W912LA19R7003_Temporary_Facilities_Combo_Atch-4_Instructions_and_Evaluation.pdf

Temporary Facilities for the 129th Rescue Wing

Attachment 4 – Instructions to Offerors and Evaluation of Proposals

Request for Proposal

Attachment 4, Instructions to Offerors and Evaluation of Proposals

1 Introduction

2 General Requirements

3 Digital Proposal Submission Requirements

4 Content Requirements

4.1 Volume 1, Technical Proposal

4.2 Volume II, Price Proposal

4.3 Volume III, Past Performance

5.4 Volume IV, Solicitation, Offer and Award Documents and Certifications/Representations 5

6 Discussions

6.1 General Information

6.2 Discussion Scheduling

7 Submission of Proposals

8 Evaluation of Proposals

8.1 Evaluation Criteria

8.1.1 Technical Evaluation

8.1.2 Price Evaluation

8.1.3 Past Performance Evaluation

1 Introduction The offeror’s proposal shall consist of one (1) digital copy of each volume as set forth below.

Files shall not contain classified data.

The offeror’s proposal shall consist of four (4) volumes. The Volumes are:

Volume Description Maximum

Pages

I Technical Proposal 20

II Pricing Proposal N/A

III Past Performance 10

IV

Solicitation, Offer and Award Documents, and Certifications/Representations

N/A

Offerors are cautioned that “parroting” of the technical requirements of the Performance Work Statement (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2 General Requirements The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of the page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of Contents, Summary, and Narrative Discussion shall be provided. Any pages that are changed (e.g., as a result of negotiations, proposal revisions, etc.)

should be of a different color and have changed information clearly marked by a vertical line in either margin of the page. The revised pages shall be dated.

All text should be single spaced. Each paragraph shall be separated by a blank line or other negative space that clearly separates the content. All pages shall have a page size of 8½ by 11 inches. 11 x 17 inch pages may be used for tables or graphics; however. Arial or Times New Roman shall be used with a standard, 12-point minimum font size. Tables and illustrations may use a reduced font size; however no size less than 8-point will be used. Tables may be printed in a landscape format.

Pages exceeding the maximum limitation will not be evaluated. Additional pages over the maximum allowed will be removed and shall not be evaluated by the Government. Manpower charts are excluded from the page count.

3 Digital Proposal Submission Requirements The offeror shall submit their proposal as detailed in Section 7, Submission of Proposals (below).

Documents may be compressed (zipped) into a single file or provided in their native format (e.g., .doc, .docx, .xls, .xlsx, .ppt, .pptx, .pdf, etc.). Self-extracting compressed files are prohibited. All files, with the exception of pricing shall be read-only. Pricing shall be provided in a Microsoft Excel 2007 compatible format—read/write permissions shall be provided and all equations shall be retained and unprotected.

All submissions shall be fully self-sufficient and self-supporting; all information shall be confined to the appropriate file. The use of hyperlinks to external websites or across separate files is prohibited; use of hyperlinks within the same file (e.g., tables of contents, cross referencing, etc.) is permissible.

4 Content Requirements The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. The following shall be included in the Narrative Discussion:

4.1 Volume 1, Technical Proposal

The volume shall be organized into the following sections:

Section 1, Delivery, Installation, Tear-Down, Removal, and Connection to the Government’s Infrastructure Describe your approach to support the requirements defined in Paragraph 3 of the PWS.

Describe your ability to accomplish installation of the temporary facilities prior to the Government’s deadline and your plan for accomplishing connection to the Government’s electrical and data infrastructure.

Section 2, Description and Demonstration of Intended Facilities Provide a description and demonstration of the facilities that your firm intends to devote to this requirement. Ensure that your proposal adequately addresses limitations pertaining to furniture, fixtures, and personnel (i.e., floor loads, etc.). Provide a description of available conduits and pathways for data and telecommunications and the availability to provide 220V power in the dining facility. Provide notional drawings which include dimensions and form factor of each facility; provide interior layouts of the private office spaces and latrines, as appropriate. For latrine and shower facilities to be installed in the North Campus, provide adequate details of the plumbing system to facilitate and understanding of the servicing requirements. For latrine and shower facilities to be installed in the Central Campus, describe any/all connections required for connection to the Government’s water and sewer infrastructure.

4.2 Volume II, Price Proposal

This volume shall consist of all information required to support proposed costs and prices.

Certified cost and pricing data are not required; however, the Government reserves the right to request other than certified cost and pricing data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below.

There are no page limitations for this volume.

