A01_W91CRB-18-R-0004_AMD_04.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modification is to provide a corrected Cost Model and update the language in Section L.2. Attachment 5 at Section J entitled, "LOE- Data Collection Cost Model AMD 04.xlsx" is hereby corrected to update (1) the CLIN numbering to be consistent w ith Section B of this Solicitation and (2) the normalized amounts. The language at Section L.2. is hereby updated to make the change outlined under Amendment 3, Question 61 of this solicitation, w hich w as inadvertenly omitted.

The proposal submission deadline remains as 5 February 2018 at 11:00 AM Eastern.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Feb-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB-18-R-0004

X 9B. DATED (SEE ITEM 11)

19-Dec-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Feb-2018

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB-18-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SUBMMISSION INSTRUCTIONS

PROPOSAL SUBMISSION INSTRUCTIONS (Section L)

1. Introduction. This requirement is set aside for Small Businesses under NAICS 518210, Data Processing, Hosting, and Related services with a small business size standard of $32.5 million. The RFP will provide the Government’s address and receipt date for proposal submittal. Proposals shall remain valid for a period of at least 180 days from the closing date of the solicitation.

Proposals must be submitted electronically through the U.S. Army Aviation and Missile Research Development and Engineering Center (AMRDEC) Safe Access File Exchange (SAFE) website at https://safe.amrdec.army.mil/SAFE/About.aspx The AMRDEC system will provide a confirmation to the sender when files are transmitted successfully. It is the responsibility of the Offeror to allow adequate time to submit proposal files before the submission deadline. Any proposal that is received in the AMRDEC system after the appointed deadline is “late” and may not be considered for award.

In order to be considered for award, each Offeror must submit their proposal in accordance with these instructions. Failure to adhere to these instructions may result in rejection of the Offeror’s proposal without evaluation or consideration for award. All proposal information submitted shall be concise, complete and demonstrate that the Offeror understands and meets the requirements established in the solicitation for all Factors and sub-factors. The Government will consider how well the Offeror complied with the instructions when evaluating the Offeror’s ability to perform the requirements of the solicitation. The Government will consider an Offeror’s non-compliance with these instructions, or any attempt to take advantage of loopholes in these instructions, to be indicative of the type of conduct that it may expect from the Offeror during contract performance.

As this requirement is a Small Business set aside, there are no subcontracting goals and a subcontracting plan is not required.

The Offeror’s complete approach shall consist of six (6) proposal volumes in total. The Volumes are depicted below:

VOLUME 1: FACTOR 1 - EXPERIENCE

VOLUME 2: FACTOR 2 - TECHNICAL

- Subfactor 2a: Contract Management and Administration

- Subfactor 2b: Safety Compliance Approach

- Subfactor 2c: Quality Control and Continuous Process Improvement Approach

VOLUME 3: FACTOR 3 - TRANSITION PLAN

VOLUME 4: FACTOR 4 - PAST PERFORMANCE

VOLUME 5: FACTOR 5 – COST/PRICE

VOLUME 6– SOLICITATION, OFFER, AND AWARD DOCUMENTS AND

CERTIFICATION/REPRESENTATIONS

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS

The Offeror's initial proposal should contain the Offeror's best terms from a technical and cost standpoint. Offerors shall submit a written proposal before or by the date and time indicated on FebBizOpps for solicitation W91CRB-18-R-0004. Along with their proposal, Offerors must submit fully completed copies of any FAR certifications appearing in Section K of this solicitation.

Cost/Price information shall not appear in any document other than Volume 5.

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

VOLUME TITLE

MAXIMUM

PAGES

Volume 1 – Factor 1: Experience 30 Volume 2 – Factor 2: Technical 50 Volume 3 – Factor 3: Transition Plan 20 Volume 4 – Factor 4: Past Performance 45

Volume 5 – Factor 5: Cost/Price N/A Volume 6 – Solicitation, Offer and Award Documents and Certifications/Representations

N/A

NOTE: Pages that exceed the required page limitations will not be evaluated.

