B01_W91CRB-18-R-0004_AMD_2.pdf

W91CRB-18-R-0004

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions 20-54. All unansw ered questions w ill be addressed in a later amendment.

Any changes made in response to these questions are identified on page 2 below and are highlighted in yellow throughout the document.

The proposal submission deadline is hereby extended to 5 February 2018 at 11:00 Eastern.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 87

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Jan-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB-18-R-0004

X 9B. DATED (SEE ITEM 11)

19-Dec-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Jan-2018

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENT 2- Q&A

Ques # RFP Ref Question Answer Change made to

Solicitation?

1 N/A Yesterday Dec 19, the following RFP was posted on FBO https://www.fbo.gov/?s=opportunity&mode=f orm&tab=core&id=4d4d9fe67634964117817d 5be0fa19cb with the same title of the RFI that we submitted on Monday. Could you please shed a light on this? Are these 2 different opportunities or are they the same?

The Sources Sought Announcement under solicitation number W91CRB-18-R-DCSS that was posted on the FedBizOpps website on 12 December 2017 is a separate effort than the Special Notice (Request for Proposals) that was posted on the FedBizOpps Site on 19 December 2017, with a closing date of 26 January 2018.

The posting on 12 Dec 2017 is related to an extension of support under the current Data Collection Support Services Contract and the posting on 19 Dec 2017 is for a competitive follow on acquisition for ATC's Data Collection Support requirement.

No.

2 N/A We have been reviewing the solicitation documents for the referenced opportunity but do have some questions, and we have not seen anything within Section L regarding how to submit those questions, or what the deadline for questions is. Do we submit them to you, or to someone else? What is the deadline for questions?

The FedBizOpps posting for W91CRB-18-R-0004 was amended on 21 December 2017 to set the deadline for questions by 19 January 2018, sent to roxanne.barbaris.civ@mail.mil

No.

3 Section J, List of Attachmen ts

Evaluation Forms is missing Tab 5 (Appendix H, Enclosure 1 – OCI Certification) and Tab 6 (Purchasing System Review Form). Will the Government please provide these attachments?

OCI Certification and Purchasing System Review Form are added to FebBizOpps per solicitation amendment 1.

Yes, 2 documents were added to FedBizOps: (1) MS Word form for OCI Certification- "A07-

ATTACH 4-TAB 5-

Appendix H,Encl 1-

OCI

Certifcation.docx" and (2) the Purchasing System Review Form was added in a seperate TAB of "A07 ATTACH 4 Data Collection SSEP Forms .slsx"

4 A01_CDRL

File name is “A01_CDRL006” but block 1 identifies as CDRL-007. Please clarify.

CDRL 006 and 007 were incorrect and have been updated.

Yes, 2 documents were added to FedBizOps: (1) "A01 CDRL006- Unfilled Requirements and Staffing Report.pdf" and (2) "A01 CDRL007- Cost Report.pdf.

5 PWS,

Section 5

Please provide the referenced Attachment 4 – OCI Certification (also referenced in Section J as Attachment 4 TAB 5 – Appendix H, Enclosure 1 – OCI Certification)

Appendix H, OCI Certification is added to FebBizOpps per solicitation amendment 1.

Yes, MS Word form for OCI Certification- "A07-

ATTACH 4-TAB 5-

Appendix H,Encl 1- OCI Certifcation was added to FedBizOpps.

6 Section J, List of Attachmen ts

Please provide the Purchasing System Review Form referenced as Attachment 4, Tab 6. It was not provided in the electronic file.

Purchasing System Review Form is added per solicitation amendment 1.

The Purchasing System Review Form was added in a seperate TAB of

"A07 ATTACH 4

Data Collection SSEP Forms .slsx"

7 Section L, para. 2

Block 9 of SF-33 does not contain a proposal due date. FBO posting has due date/time of Jan 26, 2018 11:00 pm Eastern. Please confirm this is correct.

Yes, the date and time are correct. Please note, the response date has been extended, See Section A.

Yes, Section L was changed to indicate the date on FedBizOps.

8 Section L, para. 3

For Volumes 1, 2, and 4, are offerors required to use/populate the MS Excel spreadsheets for the following forms or can they use the MS Word format as long as it contains the same follows information/format:

Atch 4 Tab 1 – Appendix C, Enclosure 4 – Summary of Experience Form Atch 4 Tab 2 – Appendix C, Enclosure 5 – Resume Format Atch 4 Tab 3 – Appendix D, Enclosure 7 – Contract Summary of Relevant Past Performance

MS Excel must be used. Please note this has changed, see Questions 46, 47 & 49 below.

No.

9 Section L, Para. 3c, Vol. 4, para. 4

Volume 4: Factor 4 – Past Performance

(4) Past Performance Questionnaire Please provide the Past Performance Questionnaire referenced in this section.

Past Performance Questionarie added as Attachment 8 per solicitation Amendment 1.

Yes, these changes were made (1)"A07 ATTACH 8 Past Performance Questionarie.docx" was added to FedBizOpps. (2) Instructions for submitting the Past Performance Quetionnaires has been updated in Section L, (3) Sec J was changed to add Attachment 8 and

(4) Section L was changed to specify Past Performance Questionaire at Attachment 8.

10 Atch 5 On the ODC Summary” tab, should the CLINs be 0003, 0007, and 0010?

The ODC Summary should by 0004, 0007 & 0010. This has been corrected and added per solcitation Amendement 1.

