PWS_-_CRTC.pdf

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PERFORMANCE WORK STATEMENT (PWS)

FOR

ANG COMBAT READINESS TRAINING CENTER (CRTC)

FOR

ALPENA, MICHIGAN

CAMP DOUGLAS, WISCONSIN (VOLK FIELD)

GULFPORT, MISSISSIPPI

SAVANNAH, GEORGIA

1.0 General

1.1 Scope of Work: The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation and quality control necessary, except as specified in Paragraph 3.0 as

Government Furnished, to perform the CRTC services for Alpena, Michigan; Gulfport, Mississippi; Savannah, Georgia; and Camp Douglas, Wisconsin (Volk Field), defined in this

PWS. These sites also have associated Air Gunnery Ranges in close proximity. The Contractor shall ensure all work meets all applicable Department of Defense, Air Force, OSHA, Air

National Guard, and local regulations and requirements at all times. More specifically, the contractor shall ensure aircrew receive the required training via the Air Combat Training System;

threat emitters, tactical data links, Land Mobile Radio’s (LMR), microwave links, and

Live/Virtual/Constructive Training (LVC) (future capability). The contractor shall also anticipate and adapt to future capabilities to the Air Combat Training System as technology evolves.

Future sites include nine additional Air Gunnery Ranges listed here: Adirondack Range NY, Airburst Range CO, Bollen Range PA, Cannon Range MO, Jefferson Range IN, McMullen

Range TX, Smoky Hill Range KS and Warren Grove Range NJ.

1.2 Background: The Air National Guard (ANG) maintains four CRTC’s as listed above.

The mission of the ANG CRTCs as directed by the National Guard Bureau (NGB) reflects a general commonality, yet allows for differences dictated by physical limitations, geography, climates, topography, and CRTC unique training capabilities. As such, each of the four Air

Combat Training Systems ACTS) also share a degree of commonality yet allow for differences based on functional characteristics and equipment peculiarities. The primary mission of each

ACTS is to provide an integrated, year-round, realistic training environment (airspace, facilities, equipment) for units to enhance their combat capability.

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1.2.1. Employees: The Contractor shall not employ any person who is an employee of the United

States Government, if that employment would create an organizational conflict of interest.

Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, Air National Guard or Air Force Reserves (either military or civilian), unless that person seeks and obtains approval for employment in accordance with DoDD 5500-7, Joint

Ethics Regulation, (for military) or AFI 36-703, Civilian Conduct and Responsibility (for civilian). All military personnel are subject to deployment, activation or a permanent change of station on short notice. These abrupt absences could adversely affect the Contractor’s ability to perform. Their absence shall not constitute an excuse for failing to meet minimum manning requirements or for non-performance under this contract.

1.2.2.. Contractor Personnel: The Contractor shall provide all personnel necessary to perform all services required of this contract, for the entirety of the contract period of performance. This includes meeting all site minimum-manning requirements. All Contractor employees shall be proficient in speaking, reading and writing in English.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years, with the possibility of an additional extension up to six

(6) months pursuant to the contract clause 52.217-8, Option to Extend Services. The anticipated

Period of Performance reads as follows:

1.3.1 Base Year: 1 April 2016 – 31 March 2017

1.3.2 Option Year One: 1 April 2017 to 31 March 2018

1.3.3 Option Year Two: 1 April 2018to 31 March 2019

1.3.4 Option Year Three: 1 April 2019 to 31 March 2020

1.3.5 Option to Extend Services (if applicable): 1 April 2020 to 30 September 2020

1.4 Place of Performance: Refer to the site Annexes for performance, building numbers, etc.

1.4.1 Operating Hours. The contractor shall provide services between the hours of 0700-1630 on Monday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The local QAE may approve deviations to the duty schedule based on mission requirements. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. The contractor will also provide services for operational events outside of normal. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. There may be times where the contractor shall be required to come in early, work late, or work weekends to cover mission requirements due to exercises/night flying and in these circumstances, the Government, if able, will give as much lead time as possible

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days unless contingencies arise that necessitate the contractor to work.

The Government will give the Contractor as much notification as possible:

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New Year’s Day: January 1st

Martin Luther King, Jr.’s Birthday

President’s Day

Memorial Day

Independence Day: July 4th

Labor Day

Columbus Day

Veteran’s Day: November 11th

Thanksgiving Day

Christmas Day

1.4.2.1 Additional federal holidays or time off declared by the President of the United States or

Government employees may be given “59 minutes” early release. In these events, the Contractor personnel shall seek appropriate guidance on duty location from his/her Contractor supervisor.

