B08.03-RFQ W913E523Q0022 0002 - Amendment to Solicitation.pdf

W81EWF31795343

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise the Description of Requirement (DOR) in Section C, and extend the solicitation due date to Wednesday, 30 August 2023.

See Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W913E523Q0022

X 9B. DATED (SEE ITEM 11)

15-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Aug-2023

CODE

ERDC CONTRACTING OFFICE

HANOVER OFFICE

72 LYME ROAD

HANOVER NH 03755-1290

W913E5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W913E523Q0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Aug-2023 12:00 PM to 30-Aug-2023 12:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

DESCRIPTION OF REQUIREMENTS

OptiTrack or Vicon BRAND NAME Motion Capture System

1. Description of Requirements. The Cold Regions Research and Engineering Laboratory (CRREL) Force Projection and Sustainment Branch (FPSB) mobility team in Hanover, NH has a brand name requirement for one (1) Motion Capture System to provide indoor and outdoor robotics and positioning sensing for vehicle mobility testing and tracking of manned and/or unmanned vehicles. This motion capture system must be used to provide accurate positioning sensing, both indoor and outdoor, for robotics and vehicle mobility testing with manned and/or unmanned vehicles. The Motion Capture System needs to meet the Description of Requirements located in the file.

The Motion Capture System shall be brand name to either OptiTrack or Vicon BRAND NAME in order to be fully interoperable with partnering government laboratories that must replicate and verify our test results.

Specifications

Hardware Configuration: The quantities of specific hardware required to fulfill this requirement (e.g., number of motion capture devices, supporting hardware, etc.) will be specified by each vendor in their proposal to the government based on how they propose their independent system will be able to fulfill the Technical Performance Specifications listed below. Their proposal shall list the equipment items required, as well as the set-up and operational requirements to satisfy our requirements in the physical dimensions outlined below.

Minimally, the hardware provided shall include:

Any calibration wands and associated calibration equipment (square, etc.) required for system calibration.

Stand-alone software to be installed on an existing CRREL owned computer Structural mounting hardware must be included to install system in existing building.

Include tripods and any other required pieces to allow the setup and use of system outside of the building in an open area of equivalent size to the indoor dimensions below.

Technical Performance Specifications:

180 frames per second native frame rate Range: 100 feet passive camera-to-marker range Positional errors less than +/- 0.10mm at some point within the field of view indoors Rotational errors less than 0.5 degrees Tracks active and passive markers Indoor and outdoor capability with the same markers. Outdoor capability implies the system can be removed from the indoor space and can be setup in an open area outside without purchasing any additional equipment. System needs to be able to operate outside on a normal sunny day.

Software features continuous calibration (wand wave only required on first installation); Calibrates automatically

Capable of covering a room (or equivalent outside volume) of size 26ft W x 40ft L x 12ft H.

Must include any wiring to complete install of the system.

Must include all mounting structure (such as a truss) Must publish data as Robot Operating System (ROS) topics Vendor delivered onsite system installation and initial training required. Onsite installation and initial training shall be provided at CRREL in Hanover NH by a US Citizen able to pass a background check by our security office after presentation of valid US Government Issued photographic identification, such as a US Driver’s License or US Passport. All contractors shall be registered in advance as visitors and escorted while on CRREL campus.

II. Deliverables. The requirement includes for all items above - one (1) full motion capture system.

III. Delivery: All supplies shall be delivered FOB Destination to ERDC-CRREL, 72 Lyme Road, Hanover, NH 03755 (Attn: Tony Fragoso), by 30 September 2023 or soon. Please provide proposed delivery schedule.

IV. Operational Security Requirements (AT/OPSEC)

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

3. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

PROPOSALS ARE DUE BACK TO Lisa.A.Bernard@usace.army.mil BY 12PM (CDT) ON WEDNESDAY, AUGUST 30, 2023.

It is the offeror’s responsibility to ensure that the proposal is submitted complete and accurate. Corrections will not be made by the Government. The proposal must show that your product will meet and deliver the specifications outlined in Section C, Description of Requirement.

The vendor is requested to provide clear proposals showing that their products meet all the listed BRAND NAME requirements in order to ensure the technical experts see that an offered product will meet all the required standards.Proposals that are ambiguous or are missing required information may be disqualified.

A signed copy of this RFQ shall be included in your submission. The proposal shall also address the following items:

1. A Point of Contact (POC) and alternate POC, including phone numbers and email addresses, who has authority to make decisions for the company.

2. Provide the company’s CAGE Code and/or Unique Entity Identifer (UEI) number.

3. The Offeror’s proposal must contain pricing for all items listed in Section C, Description of Requirement (DOR), and shipping cost for FOB Destination to Hanover, NH 03755-1290.

Offerors are required to have an active System for Award Management registration, no active exclusions, and BOTH FAR AND DFARS representations and certifications completed in order to receive a Department of Defense contract award. Representations and certifications should be completed by the RFQ closing to avoid any unnecessary delays in contract award. Depending on the needs of the requiring activity, the Government may or may not provide additional time to register with SAM. Ensure that all representations and certifications required by this RFQ are either included in the online FAR and DFARS report and/or included with your proposal submission.

(End of Summary of Changes)