B01_W91CRB-18-R-0004_AMD_3.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to answ er questions 55-72.

Any changes made in response to these questions are identified starting on page 2 below and are highlighted in yellow throughout the document.

The proposal submission deadline remains as 5 February 2018 at 11:00AM Eastern.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jan-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB-18-R-0004

X 9B. DATED (SEE ITEM 11)

19-Dec-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jan-2018

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB-18-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENT 3- Q&A

Ques # RFP Ref Question Answer Change made to

Solicitation?

1 N/A Yesterday Dec 19, the following RFP was posted on FBO https://www.fbo.gov/?s=opportunity&mode=f orm&tab=core&id=4d4d9fe67634964117817d 5be0fa19cb with the same title of the RFI that we submitted on Monday. Could you please shed a light on this? Are these 2 different opportunities or are they the same?

The Sources Sought Announcement under solicitation number W91CRB-18-R-DCSS that was posted on the FedBizOpps website on 12 December 2017 is a separate effort than the Special Notice (Request for Proposals) that was posted on the FedBizOpps Site on 19 December 2017, with a closing date of 26 January 2018.

The posting on 12 Dec 2017 is related to an extension of support under the current Data Collection Support Services Contract and the posting on 19 Dec 2017 is for a competitive follow on acquisition for ATC's Data Collection Support requirement.

No.

2 N/A We have been reviewing the solicitation documents for the referenced opportunity but do have some questions, and we have not seen anything within Section L regarding how to submit those questions, or what the deadline for questions is. Do we submit them to you, or to someone else? What is the deadline for questions?

The FedBizOpps posting for W91CRB-18-R-0004 was amended on 21 December 2017 to set the deadline for questions by 19 January 2018, sent to roxanne.barbaris.civ@mail.mil

No.

3 Section J, List of Attachmen ts

Evaluation Forms is missing Tab 5 (Appendix H, Enclosure 1 – OCI Certification) and Tab 6 (Purchasing System Review Form). Will the Government please provide these attachments?

OCI Certification and Purchasing System Review Form are added to FebBizOpps per solicitation amendment 1.

Yes, 2 documents were added to FedBizOps: (1) MS Word form for OCI Certification- "A07-

ATTACH 4-TAB 5-

Appendix H,Encl 1-

OCI

Certifcation.docx" and (2) the Purchasing System Review Form was added in a seperate TAB of "A07 ATTACH 4 Data Collection SSEP Forms .slsx"

4 A01_CDRL

File name is “A01_CDRL006” but block 1 identifies as CDRL-007. Please clarify.

CDRL 006 and 007 were incorrect and have been updated.

Yes, 2 documents were added to FedBizOps: (1) "A01 CDRL006- Unfilled Requirements and Staffing Report.pdf" and (2) "A01 CDRL007- Cost Report.pdf.

5 PWS,

Section 5

Please provide the referenced Attachment 4 – OCI Certification (also referenced in Section J as Attachment 4 TAB 5 – Appendix H, Enclosure 1 – OCI Certification)

Appendix H, OCI Certification is added to FebBizOpps per solicitation amendment 1.

Yes, MS Word form for OCI Certification- "A07-

ATTACH 4-TAB 5-

Appendix H,Encl 1- OCI Certifcation was added to FedBizOpps.

6 Section J, List of Attachmen ts

Please provide the Purchasing System Review Form referenced as Attachment 4, Tab 6. It was not provided in the electronic file.

Purchasing System Review Form is added per solicitation amendment 1.

The Purchasing System Review Form was added in a seperate TAB of

"A07 ATTACH 4

Data Collection SSEP Forms .slsx"

7 Section L, para. 2

Block 9 of SF-33 does not contain a proposal due date. FBO posting has due date/time of Jan 26, 2018 11:00 pm Eastern. Please confirm this is correct.

Yes, the date and time are correct. Yes, Section L was changed to indicate the date on FedBizOps.

8 Section L, para. 3

For Volumes 1, 2, and 4, are offerors required to use/populate the MS Excel spreadsheets for the following forms or can they use the MS Word format as long as it contains the same follows information/format:

Atch 4 Tab 1 – Appendix C, Enclosure 4 – Summary of Experience Form Atch 4 Tab 2 – Appendix C, Enclosure 5 – Resume Format Atch 4 Tab 3 – Appendix D, Enclosure 7 – Contract Summary of Relevant Past Performance

MS Excel must be used. No.

9 Section L, Para. 3c, Vol. 4, para. 4

Volume 4: Factor 4 – Past Performance

(4) Past Performance Questionnaire Please provide the Past Performance Questionnaire referenced in this section.

Past Performance Questionarie added as Attachment 8 per solicitation Amendment 1.

Yes, these changes were made (1)"A07 ATTACH 8 Past Performance Questionarie.docx" was added to FedBizOpps. (2) Instructions for submitting the Past Performance Quetionnaires has been updated in Section L, (3) Sec J was changed to add Attachment 8 and

(4) Section L was changed to specify Past Performance Questionaire at Attachment 8.

10 Atch 5 On the ODC Summary” tab, should the CLINs be 0003, 0007, and 0010?

The ODC Summary should by 0004, 0007 & 0010. This has been corrected and added per solcitation Amendement 1.

