Amendment_3_Conform.pdf

0011154729

The West Virginia Army National Guard located at Camp Daw son, Kingw ood, WV and the USPFO for West Virginia intends to aw ard a single, f irm fixed-price contract for services, non-personal, to provide all plant, labor, transportation, materials, tools, equipment, appliances and supervision necessary to perform and complete Roof Replacement for 11 buildings at Camp Daw son located near Kingw ood, WV. The proposed Roof Replacement project consists of removal of the existing asphalt roof and install a new 30-Year Dimensional Shingled roof, Replacement of fascia, gutter, soff it, dow n spouts and T1-11, Replacement of plyw ood sheathing w here necessary for Buildings 204, 205, 206, 207, 208, 209, 210, 211, 242, 244, and Chapel Roof. Magnitude of the project is betw een $250,000.00 and $500,000.00. This w ill be a 100% Small Business Set-Aside for contractors w ith WV Business License. Persons w ho intend to submit a bid are strongly encouraged to attend the Pre-proposal conference and site visit. See Section 021 13 for location and date. All documents w ill be posted to w w w .fbo.gov.

X

JOHN M. KNABENSHUE 304-473-5209

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

11-Jul-2018

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________190 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________14 Aug 2018 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______30 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USPFO FOR WEST VIRGINIA

50 ARMORY ROAD

BUCKHANNON WV 26201-8818

W912L8

PAGE OF PAGES

1 OF

CODE W912L8

(Title, identifying no., date):

12B. CALENDAR DAYS

11:00 AM (hour)

Sealed envelopes containing offers

USPFO FOR WEST VIRGINIA

50 ARMORY ROAD

BUCKHANNON WV 26201-8818

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

304-473-5008FAX:TEL: 304-473-5000 TEL: 304-473-5000 FAX: 304-473-5008

W912L818B0001 39

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912L818B0001

Section 00 01 10 - Table of Contents

NOTES

TABLE OF CONTENTS

SOLICITATION, OFFER, AND AWARD SF 1442 and SF 1442 BACK

SECTION 010 00 - SOLICITATION

SECTION 001 10 - BID SCHEDULE, NOTES

SECTION 021 13 - INSTRUCTIONS, STATEMENT OF WORK, CONDITIONS AND NOTICES TO

OFFERORS

SECTION 045 00 – REPRESENTATIONS & CERTIFICATIONS*

SECTION 070 00 - CONTRACT CLAUSES

Exhibit A – Proposal Inquiry Form

SECTION 001 10 NOTES

NOTES

1. A complete bid package must contain the following: Offer, Standard Form (SF) 1442, Section 010 00 Line Items and Section 045 00, Representations and Certifications, completed in their entirety, and a valid Bid Bond. In addition, the offeror must have entered current and complete data within the past year in System for Award management (SAM), www.sam.gov to include Online Representations and Certifications. When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature. All amendments to the solicitation must be acknowledged. Mark the front of the envelope with the following: “BID No. W912L8-18-B-0001”, and the Name and Address of Bidder. See Block 13A of SF 1442 for required number of copies.

2. All questions and requests for information regarding this Invitation For Bids (IFB) must be received NOT LATER THAN 3 days prior to bid due date, in writing using Exhibit A (Proposal Inquiry Form), in order to minimize the need to extend the bid opening date. The proposal Inquiry Forms may be emailed to ng.wv.wvarng.list.uspfo-p-c-construction-a-e@mail.mil. See Section 021 13 for more information.

3. Offeror’s attention is invited to the insurance requirement contained in this solicitation (Contract Clause FAR 52.228-5). Certification of the required coverage for the prime contractor shall be furnished prior to beginning work on this contract, and the Contracting Officer may request evidence of the required insurance at any time during the life the contract.

4. Not Used.

5. Reference Contract Clause 252.236-7008, CONTRACT PRICES – BIDDING SCHEDULES (DEC 1991). The prices shown in the Bidding Schedule must reflect ALL costs involved in performing the work, as described in the plans and specifications.