Yes, "ATTACH 5 LOE- Data Collection Cost Model.XLSX was corrected and the revised version was uploaded to FedBizOpps."

11 Section L, Para. 3c, Vol. 4, para. 4

L.3.c Volume 4 (4) states “For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted.” This form is missing. Will the government please provide the form?

Past Performance Questionarie added as Attachment 8 per solicitation Amendment 1.

Yes, "A07 ATTACH 8 Past Performance Questionarie.docx" was added to FedBizOpps.

12 SF 33 and Section

L.2, SF 33

Section L.2 states “Offerors shall submit a written Proposal before or by the date and time specified in Block 9 of the Standard Form (SF) 33.” However, Block 9 of the SF 33 is blank.

Will the government please re-issue the form with the date and time of submission on it?

No, the form cannot be changed. The language in Section L has been changed to the date of submission indicated on FedBizOps.

Yes, Section L was changed to indicate the submission date on FedBizOps.

13 Section J None of the CDRLs are listed in this section.

Will the Government re-issue an updated solicitation listing all the correct attachments for this RFP?

Section J was updated to add CDRLS 001-0007, corrected per Amendent 1.

Yes, Section J was changed and is included in Amendment 1.

14 Section L, Sec. 3c, Vol. 5

On page 92, the RFP states if an offeror does not have an approved purchasing system, the offeror is to complete Attachment 6 Purchasing System Review Form. However, Attachment 6 is the Wage Determination. Did the Government intend to reference Attachment 4, Tab 6?

No. The Purchasing Review System Form should be Attachment 4, Tab 5.

Yes. Section L was changed and is included in Amendment 1.

15 PWS/Sec

C,TOC

The PWS table of contents is numbered as a stand-alone document, even though it is not.

The numbering does not match actual page numbers of the PWS. Will the Government update the table of contents?

The Contract Writing System is not conducive with this format so the Table of Contents page numbers for the PWS has been removed to avoid any confusion.

Yes, Table of Contents page numbers are removed with Amendment 1.

16 Section L 3b

Please confirm that pricing support information that is not available in Excel (payroll records, offer letters, salary surveys etc) may be provided as .pdf and it is not necessary to paste a photos into Excel files.

Pricing Support information that is not available in Excel may be provided as a .pdf.

No.

17 Section L, Volume 5

Is the referenced “LOE Spreadsheet” the same as the provided “A07_ATTACH_5_LOE- Data_Collection_Cost_Model” ?

Yes, the “LOE Spreadsheet” is the same as the provided “A07_ATTACH_5_LOE- Data_Collection_Cost_Model”.

No.

18 Attachmen t 4

It is the government’s intent that all Appendices/Enclosures in Attachment 4 be Excel spreadsheets or can the offeror format them to MS Word?

MS Excel must be used. Changed per 46,47 & 49 below.

No.

19 Solicitatio n Announce ment on FBO.gov

The solicitation notice on FBO.gov lists Response Date: Jan 26, 2018 11:00 pm Eastern.

Will the government confirm this?

The solicitation notice on FBO.gov is changed to Response Date: Jan 26, 2018 11:00 am Eastern.

The response date has been extended, see Section A.

Yes, FedBizOps notice was changed to Response Date:

Jan 26, 2018 11:00 am Eastern.

20 PWS

2.1.1.2

Does the Data Collection Manager require a Bachelor’s Degree if they meet the qualifications defined after “alternatively” in this section?

No, they must either have a Bachelors degree in identified fields and 5 years of experience, or 9 years of experience.

Yes, changes made to section C, 2.1.1.2 of the PWS and incoporated under Amendment 2.

21 PWS

2.1.1.3

Does the Data Collection Leader require a Bachelor’s Degree if they meet the qualifications defined after “alternatively” in this section?

No, they must either have a Bachelors degree in identified fields and 2 years of experience, or 6 years of experience.

Yes, changes made to section C, 2.1.1.3 of the PWS and incoporated under Amendment 2.

22 PWS

2.1.1.4

Does the Computer Operator Leader require a Bachelor’s Degree if they meet the qualifications defined after “alternatively” in this section?

No, they must either have a Bachelors degree in identified fields and 4 years of experience, or 8 years of experience. To clarify the Computer Leader requirements are described in 2.1.1.5.

No.

23 PWS 7.1. CDRL list is missing CDRLs 005 and 006 Yes, CDRL 005, 006, 007 are missing from this portion of the PWS.

Yes, CDRL 005, 006 & 007 are added to the CDRL list at PWS

7.1 and incorporated under Amendment 2.

24 Section L.2.

Recommend Acronym Listing be excluded from page limits.

Yes, the acronym listing can be excluded from page limits.

Yes, changes made to Section L.2. and incorporated under Amendment 2.

25 Section L.2 Recommend Compliance Matrix be excluded from page limits.

The Compliance Matrix is not required by the

RFP.

No.

26 Section L.2 Is the “title page” the same as the previously referenced “cover sheets” and excluded from page limits?

For the purposes of this evaluation, title sheet and cover sheet are one in the same and excluded from page limits.

No

27 Atch 5 On the “Regular Labor – Cost Detail” tab, column D list Contract Year 1 (10.5 months performance) FTE Productive Hours as 1,795 whereas Contact Years 2 and 3 (12 months performance each) are 1,720. Please clarify why Contract Year 1 FTE Productive Hours are higher than Contract Years 2 and 3.