Yes, "ATTACH 5 LOE- Data Collection Cost Model.XLSX was corrected and the revised version was uploaded to FedBizOpps."

11 Section L, Para. 3c, Vol. 4, para. 4

L.3.c Volume 4 (4) states “For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted.” This form is missing. Will the government please provide the form?

Past Performance Questionarie added as Attachment 8 per solicitation Amendment 1.

Yes, "A07 ATTACH 8 Past Performance Questionarie.docx" was added to FedBizOpps.

12 SF 33 and Section

L.2, SF 33

Section L.2 states “Offerors shall submit a written Proposal before or by the date and time specified in Block 9 of the Standard Form (SF) 33.” However, Block 9 of the SF 33 is blank.

Will the government please re-issue the form with the date and time of submission on it?

No, the form cannot be changed. The language in Section L has been changed to the date of submission indicated on FedBizOps.

Yes, Section L was changed to indicate the submission date on FedBizOps.

13 Section J None of the CDRLs are listed in this section.

Will the Government re-issue an updated solicitation listing all the correct attachments for this RFP?

Section J was updated to add CDRLS 001-0007, corrected per Amendent 1.

Yes, Section J was changed and is included in Amendment 1.

14 Section L, Sec. 3c, Vol. 5

On page 92, the RFP states if an offeror does not have an approved purchasing system, the offeror is to complete Attachment 6 Purchasing System Review Form. However, Attachment 6 is the Wage Determination. Did the Government intend to reference Attachment 4, Tab 6?

No. The Purchasing Review System Form should be Attachment 4, Tab 5.

Yes. Section L was changed and is included in Amendment 1.

15 PWS/Sec

C,TOC

The PWS table of contents is numbered as a stand-alone document, even though it is not.

The numbering does not match actual page numbers of the PWS. Will the Government update the table of contents?

The Contract Writing System is not conducive with this format so the Table of Contents page numbers for the PWS has been removed to avoid any confusion.

Yes, Table of Contents page numbers are removed with Amendment 1.

16 Section L 3b

Please confirm that pricing support information that is not available in Excel (payroll records, offer letters, salary surveys etc) may be provided as .pdf and it is not necessary to paste a photos into Excel files.

Pricing Support information that is not available in Excel may be provided as a .pdf.

No.

17 Section L, Volume 5

Is the referenced “LOE Spreadsheet” the same as the provided “A07_ATTACH_5_LOE- Data_Collection_Cost_Model” ?

Yes, the “LOE Spreadsheet” is the same as the provided “A07_ATTACH_5_LOE- Data_Collection_Cost_Model”.

No.

18 Attachmen t 4

It is the government’s intent that all Appendices/Enclosures in Attachment 4 be Excel spreadsheets or can the offeror format them to MS Word?

MS Excel must be used. No.

19 Solicitatio n Announce ment on FBO.gov

The solicitation notice on FBO.gov lists Response Date: Jan 26, 2018 11:00 pm Eastern.

Will the government confirm this?

The solicitation notice on FBO.gov is changed to Response Date: Jan 26, 2018 11:00 am Eastern.

Yes, FedBizOps notice was changed to Response Date:

Jan 26, 2018 11:00 am Eastern.

20 PWS

2.1.1.2

Does the Data Collection Manager require a Bachelor’s Degree if they meet the qualifications defined after “alternatively” in this section?

No, they must either have a Bachelors degree in identified fields and 5 years of experience, or 9 years of experience.

Yes, changes made to section C, 2.1.1.2 of the PWS and incoporated under Amendment 2.

21 PWS

2.1.1.3

Does the Data Collection Leader require a Bachelor’s Degree if they meet the qualifications defined after “alternatively” in this section?

No, they must either have a Bachelors degree in identified fields and 2 years of experience, or 6 years of experience.

Yes, changes made to section C, 2.1.1.3 of the PWS and incoporated under Amendment 2.

22 PWS

2.1.1.4

Does the Computer Operator Leader require a Bachelor’s Degree if they meet the qualifications defined after “alternatively” in this section?

No, they must either have a Bachelors degree in identified fields and 4 years of experience, or 8 years of experience. To clarify the Computer Leader requirements are described in 2.1.1.5.

No.

23 PWS 7.1. CDRL list is missing CDRLs 005 and 006 Yes, CDRL 005, 006, 007 are missing from this portion of the PWS.

Yes, CDRL 005, 006 & 007 are added to the CDRL list at PWS

7.1 and incorporated under Amendment 2.

24 Section L.2.

Recommend Acronym Listing be excluded from page limits.

Yes, the acronym listing can be excluded from page limits.

Yes, changes made to Section L.2. and incorporated under Amendment 2.

25 Section L.2 Recommend Compliance Matrix be excluded from page limits.

The Compliance Matrix is not required by the

RFP.

No.

26 Section L.2 Is the “title page” the same as the previously referenced “cover sheets” and excluded from page limits?

For the purposes of this evaluation, title sheet and cover sheet are one in the same and excluded from page limits.

No

27 Atch 5 On the “Regular Labor – Cost Detail” tab, column D list Contract Year 1 (10.5 months performance) FTE Productive Hours as 1,795 whereas Contact Years 2 and 3 (12 months performance each) are 1,720. Please clarify why Contract Year 1 FTE Productive Hours are higher than Contract Years 2 and 3.