6. The term “Bidding Schedule” shall also be construed to mean “Offer Schedule” or “Schedule”. The terms “bid” and “offer”, and “bidder” and “offeror” shall be construed as having the same meaning in this solicitation and resulting contract.

7. All information relating to this IFB, including pertinent changes/amendments and information will be posted on web site: www.fbo.gov for plans and specs.

8. Facsimile transmission of bid is not authorized.

9. Offerors’ attention is directed to the specification requirements for Permits. The contractor will be responsible for obtaining all permits. Work for which the permit is required cannot be accomplished until a valid permit is issued and submitted to the contracting officer

End of Section 001 10

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

BUILDING 204 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 204, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, AND SHEATHING

FOB: Destination

PURCHASE REQUEST NUMBER: 0011154729

PSC CD: Z1FC

NET AMT

0002 1 Job

BUILDING 205 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 205, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, AND SHEATHING

FOB: Destination

0003 1 Job

BUILDING 206 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 206, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, AND SHEATHING

0004 1 Job

BUILDING 207 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 207, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, AND SHEATHING

0005 1 Job

BUILDING 208 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 208, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, AND SHEATHING

0006 1 Job

BUILDING 209 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 209, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, AND SHEATHING

0007 1 Job

BUILDING 210 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 210, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, AND SHEATHING

0008 1 Job

BUILDING 211 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 211, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, AND SHEATHING

0009 1 Job

BUILDING 242 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 242, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, SHEATHING, AND T1-

0010 1 Job

BUILDING 244 ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR BUILDING 244, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, SHEATHING, AND T1-

0011 1 Job

CHAPEL ROOF REPLACEMENT

FFP

ROOF REPLACEMENT FOR THE CHAPEL, INCLUDES ROOFING DEMO,

ACCESSORIES, GUTTERS/DOWNSPOUTS, SOFFIT, LIFT RENTAL, AND

PAINTING/PRIMER (2 COATS)

0012 1 Job

ABI #1 - ADDITIONAL YEAR OF WARRANTY

FFP

0013 Each Roof Sheeting Replacement

FFP

Cost includes, but not limited to, materials/labor, and other associated cost for removal of damaged sheeting and installation of new sheeting. Sheeting Replacement cost is deemed as damaged from normal deterioration. Price will be based on total cost per sheet.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 190 dys. ADC 1 W8BS WVARNG ELEMENT, JF HQ

AARON MILLER

1001 ARMY ROAD, BUILDING 206

KINGWOOD WV 26537

(304) 791-4161

W27L9C

0002 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0005 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0006 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0007 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0008 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0009 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0010 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0011 190 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0012 2 yrs. ADC 1 (SAME AS PREVIOUS LOCATION)

0013 N/A N/A N/A N/A

Section 00 21 13 - Instructions to Bidders

INTRODUCTION

1.0 INTRODUCTION

1.1 SCOPE:

You are invited to submit a bid in response to our Invitation for Bids (IFB) entitled, Camp Dawson Roof Replacement. Perform and complete the project at Camp Dawson, located near Kingwood, West Virginia. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price. This project is being solicited as a set-aside for Small Business contractors registered in West Virginia.

1.2 NOTICE OF PRE-BID CONFERENCE AND SITE VISIT:

1.2.1. A pre-bid conference will be conducted on July 24, 2018 at 1:00 P.M. local time at Camp Dawson Operations Conference Room (Building Number 1001A, Conference Room #1), 1001 Army Road, Kingwood, WV 26537 located on Camp Dawson near Kingwood, WV for the purpose of briefing on the bid requirements, answering questions regarding this solicitation, and conducting a site visit. All interested offerors and their major subcontractors are encouraged to attend the pre-bid conference and site visit.

1.2.1.1. Due to security conditions, all Offerors must register to attend this conference. Email the following information for all attendees to MAJ Jonathan Judy, jonathan.b.judy.mil@mail.mil with a courtesy copy to 1SG Aaron Miller, aaron.f.miller.mil@mail.mil no later than 1:00PM local time on July 23, 2018.