As a courtesy, the contractor should inform the PMO where support will be provided (i.e., contractor’s site).

1.4.2.2 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3 Telework. Telework is not authorized

1.4.4 Unscheduled Gate / Base Closures. Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.1 Contractor shall not report to work on those days the Government or installation is closed due to inclement weather, national emergencies, or other events requiring installation closure.

During periods of closure, the Contractor shall work with the Government to determine payment terms; any payments will be subject to CO approval. For official AF or base-level Family Days, or holidays granted by Executive Order, the Government is not liable for the Contractor’s costs incurred for work at the locale affected by the shutdown. In all cases (including normal workdays), when Government personnel are not available in the building/location of work to oversee Contractor activities, Contractor personnel shall leave the premises but are allowed to work at the local Contractor’s office. Costs incurred for work will not be reimbursed, unless the option for alternate work locations is coordinated with the COR and approved by the CO prior to performing the work.

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1.5 General Information:

1.5.1 Air Force Privacy Act Program: Contractor personnel may be exposed to data subject to the Privacy Act of 1974. The Contractor shall ensure all its personnel assigned to perform work under this PWS take appropriate action to prevent disclosure of this information and follow the guidance provided in AFI 33-332, Air Force Privacy and Civil Liberties Program, 12 January 2015.

1.5.2 Air Force Messaging: Air Force Manual (AFMAN) 33-152, User Responsibilities and

Guidance for Information Systems, 1 June 2012.

Chapter 2, Information Systems and End User Devices

(entire section) Section 6.2, Air Force Messaging, (entire section)

Section 6.4, Electronic Message Format, (entire section)

1.5.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan

(QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. The

Contractor QCP shall include an inspection system that covers all aspects of the contract and specifically covers every line item listed in the Performance Requirements Summary. The QCP shall identify: an inspection schedule; who is responsible to do the inspecting, actions taken to correct any deficiencies found, and management steps necessary to ensure problem areas remain corrected. The QCP shall be submitted to the NGB Contracting Office (NGB/AQ) 30 days prior to contract start date. After acceptance of the QCP, the contractor shall obtain the Contracting

Officer’s (KO/CO) acceptance in writing of any proposed changes to its QCP. The approved

Contractor QCP shall be reviewed by the Contractor annually, or more often as needed, and forwarded to the Contracting Officer through the Contracting Officer Representative (COR) for approval following any requested changes.

1.5.4 Quality Assurance (QA): The Government will provide Quality Assurance Evaluators

(QAE), through an official letter of designation from the NGB Contracting Office to oversee the

Contractor’s performance at each contract location. The QAE will have unrestricted access to all facilities and Contractor generated records in support of the contract. The QAE will evaluate

Contractor compliance with the contract through scheduled quarterly or semi-annual site visits, personal observation, reviewing each site, verbal questioning or review of Contractor generated reports, records and feedback received from customers. The Government always has the option to perform unannounced onsite spot checks. The Government will evaluate the contractor’s

5 | P a g e performance under this contract in accordance with the Quality Assurance Surveillance Plan

(QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.5.4.1. Contract Discrepancy Report: The QAE may initiate a Contract Discrepancy Report

(CDR) whenever non-compliance with the PWS, Performance Requirements Summary, QCP, or

Contractor Technical Proposal is detected. Validated customer complaints are also grounds for a

CDR to be issued to the Contractor.

1.5.4.2. QAE Functional Standards: Standards listed in Appendix 3 and contained in the

Contract QASP will be used to evaluate Contractor performance.

1.5.4.3. Performance Evaluation Meetings: The possibility of getting all parties together for meetings may be remote as there are multiple contract locations around the country, and only one

COR, located at National Guard Bureau. Site Managers/Lead Technicians may be required to meet frequently, or engage in frequent telephone calls with the assigned COR, especially during the first few months of the contract. The Contractor may request telephonic conference calls between the Contractor, Site Manager/Lead Technician, QAE and/or Contracting Officer, and/or

COR in instances where there is a dispute about the contract or a Contract Discrepancy Report is written. In addition, an annual Performance Management Review (PMR) conference will be held at the government’s request. Written minutes of these conference calls and the PMR will be provided by the QAE and shall require a signature from the Contractor or from a person authorized to act for the Contractor. If the Contractor does not concur with the minutes, the

Contractor shall state their non-concurrence. The assigned COR will then have five (5) working days to provide the minutes and Contractor non-concurrence to the Contracting Officer for action.