This was an error. The FTE hours have been updated to 1,592.50 for the Base and 1,820 for each option period. The cost model has been adjusted to show the correct effort.

Yes, "ATTACH 5 LOE- Data Collection Cost Model.XLSX" was corrected and the revised version was uploaded to FedBizOpps under Amendment 2.

28 Atch 5 On the “Regular Labor – Cost Detail” tab, please confirm the FTE Productive Hours for a full year is 1,720 and how it was developed.

This was an error. The FTE hours have been updated to 1,592.50 for the Base and 1,820 for each option period. The cost model has been adjusted to show the correct effort.. The Productive Hours per Contractor Man-year Equivalent (CME) = total hours in a work year LESS vacation, holidays & training .

Yes, "ATTACH 5 LOE- Data Collection Cost Model.XLSX" was corrected and the revised version was uploaded to FedBizOpps under Amendment 2.

29 Section M In reference to Experience acceptable criteria, this indicates factor 1 a experience “Will determine if the Offeror as an entity (Prime contractor and all proposed subs) whereas the following paragraph Acceptable indicates Offeror meets the minimum requirement of 3 years experience. For acceptable does this include the Offeror AND any Major Subcontractors?

Yes. In reference to the Experience acceptable criteiria, Offeror is defined as the Prime contractor and all major subcontracts.

Yes, the language at Section M.C. Factor

1. Experience was changed and incorporated under Amendment 2.

30 PWS

Section 7.1

CDRL 005 (Monthly Strength Report) is not listed under the deliverables

This was inadvertenly left out of the PWS and is added to list of deliverables in Section 7.

Yes, CDRL 005, 006 & 007 are added to the CDRL list at PWS

7.1 and incorporated under Amendment 2.

31 PWS

Section 7.1

CDRL 006 (Unfilled Requirements and Staffing Report) is not listed under the deliverables

This was inadvertenly left out of the PWS and is added to list of deliverables in Section 7.

Yes, CDRL 005, 006 & 007 are added to the CDRL list at PWS

7.1 and incorporated under Amendment 2.

32 CDRLS,

Attachmen ts

CDRL 006 is named Unfilled Requirements and Staffing Report, but when opened, it is actually CDRL 007 – Cost Report. Will the Government clarify if CDRL 006 is missing from the solicitation documents? Will the Government further clarify that CDRL 007 is a deliverable under this RFP?

CDRLs 006 and 007 were corrected and added to solicitation udner Amendenent 1. CDRLS 005, 006 & 0007 were inadvertenly left out of the PWS and is added to list of deliverables in Section 7.

Yes, CDRL 005, 006 & 007 are added to the CDRL list at PWS

7.1 and incorporated under

33 Section L.c.3 Vol 4 & Section M, Factor 4 Past Performan ce

Section L.c.3 Vol 4 States “Offerors shall submit, but not to exceed eight (8) total Government contracts…in performance or awarded during the past five years, from the issue date of this RFP…”; Section M. states “Recent efforts are defined as those performed during the last three years, from the issue date of this RFP.” Will the Government confirm the information in Section L, “Instructions, Conditions and Notices to Bidders” is correct?

Section L is correct. Section M should read "Recent efforts are defined as those performed during the last five years, from the issue date of this RFP"

Yes. Changes have been made to Section M.C. Factor 4 Past Performance and are incorporated under Amendment 2.

34 Section L.2.

Section L instructions state that all appendices are included in volume page counts. It is considered standard practice to include an acronym list; can this list be included as an appendix outside of page count?

Yes, the acronym listing can be excluded from page limits.

Yes, changes made to Section L.2. and incorporated under Amendment 2.

35 Section L.2 Is the requirement for a total compensation plan for the prime only? Or the prime and major subcontractors? If the prime is an unpopulated JV, does each company of the JV provide their compensation plan?

Yes, any Prime or Subcontractor that proposes a professional employee must submit a total compensation plan in accordance with FAR 52.222-46. Yes, if the prime is an unpopulated JV, each company must provide their compensation plan.

No.

36 Section L 2 Section L.2 States “Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.” Will the Government confirm the reduced font size may be used for tables and illustrations for the Excel pricing spreadsheets?

Tables and illustration related to pricing should be included in the Volume 5 - Cost/Price and not in the "ATTACH 5 LOE- Data Collection Cost Model.XLSX."

No

37 Section L.

3.a.

Section L.3.a. states “11X17 sized pages are acceptable for tables/graphic representations;

however, each 11X17 page counts as two pages. Please confirm that 11x17 page sizing may be used for the Excel pricing spreadsheets.

11x17 page sizing may be used for the"ATTACH 5 LOE- Data Collection Cost Model.XLSX"

No

38 Section L, Volume 5

The Government is providing normalized amounts for ODC costs and they state that “any material handling and/or G&A may be applied to ODC as appropriate”. Is this to be added on top of the normalized amount – e.g.

if normalized amount is $100,000 and the indirect load is 20%, do we show ODC=$100,000, load=$20,000, total =$120,000? Or do we show Total =$100,000, load = $16,666.67, ODC=$83,333.33?

Yes, the Indirect Rate, i.e Burden and/or G&A is in addition to the normalized amount

39 Section L, Volume 5

Is purchasing system information also required to be provided for major subcontractors?

