Sol W912P520R0001_25Jun2020.pdf

W38XDD90534104

PROJECT TITLE: Removal and replacement of a 165-ton gantry crane on the intake deck of the spillw ay bridge at Barkley Dam at Grand Rivers, KY.

TYPE OF CONTRACT: Firm Fixed-Price Construction Contract

DISCLOSURE OF MAGNITUDE OF THE PROPOSED CONSTRUCTION PROJECT: Betw een $10,000,000 and $25,000,000

NAICS: 333923, Overhead traveling crane, hoist and monorail system manufacturing

SIZE STANDARD: 1,250 Employees

TYPE OF SET-ASIDE: Unrestricted, Full & Open

RAY KENDRICK 615-736-7932

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

25-Jun-2020

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________518 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________27 Jul 2020 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

US ARMY CORPS OF ENGINEERS-CELRN-RC-N

DIRECTORATE OF CONTRACTING

110 9TH AVENUE SOUTH, RM A405

NASHVILLE TN 37203

W912P5

PAGE OF PAGES

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

01:00 PM (hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

615-736-7124FAX:TEL: 615-736-7917 TEL: FAX:

W912P520R0001 1 OF 76

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912P520R0001

Section 00 10 00 - Solicitation

PRICE SCHEDULE

Schedule posted in BetaSam.gov under solicitation W912P520R0001

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

BAP REPLACE INTAKE CRANE

FFP

--- PROJECT NO.: 111253

FOB: Destination

MILSTRIP: W38XDD90534104

PURCHASE REQUEST NUMBER: W38XDD90534104

PSC CD: Y1MD

NET AMT

0002 1 Job OPTION Option 1 - Crane Deconstruction

FFP

FOB: Destination

0003 1 Job OPTION Option 2 - Crane Rail

FFP

0004 1 Job OPTION Option 3 - Debris Container

FFP

0005 1 Job OPTION Option 4 - Spillway Maintenance Platform

FFP

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 518 dys. ANP 1 WEST KY AREA OFC, BARKLEY P/P

U S ARMY CORPS OF ENGRS RES MGR,

LAKE BARKLEY

WY 62

GRAND RIVERS KY 42045-0218

H3R0IA0

0002 57 dys. AOE 1 (SAME AS PREVIOUS LOCATION)

0003 129 dys. AOE 1 (SAME AS PREVIOUS LOCATION)

0004 40 dys. AOE 1 (SAME AS PREVIOUS LOCATION)

0005 102 dys. AOE 1 (SAME AS PREVIOUS LOCATION)

Section 00 21 16 - Instructions to Proposers

GENERAL INSTUCTIONS

INSTRUCTIONS, CONDITIONS & NOTICES TO OFFERORS

1.0. GENERAL REQUIREMENTS

1.1 Intent: The intent of this solicitation is to award a single firm fixed priced construction contract for replacement of (1) existing 165T gantry crane at Barkley Dam in Grand Rivers, KY

1.2 Project Description: See Plans and Specifications.

1.3 Disclosure of Magnitude of Construction Project: The estimated magnitude of this requirement is between $10,000,000 and $25,000,000 (Base + Options).

1.4 Basis of Selection of Award: Award will be made on the basis of the Best Method.

The Contracting Officer will award one (1) firm-fixed price construction contract to the responsible offeror whom the Source Selection Authority (SSA), which is the Contracting Officer assigned to this solicitation, determines conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, all factors considered.

Pursuant to FAR 52.217-5, Evaluation of Options, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). All options will be exercised at the discretion of the Government. The Government reserves the right to exercise the options out of numerical order.

The Government reserves the right to accept other than the lowest priced offer or to reject all offers.

1.5 Type of Contract: The Government intends to award one (1) firm-fixed price construction contract.

1.6 Who May Submit: The procurement is a Full and Open Competition. Proposals from firms organized as joint ventures (JV) that have associated specifically for this project must include a copy of the legal joint venture agreement in the proposal submission.

1.7 North American Industry Classification System (NAICS) Code and Small Business Size Standard: The

NAICS code for this project is 333923 (Overhead traveling crane, hoist and monorail system manufacturing) with a size standard of 1,250 employees.