Firm Name and Telephone Number Visitor’s Name and Driver’s License Number and Citizenship

1.2.2.1 In the event, this information must be provided in advance in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees. The furnishing of the above information is voluntary; however your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-bid conference. This information will be provided to the Base Security who will authorize your entrance to Camp Dawson. Visitors must pick up their passes at the Installations Main Entry Gate prior to arrival. To obtain a one day vehicle pass, you will be required to present the following information: (1) Vehicle Registration, (2) Valid Drivers License, (3) Proof of Insurance for Vehicle, (4) Safety Inspection and Car Rental agreement if applicable. None of the above information furnished by you and protected under the Privacy Act shall be released unless permitted by law and/or you have consented to such.

1.2.3. Bidders are requested to submit ALL questions for the conference via e-mail using Exhibit A (Proposal Inquiry Form) to ng.wv.wvarng.list.uspfo-p-c-construction-a-e@mail.mil by 3 days prior to the conference. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

1.2.4. A record of the conference will be made and furnished to all prospective bidders via posting to our web site at www.fbo.gov . The record will include Power Point presentation slides, a list of attendees, and minutes of the meeting, including questions (on a non-attribution basis) and answers.

1.3. CLAUSES:

1.3.1 Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

1.3.2 Clauses and provisions in this document may not appear in consecutive order.

1.4 REMOVAL OF SECTIONS AT TIME OF AWARD:

Sections 021 13 and 045 00 will be physically removed as a result of an award, but will be deemed to be incorporated by reference in that award.

1.5. DISPOSITION OF UNSUCCESSFUL BIDS:

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful bids. The Government will destroy extra copies of unsuccessful bids. No destruction certificate will be provided.

1.6. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS:

1.6.1 Any explanation desired by a bidder regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach bidders before the submission of their bid. All questions and requests for information (RFI) must be received NOT LATER THAN 1 week prior to bid due date, and will be posted not later than 3 days pior to bid due date. Any interpretations made will be in the form of an amendment of the solicitation, drawings, specifications, etc., and will be furnished to all prospective offerors via posting to our web site at www.fbo.gov. Receipt by the bidder must be acknowledged in the space provided on the SF 1442, or by returning a signed copy of the amendment by the time set for bid opening. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. Questions (on a non-attribution basis) and answers shall be furnished to all prospective offerors via the web site.

1.6.2 Questions, requests for clarifications and information concerning this solicitation must be submitted by electronic mail to the contracting office at this address: ng.wv.wvarng.list.uspfo-p-c-construction-a-e@mail.mil using Exhibit A – Proposal Inquiry Form.

1.7. AMENDMENTS PRIOR TO DATE SET FOR OPENING OF BIDS:

The right is reserved, as the interest of the Government may require, to revise or amend the solicitation, specifications and/or drawings, prior to and/or after the date set for opening of bids, as necessary. Such changes, if any, will be announced by an amendment or amendments to this Invitation for Bids. All information relating to this IFB, including pertinent changes/amendments and other information applicable prior to the date set for receipt of bids will be posted on the following website: www.fbo.gov. Though every effort will be made to provide email notification when a change is posted, such notification is NOT guaranteed and should not be expected. Offerors are strongly cautioned to check this site frequently and to “refresh” their web page to ensure they have the latest information.

1.8. HAND CARRIED BIDS/INVITATIONS:

A bid repository is provided for hand carried bids and is located at USPFO-WV, P &C, 50 Armory Rd., Buckhannon, WV. Hand carried bids must be deposited in the repository prior to the time established for opening of bids. Bidders are cautioned that they will be required to sign-in and obtain a visitor’s pass to enter the facility and should allow time to accomplish this. Bids will not be accepted by email. Bids will be accepted by email to ng.wv.wvarng.list.uspfo-p-c-construction-a-e@mail.mil by specified date and time listed on SF1442. Late receipt of bids due to base entry delays may not be deemed excusable and the Contracting Officer may declare the bid “late” in accordance with FAR 14.304.

