A21. Combined Synopsis & Solicitation - 12-22.pdf

Combined Synopsis/Solicitation Number: W912P922R0007 – Request for Proposals

This is a combined synopsis/solicitation for commercial items (services) prepared in accordance with the format FAR 12.603 – Streamlined Solicitation for Commercial Items (Services), and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-01, dated 12-06-2021.

The requirement is for a 100% small business set-aside under NAICS code 561720. The size standard for this NAICS codes is $19.5M.

Description: This is a non-personal services contract to provide Recreation Area and Janitorial Cleaning Services at Rend Lake, located in Franklin and Jefferson Counties in Illinois. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Contract Line Items: This requirement and associated contract line item numbers (CLINs) is provided in attachment names A02. Final PWS.

Basis for award: The Government will award a contract resulting from this combined synopsis solicitation on the basis of the lowest evaluated price of (technically acceptable) responsible offers whose service meets the requirements as listed in the purchase description, statement of work, and schedule.

The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later the Contracting Officer determines to be necessary. The Government may reject any and all offers if such is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in received offers.

Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and four (4) one-year options with an additional 6 (six) month option at the end of the contract. Performance shall take place at: The work to be performed under this contract will be performed at Rend Lake, IL.

Site Visit: A site visit will be held on Wednesday, January 5, 2021 at 9:00 AM (CST) at the Rend Lake Project Office, Garden View Room (address below). No registration is necessary, but you may let us know you are going to attend if you choose. Please let Kelsey.m.daniels@usace.army.mil know if you choose.

Rend Lake Project Office/Visitor Center 11981 Rend City Road

Benton, IL 62812

Questions: Please provide your questions by Friday, January 7, 2021, by 10:00 AM (CST). Questions can be provided electronically to Contract Specialist (Kelsey Daniels) to the email address below. All inquiries will be answered in writing and provided to all Offerors via Contract Opportunities at www.beta.sam.gov

Offerors are required to be actively registered with the System for Award Management (SAM) at https://beta.sam.gov/ prior to award. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting an offer.

Please submit all proposals electronically to Contract Specialist, Kelsey Daniels, at the below email address by 12:00 PM (CST) on Wednesday, January 12, 2021. The electronic proposals and documents shall be in Portable Document Format (PDF) compatible with Adobe Reader. If the data is too much to email the offeror may email POC and request a DoD SAFE link for uploading the proposal. Requests for DoD Safe Link must be submitted a minimum of two (2) business days prior to the solicitation closing to guarantee receipt of login account information prior to the close of the solicitation.

Proposals should be emailed:

Email: kelsey.m.daniels@usace.army.mil Phone: 618-724-2493

The Government reserves the right to cancel this solicitation. Please fill out information below:

Contractor's Name: ____________________

Address: ____________________

Contractor's Phone #: ________________

Contractor's Email address: ____________________________

Tax ID #: ___________________

Cage Code: ______________________

Dun's Number: ________________________

Contractor Signature. ___________________________

SOLICITATION PROVISIONS & CLAUSES:

The following provisions and clauses are applicable to this solicitation and can be found in full text at www.acquisition.gov :

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.212-1 Instructions to Offerors--Commercial Items (see addenda/section L at the bottom of this solicitation)

52.212-3 Offeror Representations and Certifications – Commercial Items 52.212-4 52.219-14 52.223-1 52.223-2

52.223-3 52.223-4 52.223-5 52.232-18

Contract Terms and Conditions--Commercial Items Limitations of Subcontracting Biobased Product Certification Affirmative Procurement of Biobased Products Under Service and Construction Contracts Hazardous Material Identification and Material Safety Data Recovered Material Certification Pollution Prevention and Right-to-Know Information Availability of Funds

52.232-40 52.228-5 52.252-2 52.252-6

Providing Accelerated Payments to Small Business Subcontractors Insurance-Work on a Government Installation Clauses Incorporated by Text Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control Of Government Personnel Work Product 252.204-7004 252.204-7012

Antiterrorism Awareness Training for Contractors Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.223-7008 252.225-7001 252.225-7002 252.225-7048 252.232-7003 252.232-7006 252.232-7010 252.244-7000 252.247-7023 52.217-8

52.217-9

Levies on Contract Payments Buy American And Balance Of Payments Program—Basic Qualifying Country Sources As Subcontractors Export-Controlled Items Electronic Submission of Payment Requests and Receiving Reports Wide Area WorkFlow Payment Instructions Prohibition of Hexavalent Chromium Subcontracts for Commercial Items Transportation of Supplies by Sea Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

*NOTE: Pricing for the 6 month extension will be based upon the last option year exercised before exercising the 6 month extension. This pricing will be evaluated and determined to be fair and reasonable at the time of the base award.*

(End of clause)

Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years & 6 months.