1.8 Pre-Proposal Site Visit: Offerors should inspect the job site prior to submitting a proposal. Offerors should take such other steps as may be reasonably necessary to ascertain the nature and location of the work and the general and local conditions that can affect the work or the cost thereof. Failure to do so will not relieve Offerors from the responsibility for properly estimating the difficulty or cost of successfully performing the work. The Government assumes no responsibility for any understanding or representations concerning conditions made by any of its officers, agents or employees, unless included in the solicitation, the specifications or related documents, and any amendments to the solicitation as may be issued. Please refer to the Federal Acquisition Regulations (FAR) 52.236-27 Alt 1, incorporated by full text in this solicitation, for information pertaining to the site visit.

The Government will be hosting two (2) site visit – a virtual site visit followed by an on-site walk thru visit.

The virtual site visit will be conducted on 6-July-2020 at 9:00 AM Central Time via the following Webex Meeting:

https://usace.webex.com/usace/j.php?MTID=m43963d2d4cfe796d53b3dbc15bd4a9c3 https://usace.webex.com/usace/j.php?MTID=m43963d2d4cfe796d53b3dbc15bd4a9c3

Meeting number (access code): 146 822 6880 Meeting password: intakecrane

Join by phone

1-8663901828 Call-in toll-free number (ATT Audio Conference) 1-2167067075 Call-in number (ATT Audio Conference) 175 411 6 Access Code

Thereafter, prospective offerors will be able to walk thru work site on 7-July-2020 at 9:30 AM Central Time. Due to the social distancing guidelines provided by the Centers for Disease Control and Prevention (CDC) associated with preventing the spread of COVID-19, the site visit will be conducted on an individual basis.

Note, while the number of individuals participating in the virtual site visit is unlimited, there is a strict two (2)-person per prospective offeror limitation for the on-site site visit. Accordingly, prospective offerors must submit a list of personnel participating in the virtual site visit AND the up to two (2) individuals participating in the on-site site visit to Ray Kendrick at Ray.Kendrick@usace.army.mil no later than 1-July- 2020 at 1:00 PM Central Time.

POINT-OF-CONTACT: For questions and /or concerns regarding the site visit, please contact Contract Specialist Ray Kendrick via email at the address referenced above.

This will be the only site visit for this project. If you miss the scheduled site visit, no other arrangements will be made due to personnel and time restrictions.

1.9 POC for Communication/Questions: Any communications regarding this procurement must be made in writing to the Nashville Contracting Branch, Attn: Ray Kendrick at email Ray.Kendrick@usace.army.mil. Inquiries must identify the solicitation number, the requestor’s company name, address, email address, telephone and facsimile numbers to include area code.

Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be scheduled.

QUESTIONS: Questions regarding the solicitation must be submitted to Ray Kendrick via email at Ray.Kendrick@usace.army.mil on 9-July-2020 no later than 12:00 PM Central Time.

1.10 BONDS AND INSURANCE:

a. The successful Offeror will, within the time established in the proposal, furnish performance and payment bonds in the amounts indicated in the Request for Proposal (RFP) or the specifications.

(1) PERFORMANCE BONDS (Standard Form (SF) 25-A). Pursuant to FAR 52.228-15 (DEV), Performance and Payment Bonds—Construction, the penal amount of the performance bond shall equal one hundred percent (100%) of the contract price. Bonds shall be received within ten (10) days after receipt of contract award.

(2) PAYMENT BONDS (SF 25). Pursuant to FAR 52.228-15 (DEV), Performance and Payment

Bonds—Construction, the penal amount of the payment bond shall equal one hundred percent (100%) of the contract price. Bonds shall be received within ten (10) days after receipt of award.

(3) INSURANCE. Contractor shall carry Liability and Insurance. See FAR 52.228-5, Insurance mailto:Ray.Kendrick@usace.army.mil

– Liability to Third Persons.

b. All Offerors shall furnish a bid guarantee as stated in paragraph of this section.

(1) BID BONDS (SF 24). In accordance with FAR 52.228-1, Bid Guarantee, the bid guarantee amount shall be at least 20 percent of the proposal price but shall not exceed $3,000,000.

1.11 SYSTEM FOR AWARD MANAGEMENT (SAM): To be considered for award all contractors must be successfully registered in the SAM database (www.sam.gov). See FAR 52.204-7, as applicable, for required information.

