W912PB-18-R-3004-0002.pdf

0011027300

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB-18-R-3004

X 9B. DATED (SEE ITEM 11)

20-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Dec-2017

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PB-18-R-3004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

1. Due date has been extended to 27 DEC 2018 10:00 AM.

2. PWS and ELINs have been updated.

3. Evaluation criteria in 52.212-1 and Addenda have been updated.

General Information:

Government Points of Contact:

Regional Contracting Office Bavaria:

Contract Specialist: Melissa Golicz Phone: (314) 475-8714 Commercial: +49(0) 9641-83-8714 Fax: +49(0) 9641-83-7263 E-mail: melissa.j.golicz.civ@mail.mil

(End of Summary of Changes)

Page 1 of 31 Rev 3-July 2016

PERFORMANCE WORK STATEMENT (PWS)

for

PREVENTIVE MAINTENANCE AND REPAIR

OF FIRE ALARM DETECTION AND FIRE EXTINGUISHING SYSTEMS

USAG ANSBACH

Part 1

General Information

1. General: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of services/Introduction: This is a non-personal contract to provide maintenance, inspection and repair work on fire alarm detection and fire extinguishing systems at USAG Ansbach. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Fire Equipment Maintenance and Repair Services are required to maintain a safe and secure working environment for all members and tenants on the USAG Ansbach footprint. This requirement will fulfill in maintaining the required US and German regulations and laws on inspections and maintenance of the Life health safety systems throughout the garrison. This requirement shall include all required services as requested in the Performance Work Statement (PWS) such as but not limited to

Fire Alarm Detection systems and all associated components

Fire Extinguishing Systems and all associated components

All associated equipment required to provide a functional system.

1.3. Scope: The Contractor shall provide non-personal services on a per-call or scheduled basis. This requirement is designed to ensure that the mechanical and electrical equipment (fixed or freestanding) listed in Attachment 3 is maintained or repaired in accordance with established commercial and performance standards as specified herein. The equipment maintenance and repair include Fire Detection and Fire Extinguishing Systems. The contractor shall comply with existing applicable laws and regulations e.g. DIN (Deutsches Institut fuer Normung), VDE (Verband der Elektrotechnik Elektronik Informationstechnik), VDMA (Verband deutscher Maschinen und Anlagenbau), Environmental laws, etc. and accepted commercial standards and practices.

Prior to submitting an offer, a site survey is recommended to gain exact knowledge of the type, level and scope of work required.

1.4 Objectives: The objective of this contract is to provide complete and full maintenance, inspection and repair work on fire alarm detection and extinguishing systems at USAG Ansbach. Maintenance includes all inspections, testing, routine service in accordance with prescribed manufacturer guidelines and intervals. All work not specifically mentioned, which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at USAG Ansbach promptly and diligently as required by the standards of this contract.

Page 2 of 31 Rev 3-July 2016

1.5 Period of Performance: Base Year: 01 March 2018 to 28 February 2019 Option Year 1: 01 March 2019 to 28 February 2020 Option Year 2: 01 March 2020 to 29 February 2021

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective QC Program to ensure products provided or services performed are in accordance with the contract and this PWS. The Contractor's QC Program is the means by which they assure themselves that their work complies with the requirement of the contract. The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will ensure all keys issued will remain controlled items (See 1.8 Key Control)

f. How the contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

g. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

h. How the contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

An analysis of quality control and timeliness reports shall be sent to the COR within fifteen (15) calendar days after the end of each Task Order. A final QCP shall be submitted to the KO through the COR for review and acceptance within ten (10) calendar days after date of contract award. After acceptance of the QCP, the contractor will receive the KO’s acceptance in writing. Any changes to the accepted QCP will be required to be resubmitted for acceptance within five (5) calendar days.

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports within five (5) calendar days.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the quality assurance surveillance plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The government will periodically evaluate the contractor’s performance by appointing a COR to monitor performance and ensure services are received. The COR will evaluate the contractor’s performance through periodic inspections and receipt of customer complaints. The government may inspect each task and increase the number of quality control inspections if deemed appropriate due to repeated nonconformance. The contractor shall be responsible for initially validating customer complaints. However, the COR will make the final determination of the validity of customer complaints.

