W9133L18R0012_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Page 2.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 164

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Feb-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9133L-18-R-0012

X 9B. DATED (SEE ITEM 11)

18-Jan-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Feb-2018

CODE

NGB-AQ - W9133L

111 SOUTH GEORGE MASON DR

BLDG. 2, 4TH FLOOR

ARLINGTON VA 22204-1373

W9133L 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9133L-18-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

BLOCK 14.

1. The purpose of this amendment is to provide offerors an updated PWS, questions and answers to this RFP, and a revised pricing sheet.

2. The Government within the revised PWS has removed the requirement for offerors to provide maintenance services of air traffic control systems. This is noted within section B of the RP as "ATEM services." Offerors shall not provide pricing or information for these services. The line items have been change to 9001-9005 due to a limitation within our contract writing system.

Offerors shall disregard these line items.

3. The questions and answers are hereby incorporated into this RFP.

4. A new pricing spreadsheet has been provided. Offerors shall use this new pricing sheet to provide pricing information.

5. The RFP closing date remains unchanged. All offers are required to be delivered per the instructions in section L of this RFP.

6. All other terms and conditions remains unchanged.

QUESTIONS AND ANSWERS

Question #1: RFP, Section C, PWS, Paragraph 5.4.1. This paragraph requires that “The contractor provide a minimum of two qualified ATC maintenance personnel in the immediate area at all times when performing maintenance from a height where the possibility of falling exists, and while performing high voltage electrical work where the risk of electric shock or electrocution exists.” In reviewing the workload factors in Technical Exhibit 5, it appears that staffing two full-time maintenance personnel at each location would not be necessary, as the average number of man hours involved in the monthly inspections throughout the sites is 25.

Would the Government consider allow the vendor to bring in an off-duty ATC controller to act as a spotter during these maintenance operations, to save contract costs? In this way, the offeror will only need to price one full-time maintenance technician to handle all inspections, preventative maintenance and repair operations at each of the sites.

Answer #1: The Government has removed the requirement for ATC equipment maintenance services from the PWS.

Question #2: USA Jobs NCHT185423915634. The Government placed vacancy notices on 25 January for two Electronic III Technicians at eight AAFs, to include the seven locations covered under this contract. Are these positions in addition to those required to be filled by the contractor?

Answer #2: The Government has removed the requirement for ATC equipment maintenance services from the PWS.

Question #3: PWS Para. 1.4.2 Minimum Staffing Level: Will the Government please clarify if the EML’s shown by site in section 1.4.2 are associated with qualified Controllers only (as per AR 95-2) or if the EML’s shown in 1.4.2 are inclusive of Maintenance personnel as well?

Answer #3: Minimum staffing level in para 1.4.2 applies to air traffic controllers only. The Government has removed the requirement for ATC equipment maintenance services from the

PWS.

Question #4: PWS Para. Ref. 1.4.2. Are all of the locations currently operating with Contractor provided tower operators and maintenance technicians?

Answer #4: Yes, for 7 of 8 locations. The Government does not currently have a contract for services at Picacho, AZ.

Question #5: Are there any existing Collective Bargaining Agreements at any of the performance locations? If so, please provide a copy of the current CBA's in place.

Answer #5: No, there are no known CBA’s currently in place.

Question #6: Does the Government anticipate that the Contractor will have access to proprietary information while performing this Contract? If so, could you please provide a situational example?

Answer #6: The Government is unaware of “proprietary information” required for this contract.

Question #7: Does the Government anticipate that the Contractor will have access to source selection information (e.g. cost or pricing information, budget information or analyses, specifications or work statements, etc.) while performing this Contract? If so, could you please provide a situational example?

Answer #7: No. The Government does not release source selection information to contractor personnel.

Question #8: Does the Government anticipate that the Contractor will prepare specifications or work statements for systems or services under the anticipated contract? If so, could you please provide a situational example?

Answer #8: No. The Government requires the contract awardee to perform the services within the PWS.

Question #9: Does the Government anticipate that the contractor will provide system engineering and technical guidance for systems and programs under the contract? If so, could you please provide a situational example?

Answer #9: The Government requires the contract awardee to perform the services within the

PWS.