For SAM Customer Service, contact:

Federal Service Desk URL: www.fsd.gov Hours: 8am - 8pm (Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 866-606-8220

1.12 Specifications and Drawings : Specifications and Drawings will be provided as separate files and will be available in FBO due to the size and pages associated with each. See the complete drawings and specifications package located at the following website: https://beta.sam.gov/ .

The Specifications and Drawings are part of the contract and shall be considered in that respect (see DFARS 252.236-7001, Contract Drawings and Specifications).

2.0 WHERE TO SUBMIT & SUBMITTAL DEADLINE:

2.1 The Offeror’s proposal shall be submitted electronically, as described below. The RFP will provide proposal submission instructions and receipt date for proposals submittal. The Offeror’s proposal shall not contain classified data. The use of hyperlinks in proposals is prohibited.

NOTE: The only authorized transmission method for proposals in response to this solicitation is electronically via SAFE online submission. NO OTHER TRANSMISSION METHODS (EMAIL, FACSIMILE, REGULAR

MAIL, HAND CARRIED, ETC.) WILL BE ACCEPTED.

The Offeror’s proposal must be received by the Government by the date/time specified in the solicitation.

Offeror’s shall email their proposals using the following link:

https://safe.apps.mil/

Please send proposals using the link above to Contract Specialist Ray Kendrick at Ray.Kendrick@usace.army.mil AND to Contracting Officer Stephen Hutchens at Stephen.P.Hutchens@usace.army.mil.

Proposals for this procurement shall be submitted via the above link.

INSTRUCTIONS FOR SUBMITTING ELECTRONIC PROPOSAL:

In an effort to reduce paperwork and cost, all proposal shall be submitted electronically through the SAFE site.

Submission shall be in Adobe PDF format. You are limited to twenty-five (25) maximum files per upload (total size cannot exceed 8GB). If you have a large number of files recommend that you combine or ZIP your files before uploading to the SAFE site. Offeror’s may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

http://www.fsd.gov/ https://beta.sam.gov/ https://safe.apps.mil/ mailto:Stephen.P.Hutchens@usace.army.mil.

REQUEST FOR UPLOAD CODE:

Offerors must email Contract Specialist Ray Kendrick at Ray.Kendrick@usace.army.mil AND to Contracting Officer Stephen Hutchens at Stephen.P.Hutchens@usace.army.mil no later than five (5) business days prior to the proposal due date to receive a request code which will allow for file uploads via the SAFE site. Offerors that fail to email for request a code five (5) business days before proposal due date may not be able to receive a request code in time to upload their proposal documents. THIS MUST BE DONE FOR THIS PROCUREMENT.

FILE DESCRIPTION:

Include a “File Description” for each file(s) you upload. The “File Description” will be included in the email notice to each of the recipients you choose to have access your file(s). NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.) Submission shall be in Adobe PDF format.

INSTRUCTIONS TO FOLLOW ON THE SAFE WEBSITE:

Once at the SAFE website select the “Drop-off” icon. This allows users without a Common Access Card (CAC) or users whose computer is not configured to read a CAC the option to access the SAFE site as a guest.

After selecting the “Click Here” link you will be prompted to add your personal information, file information, recipient (Government representative) information and email settings.

When completing your file information for transmittal via the SAFE website, you will be required to enter the email address for all recipients. For this solicitation, the recipients are the Contract Specialist Ray Kendrick at Ray.Kendrick@usace.army.mil, and the Contracting Officer Stephen Hutchens at Stephen.P.Hutchens@usace.army.mil. The email address of the Government Employee who initiated the request code will be automatically entered. The Offeror must enter the email address for both the Contracting Officer and Contract Specialist. The Offeror can enter an additional email address if desired. After entering the email address, click the ADD button to add the person(s) email to the “Recipients List” of your response. When your proposal is submitted, a notification will be sent to the recipients you added.

NOTE: Do NOT send the SAFE site packages to group email accounts.

Even if you successfully upload your proposal to the SAFE site, notification will not be sent to the government recipients until you verify your email address. Entering an incorrect email may result in the rejection of your submission for lateness. A Offeror can confirm proper submission by the ‘Drop-Off Completed” screen which generates based on proper file submission

NOTE: It has been reported that documents are more quickly uploaded into the SAFE website when using a Firefox web browser. The Government cannot verify that this is true and offers no guarantee that Offerors will have more success utilizing any particular browser.