Page count includes all pages including but not limited to; body and all appendices. Cover sheets, table of contents, acronym listing, resumes, Letters of Commitment/Teaming Agreements and all Government provided Appendices do not count toward page limits. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

3. PROPOSAL FILES The following additional restrictions apply:

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. The title page or first page of each volume shall include the Offeror’s name, CAGE code, address, and point of contact. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 sized pages are acceptable for tables/graphic representations; however, each 11X17 page counts as two pages.

b. File Packaging. Files shall be in read-only format, using PDF files. Each proposal volume shall be submitted in separate PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. **Please note – Self extracting exe files are not acceptable. **

c. Content Requirement. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal.

Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file.

The Government will use information provided under each Volume strictly to evaluate the applicable Factor/sub-factor and will not use that information to evaluate any other Factor/sub-Factor in other Volumes. Within the Technical Factor Volume, Sections for each sub-factor within the Technical Volume shall be clearly identified.

The following information shall be included in the Narrative discussion:

VOLUME 1 – FACTOR 1: EXPERIENCE

1. The Experience Factor Volume proposal shall contain information regarding the offeror’s experience in 3 functional areas; (1) Data Collection, including Computer Operators (PWS 6.2-6.3); (2) Technical Writing, Editing and Word Processing Support (PWS 6.4) and (3) Range Scheduling Support (PWS 6.5).

2. Offerors shall complete APPENDIX C– ENCLOSURE 4: SUMMARY OF

EXPERIENCE FORM.

a. The Offeror shall demonstrate that they have a minimum of 3 years (occurring within the past 5 years) of experience providing contract support in at least five of the following eight Data Collection Support, to include Computer Operators competency areas (Section 6.2 – 6.3 of PWS):

1. Monitor, collect, and record technical data and images from test events.

(PWS 6.2.2)

2. Collect and record test data using laptop computers and/or manually preparing hard copy data collection forms. (PWS 6.2.2)

3. Record data in accordance with applicable sections of the AR 73-l and DA PAM 73-l. (PWS 6.2.2)

4. Obtain and harvest instrumentation and video test data. (PWS 6.2.3)

5. Support and perform data collection locally and at remote test sites. (PWS 6.2.4)

6. Conduct preliminary Data Quality review of test data. (PWS 6.2.5)

7. Provide user and software administration support of web enabled data management systems and other application tools and assist in developing user guidance. (PWS 6.3.1)

8. Upload documents to various web enabled databases. (PWS 6.3.3)

b. The Offeror shall demonstrate that they have a minimum of 3 years (occurring within the past 5 years) of experience providing contract support in at least three of the following four Technical Writing, Editing and Word Processing Support competency area (Section 6.4 of the PWS):

1. Preparation of technical and non-technical documents. (PWS 6.4.1)

2. Review and edit technical documents to include typing and word processing; creation and formatting of tabularized data; insertion, manipulation, and editing of photographs and other graphics, videos, figures, graphs, or drawings; creation of web links and hyperlinks; and input and editing of headers, footers, page numbers, and other layout-related attributes.

(PWS 6.4.2)

3. Publish technical and non-technical documents and distribute. (PWS 6.4.3)

4. Prepare and review of non-technical documents, such as: memoranda, newsletters, manuals, SOPs, and other publications. (PWS 6.4.5)

c. The Offeror shall demonstrate that they have a minimum of 3 years (occurring within the past 5 years) of experience providing contract support in at least one of the following two Range Scheduling Support competency areas (Section 6.5 of the PWS):

1. Coordinate scheduling requirements for operational resources. (PWS 6.5.1)

2. Analyze the various schedules to determine workability and identify possible scheduling conflicts. (PWS 6.5.3)

VOLUME 2 - FACTOR 2: TECHNICAL. In accordance with the PWS and all other requirements described in the Solicitation, Offerors shall address the following sub-factors within their proposals.