The offeror shall ensure that the information submitted in this volume is consistent with, and fully supports, the amounts set forth in the solicitation.

The proposal shall set forth a summary of the total estimated costs by cost element and shall provide a breakdown of the proposed estimated costs of each Contract Line Item Number (CLIN) separately, included all direct and indirect charges and fees. In order to maintain a minimum level of commonality between proposals, each offeror is required to complete (in its entirety) the Proposal Cover Sheet provided at Attachment 2 to the solicitation. The Proposal Cover Sheet shall be provided for the base effort and each option year. All documentation furnished to support the cost summaries are to be provided in a format chosen by the offeror that is easily traceable to the Proposal Cover Sheet.

4.3 Volume III, Past Performance

This volume shall contain past performance information regarding similar contracts. This volume shall not exceed ten (10) pages plus five (5) pages for each major subcontractor. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three (3) years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 532490) required by the RFP. For each contract provide the following sections:

Section 1, Contract Descriptions: Include the following information:

- Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

- Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

- Government’s technical representative/COR and current email address, telephone and fax numbers.

- Government contract administration activity and the Administrative Contracting

Officer’s name, and current e-mail address, telephone and fax number.

- Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

- Contract Type, such as Fixed-Price (FP), Cost Reimbursement (CR), Time &

Material (T&M), etc. In the case of Indefinite Delivery contracts, indicate specific type (e.g., Requirements, Definite Quantity, Indefinite Quantity, etc.) and secondary contract type (e.g., FP, CR, T&M, etc.).

- Awarded price/cost.

- Final or projected final price/cost.

- Original delivery schedule, including dates of start and completion or work.

- Final or projected final, delivery schedule, including dates of start and completion of work.

Section 2, Narrative: Provide a specific narrative explanation of each contract, Contract Description, and describe the objectives achieved. Detail how the effort is relevant to the requirement of this RFP.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

Section 3, Subcontracts: Provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed cost/price. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors.

Section 4, New Corporate Entities: New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

Section 5, Past Performance Questionnaires: The Government will directly acquire Past Performance information from systems such as PPIRS. For all contracts identified in Volume III where a Contract Performance Assessment Report (CPAR) is not available, a Past Performance Questionnaire (PPQ) must be completed and submitted.

The Offeror shall complete Part I of the PPQ and e-mail the questionnaire to either the Government contracting activity OR the technical representative responsible for the past/current contract. The Government POCs should be instructed to coordinate and electronically complete only one copy of Part II and Part III of the questionnaire for each contract. Should the soliciting contracting office receive two responses for one proposed past performance record, the soliciting contracting office will only review the first response received. POCs should be instructed to e-mail the entire PPQ to the soliciting Contracting Office no later than the proposal due date.

The offeror shall e-mail to the soliciting Contracting Office a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number;

Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number;

POC E-mail Address; and Date E-Mail to POC (month/day). The Government will directly contact listed past performance points of contact and/or obtain information from internal points of contact or systems such as CPARS in order to obtain information regarding the quality of past performance.

Notice of Electronic Past Performance Rating Systems: Notice is hereby given that the Government may augment offeror-provided past performance information with information that can be obtained through the Contractor Performance Assessment and Reporting System (CPARS), the Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS), or from other sources as necessary.

5.4 Volume IV, Solicitation, Offer and Award Documents and

Certifications/Representations Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file provided with the RFP. An authorized official of the firm shall sign the proposal and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Solicitations, Offer and Award Documents and Certifications/Representations shall not be addressed separately from that submitted in Volume IV, Solicitations, Offer and Award Documents and Certifications/Representations

6 Discussions The Government reserves the right to award a contract without discussion. Should the Contracting Officer determine that discussions are necessary, they will be handled as outlined below.

6.1 General Information

In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. Should discussions take place, all offerors in the competitive range will be allowed a minimum of 14 calendar days to submit Final Proposal Revisions.

6.2 Discussion Scheduling

If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their discussion session. Appropriate security clearances should be provided by the offerors in sufficient time to process the requests. The Contracting Officer will provide additional instructions with the notification. The discussion sessions will take place at a facility of the Government’s choosing in the Mountain View/Sunnyvale, California area.

7 Submission of Proposals Questions regarding this solicitation must be received no later than 2:00pm, 8 February 2019.

Submit questions to both email addresses identified below.