Yes. Under Section M (Evaluation Factors for Award), Paragraph C, it states, "For the purposes of the evaluation, the term “Offeror” refers to the Offeror and all major subcontractors." The discussion surrounding the purchasing system in Section L, Volume 5, instructs the Offeror to submit evidence of an adequate purchasing system.

No.

40 Section L, Volume 5

Is a copy of the uncompensated overtime policy also required to be provided for major subcontractors?

Yes - From Solicitation: "While the use of uncompensated overtime is not encouraged per FAR 37.115-2(a), if any of the Offeror or subcontractor labor rates contain "uncompensated overtime" as defined in FAR 52.237-10 the Offeror and/or subcontractor shall so indicate the existence of uncompensated overtime and its cost/price impact on the Offeror’s or subcontractor's proposal to the Offeror as part of the Offeror’s cost/price proposal." Also, "Additionally, per FAR 52.237-10(e), the offeror shall include a copy of its policy addressing uncompensated overtime with its proposal." Both Prime and Subcontractors polcies required per the first clause.

No.

41 Section L, Volume 5

Are offerors to include the escalation to 8/1/2018 as shown in the existing CBA based on the current estimated start date of 1 July?

In order to be consistent how would the Gov’t like offerors to handle hourly rates for periods beyond the current negotiated CBA?

Offerors are to propose escalation in accordance with current CBAs. As an example, if the current CBA escalation rate is 2%, continue to escalate at 2% in the out years.

No.

42 Section L, Volume 6

No Section K is included in the solicitation.

Please provide, or clarify that the clauses listed on this page are intended to act as Section K.

The Section K clauses were inadvertenly placed in Section I.

Yes, the following clauses were moved from Section I to Section K under Amendent 2:

52.203-11, 52.204- 8, 52.204-17, 52.204-20, 52.209- 5, 52.209-7, 52.209- 11, 52.219-1, 52.222-22, 52.222- 25, 52.222-38, 52.225-20, 52.225- 25, & 252.204-7004 Alt A

43 Section L, Volume 6

The following referenced clauses are not included in full text in the solicitation:

52.204-3 – Taxpayer Identification 52.204-8 – Annual Representations and Certifications 52.204-8 – Annual Representations and Certifications 52.209-7 – Information Regarding Responsibility Matters 52.222-25 – Affirmative Action Compliance Does the Government intend that we source these clauses from the internet and fill in or will the solicitation be revised to include full text? For clause 52.204-8, may Offerors select the reference for SAM vs re-completing a copy for the solicitation?

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes: [X] (i) Paragraph (d) applies.

Taxpayer Identification not required per FAR

4.905 -- 52.204-7, System for Award Management covers this. The Government can incorporate clauses by full text. For clause 52.204-8, Offerors should indicate which option applies by checking one of the boxes in paragraph B.

52.204-3 removed from Section L, Vol

6. The following clauses are included by full text under Amendment 2:

52.204-8 – Annual Representations and Certifications, 52.209-7 – Information Regarding Responsibility Matters, 52.222-25

– Affirmative Action Compliance.

44 Attachmen t 4, App C - Encl 5 Resume Format

Under the heading “OTHER INFORMATION” is a statement, “Identify any active involvement in the contracts listed in Form 2.a using the contract reference number.” There is not a Form 2.a included with the solicitation documents. Will the government provide guidance?

This wording referenced an incorrect form. The wording is changed to read "identify any active involvement listed in the Summary of Experience and/or Summary of Relevant Past Performance Form."

Yes. Language was updated on Attachment 4, App C- Encl 5 Resume Format and is included under Amendment 2.

45 Section L.3.c. Vol 1.2.b. and

PWS 6.4.5

Section L requirements state “Prepare non-technical documents, such as: memoranda, newsletters, manuals, SOPs, and other publications. (PWS 6.4.5)”, however, PWS section 6.4.5 states “Review published technical documents…” Will the government please clarify?

Both prepare and review are correct. The PWS and Section L are updated to reflect the correct language.

Yes. Changes have been made to Section C , PWS paragraph 6.4.5 and Section L.3.c Vol 1.2.b and are incorporated under

46 Amendme nt 01 Q&A Question 8 & 18

The government stipulated the Excel format should be used for all tabs in Attachment 4.

Currently, these documents do not conform to the page format stipulated in Section L (margins). Will the government provide updated enclosures that contain the information within the specified margins?

MS Word can be used. Yes, Attachment 4 was converted to MSWord and the file "A07 - ATTACH 4 Data Collection SSEP Forms" was uploaded to FedBizOpps.

47 Amendme nt 01 Q&A Question 8 & 18

The enclosures in attachment 4 do not allow for proper data entry as will be needed. For example, some of the enclosures do not allow more than one sentence per cell before the print is off the page margins, unless the page is scaled to less than 100%. Will the government reconsider allowing MS word to be used for these enclosures?

MS Word can be used. Yes, Attachment 4 was converted to MSWord and the file "A07 - ATTACH 4 Data Collection SSEP Forms" was uploaded to FedBizOpps.

48 Section L and Attachmen t 8

Section L states the PPQ should be returned no later than the proposal due date however, the PPQ states evaluators should return the questionnaire no later than 15 days after receipt of request or MONTH DAY, YEAR, whichever occurs first. Will the government clarify when evaluators need to return the questionnaires?

