Question and Answer.pdf

Rend Lake Recreation Area & Janitorial Cleaning Solicitation #W912P922R0007 Site Visit Q/A & Other Q&A

January 5,2021

Q1. Are the quantities listed on the price schedule per year?

A1. Yes, the quantities listed are an estimate and are projected for each year (Base year + 4 option years). Appendix C shows the estimated quantities/schedules for the Base year.

Quantities are subject to 15%-20% change.

Q2. Can you explain the 15%-20% change?

A2. The total quantities of the contract may be up to 15-20% less or 15-20% more depending on what the project actually needs (i.e. extra cleaning for increased visitation).

Q3. If an item is cleaned Monday and then trashed by Tuesday, how does that work? Would an additional cleaning take place and does that count towards the 15%-20% change?

A3. The Contractor’s daily reports, QCI, cleaning/service schedule, and Government Quality Assurance Inspections would all be considered in this situation. Items are inspected by QA according to the cleaning/service schedule only after the Contractor’s QCI has taken place. The COR will coordinate/Communicate if/when additional services are needed in accordance with the PWS or if facility conditions are expected to exceed normal cleaning timeframes.

Q4. Are fingerprints required for the background checks?

A4. No. Only full name, date of birth, and completed e-verify information is needed.

Q5. Could gators or another type of UTV be used in campgrounds for grill cleaning?

A5. Possibly. The Contractor should submit a list of any/all equipment to the COR for approval prior to use. Any vehicle/mode of transportation must be properly marked with Contractor’s information, Appendix E.

Q6. Are items broken up and awarded based on the lowest price for each?

A6. No, the items listed make up one contract that will be awarded to one contractor based off of the evaluation criteria consisting of technical capability(approach), past performance, and lowest price.

Q7. How is the money appropriated for the contract?

A7. This varies. Contracts have been funded for a whole year, monthly, or other period of performance due to CRA’s or other funding constraints.

Q8. Are there ever issues with animals/pest control while performing litter pick-up?

A8. This is possible in our campgrounds and recreation areas. The Contractor should communicate issues/concerns with the KO/COR and mutual efforts will be made to resolve.

Q9. What does Lowest Acceptable Bid mean?

A9. Must be lowest price technically acceptable in accordance with FAR 52.212A and evaluation criteria of technical capability(approach), past performance, and lowest price.

January 5,2021

Q10. When are packages due and when will the contract be awarded/start?

A10. Please submit all proposals electronically to Contract Specialist, Kelsey Daniels by 12:00PM (CST) on Wednesday, January 12, 2022 at the following email address:

kelsey.m.daniels@usace.army.mil. The contract is projected to be awarded late January/early February but is subject to the time needed for evaluation process. Scheduled services are projected to begin on March 1, 2022.

Q11. What is the PPQ, is this the same as Experience Record (Appendix A)?

A11. Yes. Please feel free to attach one additional page to the experience record to explain if needed.

Q12. Is the contractor responsible for providing toilet paper?

A12. Yes, please refer to PWS Part 4 and Part 5.

Q13. Is the toilet paper for all of the outhouses(comfort stations) and what size rolls/dispensers?

A13. Yes, toilet paper is required in comfort stations, shower buildings, and the administration/visitor center buildings. Please refer to PWS Part 5. Household sized rolls are used. Please review sustainability information located within the PWS. Dispensers vary, campgrounds and recreation areas use a locking bar system.

Q14. Would installing larger rolls/dispensers be an option?

A14. At this time there is no plan to change the bar style set up for dispensing toilet paper.

Q15. Has there been unsuccessful contractors in the past and what is that process?

A15. Yes, cannot elaborate on specific details. The process consists of meetings with Contractor and KO/COR, CDR’s, letters of concern, cure notices. Mutual efforts should be made to resolve issues. Refer to FAR 52.212-4 for more information.

Q16. What if a person is sick or running late, can the QCI fill in?