All proposals must be submitted no later than 2:00pm, 15 February 2019. It is the offeror’s responsibility to ensure their proposal is received by the date and time specified. In accordance with FAR 15.208, if your proposal is not received at the initial point of entry to the Government (identified below), by the exact date and time specified above, it will be determined late and will not be evaluated. Proposal, as the term is used here, means all volumes and/or parts of the proposal. Offerors shall submit their proposal as specified below:

The offeror shall submit their proposal electronically via email to both individuals identified below. Do not include other Government personnel with your submission. Individuals within your firm who are authorized to view your proposal may be copied on your email submission.

SMSgt Paul (Nick) Ochs (paul.n.ochs.mil@mail.mil) MSgt Bardia Barmaki (bardia.barmaki.mil@mail.mil)

8 Evaluation of Proposals The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following methodology will be used to evaluate offers:

The Government will use the results of Lowest Price Technically Acceptable (LPTA) evaluation process to arrive at its award decision. The selection process will determine the overall merits of each proposal in terms of its potential to best satisfy the needs of the Government. A rating of no less than “Acceptable” must be achieved to be considered for award in the Technical mailto:paul.n.ochs.mil@mail.mil mailto:bardia.barmaki.mil@mail.mil

Proposal, and the Price Proposal being evaluated as reasonable, complete and balanced.

Option periods pricing will also be included in the evaluation.

The absence of any information required to support the Technical Evaluation herein and as described below will result in disqualification from the competition, as that offer will be found non-responsive and unacceptable.

The Government reserves the right to award a contract without discussion.

Price evaluation will include an analysis of the total price to perform the required work. The total cost/price supplied by the offeror shall be provided in accordance with the Provision at 52.212-1, Instructions to Offerors—Commercial Items, and shall constitute the total firm fixed-price for the services described by the Performance Work Statement (PWS).

Proposals that are unrealistic in terms of technical commitment or unreasonably low or high in cost/price will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk involved in the contract requirements and may be grounds for rejection of the proposal.

8.1 Evaluation Criteria

Contractor selection will be based on evaluation of proposals in accordance with the responses received to the criteria outlined in Section 4, Content Requirements (above). Award will be made to the proposal that is evaluated:

- Technical Evaluation: Rated as “Acceptable”

- Past Performance Evaluation: Rated as “Acceptable”

- Price Evaluation

The Government reserves the right to reject any or all proposals received and/or request clarification of proposals. The Government also reserves the right to determine a competitive range for negotiation based upon the technical and price acceptability of proposals. In addition, the Government reserves the right to award a contract without discussion.

Price evaluation will include an analysis of the total cost/price to perform the required work. The total cost/price supplied by the offeror shall be provided in accordance with Section 4.2, Volume II – Price Proposal (above), and shall constitute the total firm fixed-price for the services described by the Performance Work Statement (PWS).

Proposals that are unrealistic in terms of technical commitment or unreasonably low or high in cost/price will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk involved in the contract requirements and may be grounds for rejection of the proposal.

8.1.1 Technical Evaluation

Technical proposals will be initially evaluated with respect to Technical Factor for determination of the competitive range. In determining the competitive range, each Technical Proposal shall be assign an adjectival rating of “Acceptable” or “Unacceptable” as illustrated in Table 1 (below).

Those offerors whose proposals are determined to be “Unacceptable” will be excluded from further consideration.

Table 1, Technical Proposal Ratings

Adjectival Rating

Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

8.1.2 Price Evaluation

Technical Proposals rated as “Acceptable” will be evaluated to determine the reasonableness of the proposed price. Unrealistic offers cannot be selected for award.

Each proposal’s cost/pricing proposal shall be evaluated on a “Realistic” or “Unrealistic” basis.

Those offerors whose proposals are determined to be “Unrealistic” will be excluded from further consideration.

8.1.3 Past Performance Evaluation

In evaluating Past Performance, the Government will evaluate the quality, timeliness, and safety of the offeror’s past performance considering currency, relevancy, sources, context, and trends on recent (within the past three (3) years). Also, evaluations available through the Past Performance Information Retrieval System (PPIRS) may be used. An adjectival rating of “Acceptable” or “Unacceptable” will be assigned to each offeror’s past performance as illustrated in Table 2 (below). In order to attain an “Acceptable” past performance rating, the offeror’s past performance should indicate that their efforts under present or previous requirements were acceptable.

In the context of an acceptability/unacceptability, an offeror without a record of relevant past performance, or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be rated favorably or unfavorably. In such circumstances, the offeror shall be determined to have unknown (or “neutral”) past performance and shall be considered “Acceptable”.

Table 2, Past Performance Evaluation Ratings

Adjectival Rating

Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable

Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.