This was an error. The FTE hours have been updated to 1,592.50 for the Base and 1,820 for each option period. The cost model has been adjusted to show the correct effort.

Yes, "ATTACH 5 LOE- Data Collection Cost Model.XLSX" was corrected and the revised version was uploaded to FedBizOpps under Amendment 2.

28 Atch 5 On the “Regular Labor – Cost Detail” tab, please confirm the FTE Productive Hours for a full year is 1,720 and how it was developed.

This was an error. The FTE hours have been updated to 1,592.50 for the Base and 1,820 for each option period. The cost model has been adjusted to show the correct effort.. The Productive Hours per Contractor Man-year Equivalent (CME) = total hours in a work year LESS vacation, holidays & training .

Yes, "ATTACH 5 LOE- Data Collection Cost Model.XLSX" was corrected and the revised version was uploaded to FedBizOpps under Amendment 2.

29 Section M In reference to Experience acceptable criteria, this indicates factor 1 a experience “Will determine if the Offeror as an entity (Prime contractor and all proposed subs) whereas the following paragraph Acceptable indicates Offeror meets the minimum requirement of 3 years experience. For acceptable does this include the Offeror AND any Major Subcontractors?

Yes. In reference to the Experience acceptable criteiria, Offeror is defined as the Prime contractor and all major subcontracts.

Yes, the language at Section M.C. Factor

1. Experience was changed and incorporated under Amendment 2.

30 PWS

Section 7.1

CDRL 005 (Monthly Strength Report) is not listed under the deliverables

This was inadvertenly left out of the PWS and is added to list of deliverables in Section 7.

Yes, CDRL 005, 006 & 007 are added to the CDRL list at PWS

7.1 and incorporated under Amendment 2.

31 PWS

Section 7.1

CDRL 006 (Unfilled Requirements and Staffing Report) is not listed under the deliverables

This was inadvertenly left out of the PWS and is added to list of deliverables in Section 7.

Yes, CDRL 005, 006 & 007 are added to the CDRL list at PWS

7.1 and incorporated under Amendment 2.

32 CDRLS,

Attachmen ts

CDRL 006 is named Unfilled Requirements and Staffing Report, but when opened, it is actually CDRL 007 – Cost Report. Will the Government clarify if CDRL 006 is missing from the solicitation documents? Will the Government further clarify that CDRL 007 is a deliverable under this RFP?

CDRLs 006 and 007 were corrected and added to solicitation udner Amendenent 1. CDRLS 005, 006 & 0007 were inadvertenly left out of the PWS and is added to list of deliverables in Section 7.

Yes, CDRL 005, 006 & 007 are added to the CDRL list at PWS

7.1 and incorporated under Amendment 2.

33 Section L.c.3 Vol 4 & Section M, Factor 4 Past Performan ce

Section L.c.3 Vol 4 States “Offerors shall submit, but not to exceed eight (8) total Government contracts…in performance or awarded during the past five years, from the issue date of this RFP…”; Section M. states “Recent efforts are defined as those performed during the last three years, from the issue date of this RFP.” Will the Government confirm the information in Section L, “Instructions, Conditions and Notices to Bidders” is correct?

Section L is correct. Section M should read "Recent efforts are defined as those performed during the last five years, from the issue date of this RFP"

Yes. Changes have been made to Section M.C. Factor 4 Past Performance and are incorporated under Amendment 2.

34 Section L.2.

Section L instructions state that all appendices are included in volume page counts. It is considered standard practice to include an acronym list; can this list be included as an appendix outside of page count?

Yes, the acronym listing can be excluded from page limits.

Yes, changes made to Section L.2. and incorporated under Amendment 2.

35 Section L.2 Is the requirement for a total compensation plan for the prime only? Or the prime and major subcontractors? If the prime is an unpopulated JV, does each company of the JV provide their compensation plan?

Yes, any Prime or Subcontractor that proposes a professional employee must submit a total compensation plan in accordance with FAR 52.222-46. Yes, if the prime is an unpopulated JV, each company must provide their compensation plan.

No.

36 Section L 2 Section L.2 States “Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.” Will the Government confirm the reduced font size may be used for tables and illustrations for the Excel pricing spreadsheets?

Tables and illustration related to pricing should be included in the Volume 5 - Cost/Price and not in the "ATTACH 5 LOE- Data Collection Cost Model.XLSX."

No

37 Section L.

3.a.

Section L.3.a. states “11X17 sized pages are acceptable for tables/graphic representations;

however, each 11X17 page counts as two pages. Please confirm that 11x17 page sizing may be used for the Excel pricing spreadsheets.

11x17 page sizing may be used for the"ATTACH 5 LOE- Data Collection Cost Model.XLSX"

No

38 Section L, Volume 5

The Government is providing normalized amounts for ODC costs and they state that “any material handling and/or G&A may be applied to ODC as appropriate”. Is this to be added on top of the normalized amount – e.g.

if normalized amount is $100,000 and the indirect load is 20%, do we show ODC=$100,000, load=$20,000, total =$120,000? Or do we show Total =$100,000, load = $16,666.67, ODC=$83,333.33?

Yes, the Indirect Rate, i.e Burden and/or G&A is in addition to the normalized amount

No.

39 Section L, Volume 5

Is purchasing system information also required to be provided for major subcontractors?