A16. The intent of the QCI is a non-working, supervisory position that does not perform services. The Contractor shall have an adequate number of personnel to perform services.

Refer to PWS Part 1.

Q17. Is building square footage listed or can it be provided?

A17. Square footage for the Administration/Visitor Center is listed within Appendix B-30. See Attachment? List of approximate square footage for facilities will also be uploaded.

Q18. How often are floors stripped/waxed?

A18. Approximately 1-2 times a month, based off of the schedule.

January 5,2021

Q19. Could contractor vehicles stay in compound?

A19. No.

Q20. Is the Pond by Visitor Center included?

A20. Yes, services for this area are specified in PWS, Part 5.

Q21. What do special events consist of?

A21. 4th of July Fireworks celebration, Earth Day, 50th Anniversary are a few examples of events.

Additional services for facility cleanings, litter, and refuse containers are typically scheduled during events.

Q22. Will there be Fireworks this year?

A22. At this time, no.

Q23. Are there different types of grills?

A23. Yes. There are ring type and braziers of varying size.

Q24. Will everything (all items) be scheduled daily and what are completion times?

A24. Service schedules vary throughout the year. Please refer to Appendix C for estimated schedules/quantities for the Base year. Completion times vary for each item. Please refer to PWS, Part 5.

Q25. Can you tell us if the current contractor is rebidding?

A25. We will not know who is going to offer on the contract until it is closed and then we will be in evaluation and that information is private.

Q26. Could the grills be split up and completed on different days?

A26. Please refer to Appendix C for approximate schedules/quantities. Any type of schedule change would need to be submitted to the COR for approval.

Q27. Where do ashes from grills go?

A27. Cooled ashes may be placed in dumpsters.

Q28. Would day use areas, such as North Marcum be able to be cleaned in evenings after closing?

A28. Schedule changes would need to be submitted to COR for approval.

Q29. If a building or facility is replaced, what happens?

A29. A contract modification may be required depending on the circumstances.

Q30. What are the limits for subcontractors, how much work can they do?

A30. Yes, please see FAR 52.219-14 in full text on www.acquisition.gov to see the limitations.

January 5,2021

Q31. Can the Government provide the historical FTE count?

A31. We cannot because this varies between contractors and fluctuates.

Q32. Will the Government extend the proposal due date due to Q&A being so close to the solicitation due date?

A32. We do not plan to extend the announcement at this time.

Q33. Can the government please clarify that the technical and QCP page counts are separate?

(i.e., QCP is 5 pages, Technical is 10 pages) A34. Yes, they are separate.

Q34. Can the Government provide a list of supplies and quantities used annually?

A34. We do not have this information to share.

Q35. Can the Government provide the SCA Labor categories that are used to support this effort?

A35. Yes, it will be posted.

Q36. Do we have to send a questionnaire to the POC for our janitorial past performance? I don’t see it anywhere?

A36. No, but you may elaborate on the Experience Record on one page, if desired.

Q37. If the prime and/or subcontractor are unable to attend the official walkthrough, can a one-off be scheduled?

A37. We do not plan to hold another site visit, but you may visit Rend Lake areas that are open to look around.

Q38. Is the past performance of a subcontractor acceptable to satisfy factor 2?

A38. Yes, you may use the subcontractor’s past performance if they will be working as your subcontractor.

Q39. What is the current cost of, and current vendor name for, the Rend Lake Cleaning/Janitorial Services?

A39. W912P921P0059, J Young Enterprises LLC, Purchase Order (not a 5 year contract) award amount $209,363.15 Contract Award Date: 2 July 2021

Q40. When cleaning the dam does mold or algae need to be removed from riprap?

January 5,2021

A40. No.

Q41. What does the contractor do if they find large items folks have dumped on the project (i.e.

refrigerator or supplies from home renovations)?

A41. Call the POC at the Rend Lake Project and they can assist in the removal and disposal of these types of items.