1.5.4.4. Safety: The Contractor, through each Site Manager/Lead Technician, shall be responsible for ensuring each site complies with all required safety procedures and that the

Contractor develops a comprehensive safety program. This includes the use of local safety requirements, AFI 91-302, and Air Force Occupational Safety and Health Standards (AFOSH).

Each Site Manager shall, during the first 30 days of the contract, conduct a safety inspection of facilities and equipment utilized by the Contractor; document the results of those findings, with a copy provided to the QAE. Government generated deficiencies will be corrected by the

Government at no cost to the Contractor. Procedures for controlling the company safety program shall be detailed in the Contractor’s Quality Control Plan.

1.6 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting

Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as

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The contractor shall:

a. Comply with the Computer Security Act of 1987 and all DoD and Air Force requirements for access to sensitive, but unclassified information and classified systems.

b. Ensure personnel assigned under this PWS shall have at least a FINAL Secret clearance and be entered in the Joint Personnel Adjudication System (JPAS) showing proper access indoctrination before performing any work under this contract effort

c. Provide properly cleared personnel, providing security briefings, and ensuring compliance by its employees with the Government or Contractor security regulations.

d. Comply with all administrative and security requirements to obtain a Common Access

Card (CAC).

e. Obtain Non-secure Internet Protocol Routing Network (NIPRNet) and/or Secure Internet

Protocol Routing Network (SIPRNet) user accounts, as required by the COR.

f. Return of ALL badges (controlled/restricted area, local access, building, etc.) to include

CAC (if necessary) and any other government property upon contract completion or when contract personnel no longer requires access to the installation (e.g. quits or the contract is terminated).

g. Coordinate with the site POC or sponsoring organization on all security issues and to gain access to the base and all areas necessary to execute this project.

h. Submit a Visit Request via JPAS to the Chief, Information Protection and/or Security

Manager SMO no later than two weeks prior to installation commencement, to allow for

JPAS crosscheck of all contractor personnel being granted access to any work location.

New visit request will be submitted each time there is a change of personnel

(additions/deletions) and at each contract renewal.

i. Comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas. The government reserves the right to refuse entry to any individual at any work location.

j. Protect DoD information technology resources (e.g. installations, personnel, equipment, electronic media, documents, etc.) from damage, loss, theft or unauthorized physical

7 | P a g e access. The contractor shall ensure physical security is in accordance with DoDD

5200.28.

k. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. All contractor employees shall carry proper identification with them at all times.

1.6.1 COMSEC/EMSEC/IA/ATO/IT Security: All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures.

The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

The contractor shall conduct threat and vulnerability surveys and apply appropriate EMSEC countermeasures where appropriate. Any and all costs associated with the implementation of

EMSEC countermeasures will be reimbursed to the contractor if and or when the countermeasures are imposed upon the contractor by the Government. As part of the contractor’s performance of this contract, the contractor will ensure that EMSEC countermeasures are not compromised, degraded, or defeated while performing contract requirements and contractor personnel are obligated to notify government personnel of any suspected EMSEC vulnerability discovered. The Contractor shall ensure systems requiring an

“Authority To Operate” (ATO) have been properly coordinated and ensure system integrity to maintain the ATO and all system security requirements.

1.6.2 Use of Government Information Systems (IS): Access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and annual Information Assurance (IA) training as defined in the Host

Wings published IA policy and current Air Force and ANG Instructions

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

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d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.6.3 Protection of Personally Identifiable Information (PII): The contractor shall protect all

Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.6.4 CAC Requirements: Each Contractor employee is required to obtain a Department of

Defense “Contractor” Common Access Card (CAC), which is in addition to any badging requirements identified in this PWS. In accordance with DoDI 5200.46, DoD Investigative and

Adjudicative Guidance for Issuing the Common Access Card (CAC), September 2014, a favorably adjudicated National Agency Check with Inquiries (NACI) or equivalent in accordance with revised Federal Investigative Standards is the minimum investigation required for a final credentialing determination for a CAC. Department of Defense Common Access Card

(CAC) - DEERS Enrollment) is verified by the Government representative, as the designated

“Trusted Agent” under the Trusted Associate Sponsorship System or TASS. The Functional

Representative for CAC Approval on this contract is the COR and is authorized to verify and sign the DD Form 1172-2 (if required and not automated). The DD Form 1172-2, if required, should cite the contract and any applicable Task Order (TO) numbers identified on the contract award document, DD Form 1155.