The COR will inform the contract manager in person when discrepancies occur and will request corrective action.

The COR will make a notation of the discrepancy on their surveillance checklist with the date and time the

Page 3 of 31 Rev 3-July 2016 discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (KO) and not to the COR.

The services to be performed by the contractor during the period of this contract shall at all times and places are subject to review by the Contracting Officer.

1.6.3 Recognized Holidays: The contractor is not required to provide normal maintenance services during German National and U.S. Federal holidays. The contractor is required to provide emergency services when an emergency repair call is placed for a malfunction in which equipment failure is considered to be a danger to life and/or property, will result in permanent damage to related equipment or will cause the loss of perishable goods, or will prevent the user from performing critical mission tasks. Calls for emergency repairs will be placed at any time (24 hours a day, 7 days a week), including official holidays listed below.

Recognized Holidays:

The American national holidays are:

1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February Washington’s Birthday Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veterans Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day If an American holiday falls on a Saturday, the Friday prior to it is a holiday. If an American holiday falls on a Sunday, the following Monday is a holiday.

The German national and local holidays are:

1st January New Year’s Day (Neujahr) 6th January Three King’s Day (Heilige Drei Könige) Varies yearly Good Friday (Karfeitag) Varies yearly Easter Monday (Ostermontag) 1st May Labor Day (Tag der Arbeit) Varies yearly Ascension Day (Christi Himmelfahrt) Varies yearly Whit Monday (Pfingstmontag) Varies yearly Corpus Christi (Fronleichnam) 15th August Assumption Day (Mariä Himmelfahrt) 3rd October Day of German Unity (Tag der Deutschen Einheit) 1st November All Saints’ Day (Allerheiligen) 25th December 1st Christmas Day (1. Weihnachtsfeiertag) 26th December 2nd Christmas Day (2. Weihnachtsfeiertag)

1.6.4 Hours of Operation: The contractor is responsible for conducting routine repairs and maintenance business, between the hours of 0730 - 1600 hrs, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Page 4 of 31 Rev 3-July 2016

1.6.5 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, contractor coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at USAG Ansbach.

1.6.7 Type of Contract: The government will award an IDT-Requirements type contract.

1.7 Security Requirements:

1.7.1 Security Program: Contractor personnel performing work under this contract shall be able to receive a favorable LNSP (Local National Screening Program in Germany) and shall maintain the level of security required for the life of the contract.

1.7.2. Personnel Security Clearance Requirements: Not Applicable

1.7.3 Installation Access: The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within five (5) days after changes.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.

1.7.4 Background Checks: The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within five (5) days after changes.

1.7.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor

Page 5 of 31 Rev 3-July 2016 employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11 Key Personnel: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. The contractor and/or his/her duly appointed representative shall be available by phone, fax, and email.

Contract Manager The contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the Contracting Officer (KO) in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English and the host nation Language. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager or alternate shall be available during normal duty hours 0700 – 1700 hrs Monday to Friday except Federal holidays or when the government facility is closed for administrative reasons. The contract manager or alternate shall be available within two (2) hours to meet on the installation with government personnel (designated by the KO) to discuss problems.

After normal duty hours the manager or alternate shall be available within four (4) hours.

1.11.1 Special Qualifications: Below listed categories are samples, but actual requirements may vary based on equipment as listed in Attachment 3. The contractor must demonstrate that it has required personnel at this level on staff prior to start of the contract period. The contractor shall provide a sufficient number of qualified personnel to perform the required work accurately and fully satisfactory. The inspection and maintenance work, as well as the repair work may only be performed by personnel which is at least qualified as “Meister and /or special expert (Sachkundiger) for fire alarm detection systems and fire extinguishing systems” and has sufficient knowledge in respect of professional training and experience in the subjected area for fire alarm detection- and extinguishing systems and that is also familiar with the relevant national occupational safety and health regulations, accident prevention regulation, guidelines and generally accepted engineering rules, and is therefore

Page 6 of 31 Rev 3-July 2016 able to judge the work safety condition. The proof of qualification may be a certificate of a system manufacturer or a certificate of attendance of a training course for competent judge for the respective area of knowledge performed by a national educational institutions (for example TÜV Academy). The contractor shall be familiar with the systems in this PWS and shall have at least one year of experience with these types of systems. Written proof and Certificates shall be provided with the proposal.