RECEIPT OF SUBMISSIONS:

For the purposes of establishing whether a proposal submission is considered timely, the Government considers the date and time the submission is completely uploaded into the SAFE website. For proposals that are larger than the 8GB capacity of the SAFE website and require multiple submissions, the Government will consider the date and time the last submission is completely uploaded into the SAFE website. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The Government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive proposal.

Offerors are responsible for ensuring that proposal are submitted so as to reach the designated recipient. Offerors mailto:Ray.Kendrick@usace.army.mil mailto:Stephen.P.Hutchens@usace.army.mil mailto:%20Ray.Kendrick@usace.army.mil, mailto:%20Ray.Kendrick@usace.army.mil, mailto:Stephen.P.Hutchens@usace.army.mil mailto:Stephen.P.Hutchens@usace.army.mil are responsible for allowing sufficient time for the bid to be received in accordance with the instructions provided.

EVALUATION FACTORS

SECTION 00 21 16 - PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION

CRITERIA

SECTION II

SOLICITATION PROVISIONS

A. BASIS FOR AWARD

The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government. The solicitation will be conducted in one (1) phase with proposals evaluated on the factors of Performance Confidence Assessment, Onsite Construction Work Plan, Schedule Narrative, Safety, Small Business Participation and Price. Following the evaluation of proposals, award will be made to the Offeror whose proposal is determined to be the most beneficial to the Government. Offerors will be cautioned that the award may not necessarily be made to the lowest cost offered. NOTE: ALL EVALUATION FACTORS, OTHER THAN

PRICE, WHEN COMBINED ARE CONSIDERED APPROXIMATELY EQUAL TO PRICE.

B. FACTORS TO BE EVALUATED

The following evaluation factors will be used to evaluate each proposal: Award will be made to the Offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors described below.

Factor 1: Performance Confidence Assessment: Each Offeror’s past performance will be evaluated to determine the level of confidence the Government has in the Offeror completing the solicited work.

Factor 2: Onsite Construction Work Plan: Each Offeror’s onsite construction work place will be reviewed to determine a clear understanding of the Offeror’s intended method of onsite execution of the new crane erection plan, new crane load test plan, and old crane deconstruction plan.

Factor 3: Schedule Narrative: Each Offeror’s detailed schedule narrative will be evaluated to demonstrate a realistic and achievable schedule, and minimization of critical path activities.

Factor 4: Safety: Each Offeror’s safety narrative will be reviewed to evaluate the Offeror’s understanding of both the applicable industry safety protocols and the safety challenges posed by the project.

Factor 5: Small Business Participation Plan: Each Offeror’s proposal will be evaluated to ensure proper utilization of small business concerns during the course of contract performance.

Factor 6: Price: The resulting award will be a Firm-Fixed Price contract. Price reasonableness will be utilized in the evaluation of the Firm-Fixed Price effort.

Evaluation of the Offeror’s proposal shall address each factor as it applies to the Plans and Specifications. A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach”, Paragraph C of this section. During evaluations of each proposal, the Government will assign each technical factor an adjectival rating and write a narrative evaluation reflecting the identified findings.

C. EVALUATION APPROACH AND PROPOSAL SUBMISSION

SECTION 00 21 16 - PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION

CRITERIA

1. Overview.

1.1 The intent of this solicitation is to select one (1) contractor for the design, fabrication, factory testing, transport, erection, and field testing of a new 165-ton gantry crane, and to dismantle and remove the existing crane at the Barkley Dam in Kuttawa, KY. The Government will evaluate the proposals in accordance with the criteria described herein, and award a Firm-Fixed Price contract to the responsible Offeror, whose proposal conforms to all the terms and conditions of the solicitation and whose proposal is determined to represent the overall best value to the Government.

1.2 The basis of award is the Best Value Tradeoff Process. The Contracting Officer will award one (1) Firm-Fixed Price construction contract to the responsible Offeror whom the Source Selection Authority (SSA) determines conforms to the solicitation, is fair and reasonable and offers the best overall value to the Government. The Government reserves the right to accept other than the lowest priced offer or to reject all offers.

2. Submittal of offers.

2.1 The Offeror’s proposal shall be submitted electronically, as described below. The Request for Proposals (RFP) will provide proposal submission instructions and receipt date for proposal submittal. The Offeror’s proposal shall not contain classified data. The use of hyperlinks in proposals is prohibited.