Yes. Under Section M (Evaluation Factors for Award), Paragraph C, it states, "For the purposes of the evaluation, the term “Offeror” refers to the Offeror and all major subcontractors." The discussion surrounding the purchasing system in Section L, Volume 5, instructs the Offeror to submit evidence of an adequate purchasing system.

No.

40 Section L, Volume 5

Is a copy of the uncompensated overtime policy also required to be provided for major subcontractors?

Yes - From Solicitation: "While the use of uncompensated overtime is not encouraged per FAR 37.115-2(a), if any of the Offeror or subcontractor labor rates contain "uncompensated overtime" as defined in FAR 52.237-10 the Offeror and/or subcontractor shall so indicate the existence of uncompensated overtime and its cost/price impact on the Offeror’s or subcontractor's proposal to the Offeror as part of the Offeror’s cost/price proposal." Also, "Additionally, per FAR 52.237-10(e), the offeror shall include a copy of its policy addressing uncompensated overtime with its proposal." Both Prime and Subcontractors polcies required per the first clause.

No.

41 Section L, Volume 5

Are offerors to include the escalation to 8/1/2018 as shown in the existing CBA based on the current estimated start date of 1 July?

In order to be consistent how would the Gov’t like offerors to handle hourly rates for periods beyond the current negotiated CBA?

Offerors are to propose escalation in accordance with current CBAs. As an example, if the current CBA escalation rate is 2%, continue to escalate at 2% in the out years.

42 Section L, Volume 6

No Section K is included in the solicitation.

Please provide, or clarify that the clauses listed on this page are intended to act as Section K.

The Section K clauses were inadvertenly placed in Section I.

Yes, the following clauses were moved from Section I to Section K under Amendent 2:

52.203-11, 52.204- 8, 52.204-17, 52.204-20, 52.209- 5, 52.209-7, 52.209- 11, 52.219-1, 52.222-22, 52.222- 25, 52.222-38, 52.225-20, 52.225- 25, & 252.204-7004 Alt A

43 Section L, Volume 6

The following referenced clauses are not included in full text in the solicitation: 52.204-3

– Taxpayer Identification, 52.204-8 – Annual Representations and Certifications, 52.204-8 – Annual Representations and Certifications, 52.209-7 – Information Regarding Responsibility Matters , 52.222-25 – Affirmative Action Compliance, Does the Government intend that we source these clauses from the internet and fill in or will the solicitation be revised to include full text? For clause 52.204-8, may Offerors select the reference for SAM vs re-completing a copy for the solicitation? (2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes: [X] (i) Paragraph (d) applies.

Taxpayer Identification not required per FAR

4.905 -- 52.204-7, System for Award Management covers this. The Government can incorporate clauses by full text. For clause 52.204-8, Offerors should indicate which option applies by checking one of the boxes in paragraph B.

52.204-3 removed from Section L, Vol

6. The following clauses are included by full text under Amendment 2:

52.204-8 – Annual Representations and Certifications, 52.209-7 – Information Regarding Responsibility Matters, 52.222-25

– Affirmative Action Compliance.

44 Attachmen t 4, App C - Encl 5 Resume Format

Under the heading “OTHER INFORMATION” is a statement, “Identify any active involvement in the contracts listed in Form 2.a using the contract reference number.” There is not a Form 2.a included with the solicitation documents. Will the government provide guidance?

This wording referenced an incorrect form. The wording is changed to read "identify any active involvement listed in the Summary of Experience and/or Summary of Relevant Past Performance Form."

Yes. Language was updated on Attachment 4, App C- Encl 5 Resume Format and is included under Amendment 2.

45 Section L.3.c. Vol 1.2.b. and

PWS 6.4.5

Section L requirements state “Prepare non-technical documents, such as: memoranda, newsletters, manuals, SOPs, and other publications. (PWS 6.4.5)”, however, PWS section 6.4.5 states “Review published technical documents…” Will the government please clarify?

Both prepare and review are correct. The PWS and Section L are updated to reflect the correct language.

Yes. Changes have been made to Section C , PWS paragraph 6.4.5 and Section L.3.c Vol 1.2.b and are incorporated under Amendment 2.

46 Amendme nt 01 Q&A Question 8 & 18

The government stipulated the Excel format should be used for all tabs in Attachment 4.

Currently, these documents do not conform to the page format stipulated in Section L (margins). Will the government provide updated enclosures that contain the information within the specified margins?

MS Word can be used. Yes, Attachment 4 was converted to MSWord and the file "A07 - ATTACH 4 Data Collection SSEP Forms" was uploaded to FedBizOpps.

47 Amendme nt 01 Q&A Question 8 & 18

The enclosures in attachment 4 do not allow for proper data entry as will be needed. For example, some of the enclosures do not allow more than one sentence per cell before the print is off the page margins, unless the page is scaled to less than 100%. Will the government reconsider allowing MS word to be used for these enclosures?

MS Word can be used. Yes, Attachment 4 was converted to MSWord and the file "A07 - ATTACH 4 Data Collection SSEP Forms" was uploaded to FedBizOpps.

48 Section L and Attachmen t 8

Section L states the PPQ should be returned no later than the proposal due date however, the PPQ states evaluators should return the questionnaire no later than 15 days after receipt of request or MONTH DAY, YEAR, whichever occurs first. Will the government clarify when evaluators need to return the questionnaires?

