B7-1_Pre-Bid_Conference_Agenda.pdf

ULYB152014

Renovate Operations Bldg. 17

PRE-BID MEETING AGENDA

15 April 2019 @ 10:00 a.m.

Bldg. 51, Rausin Auditorium

I. POINTS OF CONTACT:

A. Contracting Officer (CO): Ms. Kerrey Renkemeyer (573) 638-9550

B. Local Contracting Representative: Lt. Adam Danner (816) 236-3256

C. BCE: Capt. Matthew Neil (816) 236-3230

D. Deputy BCE: Capt. Krista Abernethy (816) 236-3531

E. Project Manager: Mr. Tony Bahr (816) 236-3040 (Contract Employee – Prescient Technologies)

F. Assistant Project Manager: TSgt Bryan Kern (816) 236-3196

II. PROJECT MANAGEMENT: The contractor’s responsibilities include but are not limited to:

A. Safety:

1. Comply with any applicable OSHA requirements while on the job-site.

2. Motor Vehicle safety: seatbelts, speed limits, hands-free cell use.

3. Confined Space entry requires confined space certified. Coordinate all confined space entries with

Base Fire House (816-236-3301)

4. Speed limit is 15 MPH on Base unless posted differently.

B. Environmental & Bio-Environmental:

1. Off site dumping/removal – Contractor’s dumpsters only.

2. Hazard Material usage/storage – see Hazardous Material Notification Form.

a. Review process for filling out and submitting forms.

3. Suspect contamination - notify EMO or COTR immediately.

4. Hazardous Storage containers shall be used if storing HAZ-MAT on base.

C. Security Police:

1. Police checks – allow 14 calendar days for approval.

a. Submit background checks by e-mail to;

i. SSgt Amber Robison – amber.d.robison.mil@mail.mil or the project manager.

b. After a background check is approved, obtain an AF Form 75 at Security’s Visitor Center located in building 205 east of the main Base.

c. Present AF 75 at main gate for entry on Base and keep on your person at all times.

2. Contractor responsible for securing site material/tools.

D. Fire Department:

1. Burning/Welding Permit – will be required if any open flames or sparks will be generated by the contractor’s work – obtain at Base Fire Department (816-236-3301).

2. Emergency Response: Dial 911 from any Base phone, or 911 from your cell phone.

E. Real Property Worksheet:

1. Contractor is responsible for filling out the Real Property Worksheet 1354 and turn in to Base Real

Property Manager at the end of the project (Part of Contract Close out in Base Standards).

2. Keep track of quantities of materials and all costs associated with each item.

mailto:amber.d.robison.mil@mail.mil

F. Base Operations/Airport:

1. FOD – Foreign object debris. Keep all FOD from the airfield.

G. Communications Flight:

1. If radios are used, submit the frequency you will use for approval before operating on Base.

III. PROJECT SPECIFICS:

Contractor Responsibilities: The contractor shall provide the necessary, personnel, equipment, transportation, and materials required to Renovate Operations Bldg. 17 (27,848

SF). Work will consist of a total demolition of nearly all interior walls and finishes, leaving only structural supports, exterior walls and the existing communications and mechanical rooms. Provide temporary facilities (Trailers) for all OPS personnel to work from during construction. Site work will include new parking lot, sidewalks and dirt work, plus utility extensions. Contractor will move all furniture and equipment to and from the temporary facilities as directed by the project manager, to include installation of misc. equipment.

