SOW_Project_Management_Revised.pdf

Project WKVB 182103 – Project Management Assistance

Project Name: Assistant Project Management #: WKVB182103 18 July 2018 Revised: 20 Aug 2018

NY Air National Guard 106th Rescue Wing Francis S. Gabreski Airport (ANG) 150 Old Riverhead Road Westhampton Beach, N.Y. 11978-1201

1.1 GENERAL SCOPE OF WORK: The objective of this contract is to provide two (2) Assistant Project Manager and construction inspections for tasks at 106th Civil Engineer Squadron, FS Gabreski Airport, Westhampton beach, NY for a period of one year.

1.2 PERIOD OF PERFORMANCE: The period of performance for this project is 365 days.

1.3 CONTRACTOR REQUIREMENTS:

1.3.1 Qualifications:

• The individual shall have minimum 15 years of combined documented experience and education in the fields of engineering and/or Construction Management on government projects.

• Bachelor’s degree in construction, engineering or architecture preferred although other degrees welcome with appropriate experience or interest

• The incumbent shall understand UFCs and be able interpret contract documents, specification and drawings and knowledgeable in our specific field.

• Strong interpersonal skills with emphasis on collaboration skills.

• The incumbent shall be familiar with all standard office computer programs as well as specialized programs such as Autodesk’s AutoCAD 2018, Revit, Primavera and RS Means.

• Must have a valid driver’s license.

• Must be able to pass standard Security Forces background and drug screening for work on a military installation.

• MUST have a CAC enabled account and granted access to the government LAN system for file management. This may be waived with tight scrutiny per the Contracting Officer representative (COR).

• SEE SECTION 2.2 EXPANDED DESCRIPTION OF SCOPE OF WORK

1.3.2 Contractor Base Access: The Contractor is responsible for obtaining and maintaining proper clearance which will insure the ability to obtain a CAC (Common Access Card).

Any additional time required for obtaining badges and passes as required for access to the base will not necessarily be grounds for additional time granted to complete the project, if passes are delayed due to the Contractor. All traffic will enter through the Main Gate. All personnel working at the Base must be on the contractor request access sheet in excel format and submitted to the Base at least one week prior to requested visit date. All must pass the Security Forces screening process. The Government reserves the right to deny access to any person, with no consequence to the contract. Contractor personnel shall carry the proper badging at all times while working on the installation.

1.3.2.1 OPSEC Requirements: The contractor may be required totake operational securitytraining.

1.3.3 Pre-construction Meeting: The Contractor shall be required to conduct meetings with the commander and other members as directed, prior to, during and after any work in order to coordinate the project construction. Topics of discussion will include: Hours of work, lay-down and storage areas, work area limits, safety compliance, emergency notifications and any other topics deemed necessary by the CO or BCE representative.

1.3.4 Site Measurements: The Contractor shall perform a physical survey of the actual site to verify locations of existing objects and buildings, as well as existing power cables, communication cables, water and sanitary sewer line conditions prior to the start of construction. Also, the Contractor shall submit a list of items that will need to be moved to accommodate the construction work to the BCE and CO for review.

1.3.5 Standard Material & Workmanship: Shall oversee materials and supplies ensuring new and standard products regularly used for commercial construction of similar size, style and complexity. Workmanship shall be comparable to quality commercial construction, meet industry standards and comply with standards contained in this SOW.

1.3.6 Material & Equipment Storage: The Contractor shall ensure stockpile and place materials and equipment only in areas specifically approved by the BCE.

1.3.7 Safety: The Contractor personnel shall work in a safe manner in accordance with

Government and OSHA standards. Determination of what constitutes unsafe practices is at the discretion of Government personnel. Failure of the site supervisor to ensure Contractor personnel work safely and with the proper gear may require a stoppage of work and/or removal of the workers at no cost or delay charged to the Government. All Contractor personnel shall have appropriate clothing and PPE worn at all times. At a minimum, this includes wearing work pants and shirts, work boots and yellow or orange bright reflective safety vests. Loose fitting clothing and open toed shoes are not allowed on the work site.

Additionally, some tasks require additional protection: i.e., safety glasses, hearing protection, masks, etc. that shall be required for certain tasks. Safety harnesses shall be required for workers performing elevated work.

1.3.8 Accident Prevention: The Contractor shall comply and enforce the following safety requirements while performing work under this contract:

1.3.8.1 106 RQW Property: Use diligent care not to damage the facility or government assets in the project area and 106RQW property while in performance of this contract. Damage caused by the Contractor will be repaired to pre-existing condition or better at no additional cost to the Government.