The volume shall be organized into the following sections:

1. Subfactor 2a - Contract Management and Administration. This sub-factor evaluates the offeror’s capability in Contract Management and Administration. The offer shall provide information to substantiate the following:

(1) Key personnel qualifications. Provide resumes for key personnel identified in Section 2.1.1 Qualification of Key Personnel of the PWS. Use format provided via APPENDIX C – ENCLOSURE 5, RESUME FORMAT. Each resume should be a maximum of three pages long. In accordance with PWS 2.1.1, clearly indicate that all key personnel have an active SECRET clearance at time of proposal.

(2) Provide an organization chart that delineates clear lines of control, responsibilities and supervisor to employee ratios within your organization.

(3) Describe your approach to comply with the requirements of Section 2.1 of the

PWS.

b. Subfactor 2b – Safety Compliance Approach.

(1) Describe your approach to comply with the Safety requirements at ATC in accordance with Section 4.3 and associated sub-paragraphs of the PWS. As part of this submittal, the offeror shall:

a. Identify any planned Safety proactive measures (ex, OSHA Voluntary

Protection Program (VPP)) that will be implemented on this contract.

b. Describe how your safety program will contribute to an incident and injury free culture at ATC.

(2) RESERVED

c. Subfactor 2c - Quality Control and Continuous Process Improvement Approach.

(1) Describe your approach to comply with the Quality Management System requirements at ATC and continuing cost/performance/technology optimization program as defined in PWS paragraph 4.14 Quality Management.

(2) Describe your ability to define, review and optimize business processes to improve results. Describe continuous process improvement methods and techniques (e.g., Lean Six Sigma) that will be implemented on this contract as described in the PWS, Section 4.14 Quality Management.

(3) Describe approach/plan for reducing costs during contract performance to include metrics for establishing cost reduction goals (along with supportive reasoning) contract as described in the PWS, Section 4.14 Quality Management.

VOLUME 3 - FACTOR 3: TRANSITION PLAN

(1) Provide a Transition Plan in accordance with PWS 2.2.1, that describes how you will assume all work from the incumbent within forty-five (45) days of contract award ensuring minimal disruption of operations. The Transition Plan shall present a detailed timeline showing the number of personnel expected to be hired and when major milestones will be accomplished to support a successful transition. Additionally, a Transition-out plan shall address the requirements stated in FAR 52.237-3, “Continuity of Services”.

Transition out will be concurrent with the last 45 days of contract performance.

The Transition Plan shall provide the following:

a. An approach for assuming full contractual responsibility without disruption or degradation of performance during the transition period.

b. Identifies risk and proposes appropriate mitigation strategies.

c. A transition schedule and staffing plan.

d. Identifies resources on hand that are available to begin work on the effort.

e. Offers an approach to ensure the availability of trained and qualified personnel.

VOLUME 4: FACTOR 4 –PAST PERFORMANCE

This volume shall contain past performance information regarding recent and relevant contracts. Past performance shall be documented on APPENDIX D – ENCLOSURE 7, SUMMARY OF RELEVANT PAST PERFORMANCE FORM. References for past performance shall be provided on APPENDIX D– ENCLOSURE 8, CONTRACT

REFERENCES FORM.

Offerors shall submit, but not to exceed eight (8) total Government contracts (can be any combination of prime offeror and major subcontractors) in performance or awarded during the past five years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort as required by the PWS. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, Letters of Commitment or Teaming Agreements shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number.

If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) RESERVED

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

For any contracts that did not/do not meet the original schedule, technical performance requirements or cost estimates, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – Subcontracts.

Offerors shall provide a description of how the effort required by the RFP will be assigned for performance within the Offeror’s corporate entity and among the proposed major and other subcontractors. This description shall include an estimate of the total contract value that the prime and all major subcontractors are expected to perform. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed under this contract by citing the applicable Government PWS paragraph number. This includes all subcontractors whose subcontract is for more than 10% of the total proposed cost/price (Major Subcontractor).

