SECTION 00 22 00 - Proposal Instructions Submission Requirements and Evaluation.pdf

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SECTION 00 22 00

PROPOSAL INSTRUCTIONS, SUBMISSION

REQUIREMENTS AND EVALUATION

1.0 WHO MAY SUBMIT

Competition for this contract will be restricted to 100% Service-

Disabled Veteran-Owned Small Businesses. The North American Industry

Classification System (NAICS) code is 236220 (Commercial and

Institutional Building Construction), with a corresponding small business size standard of $39.5M.

2.0 GENERAL REQUIREMENTS

In order to effectively and equitably evaluate the submitted proposal, the Contracting Officer must receive information sufficiently detailed to clearly indicate compliance with the proposal submission requirements. The price proposal submitted in response to this request will be evaluated using one or more of the proposal analysis techniques identified in FAR 15.404-1(b). Contract award will be made to the proposal found to be the lowest aggregated proposed price in accordance with FAR 52.217-5 Evaluation of Options.

3.0 SUBMISSION DEADLINE

Proposals shall be received by the USACE Contracting Activity no later than the time and date specified in Block 13 of Standard Form 1442.

Proposals shall be submitted electronically to the Contract Specialist per the instructions below. The Contract Specialist is Bill Rawe, william.t.rawe@usace.army.mil.

4.0 PROPOSAL SUBMITTAL INSTRUCTIONS

Proposals shall be submitted by the time and date as specified. All submissions shall be in Adobe PDF format with Optical Character

Recognition (OCR) applied to all documents that will enable word searches to be conducted using Adobe-compatible PDF software. The two

(2) volumes listed below shall be submitted as “SEPARATE” single files. Due to heightened security at Government installations, the proposal shall be emailed to the following.

1. Bill Rawe, william.t.rawe@usace.army.mil

2. Christine Wilson, christine.l.wilson@usace.army.mil

For the purposes of determining whether the proposal was received

"late" in accordance with FAR 15.208, the date and time the file(s) are received by the USACE Outlook Server will be the time and date the

Government received the proposal. Do not assume that electronic communication is instantaneous. Please make allowances for delays in mailto:william.t.rawe@usace.army.mil mailto:william.t.rawe@usace.army.mil mailto:christine.l.wilson@usace.army.mil

Section 00 22 00 Page 2 of 7 transmittal.

Coordinate directly with the Contract Specialist for any questions related to submission requirements or format.

Volume I: Technical

Volume II: Price and Pro Forma Information

Title the single files in the following format:

W913E523R0001_Company Name_Volume_I_Technical

W913E523R0001_Company Name_Volume_II_Price_and_Pro_Forma_Information

(Note: Company name may be abbreviated)

5.0 SUBMITTAL REQUIREMENTS

8.5”x 11” page size; font no smaller than 10 size. The requirements specified in the solicitation are considered minimum requirements. A proposal that fails to comply with the minimum technical requirements will not be eligible for award.

SUBMITTAL REQUIREMENTS

Para. 5.1 – Technical (Volume 1)

Factor 1 – Specialized Experience

Factor 2 – Project Management Plan

Factor 3 – Past Performance

Para. 5.2 – Pricing (Volume 2)

a) Section 00 10 00, SF1442 Solicitation/Contract Form and Pricing

Schedule b) Bonding Information

IT IS IMPERATIVE THAT NONE OF THE PRICING OR VOLUME 2 INFORMATION

SHOW UP IN VOLUME 1.

5.1 TECHNICAL (VOLUME 1) SUBMISSION REQUIREMENTS

5.1.1 FACTOR 1: SPECIALIZED EXPERIENCE

Construction Projects. The Offeror shall submit three (3) projects performed by the Prime Construction Entity while in the same capacity as Prime Construction Entity (See Attachment 1). The proposed prime construction entities shall have performed in the same role as the prime or lead entities on the projects submitted. Limit one (1) page per project submitted. Any information presented beyond the page limit will not be evaluated.

Project Information. All projects submitted should demonstrate experience on similar projects (design/construction complexity and size) of similar or greater value. Submit projects that are currently well underway (designed and at least 50% construction progress completed) or completed and turned over no longer than ten (10) years

Section 00 22 00 Page 3 of 7 preceding the issue date of this solicitation. Offerors may identify state and local government and private contracts that are similar to the Government’s requirements set forth in the RFP. If the Offeror is a joint venture, each firm shall provide information, demonstrating experience relevant to their role on this project. If the Offeror has multiple functions or divisions, limit the project examples to those performed by the division or unit submitting the offer or by the team member. If projects were design-build, so identify them.

Project information shall CLEARLY include:

1. Type of Facility Represented

2. Name of Firm

3. Name of Project

4. Location of Project

5. Owner, including reference POC with confirmed contact information

6. General Scope of Construction Project

7. Summary of Your Role in the Project. Indicate that you were the prime construction entity for construction projects or the lead design entity for the design projects.

8. Construction Cost at completion

9. Percent (%) and Type of Work Subcontracted Out

10. Dates Construction Began and Completed

5.1.2 FACTOR 2: PROJECT MANAGEMENT PLAN

Submission Requirements:

Provide information that describes the offeror’s Project Management approach to executing the contract per the detailed requirements herein. Clearly and concisely describe the organizational and technical approaches to project management and execution, and proposed contract duration. Limit the information to fifteen (5) pages or less.