1.3.8.2 Work Area: The contractor shall maintain a clean and secured work area at all times. Free of trip hazards and debris generated by project actions and secured against accidental intrusions by non-project personnel.

1.3.8.3 Vehicles and Traffic control devices: All vehicles operated by the Contactor will obey all traffic signs and laws while operating on the installation. Contractor may have to create thru coordination new traffic control measures.

1.3.8.4 Fire Prevention: The prevention of fire is imperative during construction projects. The Contractor is responsible for enforcing fire safety in his work area. The Contractor shall have serviceable fire extinguishers readily available at all times if necessary. Extinguishers shall be supplied by the Contractor. Any hot work will require a burn permit from the Fire Department.

1.3.8.5 Smoking is prohibited inside buildings, within 50 feet of buildings and near flammable and combustible liquids. Smoking is permitted only in designated areas.

1.3.12 CODES AND STANDARDS: shall have knowledge enforce and ensure that all work performed under this contract shall be in compliance with all highest standards, rules, codes, regulations, guidance and laws having any relevance to the project such as, but not limited to; NYANG, USAF, NYDEC the New York State (NYS) Fire Prevention and Building Code and USAF Health and Safety standards as well as widely accepted industry standards, including but not limited to: American Institute of Architects, American Concrete Institute, American Institute of Electrical Engineers, American Institute of Steel Construction, American National Standards Institute, American Society of Heating, Refrigerating and Air-Conditioning Engineers, American Society of Mechanical Engineers, American Society of Testing Materials, National Bureau of Standards, National Electric Code, American Welding Society, Brick Institute of America, Building Officials and Code Administrators, Federal Aviation Administration, National Fire Protection Association, National Electric Code, Occupational Safety & Health Administration, Rubber Manufacturers Association, Underwriters Laboratories, the New York DOT standard specifications and the New York Department of Environmental Conservation.

2 SECTION II – TECHNICAL REQUIREMENTS

2.1 SCOPE OF WORK

2.1.1 Provide Assistant Project Management and construction inspections in support for tasks at the 106th Civil Engineer Squadron, FS Gabreski Airport, Westhampton beach, NY for a period of one year.

2.2 EXPANDED DESCRIPTION OF SCOPE OFWORK

Experience and knowledge not limited to:

Provide construction management support and inspection on military commercial heavy buildings with an emphasis on aviation.

• Day to day construction management issues are analyzed thoroughly; appropriate courses of action are selected with timely execution.

• Attend and produce well-drafted minutes of assigned meetings.

• Develop and manage project logs, directories, document lists.

• Maintain project folders to reflect proper record management.

• Manage the project calendar to assure that all project meetings are attended and recorded.

• Knowledge of ANG airplane Hanger requirements.

• Maintain construction standards.

• Pre-final and final inspections are coordinated, and punch lists are developed.

• Accurately completes Construction Inspection Record (AF IMT 1477) daily.

• Use value engineering

• Perform other administrative and managerial tasks as assigned by the Project Manager and assure follow through on all tasks.

• Review submittals

• Coordinate construction contractor

Provide engineering technical support including cost estimating, scope of work development and minor drafting for contract modifications to include;

• Cost estimate is within requested timeframe and within 10% accuracy.

• Develop and manage RFPs

• Scope of work development is accomplished within established time.

• Sketch or CAD drawing is accomplished as needed to clearly convey project needs and expected outcome. Knowledge and use of Autodesk’s AutoCAD 2018 required.

• Prepare all necessary forms for project solicitation and obtain necessary signatures.

Assist in Validating Contractor Invoices to include

• Contractor invoices are validated and sent to COR within 2 business days.

• Upon invoice approval by the COR, payment information is accurately posted on the spreadsheet and/or web program within 2 business days.

• Analyze change orders

Provide Technical Consultation Services to include

• Analyzed complex issues thoroughly and provide appropriate recommendations.

• Create and present information in a clear, accurate, and professional manner.

• Conduct weekly construction meetings

• Organize and file all project documents

2.2.1 Review of project AF Form 3064, Progress Schedule that includes milestones detailing various stages of construction and phasing, lead time of new materials and installation.

Weekly updates shall be provided to CO. This schedule must be submitted before any work begins.

2.2.2 The Contractor shall oversee and ensure submittal, before final payment, a complete set of As-built drawings including but not limited to: site layout and construction details, civil, mechanical, electrical and architectural drawings.

2.2.3 Coordination and notification of any Government property that a Contractor plans to move or relocate. The Government may elect to move these items in lieu of the Contractor.

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