B08.03 Solicitation W913E525Q0005 Amend 0001.pdf

W81EWF43267069

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise the Description of Requirement (DOR) in Section C, list Questions and Answ ers in Section L, and change the required delivery to 30 April 2025.

See Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Dec-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W913E525Q0005

X 9B. DATED (SEE ITEM 11)

04-Dec-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Dec-2024

CODE

ERDC CONTRACTING OFFICE

HANOVER OFFICE

72 LYME ROAD

HANOVER NH 03755-1290

W913E5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W913E525Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

DESCRIPTION OF REQUIREMENT

Environmental Growth Chambers

Requirement: The Cold Regions Research and Engineering Laboratory (CRREL) Biogeochemical Sciences Branch (BSB) requires delivery and installation of two (2) environmental growth chambers that can simulate the conditions found in the Earth’s cold regions to allow for the sustained growth of bacterial, fungal, and plant organisms, and the analysis of that growth as environmental parameters shift.

Supply: The Contractor shall deliver two (2) environmental growth chambers in accordance with the following specifications:

o At least 600L of internal space to accommodate a full suite of samples o Light control with ability to time light exposure and intensity o Temperature control with a range of at least 0°C 2°C to 40°C (lights off), though lower and higher ranges are range is preferable.

o Humidity control with accuracy of 5% o Integrated water-cooled condensing unit for HVAC temperature control.

o Integrated hydroponic growth option (allows for at least 16 plants per shelf / 32 plants per chamber) o Additive CO2 controls to allow for ambient up to 5000 ppm CO2 additions.

Equipment Warranty:

o The Contractor shall include at least a 1-year warranty covering the hardware (defects in material and workmanship). Offerors shall include a copy of the warranty documentation with quotations.

Services: The Contractor shall install test the delivered chambers at the CRREL site within one

(1) month of delivery. The install location is a weatherproof greenhouse. The Government will perform the installation. provide access to plumbing and electrical infrastructure at the installation site.

Delivery and Installation Dates: Offerors shall indicate estimated delivery and installation dates in quotations. A shorter delivery lead time is preferable, and the quoted delivery date may be used to evaluate offers.

Delivery Location: All supplies shall be delivered FOB Destination to ERDC-CRREL, 72 Lyme Road, Hanover, NH 03755. Offerors shall include shipping costs in the total quoted price.

Antiterrorism/Operations Security (AT/OPSEC):

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts.

The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative.

The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures - -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Antiterrorism (AT) Level I Training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

4. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

5. Threat Awareness Reporting Program: All contract personnel who maintain an active security clearance shall receive initial and annual refresher training on the Threat Awareness and Reporting Program (commonly referred to as “TARP”), provided by a Counterintelligence Agent. As determined by the servicing Counterintelligence Agent for the RA, contract personnel may complete web-based TARP training.

6. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

7. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

31-MAR-2025 2 PR W2R2 COLD RGNS RSCH ENG LAB

BIOGEOCHEMICAL SCIENCES BR

72 LYME ROAD

HANOVER NH 03755-1290

FOB: Destination

W14GQK

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

30-APR-2025 2 PR W2R2 COLD RGNS RSCH ENG LAB

BIOGEOCHEMICAL SCIENCES BR

72 LYME ROAD

HANOVER NH 03755-1290

FOB: Destination

W14GQK

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

Q&A Questions and Answers

Question: On the specifications regarding delivery it states, “Contractor shall install the delivered chambers at the CRREL site within one (1) month of delivery”. This statement is somewhat confusing. Our bid’s shipping will include inside delivery within 1000 feet of the loading dock at the time of delivery. This includes unwrapping and removal from the pallet, but it does not include plugging in the chamber or making the water line connections or testing the equipment. These are normally “plug and play” chambers. Is this sufficient for this RFQ or is the requirement that a technician will be required to provide this service or return at some point to provide this service?

Answer: Installation not required, only testing of the Government-installed units.

Question: Regarding the low-end temperature requirement of 0°C, is this requirement with lights on or lights off?

Answer: Lights off

Question: Regarding delivery time, the RFQ states delivery by March 31st, 2025. Our lead time is currently 90 days not including shipping timeframe which can add up to 3-4 weeks. If an award is made prior to end of December, this could put the delivery date as late as the 3rd-4th week of April. Is this acceptable?

Answer: Required delivery date changed to 30 April 2025.

Question: This chamber with hydroponic system and as standard the temp range is 7C-44C lights on and 2C-44C lights off. With the hydroponic system inside the chamber, these temperatures are acceptable and have been tested. Unfortunately, any lower than those temperatures, we run into issues. We can go lower than 2C as requested in the solicitation, down to 0C, but when going from 2C to 0C, the hydroponic system would need to be physically removed from the chamber because the water and water lines would freeze, crack and break.

Answer: 2C is acceptable, changed in Description of Requirement

(End of Summary of Changes)