‐15 0117‐108779

MD Boiler RH‐15 0117‐108733

RT Boiler RH‐15 0117‐108742

Vacuum Rema RP‐5 16667

Compresser 1970682

Blow Down BD10

BLDG 249

15 RT Press Forenta 462 FOR M10FOR08916462 249A

16 MD Press Forenta 462 FOR M10FOR07516462 249A

17 LT Press Forenta 462 FOR M10FOR08716462 249A

Puffer Forenta 33PS M10PS06116033 249A

RT Boiler Reimers RH‐15 1016‐107439 249A

MD Boiler RH‐15 1016‐107434

LT Boiler RH‐15 1016‐107438

Puffer Boiler RH‐15 1016‐107332

Vacuum Rema RP‐5 249A

Compressor SpeedAire 4ME96 1966386 249A

18 RT Press Forenta 462 FOR M10FOR21904461 249B

19 MD Press Forenta 462 FOR M11FOR02016462…