Question #10: Can the Price Model be modified to incorporate variable burdening practices of Fringe, Labor and G&A not consistent with what has been created in the workbook? To allow the ability to modify workbook to be compliant with accounting practices.

Answer #10: The Price Model may be modified so long as the information provides the information required. This is Firm Fixed Price requirement and the Government will not negotiate Profit, G&A, and Overhead rates after contract award.

Question #11: Could the (I) Final Pricing Tab and the (II) Pricing Detail Tab be linked to the (III) FFP Burdened Rate Buildup tab?

Answer #11: Yes, the Offeror may link the tabs if they wish.

Question #12: A CLIN has been provided for travel on the Final Pricing Tab but there is not area to provide detail of those estimated costs or applicable burdening practices as required by the Section M (Evaluation Criteria). Is the intent that Travel should be priced under Other Direct Costs on the (II) Pricing Detail Tab? If so should a (IIII) (CR) Burdened Other Direct Cost Tab be created to apply any applicable Indirect Rates (exclusive of Fee) to the travel costs?

Recomendation to provide an estimated value for all bidders to incorporate as travel costs and remove Section M Evaluation criteria for Travel.

Answer #12: The Government has provided a revised Price Model with the amount of travel expected each year. Offerors are not required to price out the travel.

Question #13: The Places of Performance are Government Facilities/Installations as noted in the SOW. Section L.6.4.3 of the Volume IV- Price Proposal instructions state that "Contractor site rates shall also include Contractor-provided facilities, furniture, equipment, supplies, tool kits, employee training and overhead amounts required for work at Contractor site rates." Should this language be removed based on this being a Government Site Contract?

Answer #13: The Government provides this in the event that the offeror’s technical solution includes offsite performance of duties for this requirement.

Question #14: The draft solicitation included SCA Wage Determinations for all locations but was not included with the final solicitation. Is this contract still covered by the SCA and if so, will the prevailing Wage Determination schedules be provided?

Answer #14: The labor category “Air Traffic Controller” is an SCA Wage category. The Government has provided the wage determinations for these locations. Wage Determinations can also be found at www.dol.gov.

Question #15: The draft solicitation included a Wage Determination schedule for Arizona but the site was not listed as a place of performance. If the Arizona Wage Determination schedule still applies to the final solicitation, will the place of performance be added to include the Minimum Staffing Levels and Maintenance Requirements?

Answer #15: The Government has updated the PWS to include services at Picacho, AZ.

Question #16: PWS paragraph 1.9.7 Threat Awareness Reporting Program states “For all contractors with security clearances, per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training.” Section H.8. Security Requirements states “(a) Security clearances are not anticipated for this requirement. If this requirement changes in the future the Government will address the change via modification.”

Question: Request confirmation that Security Clearances are not required for performance of this contract?

Answer #16: The PWS has been updated. The TARP training is required annually for contractors. The contractor personnel do not require a security clearance for services required under this contract.

Question #17: PWS paragraph 5.1.6 states “The contractor shall provide current personnel training records on the GKO training tracker, through coordination with the COR. The contractor shall update training completion dates and upload training certificates IAW timelines established in paragraph 1.8. Question: Paragraph 1.8 refers to CAC Requirements. Should this be paragraph 1.9 Training Requirements?

Answer #17: Yes. The PWS has been updated to reflect correct paragraph number.

Question #18: RFP paragraph B.3.1.2, Cost Reimbursement / Travel Pricing, states “Only actual costs will be reimbursed. Per Diem is not authorized for this action.” Is this to imply that employees will be required to submit receipts for all meals and incidental expenses in lieu of covering these costs via the standard per diem rates?

Answer #18: The Government has updated this paragraph. The contractor shall refer to the Joint Travel Regulation prior to submitting an invoice for cost reimbursable travel services.

Question #19: Section C, PWS, paragraph 1.4.5, Holidays, states facilities will be closed for the normal ten Federal holidays listed. However, two of the DoL Wage Determinations (Attachment 0003 - WD 15-5681 for Alaska and WD 15-4873 for Michigan) require eleven paid holidays, adding Good Friday to the list. Do the holidays prescribed in the Wage Determinations take precedence over RFP section 1.4.5?

Answer #19: Yes. The Wage Determination takes precedence over RFP section 1.4.5.