The services may only be performed by a certified professional contractor with following licenses and the proof of certification must be submitted with submission of offer:

DIN EN ISO 9001 – Qualitaetsmanagementsystem (DIN ISO 9001 Quality Management System) DIN ISO 14001 – Umweltmanagementsystem (DIN ISO 14001 Environmental Management System) Fachbetrieb mit Eintrag in die Handwerkerrolle (mind. Elektro) (Specialized Company with entry in

Register of qualified Craftsmen – minimum (Electric) Elektro/Elektronik-Meister or Ingenieur o Person with a Master or Engineer level of Electro mechanic

1.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

1.13 Contractor Travel Not Applicable

1.14 Other Direct Costs: Not Applicable

1.15 Data Rights: Not Applicable

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579,5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements Not Applicable

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the

Page 7 of 31 Rev 3-July 2016 discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: N/A

1.20 Safety: Contractors must ensure compliance with all applicable local, state and federal regulations pertaining to the safe operations of their personnel and on-site equipment. Responsibilities include, but are not limited to:

Fall Protection: Contractors are responsible for complying with 29 CFR 1926, Subpart M - Fall Protection and local, state and federal laws and regulations. This means: provide employees with personal fall protection equipment and ensure their proper usage. Ensure that Contractor personnel are trained in accordance with the requirement.

Safety signs need to be positioned when equipment and hazardous condition is created. Lock out Tag out of all electrical services to equipment being serviced. All portable ladders including but not limited to extension ladders, step ladders shall be the Contractor's sole responsibility to maintain and use according to applicable laws and regulations

The overall mission of DPW at USAG Ansbach is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned soldiers, families, and civilian employees.

1.20.1 Safety Plan and Program: The contractor shall prior to the first day of the first performance period provide the KO an Emergency Action Plan. The Emergency Action Plan shall include fire prevention, response procedures, and contact numbers for the USAG Ansbach Fire Department. The Emergency Action Plan once accepted by the KO shall be implemented by the contractor at the start of the contract. Any Changes to the Emergency Action Plan will be provided to the KO within five (5) business days of change for approval.

1.21 Environmental Compliance:

ISO 14001 CONTRACTORS AND SUPPLIERS ENVIRONMENTAL PERFORMANCE REQUIREMENTS

USAG Ansbach Environmental Management System (EMS) The U.S. Army Garrison Ansbach (USAG Ansbach) operates an Environmental Management System (EMS) in accordance with Executive Order 13423 “Strengthening Federal, Environmental, Energy and Transportation Management”, International Standard ISO 14001:2004 (E) “Environmental Management Systems,” as well as DoD and IMCOM-E requirements.

The EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization.

The USAG Ansbach EMS is designed to ensure that all military personnel, civilian employees, and contract employees of either the Garrison or tenant organizations, whose work activities can cause real or potential significant environmental impact, are aware of how their work relates the environmental performance objectives established under the USAG Ansbach EMS and are competent to perform their roles, responsibilities and authorities while supporting the Garrison’s mission.

Contractors and their personnel are especially required to be aware of and comply with the Garrison’s EMS policy when performing work at the installation. Information about EMS will be delivered at the project kick-off meeting in the form of a flyer, and an additional short in-brief is available upon request.

The contractor must be familiar with the information package provided during the Pre-construction meeting.

The Garrison has established an EMS Policy and defined the following significant aspects to focus on by setting objectives and targets:

Soil and groundwater contamination Air Emissions Product Procurement Endangered Species Management Energy Consumption Erosion Water Consumption Spill Management

Page 8 of 31 Rev 3-July 2016

Environmental Noise Hazardous Waste Generation Fuel Consumption Solid Waste Generation

Our goal is to reduce the Garrison’s carbon footprint and to continually improve the protection of the environment.

The Garrison committed to integrate relevant environmental considerations into all their activities, also performed by contracts and services.

In Conjunction with EMS, the following special aspects are addressed

Contractors have to be certified and qualified for the work they perform. Respective documentation must be available on site.

Surface Water Control:

• Disposal or discharge of any type of pollutant into a storm drain or surface water is prohibited.