(End of clause)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders. The following FAR Clauses cited within 52.212-5 are applicable to this acquisition:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.219-3 Notice of HUBZone Set-Aside or Sole-Source Award 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business

Concerns 52.219-6 Notice of Total Small Business Set-Aside 52.219-6 Alt I Alternate I of 52.219-6 52.219-6 Alt II Alternate II of 52.219-6 52.219-13 Notice of Set-Aside of Orders 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside 52.219-28 Post Award Small Business Program Representation 52.219-29 Notice of Set-Aside for Economically Disadvantaged Women-Owned

Small Business 52.219-30 Notice of Set-Aside for Women-Owned Small Business (WOSB)

Concerns Eligible Under the WOSB Program 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.222-55 Minimum Wages Under Executive Order 13658 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act 52.225-3 Alt I Alternate I of 52.225-3 52.225-3 Alt II Alternate II of 52.225-3 52.225-3 Alt

III

Alternate III of 52.225-3

52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer—System for Award

Management 52.239-1 Privacy or Security Safeguards 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-- Price Adjustment (Multiple Year and Option Contracts)

52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements

52.226-6 Promoting Excess Food Donation to Nonprofit Organizations

Appendix A – 52.212-1 ADDENDA

Addenda to 52.212-1, Instructions to Offerors – Commercial

Along with the required information outlined in FAR 52.212-1(b), Submission of offers, the offeror shall provide the following information:

Factor 1 – Technical.

Technical Capability Statement (Technical Approach): The offeror must provide a written statement with information sufficient to demonstrate its ability to perform the tasks of the Performance Work Statement. The technical approach is not to exceed ten (10) pages. (*Please see TECHNICAL EXHIBIT 3 in the Performance Work Statement (PWS) & in APPENDIX B FAR 52.212-2 Factor 1 - Technical Below*)

Quality Control Plan (QCP): The offeror shall provide a plan that addresses how the contractor will monitor their performance to ensure that the quality of services will meet the contract requirements regarding timeliness of performance, accuracy, appearance, completeness, consistency and conformity to standards, and what steps or measures the contractor will take to identify and correct any weaknesses and discrepancies before they are identified by Government quality assurance personnel. The Quality Control Plan is not to exceed five (5) pages.

Detailed Schedule: The Contractor shall submit a schedule for all services described in the PWS and Appendices.

The schedule shall identify items, locations, approximate completion times, and days of the week service will occur.

Statements that the offeror understands, can, or will comply with the PWS and phrases such as “standard procedures will be employed” or “well known techniques will be used”, etc., will be considered unacceptable.

Government will evaluate each offeror’s ability to accomplish the technical requirements which will be evaluated based on the table below:

Factor 2 – Past Performance.

The Proposal must include at least three (3) projects using the attached Past Performance Questionnaire (PPQ) forms that shall be the same or similar in size, scope, complexity and dollar magnitude as the project described in the solicitation.

If an offeror has no relevant past performance history, then the offeror must affirmatively state it possesses no relevant, directly related, or similar past performance. If an offeror does not indicate whether past performance exists, the offeror’s proposal may be ineligible for award.

Factor 3 – Price.

The offerors shall submit a unit price for each CLIN and a total/NET price. The proposal shall be submitted with the detailed price breakdown (direct rates, indirect rates and profit) the breakdown should clearly identify all the significant costs associated with the level of effort prescribed in the PWS. This factor will use price analysis to determine the total evaluated price in order to support the selection of the lowest priced, technically acceptable proposal. The offeror’s price proposal will be evaluated using the price analysis techniques described at FAR 13.106-3(a) to determine which proposal offers the total evaluated lowest price to the Government.