Section L states the PPQ should be returned to aqua.m.jefferson.civ@mail.mil, the PPQ form states the evaluators should return the questionnaire to roxanne.barbaris.civ@mail.mil or erin.k.weber.civ@mail.mil will the government please clarify?

The Past Performance Questionaire (PPQ) should be received by the Government before the proposal submission date.

The PPQ should be returned to roxanne.barbaris.civ@mail.mil or erin.k.weber.civ@mail.mil. Questionaires should be submitted by Government personnel in accordance with Section L, Vol 4- Past Performance, paragraph 4, Past Perfromance Questionnaire.

Yes, the language in Section L was updated to clarify submission instructions for the PPQ and is incorporated under Amendment 2.

Attachment 8 was also updated and incorporated under Amendment 2.

49 Amendme nt 01 Q&A Question 8 & 18

The enclosures in attachment 4 do not allow for signature. In order to capture a resume signature, for example, we will have to print this document, have the candidate sign the form, then scan it in. But then it will no longer be an Excel document.

MS Word can be used. Yes, Attachment 4 was converted to MSWord and the file "A07 - ATTACH 4 Data Collection SSEP Forms" was uploaded to FedBizOpps.

50 Section K Per page 82 of the referenced solicitation, it states: Along with their proposal, Offerors must submit fully completed copies of any FAR certifications appearing in Section K of this solicitation. However, there is no identified Section K within the solicitation. Will the Government be posting Section K in the forthcoming Amendment?

The Section K clauses were inadvertenly placed in Section I.

Yes, the following clauses were moved from Section I to Section K under Amendent 2:

52.203-11, 52.204- 8, 52.204-17, 52.204-20, 52.209- 5, 52.209-7, 52.209- 11, 52.219-1, 52.222-22, 52.222- 25, 52.222-38, 52.225-20, 52.225- 25, & 252.204-7004 Alt A

51 Section F RFP Page 49 of 109 shows CLIN 0001 – Phase in PoP as 29 June 2018 – 13 Aug 2018 and CLIN 0002 – 0004 PoP as 13 Aug 2018 – 28 Jun 2019.

This indicates that Phase-In ends 8/13 and Base starts 8/13. Will the Government clarify Phase in end date and Base Period start date?

The Phase-In period of performance is 29 June - 13 August 2018 and the base year period of performance is 14 August 2018 through 28 June 2019.

Yes, Section F was updated to reflect the correct period of performance and

Amendment 2.

52 Attachmen t 5

Will the Government show how productive hours were determined in the pricing file for the base year (1795) and option years (1720) when the base year is 45 day shorter than the options?

This was an error. The CME hours have been updated to reflect the shorter base period. The FTE hours have been updated to 1,592.50 for the Base and 1,820 for each option period. The cost model has been adjusted to show the correct effort.

Yes, "ATTACH 5 LOE- Data Collection Cost Model.XLSX" was corrected and the revised version was uploaded to FedBizOpps under Amendment 2.

53 N/A The PM and Data Collection Manager (DCM) are represented as Key Personnel in the RFP, but are not provided a charge CLIN by the Government.

Will the Government provide a charge CLIN for the PM and DCM?

The Government will not provide a separate CLIN for Key Personnel. The cost of for the PM and DCM should be captured within the indirect rates.

No.

54 Section L The RFP instructions request that we provide POC info for the "Government contract administration activity's Pre-Award Monitor" Who would that be, e.g. DCMA?

This was included in error; the vendor is not required to provide the Government contract administration activity's Pre-Award Monitor.

Yes, item (e) under Section 1 - Contract Descriptions in the Past performance area of Section L was removed under Amendment 2.

55 A07_ATTA

CH_5_LOE

Data_Colle ction_Cost _Model_A

MD_01,

Overtime Labor - Cost Detail tab & Shift OT Labor - Cost Detail tab

Overtime formula is missing/not calculating for the Data Collector VI labor category (all years).

Is this formula error or is this not a non-exempt labor category like the others?

This was intentional, It’s a professional position and per FAR 37.115 uncompensated Overtime is not encouraged. If appicable, the OT rate should be added by offeror.

56 Section L.

Vol 2.

Subfactor 2b, Safety Complianc e Approach

Instructions for Volume 2, Subfactor 2b Safety Compliance Approach state” (2) submit copies of any relevant plans, policies, or procedures,”.

If requirement is for all these documents to be submitted with final proposal would constitute exceeding the page limit of 50 pages. Do these documents need to be a s attachments and not counted in page count or submitted after so many days of award?

The requirement to submit copies of any relevant safety plans, policies, or procedures is no longer required and has been removed from the solicitation.

Yes, the second paragraph under Section L.3.c. Vol 2.b (Safety Compliance Approach) has been removed from the solicitation.

57 In the RFP, does the word, “offeror” implies the prime or it means the prime and the major subcontractors?

The term "offeror" generally applies to the prime offeror, however, where specifically noted in the RFP, the term "offeror" may be used to ecompass the prime and its major subcontractors or the prime and all of its subcontractors. See for example, Q&As 39 40 and 58. Note that references to these three Q&As are not all inclusive of sitautions where the term "offeror" may include the prime and its subcontractors.

No.