NOTE: The only authorized transmission method for proposal in response to this solicitation is electronically via SAFE online submission. NO OTHER TRANSMISSION METHODS (EMAIL, FACSIMILE, REGULAR

MAIL, HAND CARRIED, ETC.) WILL BE ACCEPTED.

The Offeror’s proposal must be received by the Government by the date/time specified in the solicitation.

Offerors shall email their proposals using the following link:

https://safe.apps.mil/

Please send proposal using the link above to Contract Specialist Ray Kendrick at Ray.Kendrick@usace.army.mil AND to Contracting Officer Stephen Hutchens at Stephen.P.Hutchens@usace.army.mil.

Proposals for this procurement shall be submitted via the above link.

INSTRUCTIONS FOR SUBMITTING ELECTRONIC PROPOSAL:

In an effort to reduce paperwork and cost, all proposals shall be submitted electronically through the SAFE site.

Submission shall be in Adobe PDF format. You are limited to twenty-five (25) maximum files per upload (total size cannot exceed 8GB). If you have a large number of files, recommend that you combine or ZIP your files before uploading to the SAFE site. Offerors may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

REQUEST FOR UPLOAD CODE:

Offerors must email Contract Specialist Ray Kendrick at Ray.Kendrick@usace.army.mil AND to Contracting Officer Stephen Hutchens at Stephen.P.Hutchens@usace.army.mil no later than five (5) business days prior to the proposal due date to receive a request code which will allow for file uploads via the SAFE site. Offerors that fail to email for request a code five (5) business days before proposal submission date may not be able to receive a request code in time to upload their proposal documents. THIS MUST BE DONE FOR THIS https://safe.apps.mil/ mailto:Ray.Kendrick@usace.army.mil mailto:Stephen.P.Hutchens@usace.army.mil.

mailto:Derek.S.Gibson@usace.army.mil

PROCUREMENT.

FILE DESCRIPTION:

Include a “File Description” for each file(s) you upload. The “File Description” will be included in the email notice to each of the recipients you choose to have access your file(s). NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.) Submission shall be in Adobe PDF format.

INSTRUCTIONS TO FOLLOW ON THE SAFE WEBSITE:

Once at the SAFE website select the “Drop-off” icon. This allows users without a Common Access Card (CAC) or users whose computer is not configured to read a CAC the option to access the SAFE site as a guest.

After selecting the “Click Here” link you will be prompted to add your personal information, file information, recipient (Government representative) information and email settings.

When completing your file information for transmittal via the SAFE website, you will be required to enter the email address for all recipients. For this solicitation, the recipients are the Contract Specialist Ray Kendrick at Ray.Kendrick@usace.army.mil, and the Contracting Officer Stephen Hutchens at Stephen.P.Hutchens@usace.army.mil. The email address of the Government Employee who initiated the request code will be automatically entered. The Offeror must enter the email address for both the Contracting Officer and Contract Specialist. The Offeror can enter an additional email address if desired. After entering the email address, click the ADD button to add the person(s) email to the “Recipients List” of your response. When your proposal is submitted, a notification will be sent to the recipients you added.

NOTE: Do NOT send the SAFE site packages to group email accounts.

Even if you successfully upload your proposal to the SAFE site, notification will not be sent to the government recipients until you verify your email address. Entering an incorrect email may result in the rejection of your submission for lateness. An Offeror can confirm proper submission by the ‘Drop-Off Completed” screen which generates based on proper file submission

NOTE: It has been reported that documents are more quickly uploaded into the SAFE website when using a Firefox web browser. The Government cannot verify that this is true and offers no guarantee that Offerors will have more success utilizing any particular browser.

RECEIPT OF SUBMISSIONS:

For the purposes of establishing whether a proposal submission is considered timely, the Government considers the date and time the submission is completely uploaded into the SAFE website. For proposal larger than the 8GB capacity of the SAFE website and require multiple submissions, the Government will consider the date and time the last submission is completely uploaded into the SAFE website. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The Government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive proposals.

Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient.

Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

2.2 Offerors are required to submit a proposal made up of Performance Confidence Assessment, Onsite Construction Work Plan, Schedule Narrative, Safety, Small Business Participation Plan, Price and Pro Forma. All proposal materials shall be submitted electronically with a table of contents and tabbed section dividers. The sections should parallel the submission requirements identified below. Volume I shall be submitted in original and one (1) electronic copy in SAFE website. Volume II shall be submitted in original and one (1) electronic copy in mailto:%20Ray.Kendrick@usace.army.mil, mailto:%20Ray.Kendrick@usace.army.mil, mailto:Derek.S.Gibson@usace.army.mil.

mailto:Derek.S.Gibson@usace.army.mil.

SAFE website. Failure to place the required submission information under the appropriate tab (factor or sub-factor) may result in a lower rating if the evaluators cannot readily find the appropriate information.

3. Proposal Evaluation Process.

3.1. A Source Selection Evaluation Board (SSEB) comprised of representatives of the Corps of Engineers, will evaluate the proposals. Offerors are advised that the technical evaluation and rating of proposals will be conducted in strict confidence. Technical proposals will be reviewed and rated without knowledge of the price offered. The number and identities of offerors are not revealed to anyone who is not involved in the evaluation and award process or to other offerors. Proposals will be evaluated based on the factors described herein, and the basis of award is the Tradeoff Process.

3.2 The evaluation process essentially consists of four parts: proposal compliance review and responsibility determination, technical evaluation, price evaluation, and cost/technical trade-off analysis.

3.2.1 Proposal Compliance Review: This is an initial review to ensure that all required forms and certifications are within the proposal, and a complete proposal were received.

3.2.2 Technical Evaluation: The SSEB will evaluate and rate the proposals against the RFP requirements. Some factors will be rated using an adjectival-based system. Others will be rated on an “acceptable/unacceptable” basis.

Past Performance will be rated based on recency/relevancy and confidence.

3.2.3 Price Evaluation: The SSEB, Cost Engineering, and Contracting Officer/SSA will evaluate price proposals independent of the technical/quality evaluation. The SSEB will not have access to price information until completion of the technical/quality evaluation.

3.2.4 Cost/Technical Trade-off Analysis: After all above evaluations are complete, the Contracting Officer/SSA will compare the relative advantages and disadvantages of technical proposals and compare prices. The SSA will then consider all factors to select the proposal offering the best value to the Government.

4. Proposal Information and Related Evaluation Factors.

4.1 Proposals will be evaluated in accordance with the factors listed in relative order of importance. All evaluation factors, other than price, when combined are considered approximately equal to price. Offerors are reminded to include their best technical and price terms in their initial offer and not to automatically assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. The Government may make award of a conforming proposal without discussions, if deemed to be within the best interest of the Government.

4.2 Volume I – Past Performance Proposal

4.2.1 Volume I – Factor I – Performance Confidence Assessment 1st

4.3 Volume I – Technical Proposal

4.3.1 Volume I – Factor II – Onsite Construction Work Plan 2nd

4.3.2 Volume I – Factor III – Schedule Narrative 3rd

4.3.3 Volume I – Factor IV – Safety 4th

4.4 Volume I – Small Business Participation Proposal

4.4.1 Volume I – Factor V – Small Business Participation Plan 5th

4.5 Volume II - Price and Pro Forma Information (Sealed Envelope)

Tab A Proposal Data Sheet Not Rated

Tab B SF33 and Acknowledged Amendments (if any) Not Rated

Tab C Section B Not Rated

Tab D Representation and Certifications (Available at SAM) Not Rated

Tab E Joint Venture Agreement, if applicable Not Rated

Tab F Evidence to Obtain Bonding and Proof of Financial Capability Not Rated

4.6 NOTE The electronic copy of the proposal shall be used for evaluation and will control any conflicts or discrepancies between the (2) files (Original and Copy).

4.7 Ratings

Evaluators will apply the adjectival rating for the definition that most closely matches the evaluation.

Combined Technical/Risk Ratings Adjectival Rating Definition

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Proposal is un-awardable.

In performing the past performance factor evaluation, evaluators will apply the following relevance levels to assess the relevance of the prior contract effort(s) of Offerors.

Past Performance Relevancy Ratings Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Past Performance Confidence Assessments

Substantial Confidence Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will successfully perform the required effort.

Small Business Participation Plan Ratings

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

4.8 Definitions

1. Adverse Past Performance. Past performance information that supports a less than satisfactory rating from sources where the information is from other than formal rating systems such as “CPARS” or “FAPIIS.”