(4) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted using the form at Attachment 8 PAST PERFORMANCE QUESTIONAIRE. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government Contracting Office and the Government

Contracting Officer's Representative (COR) responsible for the past/current contract.

The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to (roxanne.barbaris.civ@mail.mil or (erin.k.weber.civ@mail.mil). The offeror shall e-mail to the Contracting Officer a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Microsoft Word Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day). Submission of this list does not relieve the contractor of the responsibility to ensure all Past Performance Questionnaires are submitted on time. Furthermore, receipt of this list does not obligate the Government to contact any of the POCs identified.

The Government will focus its inquiries on the Offeror’s (including major subcontractors) record of performance as it relates to the solicitation requirements that the Offeror or major subcontractor is proposed to perform, including cost, schedule, performance and management of subcontractors. Offerors are reminded they must include the most recent and relevant efforts (performance within the past five (5) years) in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful rating can be reasonably assigned, the Offeror will not be evaluated either favorably or unfavorably on past performance.

VOLUME 5 – FACTOR 5: COST/PRICE.

This volume shall consist of all information, required to support proposed costs and prices. Competition is anticipated; therefore, Certified Cost and Pricing Data are not currently required in accordance with FAR 15.403-1(b)(3). However, the Government reserves the right to request such data prior to award if none of the exemptions in FAR 15.403-1(b) apply. The information submitted in this volume shall comply with the cost element format FAR 15.408, Table 15-2, and the requirements set forth below. There is no page limitation for Volume 5.

Offeror shall provide proposed price and/or profit as required for all CLINs except for FFP Labor CLINs 0003, 0006, and 0009 (which are normalized) in Section B.

Each Offeror’s cost/price proposal shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain the reasonableness of the proposed cost/price proposed in proposal Section B. Offeror proposals shall conform to the reporting criteria in FAR 15.408, Table 15-2, which prescribes the FAR’s generally accepted format for cost proposals. More specifically, each Offeror’s cost proposal shall be broken out by cost element as specified in Table 15-2, II Cost Elements. To help ensure this requirement, a Microsoft Excel workbook titled "LOE Spreadsheet" has been provided as an attachment to this solicitation. Instructions for completing Solicitation Attachment 5 (LOE_Spreadsheet.xls) are contained in that file. FAR 15.403-5(b) allows the Contracting Officer to specify the format of other than cost or pricing data or data other than cost or pricing data to facilitate and enhance cost/price analysis. These spreadsheets will help facilitate a more efficient, consistent, and fair evaluation of each Offeror’s proposal, and aid in post-award contract administration. Offerors are permitted to alter the format of the spreadsheet (e.g., add and subtract rows, columns, and formulas as necessary, etc.) in order to conform to the nuances of the Offeror’s accounting and estimating systems. However, it is requested that the general format be maintained as much as possible for Government evaluation purposes. Offerors are required to fill in rates for all labor categories included in Solicitation Attachment 5 (LOE Spreadsheet), regardless of whether or not projected LOE hours are associated with the labor category. However, only those labor categories with projected LOE hours will be used in calculating each Offeror’s total evaluated cost/price. Offerors must not deviate from the stated LOE hours provided in Solicitation Attachment 5 (LOE Spreadsheet) or their proposal will not be considered for award.

Offerors shall provide a FFP price for the Transition-In, and Transition-Out CLINs (CLINs 0001 and 00011) which shall reflect the Transition Plan described in the proposal for Technical Factor 3, Transition Plan. Each transition period shall be for a period of 45 calendar days described in Volume 3 above. This price shall include all costs associated with the Offeror’s proposed transition plan which shall include, but not be limited to, travel and material during the transition period of performance. Each Offeror shall enter the number of personnel and hours in the transition sections of Solicitation Attachment 5 (LOE Spreadsheet). Only the labor categories provided in Solicitation Attachment 5 (LOE Spreadsheet) may be used.