58 Sect L.

Volume 1- Factor 1:

Experience , sections 2a, 2b, 2c:

Volume 1- Factor 1: Experience, sections 2a, 2b, 2c: “ The offeror shall demonstrate that they have a minimum of 3 years (occurring within the past 5 years) of experience …”, in this context, does the offeror implies the prime, or the team (prime and major subcontractors)?

Yes. Offeror is defined as the Prime contractor and all major subcontracts.

No.

59 RFP We would like to request a 2-weeks extension because of question number 3 and we are unclear until answers to questions are addressed.

In order to prevent any further delays, the Government must stay as close to the milestone schedule as possible. However, due to the number of questions received, the Government has extended the original submission date of 26 January 2018 to 5 February 2018.

No.

60 L.3.c Vol 2.b (2)

Section L states that offerors should submit copies of any relevant safety plans, policies, or procedures. These kinds of documents tend to be lengthy. Are these plans to be included as an appendix and are they excluded from page count?

The requirement to sumbit copies of any relevant safety plans, policies, or procedures is no longer required and has been removed from the solicitation.

Yes, the second paragraph under Section L.3.c. Vol 2.b (Safety Compliance Approach) has been removed from the solicitation.

61 Sec L.3.c.Vol 4, Factor 4:

Past Performan ce

There is a requirement for a Letter of Commitment. Please clarify if you are looking for a letter, or will the Teaming Agreement be acceptable in lieu of a letter. Also, will this document be included in the Past Performance page count, or excluded from the page count.

If the Teaming Agreement is not acceptable, could you please provide a Letter of Commitment format?

A Teaming Agreement is acceptable in lieu of a letter and can be excluded from page count.

Yes. Language at Section L.2. has been revised to exclude Letters of Commitment/Teami ng Agreements from the page count. Section L.3.c.Vol 4, Factor 4:

Past Performance has been revised to allow a Teaming Agreement in lieu of a Letter of Commitment.

62 Sec L, Volume 4 Section 3 – Subcontra cts

Instructions for Volume 4 Section 3 – Subcontracts, state ” Offerors shall provide a description of how the effort required by the RFP will be assigned for performance within the Offeror’s corporate entity and among the proposed major and other subcontractors. This description shall include an estimate of the total contract value that the prime and all major subcontractors are expected to perform.

The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed under this contract by citing the applicable Government PWS paragraph number. This includes all subcontractors whose subcontract is for more than 10% of the total proposed cost/price (Major Subcontractor)” Does this section apply to each Past performance or does it apply to this RFP? If applies for each past performance, please clarify what you are looking for, because the language points to Gov PWS paragraph numbers that won’t be available for a past performance. If it only applies to this RFP, please confirm the information requested is to provide the division of work and assigned areas among major subcontractors of more than 10% share?

This section applies to this RFP. The Government confirms that this requirement under section 3- Subcontracts is to establish the division of work among subcontractors and identify major subcontractors. The PWS references are for this

RFP.

63 Section L3.c. Vol 2, Factor 2:

Technical, Subfactor 2b Safety Complianc e Approach, Item (2)

Due to the size (page number) of the relevant plans, policies, or procedures the Government is requesting the offeror submit with our proposal, will the Government consider allowing these documents to be included as an Annex to Volume 2, and that these documents do not count against our page count for Volume 2?

The requirement to sumbit copies of any relevant safety plans, policies, or procedures is no longer required and has been removed from the solicitation.

Yes, the second paragraph under Section L.3.c. Vol 2.b (Safety Compliance Approach) has been removed from the solicitation.

64 Amendme nt 2 Questions # 46 and 47:

In Amendment 2, the Word Document for A07

– ATTACH 4 DATA COLLECTION FORMS, did not include a converted word file for us to use for VOLUME 1 – FACTOR 1: EXPERIENCE. In order to comply with Section L’s page limitation, will the Government consider letting us use a Word format for the Experience Volume.

The Appendix C- Encl 4 Summary of Experience spreadsheet should have been converted to MS Word along with the other MS Excel spreadsheets in the attachment. This was done in error and is now coverted to MS Word and included in the updated document.

Yes, A07 – ATTACH

4 DATA COLLECTION

FORMS AMD

003.docx has been uploaded to FedBizOpps and incorporated under Amendment 3.

65 Amendme nt 2 – Governme nt Q&A

“According to the answer the Gov’t provided to Question 41: “Offerors are to propose escalation in accordance with current CBAs. As an example, if the current CBA escalation rate is 2%, continue to escalate at 2% in the out years”. Our question is, Since the current escalation rate of the CBA for the final year is

1.25 %, does the Gov’t want offerors to escalate Year 2 - 1.25% and Year 3 - 1.25% as well?

Yes, the current escalation is 1.25% so offerors should use that rate for all years.

No.

66 Amendme nt 2 – Governme nt Q&A, Question

The Government gave permission for MS Word to be used versus the Excel spreadsheet and converted the spreadsheet into word format.

However, App C - Encl 4 Summary of Experience was not included. Will the Government provide this form in MS Word format?

The Appendix C- Encl 4 Summary of Experience spreadsheet should have been converted to MS Word along with the other MS Excel spreadsheets in the attachment. This was done in error and is now coverted to MS Word and included in the updated document.