1.9. WAGE DETERMINATION:

Davis Bacon Wage Rates are applicable to this project. Current prevailing wage determination(s) at time of issuance of solicitation is/are WV180046 (Building), WV46 dated 06/29/2018. In the event the current prevailing Wage Determination is changed by the Department of Labor prior to 10 days before bid opening, the updated Wage Determination is hereby considered incorporated. No amendment will be issued. Applicable wage rates can be found at http://www.wdol.gov/dba.aspx. Bidders are cautioned that they should download and maintain a copy of the wage decision, as current revisions will NOT be available from this website or from DOL, once modified.

1.10. BID PREPARATION EXPENSES AND PRE-CONTRACT COSTS:

This IFB does not commit the Government to pay costs incurred in preparation and submission of bids or for other costs incurred prior to award of a formal contract.

1.11. INFORMATION REGARDING AVAILABILITY OF UTILITY SERVICES:

It has been determined that all reasonable amounts of electricity and water, where/if physically available, used in connection with this project will be furnished to contractor without cost. The bidder shall take this into consideration when computing its bid. (FAR Clause No. 52.236-14, Availability and Use of Utility Services.)

STATEMENT OF WORK

WEST VIRGINIA ARMY NATIONAL GUARD

CAMP DAWSON, KINGWOOD WV

REGIONAL TRAINING INSTITUE

CAMP DAWSON ROOF REPLACMENTS

MAY 2018

The scopes of work for this contract is to remove the existing asphalt roof and install a new 30-Year Dimensional Shingled roof for the West Virginia Army National Guard’s (WVARNG), for multiple buildings at Camp Dawson located at Camp Dawson near Kingwood West Virginia (WV).

MATERIALS

Appendix A – 200 Block Roof Replacements The awarded contractor will install new Desert Tan Oakridge 30-Year Dimensional Shingle Roofs or equal approved prior to installation by WVARNG (brown approx. 40,000 ft2).

The new facia (approx. 2000 ft), gutter (approx. 2000 ft), soffit (approx. 2000 ft) and down spouts (52 total) that are installed shall match the existing ones. Contractor is responsible for field verification of all approximations located in this document.

The contractor is responsible for installing new T1-11 in all Gables.

Appendix B– Camp Dawson Chapel Roof The awarded contractor will install a new Teak Oakridge 30-Year Dimensional Shingle Roof or equal approved prior to installation by WVARNG (approx. 3,200 ft2).

The new facia (approx. 120 ft), gutter (approx. 120 ft), soffit (approx. 120 ft) and down spouts (8 total) that are installed shall match the existing ones. Contractor is responsible for field verification of all approximations located in this document.

The awarded contractor will paint the steeple to match existing paint.

APPENDIX A – 200 Block Roof Replacement

CAMP DAWSON, KINGWOOD WV

200 BLOCK ROOF REPLACEMENTS

Division 1 - General Requirements 01100 Summary The purpose of this scope of work is to remove the existing asphalt roofs and install a new 30-year Dimensional Shingled roofs for the West Virginia Army National Guard’s (WVARNG); located in Kingwood West Virginia (WV), Camp Dawson.

The buildings to have new roofs installed are:

Building 204 Building 205 Building 206 Building 207 Building 208 Building 209 Building 210 Building 211 Building 242 Building 244

The objectives for this project are as follows:

Installation of new roofing for listed buildings Replacement of fascia, gutter, soffit, down spouts and T1-11 Replacement of plywood sheathing where necessary

01200 Price and Payment Procedures 01300 Administrative Requirements

PROJECT COORDINATION

Coordinate construction activities included in Contract Documents to assure efficient and orderly installation of each part of the Work.

Coordinate construction operations that are dependent upon each other for proper installation, connection, and operation.

Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in sequence required to obtain best results.

Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

Make adequate provisions to accommodate items scheduled for later installation.

Where necessary prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.

Prepare similar memoranda for Owner and separate Contractors where coordination of their Work is required.