Question #20: RFP Technical Exhibit 4, first paragraph, refers to Section H-12 for additional insurance requirements. Should this reference be H.7?

Answer #20: Yes, this should reference H.7. This has been updated.

Question #21: Attachment 0001, Price Model; Tab I, Final Pricing; Note 2 states “ Offerors shall complete the estimated travel cost worksheet and transfer the price to this worksheet.” There does not appear to be a travel cost worksheet as referenced. In addition, there does not appear to be sufficient information to allow any sort of travel estimate (number and frequency of trips, locations, durations, personnel required, etc.). Will the Government be providing a) the referenced travel cost worksheet, or b) travel estimates, or c) further guidance/details on travel pricing?

Answer #21: See Answer #12.

Question #22: Attachment 0001, Price Model; Tab I, Final Pricing; Note 2 states “ Offerors shall complete the estimated travel cost worksheet and transfer the price to this worksheet.” There does not appear to be a travel cost worksheet as referenced. In addition, there does not appear to be sufficient information to allow any sort of travel estimate (number and frequency of trips, locations, durations, personnel required, etc.). Will the Government be providing a) the referenced travel cost worksheet, or b) travel estimates, or c) further guidance/details on travel pricing?

Answer #22: See Answer #12.

Question #23: Is there a contractor currently performing these services? If so, can the Government provide the contractor(s) name and contract number(s)?

Answer #23: W9133L-12-C-0042 with Beacon Management Group LLC and W9133L-15-C- 0011 Clancy JG.

Question #24: Reference SF 33 and Section L: What is the correct due date and time? The SF 33 states 4 pm EST on February 20, 2018 and Section L states 5 pm EST on that same date.

Answer #24: The time is 5:00 P.M. EST. The SF33 has been updated.

Question #25: Reference SF 33 and Section L: How many original, copies, and electronic copies are required to be submitted as the documents conflict?

Answer #25: The Government has not found the conflicting information. The Government requires 3 hard copies and 1 electronic copy of each volume.

Question #26: Section L.4.1 states electronic signatures are acceptable but Section L.6.1.1 states signed originals are required in Volume 1. Please clarify.

Answer #26: The Government requires offerors to provide signed copies of documents.

Offeror’s may sign using an electronic signature or hand written signature. Both are acceptable.

Question #27: The offeror is instructed to “comply with the requirements of the Service Contract Act for those labor categories not determined to be “Professional Services” (i.e. Subject Matter Expert.) However, the Government did not include DOL SCA wage determination information for each location supported in this solicitation. The Wage Determinations (WDs) provided in the Draft Solicitation have been superseded. Would the Government please provide the current WDs, so that the offeror can determine SCA wages for the labor categories required to support each site?

Answer #27: See Answer #19.

Question #28: The Government advised that “Key personnel are not required for this contract and are not necessary for submission with the proposal. Offeror shall, however, identify the minimum requirements of each proposed position and verify that proposed personnel meet these requirements.” This paragraph indicates that all personnel to be employed under this contract shall be identified in advance. FAR 52.222-17 and FAR 52.222-41 require offerors to retain the existing workforce. Please provide a list of names and qualifications of exiting workforce so that we can comply with this requirement.

Answer #28: FAR 22.1204 does not require the Government provide offerors with a list of the names and information of current personnel. Offerors are required to ensure their minimum wages proposed in their proposed technical solution meets or exceeds the wage determination rates attached to this RFP.

Question #29: The Government states that “The offeror’s past performance must be assessed to determine the relevancy of an effort accomplished by the offeror to the effort to be acquired through the source selection with regard to price, recency and similarity of scope. Relevancy is not separately rated; however, the following criteria will be used to establish what is relevant which shall include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming: Very Relevant: Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant: Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires. To meet the criteria “to obtain a Very Relevant or Relevant rating, it appears that an offeror must have multiple ATC operations under a single contract to demonstrate that their past performance is “similar in scope” to include meeting the “complexity,” and “dollar value” of this effort. As contracted ATC services are not very abundant in the CONUS, particularly combined services to support multiple locations, this requirement appears to limit the competition to companies currently providing ATC services for the Army National Guard. Would the Government please address this concern?

Answer #29: The Government understands this aspect of this acquisition. The Government placed the technical aspect of this requirement as more important than the past performance aspect of this requirement. The Government expects companies to propose their best technical solution to meet this requirement.