APPENDIX B - 52.212-2 FOR EVALUATION CRITERIA

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) Offers received will be evaluated in accordance with FAR 13.106-2. The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Past Performance Price

Basis for award: The Government will award a contract resulting from this combined synopsis solicitation on the basis of the lowest price technically acceptable of responsible offers whose product/service meets the requirements as listed in the CLIN description and PWS.

Factor 1 – Technical.

Subfactor 1 – Technical Capability Statement (Technical Approach)

The Government will be evaluating the Technical Capability Statement (Technical Approach) based on the following:

The following technical capabilities are included:

o Time management skills to complete all items within the designated schedule.

o The contractor demonstrates how they can be responsible for providing appropriate supervision and quality control (QC) measures, to include job planning, programming, scheduling, administration, inspection, and management.

o The contractor discusses how they are able to resolve conflicts in a timely and positive manner, for example, taking reports for damages as a result of contractor actions.

o The contractor demonstrates that they are able to report any unusual conditions, including but not limited to power failure, heat and air conditioning unit problems and rain/storm damage.

o The contractor demonstrates that they will supply an adequate amount of personnel and supplies/equipment to safely complete all work in accordance with contract requirements.

o The contractor demonstrates an understanding that they must display a professional image (marked vehicles, uniforms) always.

o The contractor explains how they will complete all work on the example schedule (see Technical Exhibit 3 in the Performance Work Statement (PWS)) safely within the given time frames. The statement gives detailed examples on the number of personnel, equipment/supply lists, how supplies will be maintained, Quality Control Plan, work schedules, etc. to complete the work in a satisfactory manner.

Subfactor 2 – Quality Control (QCP)

The Government will be evaluating the Quality Control Plan (QCP) based on the following:

The offeror provides a plan that addresses how the contractor will monitor their performance to ensure that the quality of services will meet the contract requirements regarding timeliness of performance, accuracy, appearance, completeness, consistency and conformity to standards, and what steps or measures the contractor will take to identify and correct any weaknesses and discrepancies before they are identified by Government quality assurance personnel.

Subfactor 3 – Detailed Schedule

The Government will be evaluating the Detailed Schedule based on the following:

The contractor provides a schedule that identifies items, locations, approximate completion times, and days of the week service will occur.

Statements that the offeror understands, can, or will comply with the PWS and phrases such as “standard procedures will be employed” or “well known techniques will be used”, etc., will be considered unacceptable.

Government will evaluate each offeror’s ability to accomplish the technical requirements which will be evaluated based on the table below:

Technical Capability Acceptable/Unacceptable Rating Method

Adjectival Rating Description

Acceptable Based on the offeror’s technical capability statement, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the offeror’s technical capability statement, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

The Government will consider the information above, as well as information obtained from any other sources, when evaluating the offeror's technical capability.

Factor 2 – Past Performance.

The Government shall evaluate offeror past performance either as acceptable/unacceptable considering the submitted Past Performance Questionnaire (PPQ) form (do not include Adjective Ratings and Definitions), representing the offeror’s relevant Past Performance. Past Performance on projects shall be the same or similar in size, scope, complexity and dollar magnitude as the project described in the solicitation.

In addition to the information provided above, past performance information on contracts not listed by the offeror may be solicited and used in the evaluation. If you anticipate any substandard performance responses with past or current problems such as cost overruns, extended performance periods, etc. you are encouraged to include any explanation of corrective actions taken.

After the team completes its evaluation it will assign a rating of Acceptable/Unacceptable based on the following definitions:

Past Performance Evaluation Ratings

Ratings Description Acceptable Based on the offeror’s past performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.*

Unacceptable Based on the offeror’s past performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

*Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Unacceptable”.

Additionally, past performance information obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency.

Factor 3 – Price. This factor will use price analysis to determine the total evaluated price for the base and all option year pricing, in order to support the selection of the lowest priced, technically acceptable proposal. The offeror’s price proposal will be evaluated using the price analysis techniques described at FAR 13.106-3(a) to determine which proposal offers the total evaluated lowest price to the Government.

Although in exceptional cases when the determination of fair and reasonable price requires additional information, the Contracting Officer may conduct a cost analysis to support the determination of whether the proposed price is fair and reasonable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of provision)