ADMINISTRATIVE PROCEDURES

Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to:

o Preparing of schedules.

o Installing and removing temporary facilities.

o Delivering and processing submittals.

o Progress meetings.

o Project Close-out activities.

CONSERVATION

Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

PROGRESS MEETINGS

Contractor will conduct progress meetings at site agreed upon by the Contracting Officer’s Representative COR at regularly scheduled intervals, generally bi-weekly.

Progress meeting minutes are to be provided by the contractor within 3 business day of conclusion of the meeting. The meeting minutes shall be approved at the next meeting.

The progress agenda shall include:

o Review and correct or approve minutes of previous progress meeting.

o Review and discuss old business o Review and discuss new business o Review and discuss contractor’s issues and concerns o Review and discuss owner’s issues and concerns o Review and discuss progress since last meeting.

o Review where each activity is in relation to Contractor's Construction Schedule, whether on time or ahead or behind schedule, will be determined.

o Contractor to present a new updated schedule at each progress meeting; to include a two week look ahead.

Contractor shall provide meeting minutes of each progress meeting within three days after each progress meeting date. Contractor will distribute copies of minutes of meeting to the COR.

GENERAL RESPONSIBILITIES

The successful contractor is responsible for providing all parts, labor, equipment, and materials required to provide a finished fully functional product as described in the objectives.

The contractor is responsible for the cost, and obtaining of all required permits.

The contactor is responsible to ensure all work is in compliance with all Federal, State, Local Municipalities, State Fire Marshall and ATFP requirements.

Contractor is responsible for all permits; the contractor shall obtain all required permits prior to initiation of any work. The contractor shall be responsible for the associated costs or permitting.

Contractor is responsible for field verifying all distances and quantities of materials and components necessary for completion.

The contractor is responsible for cleaning up the work site and repairing the site to original conditions once work is completed.

Contractor responsible for keeping the work site clean daily, free from excess debris and safety hazards.

Contractor responsible for providing waste disposal for the project; contractor is responsible for removing all construction waste debris off site at the contractor’s expense.

Any and all testing is to be performed at the contractor’s expense.

All materials and colors shall be submitted and approved by the WVARNG prior to installation.

The successful contractor will be required to provide Camp Dawson staff with training on the operation and maintenance on any new systems at project completion.

The West Virginia Army National Guard reserves the right to claim removed equipment from the project. A list of equipment to be retained will be provided to the contractor prior to beginning work. Contractor to make every effort to remove these items without damage.

All design-build projects shall include specifications and drawings for submittal packages.

Contractor is responsible for providing any Operation and Maintenance Manuals, design drawings, and documentation certifying the systems completion and operation.

The contractor will provide a schedule of values broken down per line item with material and labor.

Owner has 7 business days to review and respond to Requests For Information (RFI)s.

Owner has 14 business days to review and respond to contract submittals.

Owner has 14 business days to review and respond to review drawings.

SITE ACCESS REQUIREMENTS

Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contactor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NICI-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Contractor is responsible for coordinating with the (COR) at Camp Dawson, for access and deliveries to Camp Dawson. The (COR) requires two (2) business days’ notice to approve access to Camp Dawson.

Failure to give adequate notice may result in deliveries or sub-contractors access to Camp Dawson and a Non Compliance Notice (NCN). Contractor shall be responsible for any rescheduling costs occurs due to noncompliance.

01400 Quality Requirements The successful contractor will be required to provide a one year warranty on all parts, labor and materials on the entire project.

No hardware, devices, or conversion software or hardware will be accepted that has been on the market for less than 5 years; all devices require the approval of the WVARNG.

01500 Temporary Facilities and Controls

The successful contractor will be required to provide their own temporary facilities. The West Virginia Army National Guard will provide an area for the contractor to have a lay down area, and a place for a job trailer.

The West Virginia Army National Guard will make every effort to provide electric and water for the contractor’s lay down and job trailer site; however it is not guaranteed.

01700 Execution Requirements Within 30 days of the government Final Acceptance of the project; the contractor shall be responsible to provide any and all field notes, as-built drawings, or any other associated records to the COR.