2. Clarification. Limited exchanges between the Government and Offerors that may occur when award without discussions is contemplated. See FAR 15.306(a)(1).

3. Communications. Exchanges, between the Government and Offerors, after receipt of proposals, leading to establishment of the competitive range.

4. Competitive Range. Based on the ratings of each proposal against all evaluation criteria, the contracting officer shall establish a competitive range comprised of all of the most highly rated proposals, unless the range is reduced for purposes of efficiency. See FAR 15.306(c)

5. Deficiency. A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

6. Discussions. Negotiations conducted in a competitive acquisition. Discussions take place after establishment of the competitive range.

7. Evaluation Notice (EN). A written notification to the Offeror for purposes of clarifications, communications, or in support of discussions.

8. Performance Confidence Assessment. An evaluation of the likelihood (or Government’s confidence) that the Offeror will successfully perform the solicitation’s requirements; the evaluation is based upon past performance information.

9. Recency. As it pertains to Past Performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant.

10. Relevancy. As it pertains to Past Performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

11. Risk. As it pertains to source selection, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor or subfactor may involve risk of disruption of schedule, increased cost of degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

12. Significant Strength. An aspect of an offerors’ proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

13. Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

14. Strength. An aspect of an offerors’ proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

15. Uncertainty. Any aspect of a non-cost/price factor proposal for which the intent of the offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

16. Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See

FAR 15.001.

5.0 Volume I – Factor I – Performance Confidence

5.1 Submission Requirements:

Provide descriptions of three (3) but not more than four (4) projects of the Offeror’s past or current projects complete or substantially completed (60% or more) within the last ten (10) years (from issuance of the solicitation) for projects which are similar to this project in scope and magnitude. Projects shall be summarized in tabular form using the table format given at the end of this section. Detailed project information shall be provided using the Project Detail Sheet format described at the end of this section.

• Similar in scope is defined as self-performed design, manufacture and installation of similar cranes

(gantry, semi-gantry, bridge) with a minimum main hoist rating of 100 tons.

• Similar in magnitude is defined as design, manufacture and installation of similar cranes valued greater than or equal to $3 Million.

Format for Project Details are included for you at the end of this section. At a minimum, the following information shall be included on the Project Detail Sheet:

• Contract #

• Value of Contract (or Subcontract)

• Role on Contract (Prime or Subcontractor)

• Project Name and Geographic Location

• Customer Name

• Date of Completion (or % of Completion)

• Crane Type (Gantry, Semi-Gantry, or Bridge)

• Crane Capacity and Hoisting Travel Speeds

• Narrative Describing the Scope/Features of Effort

• Description of Rail Replacement (if applicable)

Use as many forms as necessary to meet the criteria. If you elect not to use the formats, all information identified on the formats is still required for evaluation of this item.

Provide two (2) references (Owner’s representative and a Project Manager, Resident Engineer, Project Engineer or equivalent) for all of the projects identified in paragraph 5.1. Reference information must include project name, location, owner's name, point of contact, telephone number, and email address. Also include any ratings, letters, awards, etc. which support past performance on these projects. A sample Past Performance Questionnaire is attached for your convenience. USACE requests the offeror’s client completes this questionnaire and submits directly back to the Offeror. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Mr. Ray Kendrick, via email at Ray.Kendrick@usace.army.mil prior to the proposal closing date. Offerors shall not reference a PPQ from a previous RFP. Resubmit the PPQ. However, this does not preclude the Government from using previously submitted PPQ information in the past performance evaluation. Offerors shall submit CPARS in lieu of past performance references, if applicable.

In addition to the above, the Government is required to use CPARS and PPIRS as sources for past performance, when available. If not available and when necessary, the Government reserves the right to check any or all cited references to verify supplied information and to assess owner and engineer satisfaction in regards to qualifications and past performance. Other sources may include, but are not limited to, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information

System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The Government may not contact all of the identified client references/points of contact. This assessment is based on the Offeror’s record of relevant and recent past performance information that pertains to the supplies outlined in the solicitation requirements. If the firm is divided into severable segments (e.g., division, group, or unit) the Government will evaluate only the past performance of those segments of the firm(s) that will actually perform the work. Information gathered form these sources, if any, must evidence at least “Satisfactory” performance in the past ten (10) years.