Energy Consumption:

• Contractors and Suppliers will use energy efficient equipment to the extent possible when undertaking any work on a job site.

• Contractors and Suppliers staff when on a job site will turn off lights and equipment when not in use and where practical.

• Minimization of energy consumption is required.

Water Consumption:

• Contractors and Suppliers will use water saving processes whenever practical.

• Leaking equipment or hoses will be replaced.

• Minimization of water consumption is required.

Hazardous Materials (HM):

• Hazardous materials brought on site and used shall be managed in accordance with applicable Laws/ Regulations.

• Maintain copies of MSDSs for all HM onsite.

• No containers or items used to apply HM can be washed onto the ground, or into storm drains or surface water.

• Secondary containment is required for all containers containing water-endangering substances.

• Containers must remain closed when not in use.

• Storage of diesel and the filling of equipment/vehicles etc. must be accomplished according to the guidance of the Berufsgenossenschaft Bau B 171, Technische Regeln fuer brennbare Fluessigkeiten (TRbF) and Verordnung ueber Anlagen im Umgang mit wassergefaehrdeten Stoffen (VAWS).

Hazardous Waste Management & Solid Waste Management

• No open burning is permitted.

• Hazardous waste generated by contractors will be collected properly and disposed of offsite complying with all relevant laws.

• It is not allowed to use government containers to dispose any type of contractor generated waste.

• Do not empty fuels, lubricants, herbicides, pesticides, fungicides, paint; solvents or other chemicals into sewers or streams, only legal disposal methods are acceptable.

Page 9 of 31 Rev 3-July 2016

• Whenever possible Contractors and Suppliers should seek recycling opportunities for the management of waste.

Spills:

• All contractors that transport, process, store, or in any way handle HM, HW, POL, or other restricted items are required to develop and post a Red Plan (Ölalarmplan) at the worksite

• Clean up and dispose of any spillage that may occur whether on land or water.

• Keep spill kits on-hand in case of spills.

• Notify Fire Department and EMD staff immediately in case of any spills.

Points of Contact:

Fire Department Ansbach: (09802) – 83 – 112 (Emergency only) Fire Department Illesheim: (09841) – 83 – 112 (Emergency only) Fire Department administrative phone:

Fire Department Ansbach: (09802)-83-2822 Fire Department Illesheim (09841)-83-4835 Environmental Management Division: (09802) – 83 – 2158

1.22 Environmental Compliance Plan and Program: Not Applicable

1.23 Required Training:

1.23.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within Thirty

(30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or Thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within Thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve

(12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.23.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer.

Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.23.3 iWATCH Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within Thirty (30) calendar days after the contract is awarded and within

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Thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within Thirty (30) calendar days after the contract is awarded.

1.23.4 Information Assurance (IA) Training: Not Applicable.

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Emergency Repair – An urgent repair needed that poses an immediate danger to health or is an immediate risk to safety of personnel, property, security, or will seriously impact the ability of a user to perform his/her mission.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Per Call Repair – Notification by the COR to the Contractor by telephone, email, or in person of a needed repair.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Routine Repair – Repair for system component malfunction that, if not corrected immediately, will not result in permanent damage to the equipment, related equipment and/or perishable goods or seriously impact the ability of a user to perform his/her mission

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

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Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DIN Deutsches Institut fuer Normung DMDC Defense Manpower Data Center DOD Department of Defense EMS Environmental Management System FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 NFPA National Fire Protection Association KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration PIPO Phase In/Phase Out PM Preventative Maintenance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TUEV Technischer Überwachungsverein UEMCS Utility Energy Monitoring and Control System VDE Verband der Elektrotechnik Elektronik Informationstechnik VDMA Verband deutscher Maschinen und Anlagenbau

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: Not Applicable

3.2 Facilities: Not Applicable

3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Not Applicable

3.5 Property Management: Not Applicable

3.6 Materials: Not Applicable

3.7 Training: Not Applicable

3.8 Common Access Cards (CAC): Not Applicable

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable

4.3 Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall furnish all equipment needed to meet the requirements under this PWS.