Section L states the PPQ should be returned to aqua.m.jefferson.civ@mail.mil, the PPQ form states the evaluators should return the questionnaire to roxanne.barbaris.civ@mail.mil or erin.k.weber.civ@mail.mil will the government please clarify?

The Past Performance Questionaire (PPQ) should be received by the Government before the proposal submission date.

The PPQ should be returned to roxanne.barbaris.civ@mail.mil or erin.k.weber.civ@mail.mil. Questionaires should be submitted by Government personnel in accordance with Section L, Vol 4- Past Performance, paragraph 4, Past Perfromance Questionnaire.

Yes, the language in Section L was updated to clarify submission instructions for the PPQ and is incorporated under Amendment 2.

Attachment 8 was also updated and incorporated under Amendment 2.

49 Amendme nt 01 Q&A Question 8 & 18

The enclosures in attachment 4 do not allow for signature. In order to capture a resume signature, for example, we will have to print this document, have the candidate sign the form, then scan it in. But then it will no longer be an Excel document.

MS Word can be used. Yes, Attachment 4 was converted to MSWord and the file "A07 - ATTACH 4 Data Collection SSEP Forms" was uploaded to FedBizOpps.

50 Section K Per page 82 of the referenced solicitation, it states: Along with their proposal, Offerors must submit fully completed copies of any FAR certifications appearing in Section K of this solicitation. However, there is no identified Section K within the solicitation. Will the Government be posting Section K in the forthcoming Amendment?

The Section K clauses were inadvertenly placed in Section I.

Yes, the following clauses were moved from Section I to Section K under Amendent 2:

52.203-11, 52.204- 8, 52.204-17, 52.204-20, 52.209- 5, 52.209-7, 52.209- 11, 52.219-1, 52.222-22, 52.222- 25, 52.222-38, 52.225-20, 52.225- 25, & 252.204-7004 Alt A

51 Section F RFP Page 49 of 109 shows CLIN 0001 – Phase in PoP as 29 June 2018 – 13 Aug 2018 and CLIN 0002 – 0004 PoP as 13 Aug 2018 – 28 Jun 2019.

This indicates that Phase-In ends 8/13 and Base starts 8/13. Will the Government clarify Phase in end date and Base Period start date?

The Phase-In period of performance is 29 June - 13 August 2018 and the base year period of performance is 14 August 2018 through 28 June 2019.

Yes, Section F was updated to reflect the correct period of performance and incorporated under Amendment 2.

52 Attachmen t 5

Will the Government show how productive hours were determined in the pricing file for the base year (1795) and option years (1720) when the base year is 45 day shorter than the options?

This was an error. The CME hours have been updated to reflect the shorter base period. The FTE hours have been updated to 1,592.50 for the Base and 1,820 for each option period. The cost model has been adjusted to show the correct effort.

Yes, "ATTACH 5 LOE- Data Collection Cost Model.XLSX" was corrected and the revised version was uploaded to FedBizOpps under Amendment 2.

53 N/A The PM and Data Collection Manager (DCM) are represented as Key Personnel in the RFP, but are not provided a charge CLIN by the Government.

Will the Government provide a charge CLIN for the PM and DCM?

The Government will not provide a separate CLIN for Key Personnel. The cost of for the PM and DCM should be captured within the indirect rates.

54 Section L The RFP instructions request that we provide POC info for the "Government contract administration activity's Pre-Award Monitor" Who would that be, e.g. DCMA?

This was included in error; the vendor is not required to provide the Government contract administration activity's Pre-Award Monitor.

Yes, item (e) under Section 1 - Contract Descriptions in the Past performance area of Section L was removed under

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Aberdeen Test Center (ATC) Data Services Contract

TABLE OF CONTENTS

SECTION 1. GENERAL INFORMATION

1.1 MISSION and BACKGROUND INFORMATION

1.2 SCOPE OF WORK

1.3 CONTRACT TYPE

SECTION 2. CONTRACTOR MANAGEMENT AND ADMINISTRATION

2.1 CONTRACTOR MANAGEMENT

2.2 CONTRACT ADMINISTRATION

SECTION 3. PERSONNEL

3.1 PERSONNEL

3.2 MINIMUM QUALIFICATIONS

3.3 PHYSICAL FITNESS

3.4 REMOTE TESTING

3.5 SECRET ENVIRONMENTS

3.6 TRAINING

3.7 TRAVEL

3.8 REMOTE TESTING

3.9 TRAVEL TIME COMPENSATION

3.10 PRIVATELY OWNED VEHICLE (POV) USAGE

3.11 MISSION SUPPORT CONTRACTS TIMEKEEPING SYSTEM

SECTION 4. SPECIAL REQUIREMENTS

4.1 GOVERNMENT-FURNISHED PROPERTY (GFP) AND SERVICES

4.2 SECURITY

4.3 SAFETY

4.4 ENVIRONMENTAL COMPLIANCE

4.5 ATC RANGE REQUIREMENTS

4.6 GOVERNMENT INSPECTIONS, AUDITS, AND SURVEYS AND

REQUESTS FOR INFORMATION AND TECHNICAL ADVICE

4.7 WARRANTIES

4.8 EMERGENCY PLAN/OPERATIONS

4.9 LOST AND FOUND PROPERTY

4.10 PERSONAL/CONTRACTOR OWNED PROPERTY

4.11 VEHICLES AND EQUIPMENT OPERATIONS

4.12 CONTRACTOR ACQUIRED SUPPLIES TO ACCOMPLISH THE TEST

MISSION

4.13 RESOURCE AND FINANCIAL MANAGEMENT

4.14 QUALITY MANAGEMENT

SECTION 5. ORGANIZATIONAL CONFLICT OF INTERESTS (OCI)

