13-B-0201-0003.pdf

W81C8X22917341

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION

PROJECT: CONSTRUCTION FOR FACILITY MAINTENANCE AT LAKE SHELBYVILLE, SHELBYVILLE, IL.

This amendment is issued to provide the SITE VISIT/PRE-BID MEETING minutes and sign in sheet of January 28, 2013 at 10:00 A.M.

conducted at Lake Shelbyville Project Office, Shelbyville, IL. (See the attached document herein)

BID OPENING DATE AND TIME: All references to bid opening for referenced solicitation remains unchanged, February 5, 2013 at 10:00 A.M.

Central Standard Time.

(SEE CONTINUATION PAGES)

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Jan-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P9-13-B-0201

X 9B. DATED (SEE ITEM 11)

19-Dec-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jan-2013

CODE

CONTRACTING DIVISION

USARMY ENGR DIST ST LOUIS

1222 SPRUCE ST RM 4.207

ST LOUIS MO 63103-2833

W912P9 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P9-13-B-0201

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

PRE‐BID MEETING

Solicitation No.: W912P9‐13‐B‐0201

1. Introduction:

Jim Grabarczyk, US Army Corps of Engineers (USACE) introduced 4 members from the Lake project.

Jim Grabarczyk, Cory Donnel, Linda Werner, Annie Hickman. The meeting started promptly at 1000 hours. USACE passed out meeting agenda and written question submission forms to meeting attendees and passed around a sign in sheet.

2. Description of Work:

Jim Grabarczyk covered that the only information that would be covered by this meeting would be of the technical nature regarding the Statement of Work (SOW) and that any contractual questions should be directed to Millie Washington whose name and contact information is on the solicitation for reference. Jim Grabarczyk notified attendees of the 2 amendments. He told them they would need to sign both and send in along with their bid.

3. Safety (EM 385-1):

Explained that the EM 385-1-1 is our Safety manual and they must be familiar with it. To consider it as it pertains to the work listed in the SOW.

4. Partnership:

Jim Grabarczyk explained the successful bid is a partnership between contractor and government. We consider them to be part of our team to manage and maintain the government’s property.

5. Questions and Answers:

1. Q- What are the approximate depths of the French drains in the playground areas?

A-The French drain depths range from approximately 12” to 24”.

2. Q - For culvert installation, what type(s) of culverts will be required CMP, CIP, PVC, HPDE, etc?

A – CMP is most commonly used. We will accept other pipes if we are connecting to an existing system.

3. Q - Section 2L #4 in the SOW notes “Contractor supplied certified weight scales”. Should it have read certified weight tickets?

A – It should say a “certified weight ticket”.

4. Q – What are our chain link fence requirements for height?

A - Stated 6 ft. tall fence with barb wire at top.

5. Q – How many contracts are being issued with this solicitation?

A – Stated there will be only 1 Indefinite Delivery, Indefinite Quantity (IDIQ) contract issued

6. Q – For the erosion protection bid items? Why are there two bid items for erosion protection North of Bruce Findlay rd. and south of Bruce Findlay Road?

A – Because this may change the haul route for delivery of riprap to a designated area.

7. Q - General conditions of project? AHA’s, Safety Plan...How is it done, by task order or all up front?

A – A safety plan is submitted at contract award per the requirements of the contract. An AHA must be done at the issuance of every task order and must be pertinent to the job. The safety plan is always in effect through the life of the contract.

8. Q - Who does the quality control?

A - The contractor must submit a written quality control plan and perform quality control checks.

The government performs quality assurance on each task.

9. Q - How much has been spent at the project in maintenance the last three years?

A – A minimum $8k for every year of the contract. Linda Werner gave them an average of $30 to $40k.

10. Q - Is all work performed on Corps’ property? Permitting?

A - Yes, Corps will take care of permitting in regards to environmental and cultural resources.

Each contractor is responsible for their own license and permits to operate as a business.

11. Q - Do we include the cost for cutting the trees in to the 24” lengths for the light and moderate line items even though the light line items includes trees less than 3” in diameter?

A – Any tree greater than 3” up to 12” in Diameter must be cut into 24” lengths. Anything smaller than 3” and Larger than 12” must be disposed of in accordance with Section 2A paragraph 5.1 (debris) and 5.2 (trees)

12. Q- Also, the above section indicates that trees removed from areas other than campgrounds shall be removed from the Government property. So, would these trees not be cut into 24” lengths regardless of their diameter size? How do we differentiate for the unit pricing?

A – Anywhere that is not a campground we do not want the trees left behind. Those areas will not have campers to use them. Upon COR approval you could haul the trees to the campgrounds that meet the greater than 3” and less than 12” cut into 24” piece requirements. Otherwise the trees must be removed in accordance with this provision.

6. Site Visit to Coon Creek Recreation Area:

USACE personnel toured perspective bidders through the Coon Creek Campground as a typical campground found at the lake. USACE also invited perspective bidders to tour the other campgrounds to be familiar with the project’s layout. Looked at newly redone ties and rock at campsites, campsite amenities i.e. grill, table and lantern hanger. USACE personnel showed perspective bidders the B-leg comfort station as well as the courtesy dock as reference.

All participants were asked to submit questions in writing on the provided form to Jim Grabarczyk (james.a.grabarczyk@usace.army.mil) by 0900 hours on 1-29-2013.

SIGN IN SHEET OF PRE-BID MEETING: JANUARY 28, 2013

(End of Summary of Changes)