Technical Approach for Construction. Describe the technical approach to design and construction of the facility improvements. The

Government is looking for ways to streamline construction and manage labor and other resource constraints in an effort to reduce costs and achieve an aggressive schedule while Government operations continue in the facility while construction is ongoing.

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Risk Assessment. Submit a list of risks specifically associated with this project. Identify the degree of risk, possible impact of the risk on project (schedule, cost, safety etc.), whether it’s within or outside the Offeror’s control, and a plan to mitigate the risk(s).

5.1.3 FACTOR 3: PAST PERFORMANCE

Submission Requirements:

The Past Performance Questionnaire (Attachment 2) is provided for the offeror or its team members to submit to the client. The Past

Performance Questionnaire should be completed by an owner or owner’s representative not affiliated with your firm. Ensure correct phone numbers and email addresses are provided for the client point of contact.).

Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ

(Attachment 2), which will provide contract and client Information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the

Government's point of contact to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the

Government from utilizing previously submitted PPQ information in the past performance evaluation. Previously completed PPQ’s may be submitted with your proposal.

Government Utilization of Alternate Information Sources for Past

Performance

The Government will assess the past performance on projects submitted under the Specialized Experience factor and reserves the right to conduct telephone interviews with points of contact identified in the proposal or to review personal knowledge. In addition, the Government may review any other sources of information for evaluating past performance of the Offeror on the submitted projects and any other previous work. Other sources may include, but are not limited to, past performance information retrieved through Contractor Performance

Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror's proposal, inquiries of owner representative(s), Federal Awardee

Performance and Integrity Information System (FAPIIS), Electronic

Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

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While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror.

5.2 TECHNICAL EVALUATION

Factor 1 – Specialized Experience. Projects submitted that demonstrates the offeror has the experience that meets or exceeds the scope and complexity of this project will be rated as acceptable. An offeror who does not submit any specialized experience will be rated as unacceptable.

Factor 2 – Project Management Plan. The project management plan for the project should clearly show how the Offeror plans to resource the project to ensure a well- coordinated project that will be completed within both schedule and quality performance requirements of the contract. The Government will evaluate Offeror’s proposal based on whether the Offeror has identified and evaluated the requirements of the project.

Acceptable evaluation ratings will be achieved for an approach which addresses all items requested in a clear, concise, and comprehensive manner, and that demonstrates an effective plan for the completion of this project.

Unacceptable evaluation ratings will be achieved for an approach which omits requested Information or provides incomplete information.

Factor 3 – Past Performance. Any past performance questionnaire that is submitted with a marginal rating will be rated as unacceptable. Any rating higher than marginal or if an offeror has no past performance will be rated as acceptable. A past performance questionnaire must still be submitted for each project identified in Factor 1, either by the offeror or the client.

Pricing data will not be part of the technical evaluation. Criteria for the technical evaluation as set forth in the solicitation will be the sole basis for determining the technical merit of proposals. Factor(s) listed above will be assigned a technical evaluation of “Acceptable” or “Unacceptable”.

Adjectival Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

The Government will evaluate the offeror’s understanding of the requirements of the construction as portrayed in your discussion of the construction intent for this project. Requirements to be

Section 00 22 00 Page 6 of 7 evaluated include, but are not limited to, the process proposed for the construction of this project. Submissions which demonstrate a complete, logical, and well-defined construction methodology, will be evaluated as Acceptable. Submissions that are incomplete, illogical, or lack a well-defined construction methodology will be evaluated as

Unacceptable. Omission of requested information will be evaluated as

Unacceptable.

5.3 PRICING (VOLUME 2) SUBMISSION REQUIREMENTS

The pricing proposal shall contain the following information:

5.3.1 Section 00 10 00, Solicitation/Contract Form and Pricing Schedule

Submit the properly filled out and executed SF 1442, along with the

CLIN Schedule, containing proposed line item and total pricing. See instructions in Section 00 21 00, “Instructions to Offerors”.

Submit the Proposal Data Sheet, Attachment 3.

Price will not be rated or scored, but will be evaluated for fairness and reasonableness through the use of a price analysis.

The price evaluators will also check for appearance of unbalanced line item prices. Offerors are cautioned to distribute direct costs, such as material, labor, equipment, subcontracts, etc. and to evenly distribute indirect costs, such as job overhead, home office overhead, bond, etc., to the appropriate contract line items.

5.3.2 Bonding Information:

Submit information showing Offeror's bondability in the amount of the proposal. Include the name, address and telephone number of the prime contractor's bonding agent.

5.3.3 EVALUATION FOR AWARD

Lowest Price Technically Acceptable (LPTA) will be the source selection method used for award. Uniformity of the proposal is essential to assure accurate evaluation. Proposal must comply with the instructions in the solicitation. The lowest priced proposal will be evaluated to determine technically acceptable contractor(s). If the lowest proposed offer is determined to be technically acceptable, the Government reserves the right to not evaluate the technical proposal(s) submitted by the other offeror(s). A proposal that fails to comply with any minimum technical requirements will not be eligible for award regardless that it may offer the lowest price.

Any Factor evaluated as “Unacceptable” in any TAB will render the complete technical portion of the offer as “Unacceptable”. No further evaluation will be made on the Offeror’s proposal, including price.

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5.3.4 SELECTION AND AWARD WITHOUT EXCHANGES

The Government reserves the right to award a contract without discussions in accordance with (IAW) FAR 52.215-1. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a technical and cost/price standpoint. Offerors shall organize their proposals as described herein. Proposals may be determined non-compliant for failure to follow this format and may be rejected from further consideration.