SECTION 6. TECHNICAL DESCRIPTION OF WORK

6.1 OVERVIEW

6.2 TECHNICAL DESCRIPTION OF WORK- DATA COLLECTION SUPPORT

6.3 TECHNICAL DESCRIPTION OF WORK – COMPUTER

OPERATORS

6.4 TECHNICAL DESCRIPTION OF WORK - TECHNICAL WRITING,

EDITING AND WORD PROCESSING SUPPORT

6.5 TECHNICAL DESCRIPTION OF WORK - RANGE SCHEDULING SUPPORT

6.6 TECHNICAL DESCRIPTION OF WORK – ADMINISTRATIVE SUPPORT

SECTION 7. DELIVERABLES

SECTION 8. APPLICABLE DOCUMENTS AND FORMS

8.1 GENERAL REQUIREMENTS

8.2. PUBLICATION CODES

8.3 PUBLICATIONS

SECTION 1. GENERAL INFORMATION

1.1 MISSION and BACKGROUND INFORMATION. The mission of ATC is to plan, conduct, analyze, and report the results of developmental tests, production tests, and other tests to include providing test support services for authorized customers, within the Department of Defense (DoD) and outside DoD, including United States (US) government, foreign government and non-governmental organizations. ATC is one of the DoD's premier Major Range Test Facility Bases (MRTFB) supporting both military and commercial materiel developers by testing a broad spectrum of equipment throughout the life cycle, from concept through deployment.

ATC is a tenant on Aberdeen Proving Ground (APG) and encompasses land and water totaling approximately 70,000 acres with an extensive inventory of facilities. ATC is organized by Directorate mission areas with approximately 1,500 personnel that consists of government civilians, military, and contractors.

1.2 SCOPE OF WORK. The Contractor shall provide data collection, technical writing, and support services, (except as specified herein as Government furnished) needed to meet ATC mission requirements. The Contractor shall support the following ATC Directorates: Command Staff, Automotive, Firepower, Plans and Operations, Survivability and Lethality, Test Technology and Warfighter, to include the divisions within the Directorates; as well as any individual project. The Contractor shall perform the following services: data service functions to include data collection and coordination, data compilation, data collection form development and management, data collection user and software administration, transcription/processing, review and reporting, test monitoring, technical writing and editorial review, on a wide variety of automotive, combat, electronic, general equipment, and ordnance materiel undergoing extensive testing; in addition, range scheduling support, word processing, data processing, and other support services. The work described herein shall be performed primarily at ATC, APG, Maryland; however, support may be required at locations other than APG to include Continental United States (CONUS) and Outside CONUS (OCONUS).

1.3 CONTRACT TYPE. This work shall be accomplished as an Indefinite Delivery Indefinite Quantity (IDIQ type contract, and specific requirements may be identified in the individual Task orders. The contract includes Time and Materials (T&M) and Firm Fixed Price (FFP) Line Items.

The period of performance shall be 36 months from date of award.

SECTION 2. CONTRACTOR MANAGEMENT AND ADMINISTRATION.

2.1 CONTRACTOR MANAGEMENT. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor shall maintain continuity between the support operations at ATC and the Contractor's corporate offices. The Contractor shall provide clearly defined policies and procedures for effective and responsive project management. The Contractor shall provide a management system that incorporates continuing quality and process improvement.

The Contractor shall manage its workforce to ensure that excessive turnover does not interfere with mission requirements. The Contractor shall track and analyze hiring and termination trends, as well as the number of personnel employed by labor category and ATC cost center. The Contractor hiring, training, and cross-training plans shall be thus designed to quickly adapt to future needs and at a reasonable cost. Unless coordinated and agreed to by the government, the Contractor shall ensure that all vacancies are filled within 30 calendar days of notification of the requirement. A list of these designated Government personnel will be provided by the Government 30 days after the start of the transition-in period. The Contractor shall provide an onsite Program Manager (PM) who shall be physically present during normal duty hours and perform overall management of the contract. The PM shall be the Contractor’s primary point of contact and shall have the authority to act or make decisions on behalf of the Contractor. The Contractor shall designate an alternate who is authorized to make decisions in the absence of the PM. The PM shall provide the COR with the name and contact information for the alternate PM.

The Contractor shall staff the total number of key personnel and other supervisory, management and/or administrative personnel they deem necessary to successfully manage the proposed level of effort workforce. Key Personnel for this contract are: PM, Data Collection Manager, Data Collection Leader, Technical Writing Leader and Computer Operator Leader.

2.1.1 QUALIFICATIONS FOR KEY PERSONNEL. All Key Personnel are required to have an active SECRET clearance at the time of proposal.