For proposal purposes, an “estimated” normalized amount for Other Direct Costs (ODC) CLINs 0004/0007/0010 and FFP CLINs 0003/0006/0009 will be provided. Each Offeror shall include these estimated normalized amounts in their proposal. Any material handling and/or G&A may be applied to ODCs as appropriate. Since ODCs are estimated amounts that may or may not occur, NO PROFIT shall be proposed on normalized CLIN amounts (CLINs 0004/0007/0010) for the purposes of this solicitation.

Offerors are encouraged to provide whatever supplemental information necessary to help the Government understand why the proposed costs are reasonable. Supporting narrative shall be submitted in Microsoft Word or Excel (2007 or later) compatible format. Any supporting schedules shall be submitted in a Microsoft Excel (2007 or later) compatible readable format.

This requirement is set aside exclusively for small business under NAICS Code 518210

– Data Processing, Hosting, and Related Services. The small business size standard is $32.5 million. As a set aside, the Prime must be compliance with FAR Clause 52.219-

14. The Government shall use evaluated underlying cost/price data when making a responsiveness determination concerning an Offeror’s compliance with FAR Clause 52.219-14, Limitations on Subcontracting. Clause paragraph 52.219-14 (c) (1) states, “Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” Per FAR

52.219-14, to be eligible for a small business set aside award, in the case of services, the at least 50 percent of the cost of the contract must be incurred for employees of the prime contractor.

Each Offeror is to provide two electronic copies of their cost/price proposal. The Excel version of the completed Attachment (LOE_Spreadsheet.xls) shall also be included with the rest of the proposal submission. One shall be locked (read only) and one shall be open. Worksheet formulas shall be readable.

Additionally, submission of current Forward Pricing Rate Agreements (FPRAs), Forward Pricing Rate Proposals (FPRPs), Forward Pricing Rate Recommendations (FPRR), any DCAA Provisional Billing Rate Agreements (PBRAs) issued in accordance with FAR 52.216-7(e) or other agreements with the cost proposal may be submitted to support the reasonableness, and allowability of the Offeror’s direct and indirect rates/costs, if this information is available. If such agreements do not exist, Offerors shall provide their forward pricing indirect expense rate forecast for each rate, to include expense pool by expense account as well as allocation base details. Offerors shall also provide three years’ historical pool and base detail (same information as provided for forecasted rates) for each indirect expense rate.

Per FAR 52.222-46, Evaluation of Compensation for Professional Employees, “As part of their proposals, offerors will submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract.” It further states that the “professional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation.” The offeror shall submit with their proposals their plan for total compensation including details on its fringe benefits; details such as, but not limited to, paid time off, health benefits, and any other benefits it provides. The costs paid by the offeror and the employee shall be clearly identified.

Offerors and subcontractors shall describe the basis of the direct labor rates proposed and shall submit documentary evidence indexed to the spreadsheet, to prove the reasonableness of the direct labor rates, (i.e. for Professional Labor Category- Program Manager.)This information is being requested for review/evaluation under FAR 52.222- 46 and not for a cost realism review. In this submission, the offeror should utilize as many of the following mechanism as needed:

Direct labor rates from any of the rate agreements (i.e. FPRA/P/R, PBRA, etc.)

referenced in the paragraph above.

Rates proposed in FY Final Rate/Incurred Cost submissions to DCAA required by FAR 52.216-7(d) may also be used where applicable to substantiate the reasonableness of proposed rates. These rates should be escalated as appropriate.

Payroll or W-2 salary data showing the direct labor rate paid to current or past employees who have performed the same or similar work.

Signed letters of intent signed by the offeror/subcontractor and prospective employees showing labor rate/salary to be paid to the employee.