Question #30: The solicitation is silent on whether a completed Section B should be included with the contractor submission. Can the Government clarify if Section B should be completed and included, and if so, in which volume shall it be incorporated?

Answer #30: Offeror’s shall submit a copy of section B within Tab B of their proposal. Section L has been updated. A conform copy of this amendment has also been provided.

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Feb-2018 04:00 PM to 20-Feb-2018 05:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002

This CLIN has been renumbered to CLIN 9001.

The CLIN description has changed from ATEM Services to ATEM Services - DELETED.

The CLIN extended description has changed from:

Contractor shall provide ATEM services as defined in the PWS and contractor proposal. The contractor is authorized partial delivery payments for the service CLINs. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment.

To:

Offerors shall not provide a price for this line item..

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 0003

This CLIN has been renumbered to CLIN 0002.

CLIN 0004

This CLIN has been renumbered to CLIN 0003.

CLIN 1002

This CLIN has been renumbered to CLIN 9002.

The CLIN description has changed from ATEM Services to ATEM Services - DELETED.

The CLIN extended description has changed from:

Contractor shall provide ATEM services as defined in the PWS and contractor proposal. The contractor is authorized partial delivery payments for the service CLINs. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment.

To:

Offerors shall not provide a price for this line item..

The option status has changed from Option to No Status.

CLIN 1003

This CLIN has been renumbered to CLIN 1002.

CLIN 1004

This CLIN has been renumbered to CLIN 1003.

CLIN 2002

This CLIN has been renumbered to CLIN 9003.

The CLIN description has changed from ATEM Services to ATEM Services - DELETED.

The CLIN extended description has changed from:

Contractor shall provide ATEM services as defined in the PWS and contractor proposal. The contractor is authorized partial delivery payments for the service CLINs. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment.

To:

Offerors shall not provide a price for this line item..

CLIN 2003

This CLIN has been renumbered to CLIN 2002.

CLIN 2004

This CLIN has been renumbered to CLIN 2003.

CLIN 3002

This CLIN has been renumbered to CLIN 9004.

The CLIN description has changed from ATEM Services to ATEM Services - DELETED.

The CLIN extended description has changed from:

Contractor shall provide ATEM services as defined in the PWS and contractor proposal. The contractor is authorized partial delivery payments for the service CLINs. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment.

To:

Offerors shall not provide a price for this line item..

CLIN 3003

This CLIN has been renumbered to CLIN 3002.

CLIN 3004

This CLIN has been renumbered to CLIN 3003.

CLIN 4002

This CLIN has been renumbered to CLIN 9005.

The CLIN description has changed from ATEM Services to ATEM Services - DELETED.

The CLIN extended description has changed from:

Contractor shall provide ATEM services as defined in the PWS and contractor proposal. The contractor is authorized partial delivery payments for the service CLINs. Contractor may on a monthly basis, invoice the lesser of 1/12 the total CLIN price or this amount minus the value of any non-conforming services. The Government will honor and pay invoices where the contractor has satisfied the tasks and requirements identified in the Performance Work Statement (PWS), Performance Requirements Summary (PRS), Deliverables List, Quality Assurance Plan (QASP), as well as the method of execution identified in the contractor's proposal. Failure to deliver on one or all of the aforementioned documents may, at the discretion of the Government, result in a request for invoicing adjustment.

To:

Offerors shall not provide a price for this line item..

CLIN 4003

This CLIN has been renumbered to CLIN 4002.

CLIN 4004

This CLIN has been renumbered to CLIN 4003.

The following have been modified:

SERVICES AND PRICES

SECTION B

SERVICES AND PRICES/COSTS

B.1 General The Contractor shall provide, all management, supervision, labor, facilities, and materials, not otherwise specifically provided for by the Government, necessary to provide Air Traffic Control (ATC) Services as indicated in the Performance Work Statement (PWS). This contract contains Firm, Fixed-Price (FFP) and Cost Reimbursement (CR) (No-Fee) CLINs.

B.2 Base and Option Periods The term of this contract is a base year and four option years IAW FAR 52.217-9. The Government has also included the possibility of extension up to an additional six (6) months IAW FAR 52.217-8. This is not a multi-year contract as defined in FAR Subpart 17.1.