Yes, A07 – ATTACH

4 DATA COLLECTION

FORMS AMD

003.docx has been uploaded to FedBizOpps and

Amendment 3.

67 Section J – List of Attachmen ts and Amendme nt 2

Is it the Government’s intent for the Offeror to submit each enclosure with its respective volume or to submit Attachment 0004 as one document with its proposal? If we are to submit them as enclosures with each volume, are they outside of page count?

Yes, the Offeror shall submit each enclosure with its respective volume. Appendices provided by the Government are not included in page count.

Yes. Section L.2. is revised to specify that Government provided Appendices are excluded from page count.

68 Amendme nt 2, Attachmen t 5 LOE Data_Colle ction_Cost _Model_A

MD_02.XL

SX, Tab “Regular Labor Cost Detail

In Amendment #2, the “A07_ATTACH_5_LOE- Data_Collection_Cost_Model_AMD_02.XLSX” tab labeled “Regular Labor - Cost Detail” now shows the Data Collector VI position on line 38 highlighted in yellow with the word “Professional” next to it. Is the Gov’t now stating that the Data Collector VI position is no longer a WD position and now stating it is an EXEMPT position?

Yes, the Data Collector VI position is a Professional Position and is therefore an EXEMPT from the Wage Determination.

No.

69 PWS Para 4.3.7

PWS Para 4.3.7 states, “A copy of the following exams and tests shall be furnished to the COR after completion.” There are no requirements identifying what exams are required to be furnished to the COR. Could the Government please provide the list of exams that are required to be submitted to the COR?

PWS paragraphs 4.3.8 & 4.3.9 identify what types of medical exams/test contractor personnel are required to obtain should their tasks fall into those described.

No.

70 A07_ATTA

CH_5_LOE

Data_Colle ction_Cost _Model_A

MD_02,

Regular Labor - Cost Detail tab, Column E

In Amendment 2, the split of the FTE for the Data Collector I changed from T&M 52 and FFP 6 to T&M 51 and FFP 7. Was this intentional?

Yes, this was intentional. No.

71 A07_ATTA

CH_5_LOE

Data_Colle ction_Cost _Model_A

MD_02,

Regular Labor - Cost Detail tab, Column E

In Amendment 2, the split of the FTE for the Technical Writer I changed from T&M 11 and FFP 4 to T&M 10 and FFP 5. Was this intentional?

Yes, this was intentional. No.

72 Section B and

A07_ATTA

CH_5_LOE

Data_Colle ction_Cost _Model_A

MD_02, 2-

16 Section B tab, Cost Summary tab

With the update to the annual hours/man-year in Amendment 2, as well as if the FTE for Data Collector I and Technical Writer I in the FFP portion increased (see the 2 questions above), does the Government intend to update the normalized FFP labor amounts for Section B of the RFP and LOE cost model spreadsheet?

No, normalized FFP labor amounts will not change.

The following have been deleted:

AMENDMENT 2- Q&A

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SUBMMISSION INSTRUCTIONS

PROPOSAL SUBMISSION INSTRUCTIONS (Section L)

1. Introduction. This requirement is set aside for Small Businesses under NAICS 518210, Data Processing, Hosting, and Related services with a small business size standard of $32.5 million. The RFP will provide the Government’s address and receipt date for proposal submittal. Proposals shall remain valid for a period of at least 180 days from the closing date of the solicitation.

Proposals must be submitted electronically through the U.S. Army Aviation and Missile Research Development and Engineering Center (AMRDEC) Safe Access File Exchange (SAFE) website at https://safe.amrdec.army.mil/SAFE/About.aspx The AMRDEC system will provide a confirmation to the sender when files are transmitted successfully. It is the responsibility of the Offeror to allow adequate time to submit proposal files before the submission deadline. Any proposal that is received in the AMRDEC system after the appointed deadline is “late” and may not be considered for award.

In order to be considered for award, each Offeror must submit their proposal in accordance with these instructions. Failure to adhere to these instructions may result in rejection of the Offeror’s proposal without evaluation or consideration for award. All proposal information submitted shall be concise, complete and demonstrate that the Offeror understands and meets the requirements established in the solicitation for all Factors and sub-factors. The Government will consider how well the Offeror complied with the instructions when evaluating the Offeror’s ability to perform the requirements of the solicitation. The Government will consider an Offeror’s non-compliance with these instructions, or any attempt to take advantage of loopholes in these instructions, to be indicative of the type of conduct that it may expect from the Offeror during contract performance.

As this requirement is a Small Business set aside, there are no subcontracting goals and a subcontracting plan is not required.

The Offeror’s complete approach shall consist of six (6) proposal volumes in total. The Volumes are depicted below:

VOLUME 1: FACTOR 1 - EXPERIENCE

VOLUME 2: FACTOR 2 - TECHNICAL

- Subfactor 2a: Contract Management and Administration

- Subfactor 2b: Safety Compliance Approach

- Subfactor 2c: Quality Control and Continuous Process Improvement Approach

VOLUME 3: FACTOR 3 - TRANSITION PLAN

VOLUME 4: FACTOR 4 - PAST PERFORMANCE

VOLUME 5: FACTOR 5 – COST/PRICE

VOLUME 6– SOLICITATION, OFFER, AND AWARD DOCUMENTS AND

CERTIFICATION/REPRESENTATIONS

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS

The Offeror's initial proposal should contain the Offeror's best terms from a technical and cost standpoint. Offerors shall submit a written proposal before or by the date and time indicated on FebBizOpps for solicitation W91CRB-18-R-0004. Along with their proposal, Offerors must submit fully completed copies of any FAR certifications appearing in Section K of this solicitation.