2.1.1.1 Qualifications (minimum) for the PM are as follows: Shall possess a Bachelor's

Degree in a scientific, engineering, or technology discipline. Shall possess seven (7) years’ data collection experience in a test and evaluation environment. Shall also possess five (5) years’ experience supervising 50 or more people in a technical environment. Supervisor is defined as individual employed by an agency or company having authority to hire, direct, assign, promote, reward, transfer, furlough, layoff, recall, suspend, discipline, or remove employees, to adjust their grievances, or to effectively recommend such action, if the exercise of the authority is not merely routine or clerical in nature but requires the consistent exercise of independent judgment

2.1.1.2 Qualifications (minimum) for the Data Collection Manager are as follows:

Shall possess a Bachelor's Degree in a scientific, engineering, or technology discipline and five

(5) years’ experience in performing RAM/ILS (Reliability Availability, Maintainability/Integrated Logistics Support) or similar type of data collection of military/nonmilitary equipment and associated maintenance concepts; or, alternatively, shall possess nine (9) years’ experience in performing RAM/ILS or similar type of data collection of military/nonmilitary equipment and associated maintenance concepts. Shall also possess five (5) years of supervisory experience (see definition of Supervisor under PM qualifications above) in a same or similar discipline.

2.1.1.3 Qualifications (minimum) for the Data Collection Leader are as follows: Shall possess a Bachelor's Degree in a scientific, engineering, or technology discipline and two (2) years’ experience in performing RAM/ILS or similar type of data collection of military/nonmilitary equipment and associated maintenance concepts; or, alternatively, six (6) years’ experience in performing RAM/ILS or similar type of data collection of military/nonmilitary equipment and associated maintenance concepts. Shall also possess two (2) years of leadership experience in a same or similar discipline. Leadership experience can be described as experience guiding or directing a group; someone serving in the position or function of a leader.

2.1.1.4 Qualifications (minimum) for the Technical Writing Leader are follows: Shall possess a Bachelor's Degree in English, Journalism, Technical Writing, Communications, Science or Engineering and six (6) years’ experience in technical writing. Shall also possess five

(5) years of leadership experience.

2.1.1.5 Qualifications (minimum) for the Computer Operator Leader are as follows: (1) Shall possess eight (8) years’ experience using data entry software tools in a Windows environment and using industry standard reporting tools such as IBM Cognos, MS Access or Crystal Reports; or, alternatively, shall possess a Bachelor’s Degree in Computer Studies or related field such as Information Technology, Information Management Systems, Computer Technology and four (4) years’ experience using data entry software tools in a Windows environment and using industry standard reporting tools such as IBM Cognos, MS Access or Crystal Reports. Shall also possess five (5) years of leadership experience.

2.1.1.6 Substitutions for Key Personnel. No substitutions in key personnel shall be made except in accordance with this paragraph. All proposed substitutions shall be submitted in writing 30 days (180 days if security clearance is to be obtained) in advance of the proposed substitutions to the COR. A complete resume for the proposed substitute shall be provided to the COR. The COR will review the resume to ensure contract requirements found in Section 2.1.1 are met. If, at time of award, the Contractor proposed an individual that had above minimum qualifications for any Key Personnel position, and a substitution is required after award, that substitution must meet the qualifications of the proposed key personnel position.

2.2 CONTRACT ADMINISTRATION. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract and associated task orders. The Contractor shall have a process to coordinate and communicate issues and concerns relating to the performance and the administration of this contract to the COR. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.2.1 TRANSITION PLANS (Phase-In and Phase-Out Periods). The Contractor shall develop procedures for Phasing-In Contractor performance to the level prescribed and within the time allowed under the terms of this PWS. The Contractor shall establish and implement a plan for an orderly Phase-Out of the Contractor operations at the completion of this contract. The Contractor's Phase-Out procedures shall not disrupt or adversely impact the day-to-day conduct of Government business.

2.2.1.1 PHASE-IN PERIOD. The Phase-In period will begin upon notification of contract award and will be no longer than 45 calendar days in duration.

2.2.1.2 PHASE-OUT PERIOD. The Phase-Out period shall run concurrently with the last 45 calendar days of the end of the contract.

2.2.2 START OF PERFORMANCE. Ten (10) calendar days prior to the end of the phase-in period, the Contractor shall submit to the Government in writing, the name and address, and telephone numbers, to include home and office, of the PM to perform work under this PWS. The Contractor shall ensure all personnel prominently display their ATC contractor identification (ID) badge at all times while inside the ATC compound work area. In addition, the Contractor shall provide nametags with the company name and the word Contractor below it and it shall be worn at all times while in any work setting unless deemed a safety hazard.

2.2.3 NON-PERSONAL SERVICES. The Government will neither supervise employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately.

2.2.4 BUSINESS RELATIONS. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall ensure timeliness, completeness, and quality of test services as well as problem identification and resolution. The Contractor shall provide timely identification of issues related to the contract or contract personnel, corrective action plans for contract related deficiencies, and contract proposal submittals. The Contractor is expected to establish a history of reasonable and cooperative behavior, effectively manage subcontractors, and award timely subcontracts. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2.5 MEETINGS. The PM, designated representative, and/or contractor personnel shall attend meetings and conferences when notified by the COR. The Government will notify the contractor in advance of the date, time, and place of each meeting or conference.

2.2.6 RESOURCE COORDINATION. Contractor shall access the government Range Control Database Scheduling System (RCDSS) on a daily basis to obtain resource requirements.

The RCDSS will provide the contractor with the location of scheduled tests, applicable work breakdown structure (WBS), and the type of test to be conducted. Resource coordination meetings will be conducted as necessary to resolve resource shortages and/or coordinate any changes in resource requirements due to workload or test project needs.