01800 Facility Operation 01900 Facility Decommissioning

Division 7 - Thermal and Moisture Protection 07300 Shingles, Roof Tiles, and Roof Coverings

ASPHALT SHINGLE ROOFING

Contractor is responsible for field verification of all approximate estimations provided in this scope of work.

Awarded contractor to install new Desert Tan Oakridge 30-year Dimensional Shingled Roofs or WVARNG approved equal

Approx. 40,000 square feet of roofing

The roofing will be installed with Titanium® UDL 30 with Sure-Foot® underlayment or an approved equal. The roofing requires a drip edge with 2 inch down drop and 3 foot wide ice guard installed. The installation will include a shingle-over ridge vent

The 5/8 inch plywood sheathing is to be replaced as needed and will require approval from the project COR 07400 Roofing and Siding Panels

GABLE REPLACEMENT

The contractor is responsible for installing new 5/8 inch T1-11 in Gables. The T1-11 will be primed and painted with color Sherwin-Williams Exterior Turkish Coffee SW 6076 – Satin finish or an approved equal.

07700 Roof Specialties and Accessories

MANUFACTURED ROOF SPECIALTIES

Contractor is responsible for field verification of all approximate estimations provided in this scope of work.

Contractor is to install new fascia to match existing Approx. 2000 linear feet total

Contractor is to install new gutters to match existing Approx. 2000 linear feet total

Contractor is to install new soffit to match existing Approx. 2000 linear feet total

Contractor is to install new down spouts to match existing Approx. 500 linear feet across 52 total down spouts

All rubber boots from roof penetration stacks are to be replaced with new.

APPENDIX B – Camp Dawson Chapel Roof Replacement

CAMP DAWSON, KINGWOOD WV

CHAPEL ROOF REPLACEMENT

Division 1 - General Requirements 01100 Summary The purpose of this scope of work is to remove the existing asphalt roof and install a new 30-year Dimensional Shingled roof for the West Virginia Army National Guard’s (WVARNG) Chapel; located in Kingwood West Virginia (WV), Camp Dawson.

The objectives for this project are as follows:

Installation of new roofing Replacement of fascia, gutter, soffit, and down spouts Replacement of plywood sheathing where necessary Painting of the chapel’s steeple

01200 Price and Payment Procedures 01300 Administrative Requirements

PROJECT COORDINATION

Coordinate construction activities included in Contract Documents to assure efficient and orderly installation of each part of the Work.

Coordinate construction operations that are dependent upon each other for proper installation, connection, and operation.

Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in sequence required to obtain best results.

Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

Make adequate provisions to accommodate items scheduled for later installation.

Where necessary prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.

Prepare similar memoranda for Owner and separate Contractors where coordination of their Work is required.

ADMINISTRATIVE PROCEDURES

Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to:

o Preparing of schedules.

o Installing and removing temporary facilities.

o Delivering and processing submittals.

o Progress meetings.

o Project Close-out activities.

CONSERVATION

Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

PROGRESS MEETINGS

Contractor will conduct progress meetings at site agreed upon by the Contracting Officer’s Representative COR at regularly scheduled intervals, generally bi-weekly.

Progress meeting minutes are to be provided by the contractor within 3 business day of conclusion of the meeting. The meeting minutes shall be approved at the next meeting.

The progress agenda shall include:

o Review and correct or approve minutes of previous progress meeting.

o Review and discuss old business o Review and discuss new business o Review and discuss contractor’s issues and concerns o Review and discuss owner’s issues and concerns o Review and discuss progress since last meeting.

o Review where each activity is in relation to Contractor's Construction Schedule, whether on time or ahead or behind schedule, will be determined.

o Contractor to present a new updated schedule at each progress meeting; to include a two week look ahead.

Contractor shall provide meeting minutes of each progress meeting within three days after each progress meeting date. Contractor will distribute copies of minutes of meeting to the COR.

GENERAL RESPONSIBILITIES

The successful contractor is responsible for providing all parts, labor, equipment, and materials required to provide a finished fully functional product as described in the objectives.