A. Provide Temporary Facilities: (A-141)

a. Provide one General Office Trailer 60’ x 132’ (minimum size) with ADA ramp and stairs.

b. Provide one Classroom Trailer 64’ x 60’ (minimum size) with ADA ramp and stairs.

c. Provide one General Space Trailer 48’ x 60’ (minimum size) with ADA ramp and stairs.

d. Provide two Conex container boxes 40’ Long (minimum size) for storage.

e. A scaled drawing of each trailer shall be provided to the base as soon as possible for layout of furniture.

f. Provide all utilities for each trailer to function.

i. Electric – (CHANGE FROM DESIGN) Power shall come from commercial power, KCP&L, located outside the fence line. Primary overhead runs along east side of Airport Road adjacent to the temporary facilities. Contractor is responsible for providing the electric for all three trailers during the entire project. Contact Kansas

City Power and Light (KCP&L) for bringing electric service to the trailers and providing a meter for billing. All billings go to the contractor for payment. HVAC temperatures must meet minimum Air

Force Standards.

ii. Water – Install per design. Contact Missouri American Water

Company (MAWC) for metering of the water usage. Contractor pays for monthly water usage.

iii. Sanitary – Install per design. Contractor responsible for paying for monthly sewage use.

iv. Communications – Due to not knowing the exact layout of the trailers being provided, the furniture layout is unknown so we cannot show

LAN drops on a drawing. Be prepared to install drops at the best locations for our desk layout. The number of LAN drops is identified for each trailer. Cabling must be in conduit to prevent rodent damage.

Make sure your trailer leasing company is aware you will need to drill multiple holes into the trailers for routing utilities. In one of the trailers provide a dedicated, lockable room to install communications equipment.

v. Fire Alarm – Provide smoke detectors in each trailer that report to base Monaco Fire Alarm located at Base Fire Department. Contractor may use one panel to report all three trailers.

g. All utility infrastructure will remain after the project is complete and all trailers have been removed from site.

h. Contractor will work with the base to develop a floor plan for furniture layout, electrical outlets, communications drops, plus audio-visual equipment.

i. If trailer breaker box is not sufficient to provide the total number of electrical outlets per NEC code then a new breaker box will have to be provided.

B. Moving to Temporary Trailers: Contractor is responsible for moving ALL furniture as described on A-141. Building users will move all equipment, computers, phones and personal items.

a. Each department will move as a group before the next group moves. Base will work with contractor on developing a moving plan. Contractor should estimate a minimum of 2 weeks for completing the moves. Contractor may be asked to move items into any of the three trailers, storage containers, building

16, or Building 1. Any reassembly of furniture will be on the contractor to perform.

C. Demo: Demo shall be completed per the design. Contractor is responsible for providing disposal of all materials. Do not use base dumpsters.

a. Existing communications room on the north end and the equipment on top of the tower must be maintained and protected during construction.

b. Existing mechanical room and equipment stay as is, unless stated otherwise.

c. A vault located in the west section of the building stays, all other vaults are to be removed.

D. Renovate: Renovate all 27,848 SF of building 17 per design. Staging area is on the west side of the building.

a. Coordinate with the base if using a crane or any other very tall piece of equipment before bringing on base.

b. Do not block roadways for an extended period of time unless you coordinate with the project manager.

E. Site Work: Install site work per design. Contractor must provide caution tape, cones and barricades as needed to warn and protect base personnel.

F. Move Back: Contractor is responsible for moving ALL furniture back into the new facility. Follow the same procedures from moving out for moving back in.

G. Remove Temporary Facilities: Once everything and everyone has been removed from the temporary facilities the contractor may start the removal of facilities.

a. Contractor is responsible for discontinuing utility services and making final payments of all utilities.

b. Utilities shall be demo’d back to a junction box or on site source. The intent is for the infrastructure to remain in place for future use.

H. Close out Documents: Contractor is responsible for providing;

a. O&M manuals, warranties, and red line drawings.

b. Real Property Office will require information about the project to include quantities, descriptions and cost associated with each item tracked. Provide the information as soon as the item has been installed. Real Property items will include but not limited to;

i. LF of sidewalk, curb and gutter, exterior piping, etc.

ii. SF/SY of parking pavements, drives, equipment pads

iii. Fire Suppression system plus number of sprinkler heads.

iv. New Chiller, make, model, serial number and tonnage.

v. Overall cost of project

Description of Options:

Option 1: Replace a 120 ton Chiller, pumps and valves. Dispose of old chiller.

QUESTIONS? COMMENTS? SITE VISIT