B.3 Contract Pricing

B.3.1.1. Firm Fixed Price (FFP) CLINs-- For FFP type CLINs, the price will be in accordance with the rates listed in the Price Model.

B.3.1.2 Cost Reimbursement/ Travel Pricing-- Travel billed IAW the Joint Travel Regulation and the requirements of this contract will be reimbursed via a cost reimbursable CLIN provided.

No other Cost Reimbursement type CLINs are available under this action. Contract related travel costs, e.g., relocation and temporary duty (TDY) to include travel, lodging and meals, are reimbursable in accordance with FAR 31.205-46 and the DoD Joint Travel Regulation.

Contractor shall refer to the Joint Travel Regulation prior to submitting an invoice for costs to be reimbursed. No contractor travel shall be conducted to support the requirements of the contract without advance written approval from the Contracting Officer’s Representative.

B.3.1.3. Contractor Manpower Reporting-- This CLIN may be priced at the discretion of the offeror. If priced this will be a FFP CLIN. If not priced this CLIN will be informational.

B.4 Notice of Total Small Business Set-Aside This requirement is designated total small business set-aside for 8(a) Small Businesses. The contract will be consistent with the limitations on subcontracting found in FAR 52.219-14.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PEFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Air Traffic Control Services

As of 5FEB18

1.0 General. The Army National Guard (ARNG) has a requirement to provide Air Traffic Control (ATC) Services at ARNG airfields (AAF) listed in paragraph 1.4.2.

1.1 Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in paragraph 3.0 as Government Furnished, to perform ATC services as defined in this PWS.

1.1.1 All requirements and provision in the PWS will comply with applicable regulations and publications. Compliance with Army Regulation (AR) 95-2 and Training Circular (TC) 3-04.81 is required specifically for Air Traffic Controllers. For disparity between this PWS and applicable publication, the most restrictive approach is required. Requests for clarification of ATC regulatory policy, processes, or procedures will be submitted to the Contracting Officer’s Representative (COR).

1.2 Background. Based on continuing requirements to provide safety of flight and traffic separation and sequencing at numerous ARNG controlled airfields, ARNG-AV requires certified air traffic controllers to provide these services.

1.3 Period of Performance (PoP). The Period of Performance shall be one base year plus four option years. The initial period of performance shall be 12 months from date of award.

Dates may be reasonably adjusted to accommodate contract award dates.

1.4 Place and Performance of Services.

1.4.1 Except on recognized US holidays, or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings, the contractor shall provide ATC services at each location during the operating hours specified below (times are Local).

1.4.2 Minimum staffing levels indicate the minimum number of qualified personnel needed in order to comply with AR 95-2, TC 3-04.81, Training Bulletin (TB) 002-11, 29 Code of Federal Regulation (CFR) 1910, Unified Facilities Criteria (UFC) 3–560–01, and National Fire Protection Association (NFPA) 70 policies on ATC emergency manning levels. These staffing levels are not to be interpreted as the shift or operational levels required during hours of operation. The contractor shall not operate at Emergency Staffing Levels (EML) unless absolutely unavoidable. The “Minimum Staffing Level” listed below describes the minimum qualified staff the Contractor shall maintain in order to provide services and meet the definition of EML listed within the above regulations.

Blackstone AAF, Fort Pickett, VA

Sunday N/A Monday 0800-2000

Tuesday 0700-2200 Wednesday 0700-2200 Thursday 0700-2200 Friday 0700-2200 Saturday 1000-1800

Minimum Staffing Level* 5

Bryant AAF, Joint Base Elmendorf-Richardson, AK

Sunday 0800-1800 Monday 0800-2000 Tuesday 0700-2200 Wednesday 0700-2200 Thursday 0700-2200 Friday 0700-2200 Saturday 0800-1800

Grayling AAF, Camp Grayling, MI

1 Sunday per month 0800-0000 Monday 0800-0000 Tuesday 0800-0000 Wednesday 0800-0000 Thursday 0800-0000 Friday 0800-0000 1 Saturday per month 0800-0000

Guernsey AAF, Camp Guernsey, WY

Sunday 0800-1600 Monday 0800-2000 Tuesday 0800-2000 Wednesday 0800-2000 Thursday 0800-2000 Friday 0800-2000 Saturday 0800-1600