The contractor is responsible for the cost, and obtaining of all required permits.

The contactor is responsible to ensure all work is in compliance with all Federal, State, Local Municipalities, State Fire Marshall and ATFP requirements.

Contractor is responsible for all permits; the contractor shall obtain all required permits prior to initiation of any work. The contractor shall be responsible for the associated costs or permitting.

Contractor is responsible for field verifying all distances and quantities of materials and components necessary for completion.

The contractor is responsible for cleaning up the work site and repairing the site to original conditions once work is completed.

Contractor responsible for keeping the work site clean daily, free from excess debris and safety hazards.

Contractor responsible for providing waste disposal for the project; contractor is responsible for removing all construction waste debris off site at the contractor’s expense.

Any and all testing is to be performed at the contractor’s expense.

All materials and colors shall be submitted and approved by the WVARNG prior to installation.

The successful contractor will be required to provide Camp Dawson staff with training on the operation and maintenance on any new systems at project completion.

The West Virginia Army National Guard reserves the right to claim removed equipment from the project. A list of equipment to be retained will be provided to the contractor prior to beginning work. Contractor to make every effort to remove these items without damage.

All design-build projects shall include specifications and drawings for submittal packages.

Contractor is responsible for providing any Operation and Maintenance Manuals, design drawings, and documentation certifying the systems completion and operation.

The contractor will provide a schedule of values broken down per line item with material and labor.

Owner has 7 business days to review and respond to Requests For Information (RFI)s.

Owner has 14 business days to review and respond to contract submittals.

Owner has 14 business days to review and respond to review drawings.

SITE ACCESS REQUIREMENTS

Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contactor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NICI-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Contractor is responsible for coordinating with the (COR) at Camp Dawson, for access and deliveries to Camp Dawson. The (COR) requires two (2) business days’ notice to approve access to Camp Dawson.

Failure to give adequate notice may result in deliveries or sub-contractors access to Camp Dawson and a Non Compliance Notice (NCN). Contractor shall be responsible for any rescheduling costs occurs due to noncompliance.

01400 Quality Requirements The successful contractor will be required to provide a one year warranty on all parts, labor and materials on the entire project.

No hardware, devices, or conversion software or hardware will be accepted that has been on the market for less than 5 years; all devices require the approval of the WVARNG.

01500 Temporary Facilities and Controls

The successful contractor will be required to provide their own temporary facilities. The West Virginia Army National Guard will provide an area for the contractor to have a lay down area, and a place for a job trailer.

The West Virginia Army National Guard will make every effort to provide electric and water for the contractor’s lay down and job trailer site; however it is not guaranteed.

01700 Execution Requirements Within 30 days of the government Final Acceptance of the project; the contractor shall be responsible to provide any and all field notes, as-built drawings, or any other associated records to the COR.

01800 Facility Operation 01900 Facility Decommissioning

Division 2 - Site Construction 02100 Site Remediation

Repair all surfaces that are disturbed, damaged, or otherwise alerted to their original condition or better.

This includes, but not limited to, grass, asphalt, concrete, masonry surfaces.

Protect areas outside of painting and construction area from splatter or overspray. Correct any splatter or overspray on material that is not to be painted.

02200 Site Preparation Comply with manufacturer’s written instructions and recommendations in “Master Painter Institute (MPI)

Architectural Painting Specification Manual” applicable to substrates indicated.

Clean all substrates of substances that could impair bond of paints including, but not limited to, dirt, oil, grease, animal feces, and incompatible paints and encapsulates.

Remove incompatible primers and re-prime substrate with compatible primers as required to produce paint system indicated.

Steel Substrates: Remove rust and loose mill scale. Clean using methods recommended in writing by paint manufacturer and/or MPI Architectural Painting Specification Manual.

Protect areas outside of painting and construction area from splatter or overspray. Contractor will be responsible for removing paint overspray and/or splatter from areas not to be painted and outside the construction zone.