Cost/Price information shall not appear in any document other than Volume 5.

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

VOLUME TITLE

MAXIMUM

PAGES

Volume 1 – Factor 1: Experience 30 Volume 2 – Factor 2: Technical 50 Volume 3 – Factor 3: Transition Plan 20 Volume 4 – Factor 4: Past Performance 45 Volume 5 – Factor 5: Cost/Price N/A Volume 6 – Solicitation, Offer and Award Documents and Certifications/Representations

N/A

NOTE: Pages that exceed the required page limitations will not be evaluated.

Page count includes all pages including but not limited to; body and all appendices. Cover sheets, table of contents, acronym listing, resumes and all Government provided Appendices do not count toward page limits. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

3. PROPOSAL FILES The following additional restrictions apply:

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. The title page or first page of each volume shall include the Offeror’s name, CAGE code, address, and point of contact. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 sized pages are acceptable for tables/graphic representations; however, each 11X17 page counts as two pages.

b. File Packaging. Files shall be in read-only format, using PDF files. Each proposal volume shall be submitted in separate PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. **Please note – Self extracting exe files are not acceptable. **

c. Content Requirement. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal.

Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file.

The Government will use information provided under each Volume strictly to evaluate the applicable Factor/sub-factor and will not use that information to evaluate any other Factor/sub-Factor in other Volumes. Within the Technical Factor Volume, Sections for each sub-factor within the Technical Volume shall be clearly identified.

The following information shall be included in the Narrative discussion:

VOLUME 1 – FACTOR 1: EXPERIENCE

1. The Experience Factor Volume proposal shall contain information regarding the offeror’s experience in 3 functional areas; (1) Data Collection, including Computer Operators (PWS 6.2-6.3); (2) Technical Writing, Editing and Word Processing Support (PWS 6.4) and (3) Range Scheduling Support (PWS 6.5).

2. Offerors shall complete APPENDIX C– ENCLOSURE 4: SUMMARY OF

EXPERIENCE FORM.

a. The Offeror shall demonstrate that they have a minimum of 3 years (occurring within the past 5 years) of experience providing contract support in at least five of the following eight Data Collection Support, to include Computer Operators competency areas (Section 6.2 – 6.3 of PWS):

1. Monitor, collect, and record technical data and images from test events.

(PWS 6.2.2)

2. Collect and record test data using laptop computers and/or manually preparing hard copy data collection forms. (PWS 6.2.2)

3. Record data in accordance with applicable sections of the AR 73-l and DA PAM 73-l. (PWS 6.2.2)

4. Obtain and harvest instrumentation and video test data. (PWS 6.2.3)

5. Support and perform data collection locally and at remote test sites. (PWS 6.2.4)

6. Conduct preliminary Data Quality review of test data. (PWS 6.2.5)

7. Provide user and software administration support of web enabled data management systems and other application tools and assist in developing user guidance. (PWS 6.3.1)

8. Upload documents to various web enabled databases. (PWS 6.3.3)

b. The Offeror shall demonstrate that they have a minimum of 3 years (occurring within the past 5 years) of experience providing contract support in at least three of the following four Technical Writing, Editing and Word Processing Support competency area (Section 6.4 of the PWS):

1. Preparation of technical and non-technical documents. (PWS 6.4.1)

2. Review and edit technical documents to include typing and word processing; creation and formatting of tabularized data; insertion, manipulation, and editing of photographs and other graphics, videos, figures, graphs, or drawings; creation of web links and hyperlinks; and input and editing of headers, footers, page numbers, and other layout-related attributes.

(PWS 6.4.2)

3. Publish technical and non-technical documents and distribute. (PWS 6.4.3)

4. Prepare and review of non-technical documents, such as: memoranda, newsletters, manuals, SOPs, and other publications. (PWS 6.4.5)

c. The Offeror shall demonstrate that they have a minimum of 3 years (occurring within the past 5 years) of experience providing contract support in at least one of the following two Range Scheduling Support competency areas (Section 6.5 of the PWS):

1. Coordinate scheduling requirements for operational resources. (PWS 6.5.1)

2. Analyze the various schedules to determine workability and identify possible scheduling conflicts. (PWS 6.5.3)

VOLUME 2 - FACTOR 2: TECHNICAL. In accordance with the PWS and all other requirements described in the Solicitation, Offerors shall address the following sub-factors within their proposals.

The volume shall be organized into the following sections:

1. Subfactor 2a - Contract Management and Administration. This sub-factor evaluates the offeror’s capability in Contract Management and Administration. The offer shall provide information to substantiate the following:

(1) Key personnel qualifications. Provide resumes for key personnel identified in Section 2.1.1 Qualification of Key Personnel of the PWS. Use format provided via APPENDIX C – ENCLOSURE 5, RESUME FORMAT. Each resume should be a maximum of three pages long. In accordance with PWS 2.1.1, clearly indicate that all key personnel have an active SECRET clearance at time of proposal.

(2) Provide an organization chart that delineates clear lines of control,…