Minimum Staffing Level* 5

Himsel AAF, Camp Atterbury, IN

Sunday N/A Monday 0800-2000 Tuesday 0700-2200

Wednesday 0700-2200 Thursday 0700-2200 Friday 0700-2200 Saturday 0800-1800

Muir AAF, Fort Indiantown Gap, PA

2 Sundays per month 0900-0100 Monday 0800-0100 Tuesday 0800-0100 Wednesday 0800-0100 Thursday 0800-0100 Friday 0800-0100 2 Saturdays per month 0900-0100

Minimum Staffing Level* 8

Ray S. Miller AAF, Camp Ripley, MN

1 Sunday per month 0800-1600 Monday 0700-2300 Tuesday 0700-2300 Wednesday 0700-2300 Thursday 0700-2300 Friday 0800-1600 1 Saturday per month 0800-1600

Picacho Army Heliport, Picacho, AZ

Sunday N/A Monday 0800-0000 Tuesday 0800-0000 Wednesday 0800-0000 Thursday 0800-0000 Friday 0800-0000 Saturday N/A

Minimum Staffing Level 5

1.4.3 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4 The ARNG may reduce or eliminate the requirement at any airfield per their discretion by giving the contractor a 30-day written notification.

1.4.5 Holidays. ARNG facilities will be closed for the following Federal Holidays. The contractor shall not perform services on these days:

New Year’s Day Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.5 General Information.

1.5.1 Contracting Officer’s Representative (COR). The government will identify a primary and alternate COR for the management of the overall contract. The government will identify a government representative responsible for contract oversight at each supported location. The contractor’s primary point of contacts are the COR and the ATC Facility Chief at each location.

The COR will be the primary fiscal manager for the government.

1.5.2 Quality Control. The contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to complete recurring self-inspections which identify, prevent, and ensure non-recurrence of unsafe, defective, or unsatisfactory services. The contractor’s QCP is the means by which it ensures services provided comply with the requirements of the contract. As a minimum, the contractor shall develop QCP procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After the COR accepts the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.5.2.1 The contractor shall submit the QCP to the NGB Contracting Office (NGB-AQ) and the COR 30 days prior to contract start date. The contractor shall review the QCP annually, or more often as needed, and forward to NGB-AQ through the COR for approval following any changes.

1.5.3 Quality Assurance (QA). The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality levels and defect rates.

1.5.3.1 The COR will act as a Quality Assurance Evaluator (QAE) at each contract location. The COR will have unrestricted access to all facilities and contractor generated records in support of the contract. The COR will evaluate contractor’s compliance with the contract through unannounced on-site spot checks, scheduled semi-annual site visits, personal observation, reviewing each site’s ATC recordings, verbal questioning or review of contractor generated records, and feedback received from airfield authorities and customers.

1.5.4 The COR may initiate a Contract Discrepancy Report (CDR) whenever non-compliance with the PWS, Service Delivery Summary (SDS) or Contractor Technical Proposal is detected, observed or reported and validated through investigation. Validated customer complaints are also grounds for a CDR to be issued to the contractor by the COR.

1.5.5 Performance Evaluation Meetings. The possibility of getting all parties together for meetings may be remote as there are multiple contract locations around the country and limited COR/QAE resources. Therefore, contractors may be required to meet annually, or engage in frequent telephone calls with the COR, especially during the first few months of the contract.

1.5.6 The contractor may request telephonic conference calls between the contractor, ATC Facility Chief, COR, QAE and/or KO in instances where there are questions concerning clarification of the contract, updates on status of actions (hiring, maintenance, etc.), a dispute about the contract or a CDR. The contractor shall provide written signed minutes of these conference calls.

1.5.7 Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.6 Special Qualifications. The contractor shall provide the COR with evidence of minimum qualifications required for all contractor personnel.

1.6.1 Contract Air Traffic Controllers.

1.6.1.1 Each air traffic controller shall have previously been awarded a qualifying FAA Control Tower Operator (CTO) certificate, and shall have a minimum of three consecutive years’ experience performing CTO-certified ATC tower duties.. Contract controllers must obtain a CTO certification at the assigned facility, IAW FAA JP 7110.65, AR 95-2, and TC 3-04.81 within 60 days of assignment to the facility. The contractor shall ensure minimum qualification and proficiency standards are maintained for all applicable contract employees during the execution of this contract.