1.6.4.1 HSPD-12 Background Investigation Requirements. The contractor will ensure

Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and/or requiring access to a DoD network. In accordance with

DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing the Common Access

Card (CAC), September 2014, a favorably adjudicated National Agency Check with Inquiries

(NACI) or equivalent in accordance with revised Federal Investigative Standards is the minimum investigation required for a final credentialing determination for a CAC. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

a. With this contract requiring members to have a minimum adjudicated Secret their investigation requirements will exceed the HSPD-12 requirement for a CAC.

1.6.4.2 Trusted Associate Sponsorship System (TASS). The contractor is responsible for processing applications for Common Access Cards (CAC) for every contractor employee who deploys with the military force OR who has need to access any government computer network in accordance with FAR 52.204-9, "Personal Identity Verification of Contractor Personnel."

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The contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the Contracting Officer's Representative

(COR) or Contracting Officer.

It is recommend that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO Or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The TASS TA for this requirement will be:

The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application

(entering/editing contractor information as applicable) at: https://www.dmdc.osd.mil/tass/.

The FSO or contractor employee will submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI) or a personnel security investigation (PSI) equal to or greater in scope than a NACI.

The government will inform the contractor's applicant, via email, of one of the following:

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment

Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-

Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site

Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the contractor employee.

* The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable https://www.dmdc.osd.mil/tass/ http://www.dmdc.osd.mil/rsl/

10 | P a g e documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification."

Consistent with applicable law, at least one document from the Form I-9 list shall be a valid

(unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to

DEERS and will then issue a CAC.

Issued CACs shall be issued for the period of performance (current contract year), not the contract end date (inclusive of any options). CACs are validated by the acceptance and issuance of the new Option Year.

The contractor shall return issued CAC's to the TA, COR or DEERS office upon departure or dismissal of each contractor employee. Obtain a receipt for each card and provide to the

TA/COR if returned to a DEERS office.

All contractor employees, to include subcontractor employees, requiring access Government

Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or

Antiterrorism Representative. AT level I Awareness Training is available at the following website: http://jko.jten.mil.

1.6.5 Advanced Distributed Learning Service (ADLS). All contractor employees and associated sub-contractor employees assigned to work on a government site and/or requiring access to a DoD network will be required to register with ADLS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD Information Assurance, OPSEC, Security Administration). ADLS website:

https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

1.6.6 Classified Information. For contracts that require handling or access to classified information, the contractor shall comply with FAR Clause 52.204-2, Security Requirements, including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and applicable updates/changes. This clause involves access to information classified Secret and requires contractors to comply with a Visitor Group Security Agreement (VGSA) with all contractor operations located on Air Force/Air National Guard installations in accordance with this PWS. Contract personnel must be entered in the Joint Personnel Adjudication System

(JPAS) and vendor will comply with paragraph 1.6.7 below. A DD 254, DoD Contract Security

Classification Specification, is required for all classified contracts. Completion of the Security

Administration CBT on ADLS is required.

https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

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1.6.7 Visitor Group Security Agreement (VGSA). The contractor shall enter into a long-term visitor group security agreement at each location where contract performance is on an Air

Force/Air National Guard installation. This agreement shall outline how the contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation. The agreement shall be executed within the phase-in period by way of the Information Protection Office at each location and include:

a. Security support provided by the Air Force to the contractor shall include but not limited to storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badges, base visitor control, investigation of security incidents, training, base traffic regulations and the use of security forms and conducting inspections required by DoD 5220.22-R, Industrial Security Regulation; Air Force Policy Directive 16-14, Security Enterprise

Governance; and Air Force Instruction 31-601, Industrial Security Program

Management.

1.6.8 Antiterrorism (AT) Level 1 Awareness Training. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled

Access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.9 Information Assurance (IA) / Information Technology (IT) Training and/or

Certification. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness CyberAwareness Challenge before issuance of network access and annually thereafter. All contractor employees performing services involving

IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8570.01, DoD 8570.01-M and AFPD 33-2 within 30 days of the start of contract performance. In accordance with DoD 8570.01-M , DFARS 252.239.7001 and AFM 33-282, contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.6.10 OPSEC Requirements/Plan. The contractor shall develop an OPSEC Plan and provide it to the COR or KO within 30 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AFI 10-701, Operations Security. This Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. For the contractor to effectively comply with OPSEC provisions of the contract, the organization will provide the following guidance: (1)

Organization’s Critical Information; (2) Adversaries’ collection threat information as it applies to the organization’s mission and the contract; (3) Operations Security guidance; and (4) Specific

OPSEC measures the organization requires (as appropriate).

http://jko.jten.mil/

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1.6.10.1 OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC

PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC Fundamentals) and refresher training (Security Administration) are both available on the ADLS website.