If none of the above is available, market research salary survey labor rate data may be proposed as long as the salary survey labor rates are truly reflective of the actual rates anticipated to be experienced during performance of the contract and the offeror/subcontractor shall provide a statement indicating that it can realistically obtain labor at the proposed rate(s).

Note: Offerors/subcontractors are free to use whatever salary survey resources that are available. However, the service used shall be described in the cost proposal. Also, the input assumptions, together with a copy of the data output extract, shall also be included in the cost proposal and indexed to the "Supporting Labor Detail" tab of the spreadsheet. Finally, salary survey results are normally exhibited in the form of a statistical bell curve. Offerors and subcontractors are cautioned to not use labor rate salary data on the lower portion of the bell curve unless it can be demonstrated by the offeror/subcontractor that it can realistically obtain labor at those rates.

In accordance with DFARS Subpart 244.3, the Offeror’s purchasing system must be reviewed to determine adequacy for award. To substantiate this, the Offeror shall provide evidence of a contractor purchasing system review (CPSR) from DCMA if available. In the event that a CPSR has not been conducted by DCMA, the Offeror shall provide a completed Solicitation Attachment 4, TAB 5 (Purchasing System Review Form) documenting compliance with the requirements of DFARS Clause 252.244- 7001(c).

In accordance with FAR 15.404-3(b)(1) each Offeror shall conduct appropriate price and/or cost analysis to establish the reasonableness and realism of proposed subcontractor cost/prices. Evidence of their review shall be submitted as part of the Offeror’s cost/price proposal. Any subcontractor proprietary information can be submitted under separate cover to contracting officer if the subcontractor declines to provide documentation to the Offeror.

While the use of uncompensated overtime is not encouraged per FAR 37.115-2(a), if any of the Offeror or subcontractor labor rates contain "uncompensated overtime" as defined in FAR 52.237-10 the Offeror and/or subcontractor shall so indicate the existence of uncompensated overtime and its cost/price impact on the Offeror’s or subcontractor's proposal to the Offeror as part of the Offeror’s cost/price proposal.

Additionally, per FAR 52.237-10(e), the offeror shall include a copy of its policy addressing uncompensated overtime with its proposal.

The impact of any prevailing DoL Wage Determinations shall be considered and incorporated as necessary in proposing direct labor rates for Fair Labor Standards Act (FLSA) non-exempt personnel/wage categories covered by the Service Contract Act as referenced in FAR Part 22. Since wage increases/adjustments for proposed FLSA/SCA non-exempt labor will be covered by DoL Wage Determination changes during the life of the contract, Offerors are NOT to apply escalation to non-exempt base labor rates covered by DoL. Escalation can be applied to FLSA exempt labor categories (i.e.

management, professional, and administrative) as defined by DoL, however, escalation cannot be applied to FLSA/SCA non-exempt wage categories for the purposes of this solicitation and resulting contract.

VOLUME 6 – PARTICIPATION– SOLICITATIONS, OFFER AND AWARD

DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each Offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. Offerors shall specifically and very clearly identify any assumptions or exceptions taken to the solicitation.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award Section K – Representations, Certification and Other Statements of Offerors 52.204-8 – Annual Representations and Certifications 52.209-5 – Certification Regarding Responsibility Matters 52.209-7 – Information Regarding Responsibility Matters 52.209-11 – Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction Under Any Federal Law 52.219-1 – Small Business Program Representations 52.222-25 – Affirmative Action Compliance

APPENDIX H, ENCLOSURE 1 (OCI Certification) with the four Conflict of Interest Provisions in Section 5 of the PWS shall be included in this volume.

E. DISCUSSIONS. In accordance with FAR 15.306(d), discussion sessions with each offeror may be held, however the Government reserves the right to award without discussions. Should discussions take place, all offerors in the competitive range will be allowed an opportunity to submit Final Proposal Revisions.

(End of Summary of Changes)