4.5 Common Access Cards (CAC): Not Applicable

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PART 5

SPECIFIC TASKS

5.1 Basic Services: The service to be accomplished under this includes the maintenance including the technical safety inspection and repair work at miscellaneous fire detection and fire extinguishing systems within the USAG Ansbach footprint. If the contractor and / or subcontractor personnel is not able to eliminate trouble signals or perform system specific repair, the contractor will call system manufacturer support at no extra cost to the Government. Contractor is fully liable for systems function. The contractor shall comply with existing applicable laws and regulations e.g. DIN (Deutsches Institut fuer Normung), VDE (Verband der Elektrotechnik Elektronik Informationstechnik), VDMA (Verband deutscher Maschinen und Anlagenbau), Environmental laws, etc. and accepted commercial standards and practices. Prior to submitting an offer, a site survey is recommended to gain exact knowledge of the type, level and scope of work required.

5.2 Preventive Maintenance:

PM is maintenance performed on a scheduled basis to inspect and maintain equipment and facilities to prolong equipment life cycle and prevent malfunctions/breakdowns as well as the required German Law Inspections.

Certain equipment requires coordination to gain access to perform the required inspections/certifications. The contractor is responsible to submit their schedule according to the PWS and coordinate access to these areas.

Equipment locations include but are not limited to dining facilities, fitness center, retail space, Hangars etc.

During preventive maintenance the contractor shall also identify possible repair issues, conduct inspections/checks (e.g. TUEV) by the responsible agency in accordance with German Law (e.g. ASR A1.7, VDI 6022, DGUV V3, Dichtheitskontrolle, DGRL 97/23EG, DGUV V52, DGUV V54, BGG 945, etc), in an attempt to avoid more serious and costly problems. Cost for these checks shall be included in the maintenance costs, based on line item. All additional material costs must be included in the maintenance pricing.

Equipment requiring preventive maintenance as per attached Attachment 3.

In conjunction with the performance of scheduled inspections and maintenance services the Contractor shall perform work that is directly related to the scheduled maintenance of any piece of equipment: i.e.

lubrication, adjustment or realignment of moving parts, checking and tightening screws and bolts, measuring and refilling, disposal of materials, cleaning of electrical distribution components, replacing filter, gaskets, O-rings, common hardware and/or any other tasks identified in a manufacturers maintenance instructions and guidelines.

PM shall be performed IAW this PWS, all related German regulations and equipment manufacturer’s manuals.

The Contractor is responsible for obtaining all documents required to be fully informed and carry out required PM services. Ten (10) days prior to the base year start date; the contractor shall submit a Microsoft Excel spreadsheet electronically with a proposed PM schedule for equipment covered under the contract for the entire performance period. Within five (5) days after submission of the proposed schedule, the COR will approve or disapprove the proposed schedule. If disapproved, the contractor shall submit corrections within 2 days. As PM progresses, the contractor shall annotate its schedule to reflect additions, deletions and other changes. The contractor shall not deviate from the approved maintenance schedule without prior approval of the COR. An updated schedule shall be submitted one month prior to the end of each Task order to the COR, and upon request. The updated schedule will be subject to the COR approval in the same manner as the original schedule. The contractor shall provide the maintenance schedule in format as shown in attached Preventive Attachment 2. The monetary limit of the task order will not be exceeded at any time without prior written authorization from the Contracting Officer. Task orders may be modified by the Contracting Officer as necessary to reflect actual PM requirements. The performance of maintenance services shall be documented by the Contractor.

When the contractor detects a deficiency or malfunction of the Equipment during PM and repairs are required, the contractor shall document the finding on the PM work certificate. If a deficiency or malfunction is

Page 16 of 31 Rev 3-July 2016 determined, the contractor shall notify the COR and the Fire Department immediately who shall determine whether emergency or routine work order will be initiated.

A complete inspection list (containing all work, which must be performed according to the contract, to include type and quantity of spare parts and material used) shall be established and handed over to the COR/POC after completion of service. One copy of services performed shall be provided to the USAG Ansbach Fire Emergency Services, Fire Prevention Branch.

A complete functionality test, including test alarms and signals (including the transmitting to fire alarm transmitting systems) shall be performed after the completion of maintenance or repair work. The Fire Department / Control Operator shall be informed of the exact time for the performance of this test no later than one hour prior to work start and shall be informed when work is completed.

After…