1.6.11 Security Program. The contractor shall develop, implement, and manage a Security

Program. The contractor shall submit the program plan in a written form and deliver to the

Government in electronic format, within thirty (30) days after contract award. The program shall include all the provisions of the DD Form 254, Contract Security Classification Specification, and be consistent with the applicable governing publications listed in Appendix 2.

1.6.11.1 Physical Security. Areas controlled by contractor employees shall comply with base

Operations Plans/Instructions for Force Protection Conditions (FPCON) procedures, Random

Anti-Terrorism Measures (RAMs) and local search/identification requirements. The contractor shall safeguard all government property including controlled forms provided for contractor use.

At the close of each work period, Government facilities, equipment and materials shall be secured.

1.7 Key Control. The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall develop procedures covering key control and include them in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative

(COR).

1.7.1 Lost/Missing Keys: In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.7.2 Key Use: The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

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1.7.3 Lock Combinations: The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the

Contractor’s QC Plan.

1.8 Special Qualifications. N/A

1.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO/CO in accordance with Federal Acquisition

Regulations Subpart 42.5. The KO/CO, Contracting Officer’s Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the

Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor Program Management attendance at these meetings shall be at no additional cost to the Government.

1.10 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO, and submitted within the

Contractor’s proposal. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the

COR, or the KO if a COR is not available or assigned, to resolve issue, receive technical instructions and ensure adequate performance of services. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor. The CM shall utilize effective cost, schedule, and performance controls to ensure all contract requirements are consistently met or exceeded.

These controls should be invasive and objective enough to ensure the contractor identifies and eliminates deficiencies before they impact ACTS operations.

1.10.1 Financial Management. The contract is fixed firm price for labor. All cost reimbursable for travel and repair/replacement parts must be approved by the Contracting Officer

Representative (COR) and/or QAE at the CRTC. All cost reimbursable requests must be forwarded to the designated Government representative for approval. The contractors “SHALL

NOT” perform inherently governmental activities.

1.10.2 Cost Reimbursement Requests. The contractor shall submit Cost Reimbursement

Requests to their applicable QAE for purchases which the contractor expects reimbursement under the applicable Section B, Cost Reimbursable, CLIN(s). As a minimum, the Cost

Reimbursement Request shall include a justification for open purchase recommendation, recommended source of supply, documented cost to include shipping, material handling, and

G&A.

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1.10.3. Cost Reimbursement Accounting. Cost Reimbursement requests submitted to the applicable Government representative for approval shall be assigned a Purchase Identifier which will be transcribed to the receipt, invoice, and included in the associated reports to provide an audit trail for cost reimbursement transactions. The contractor shall also be responsible for monitoring the Cost Reimbursement CLIN(s) to ensure sufficient funds are available to facilitate the Cost Reimbursement request. Non-consumable cost reimbursable items shall be added to the Government Furnished Equipment (GFE) inventory within 30 days of receipt

1.11 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) that were issued by the

Government, shall be returned to the COR/QAE within 14 days of employees’ departure.

1.12 Combating Trafficking in Persons. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United

States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.13 Contractor Travel: The contractor shall accommodate Government directed travel as required by the COR or QAE and must have Government recommendation for approval and authorization prior to travel arrangements being made. The contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. "Reimbursable Expenses" CLINS depicted in

Section B for those locations not listed in Appendix 3. All travel directed by the Government will be in direct support of the ACTS mission and will be paid for on a cost reimbursable basis.

The contractor shall be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the Government. The Contractor will be reimbursed for the costs of shipping training aids in accordance with the JTR and limitation of funds in the contract. The contractor shall submit a trip report to the COR/QAE, within seven (7) after travel completed.