2.2.7 FILES. The Contractor shall maintain files of documentation, records, and reports required under the terms of this contract in accordance AR 25-400-2, and shall retain the files for the entire performance period. All files shall be available for Government review and shall become the property of the Government at the completion of this contract.

2.2.8 FINANCIAL SYSTEMS. The Contractor shall establish and maintain a financial tracking system that is compatible with the current Government business and financial systems (e.g., General Fund Enterprise Business System (GFEBS); US Army Test and Evaluation

Command (ATEC) Decision Support System (ADSS); Contractor Information Management System (CIMS) and will meet the reporting requirements. In the event the Government’s financial system changes during the life of the contract the Contractor’s system shall be compatible. Government will provide notice to the Contractor when changes are anticipated.

2.2.9 CONTRACTOR FURNISHED PROPERTY AND SERVICES

2.2.9.1 ADP EQUIPMENT (ADPE)/SOFTWARE. The Contractor shall furnish any

ADPE required that is not Government furnished. At a minimum, one (1) Personal Computer (PC) is required to enter data into the Mission Support Contract (MSC) Timekeeping System and interface with the ATC Local Area Network (LAN) and E-mail system. For all PCs accessing the ATC LAN, documentation for these computers shall be provided to the Government so that they can be addressed in the ATC LAN accreditation document. Access to the LAN or any other automated information system requires that the employees' National Agency Check be completed. All non-government furnished PCs used in linking with ATC's LAN or any other AIS must meet the following specifications:

DESKTOP

• Must be a Dell system

• Equal to or greater than a Quad Core 2GHZ Processor

• At least 16 gigabytes (GB) of DDR3 Random Access Memory (RAM)

• At least 1TB of primary hard disk storage

• 100 megabit (Mb) or faster network card with RJ45 connectivity

• TPM 1.2 or higher

• Windows 10 64-bit- Army Gold Master (AGM) *****

• Microsoft Office 2013

LAPTOP

• Must be a Dell system

• Equal to or greater than a Dual Core 2GHZ Processor

• At least 16 gigabytes (GB) of DDR3 Random Access Memory (RAM)

• At least 1TB of primary hard disk storage

• 100 megabit (Mb) or faster network card with RJ45 connectivity

• TPM 1.2 or higher

• Windows 10 64-bit- Army Gold Master (AGM) *****

• Microsoft Office 2013

2.2.10 MAIL. The Contractor shall provide arrangements for incoming and outgoing mail on APG. ATC's Mailroom will only distribute internal official Government/contractor mail required in performance of this PWS.

2.2.11 INTERNAL CONTROLS. The Contractor shall safeguard Government resources in accordance with AR 11-2, and shall complete all required documentation including Department of the Army (DA) and ATC checklists.

2.2.12 INTERFACES. The COR is the primary Government liaison with the Contractor;

however, the following personnel are authorized to interact with the Contractor’s managerial, designated representative, and supervisory personnel:

2.2.12.1. Technical Monitors (TM). TMs will provide the Contractor’s working leaders a listing of projects requiring Contractor support, job order number, ADSS project number (if applicable), with an overview of the project requirements, if necessary.

2.2.12.2. Other Interfaces. TMs, the test officer, and other technical experts (civilians, contractors, or soldiers) will provide daily on-site technical guidance, to include clarification and/or changes to the test plan, Test Operating Procedure (TOP)/ Internal TOP (ITOP), and/or Standing Operating Procedure (SOP). The test officer has the authority to make changes to test procedures and/or test set-ups in order to ensure that test data are properly and safely collected.

2.2.12.3. Safety. All personnel shall have the authority to stop operations for safety, health, security, or environmental reasons. The individual who stops an operation shall notify Contractor management and the COR, who will contact the Contractor regarding corrective actions that shall be taken before the operation resumes.

2.2.12.4. Other Contractors. The Government has other test support contracts and the Contractor shall work cooperatively with these service providers. The cooperation will occasionally require sharing of Government-furnished facilities and equipment. Additional direction regarding interface with other Contractors will be provided by the COR. The Contractor shall refer unresolved disputes with other Contractors to the COR within two (2) hours from the time the dispute occurs.

2.2.13 HOURS OF OPERATION. The Contractor shall be required to provide support during normal working hours, and may deviate from normal hours only by providing sufficiently trained and qualified personnel to satisfy the work schedule for each particular test at designated ATC site locations. ATC is currently operating under an alternative work schedule. Unless deviations are required to support mission requirements, the Contractor shall also work the alternative work schedule. In a two (2)-week pay period, the work schedule is eight (8) workdays of nine (9) hours each, one (1) workday of eight (8) hours, and every other Friday off (referred to as Regular Day Off {RDO}) as depicted below. To ensure compliance with Section 778.105 of Interpretative Bulletin, 29 Code of Federal Regulations (CFR) Part 778, the Contractor's base pay-week shall not exceed 40 hours; therefore, the start and end time of the pay-week shall be adjusted accordingly. Notification to work outside normal hours of operation to support government requirements may be received with as little as one (1) hour advance notice.

Employees shall not work overtime or on Federal holidays unless approved in advance by the

COR.

Monday Tuesday Wednesday Thursday Friday Saturday Sunday Week 1 9 9 9 9 8 OFF OFF Week 2 9 9 9 9 RDO OFF OFF

Currently, normal hours of operation are 0700 - 1630 (including a 30-minute meal period) Monday through Thursday.