1.6.1.2 Contract air traffic controllers shall meet medical qualification requirements specified in AR 40-501, AR 95-2, TC 3-04.81 and the Aeromedical Technical Bulletin (ATB) titled “Department of the Army Civilian (DAC) and Civilian Contract Air Traffic Control (ATC) Medical Examination Qualification Standards” for DA civilians, terminal positions, for the conduct of the air traffic controller medical examination (ATCME).

1.6.1.3 Contract air traffic controllers shall have an ATCME completed annually by a flight surgeon or aeromedical physician’s assistant (APA) from any branch of the DoD (funded by the contractor). FAA physicals will not be accepted as certification of medical fitness. If the ATCME is completed by other than the installation flight surgeon, the contractor shall provide copies of the ATCME to the installation flight surgeon for inclusion in the local AEROMED database. A DD Form 2992 signed by a DoD flight surgeon and the SAAO (signs block 16 as commander) must be completed as part of the ATCME, and serves as a recommendation to the ATC Facility Chief of the individual’s medical fitness for execution of ATC duties.

1.6.1.4 Contract air traffic controllers shall provide a copy of their ATCME to the installation flight surgeon within 30 days of contract award and then once annually, or any time a change in status occurs.

1.6.1.5 Contractor employees shall not perform ATC duties unless declared fit IAW AR 40-501.

Controllers receiving substances or medical procedures likely to provoke an adverse systemic reaction shall be restricted from ATC duties. AR 40-8 addresses factors to consider and appropriate medial restrictions to ATC duty. Controllers must receive an updated DA Form 2992 from a DoD flight surgeon before returning to ATC duties after a grounding event.

1.6.1.6 Contractor employees shall submit to post aviation incident/accident blood tests and urinalysis per the direction of the investigating officer, installations commander, ATC Facility Chief, COR, or local safety officer IAW AR 95-2.

1.6.1.7 Contractor employees shall be proficient in speaking, reading and writing in English.

1.7 Security Requirements.

1.7.1 The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

1.7.2 The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.7.3 COMSEC/IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.7.4 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI.

1.7.5 Contractor employees shall:

1.7.5.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.7.5.2 Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

1.7.5.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.7.5.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.7.5.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.7.5.6 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.8 CAC Requirements.

1.8.1 The contractor shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and by personnel requiring access to a DoD network (and other eligible populations as specified in DTM-08-003 Attachment 3, paragraph 3a.)

1.8.2 The Common Access Card (CAC) is the Department of Defense (DoD) Federal Personal Identity Verification (PIV) credential. In accordance with Directive Type Memorandum (DTM) 08-003, December 1, 2008, incorporating Change 5, October 8, 2013, initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check with favorable results reflecting "No Record" and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation.

1.8.3 The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201- 1, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DOD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and (d) verification of a claimed identity.

1.8.4 CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

1.8.5 The contractor shall ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at the earliest possible date and that this form is forwarded to the NGB Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the request has been received by the Office of Personnel Management, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system.

1.8.6 Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the BI will be initiated. The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system are complied with immediately. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process.

1.8.7 The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.8.8 The contractor shall manage requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the COR or KO.

1.8.9 The contractor shall designate a "Corporate Facility Security Officer" (FSO) to serve as the firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

1.8.10 The contractor shall process CAC applications through the TASS. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The COR will provide the contractor with the current TASS TA contact information.

1.8.11 The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://www.dmdc.osd.mil/tass/.

1.8.12 The FSO or contractor employee shall submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

1.8.13 The government will inform the contractor's applicant, via email, of one of the following:

Approved. Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator:

http://www.dmdc.osd.mil/rsl/).

Rejected. The Government, in separate correspondence, will provide reason(s) for rejection.

Returned. Additional information or correction to the application required by the contractor employee.

1.8.14 The contractor shall maintain records of all approved and rejected applications. At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification."

Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

1.8.15 The contractor shall return issued CAC's to the DEERS office, COR or ATC Facility Chief within 1 day of departure or dismissal of each contractor employee,…