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1.13.1 Contractor Vehicles: Each Contractor vehicle used to support contract services shall obtain and maintain current Air National Guard host Wing vehicle decal (if applicable) and maintain current state registration with valid proof of insurance. Contractor vehicles should prominently display company placards or decals, when used on Wing patrolled property, and a local airport identification decal or access card if deemed a requirement by the local civil airport management. Special purpose vehicles such as forklifts may be supplied as government furnished equipment for use on the installation with proper coordination with the COR and

NGB/A4 is required.

1.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Organizational Conflicts of Interest (OCI): Contractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such

OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.16 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 30 Day phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

2.0 Definitions and Acronyms. This section includes all applicable definitions and acronyms utilized in the PWS

2.1 Definitions.

ACCESS ROAD: Improved or unimproved road of any type. An access road may require to be cleared of snow depending on the means of transportation used.

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ACMI: Air Combat Maneuvering Instrumentation.

ADVANCED DISPLAY AND DEBRIEFING SUBSYSTEM: The ADDS consists of COTS graphic workstations and associated peripheral equipment (e.g. 8mm VCR, projection systems, standard VCR equipment, printers, etc.) to facilitate aircrew debriefings on ACTS. ADDS consists of many configurations with differing capabilities.

AEROSPACE EXPEDITIONARY FORCE EXERCISE: Multi-unit, multi-service, "mini-Red

Flag" type exercises designed to provide the participating units an opportunity to experience large strike package employment while flying out of home station aerodomes.

AGRESSOR: Opposing forces in an exercise.

AIRCRAFT INSTRUMENTATION SUBSYSTEM (AIS): Externally mounted ACMI pod.

AIRCRAFT INSTRUMENTATION SUBSYSTEM (AISI): Internally mounted ACMI pod.

AMBER: System degradation. Reduction or limitation of equipment capability or performance, but not to the degree the equipment is operationally unusable (Partially Mission Capable [PMC]).

ANCILLARY EQUIPMENT: Equipment associated with the fulfillment of the ACTS mission at all operating locations.

ANNUAL: Once each year.

“At no additional cost to the Government”: synonymous with “within the fixed price”

AUTOMATED WEATHER OBSERVING SYSTEM: A modular system using a central processor which may receive inputs from several sensors. Sensor measurements include barometric pressure, wind speed and direction, temperature, and dew point. The output of the

AWOS can be via radio, telephone dial up, or modem output to a remote terminal.

BENCH STOCK: A stock of consumption-type supplies and parts established at or near points of consumption to ensure continuous and uninterrupted operations.

BLUE FORCES: Designation of friendly forces in an exercise; usually comprised of the primary deployed unit and other smaller units functioning as squadrons. Also see White Force and Red

Force.

CANNIBALIZATION: The authorized removal of a specific component(s) from one item of Air

Force property for installation on another item of Air Force property to meet requirements, with the obligation of replacing the removed component(s).

CHIEF OF SUPPLY: A designated supply officer accountable to furnish specified supplies to tenant and other organizations through an appropriate supply account.

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CIVIL AIRCRAFT: All non-Government aircraft (domestic and foreign) other than contract and charter carrier aircraft.

CLASS A RANGE: A manned range with scoring capability from the ground. It has a Range

Control Officer (RCO) who controls aircraft using the range.

CLASS B RANGE: A controlled range, when it is not manned, that has a scoring capability from the ground but does not have a Range Control Specialist (RCS) on the ground who controls aircraft using the range.

CLOSED RANGE: A range where aerial operations and weapons delivery are prohibited.

Ground operations of Range Maintenance, Security Police, or other support personnel may be allowed upon approval of Range Operations.

COLD RANGE: An open range which has no activity scheduled or in progress. Entrance by

Range Maintenance, Security Police, or other support personnel may be allowed upon approval of Range Operations, or the RCS at the nearest manned range.

COMMERICIAL INDUSTRIAL PRACTICE: Those practices which are widely followed and accepted by DoD and industry as standard operating methods for the administration, technical operation and maintenance of equipment and facilities.

COMMUNICATIONS-ELECTRONICS-METEOROLICAL & NAVIGATIONAL AIDS (C-E-

M & NAVAIDS): Refers to all electronics systems and equipment, including associated systems and equipment, other than the radar systems.

CONTRACT TASK: A task the contractor is required to perform or a service the contractor is required to deliver. These are normally identified in the SOW beginning with “the Contractor shall”.

CONTRACTOR OPERATING INSTRUCTION: A Contractor-developed, Contractor-provided publication, which provides procedures for performing a contract task.

CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government designated by the KO to monitor contractor performance.