NOTE: For purposes of evaluating past performance, the Prime Contractor is defined as the contractor identified in Block 14 of the Standard Form 1442. If more than one contractor is listed in Block 14, then a signed joint venture must be submitted with the proposal and the joint venture shall be registered as such in the System for Award Management (SAM). However, each party of the Joint Venture must submit their own DUNS number with the JV proposal. Projects performed by other contractors than the offeror, such as teaming partners or subcontractors, will not be evaluated for past performance, unless those other contractors are part of a joint venture offeror as demonstrated by a signed joint venture agreement. If the Offeror represents the combining of two (2) or more companies as a joint venture for the purpose of this RFP, each company in the joint venture may submit project examples, but the total submitted by the joint venture will not exceed four (4).

5.2. Evaluation Criteria:

The SSEB will evaluate both the extent and quality of the Offeror’s experience as described in the proposal and assign a single confidence rating to each Offeror based on the degree of successful performance of all recent and relevant projects identified in the proposal. Well-documented performance and completion or significant completion (60% or more complete) of project within the past ten (10) years (from issuance of the solicitation) that are similar in scope and magnitude to this project will be rated more relevant. Information that is thorough, detailed and descriptive in communicating applicability to the Barkley Intake Crane Replacement will provide the SSEB with the information necessary to make a proper confidence rating including the amount of foreseeable risk to performance.

Additional consideration may be given to contractors who have documented experience in the following areas:

o Dam Intake Mounted Cranes.

o Design, Fabrication and Installation of Multi-Lifting Beams.

o Crane Rail Repair/Replacement.

o Experience with cranes with a main hoist rating of at least 150 tons and auxiliary hoists.

o Experience with Below the Hook Lifting Devices that operate under flow in any scenario.

Projects performed by contractors other than the Offeror, such as teaming partners or subcontractors, will not be evaluated as prime contractor current/past experience, unless those other contractors are part of a Joint Venture (JV) Offeror as demonstrated by a signed JV agreement. If the offeror represents the combining of two (2) or more companies (JV) for the purpose of this RFP, the JV will be evaluated as a single Offeror. The experience of each JV partner will be evaluated based on each partner’s role in cited past work and in the proposed JV role for this project.

The SSEB will assign a confidence rating to each offeror based on the degree of successful performance of all recent and relevant projects identified in the proposal in response to paragraph 5.1. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction. The Government also reserves the right to not contact the provided references.

The Government may also use other tools such as CPARS, FAPPIS, Dun & Bradstreet, etc. or any other relevant information to assist in its evaluation of an offeror’s past performance.

The SSEB will evaluate recent and relevant past performance to assess the degree of performance risk involved in accepting each Offeror’s proposal. If the firm is divided into severable segments (e.g., division, group, or unit) the Government will evaluate only the past performance of those segments of the firm(s) that will actually perform the work

NOTE: The Offeror’s Past Performance Proposal, shall be limited to no more than twenty-five (25) pages, 8-1/2” by 11”, single-sided. Charts, tables, drawings and illustrations should be limited to 11” by 17”. Pages should have a one-inch margin on all sides. Text should be 12-point, Times New Roman. (Captions for drawings and tables may be 10-point) Any Past Performance Questionnaires or Evaluations will not be counted toward the overall page limit.

Pages exceeding the page limits will be removed and not evaluated.

6.0 Volume I – Factor II – Onsite Construction Work Plan

6.1. Submission Requirements:

Offeror shall submit a detailed Onsite Construction Work Plan describing the method of onsite execution of the work under this requirement to include, at a minimum the following elements:

• New Crane Erection Plan – The offeror shall provide a detailed plan on how the new crane shall be erected, to include plant and equipment necessary for onsite erection of the new crane, the onsite location where the erection of the new crane shall take place, estimated position of the equipment necessary to facilitate the Offeror’s proposed erection plan as well as the delivery (including method of delivery) and storage of major components of work.

• New Crane Load Test Plan – The offeror shall provide a detailed plan on the onsite load test proposed by the offeror. In this plan, the offeror shall, at a minimum, discuss the location of the load test and the rationale to support choosing that location as well as the material makeup of the test loads and the method of delivery of the test loads to the site.

• Old Crane Deconstruction Plan – The offeror shall provide a detailed plan describing the anticipated…