Division 7 - Thermal and Moisture Protection 07300 Shingles, Roof Tiles, and Roof Coverings

ASPHALT SHINGLE ROOFING

Contractor is responsible for field verification of all approximate estimations provided in this scope of work.

Awarded contractor to install new Teak Oakridge 30-year Dimensional Shingled Roofs or WVARNG approved equal Approx. 3,200 square feet of roofing

The roofing will be installed with Titanium® UDL 30 with Sure-Foot® underlayment or an approved equal. The roofing requires a drip edge with 2 inch down drop and 3 foot wide ice guard installed. The installation will include a shingle-over ridge vent

The 5/8 inch plywood sheathing is to be replaced as needed and will require approval from the project COR 07700 Roof Specialties and Accessories

MANUFACTURED ROOF SPECIALTIES

Contractor is responsible for field verification of all approximate estimations provided in this scope of work.

Contractor is to install new fascia to match existing Approx. 120 linear feet total

Contractor is to install new gutters to match existing Approx. 120 linear feet total

Contractor is to install new soffit to match existing Approx. 120 linear feet total

Contractor is to install new down spouts to match existing Approx. 80 linear feet across 8 total down spouts

Division 9 - Finishes 09900 Paints and Coatings Chapel Steeple Painting

Primers and paints used will be produced by one of the following or an equal alternate:

o Sherwin Williams Industrial o Benjamin Moore Super Spec High Performance o ICI Paints Devoe Devflex o PPG Pitt-Tech ® Plus

Primer and Paint will have a VOC Content E Range of E2 or E3 Primer and Paint will have an Environmental Rating of EP2 or EP3 Apply primer coat of paint to all surfaces before painting.

Apply no less than two (2) coats of finish paint. Finish paint color will match the current color of paint on the Chapel’s steeple. The Contractor shall provide samples of color and paint for approval by Camp Dawson Engineering prior to application.

Apply paints according to the manufacturer’s written instructions Use applicators and techniques best suited for paint and substrate indicated.

Apply paints to produce surface films without cloudiness, spotting, holidays, laps, brush marks, roller tracking, runs, sags, ropiness, or other surface defects and imperfections.

Comply with paint and primer manufacturer’s application guidelines or MPI Architectural Painting

Specification Manual. If conflicting information is given between the manufacturer’s guidelines and MPI, follow the manufacturer’s guidelines.

Do not paint over labels of independent testing agencies or equipment name, identification, performance rating, or nomenclature plates.

EXHIBIT A - PROPOSAL INQUIRY

EXHIBIT A

PROPOSAL INQUIRY

SOLICITATION W912L8-18-B-0001

NOTE: ALL PRE-PROPOSAL INQUIRIES SHALL BE SUBMITTED VIA EMAIL IN THIS FORMAT!!

EMAIL PREFERRED.

EMAIL: ng.wv.wvarng.list.uspfo-p-c-construction-a-e@mail.mil john.m.knabenshue2.civ@mail.mil

Date of Proposal Inquiry: _______________________

From: ______________________________ Company Name: ________________________________

Address:_____________________________________________________________________________

Phone Number: _____________________________ Fax Number:______________________________

Email address: ________________________________________________________________________

Proposal Inquiry (Please type or print clearly):

CLAUSES INCORPORATED BY REFERENCE

52.214-3 Amendments To Invitations For Bids DEC 2016 52.214-4 False Statements In Bids APR 1984 52.214-5 Submission Of Bids DEC 2016 52.214-6 Explanation To Prospective Bidders APR 1984 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids NOV 1999 52.214-18 Preparation of Bids-Construction APR 1984 52.214-19 Contract Award-Sealed Bidding-Construction AUG 1996 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.222-5 Construction Wage Rate Requirements--Secondary Site of the

Work

MAY 2014

52.222-26 Equal Opportunity SEP 2016 52.225-10 Notice of Buy American Requirement--Construction

Materials

MAY 2014

52.228-1 Bid Guarantee SEP 1996 52.252-3 Alterations in Solicitation APR 1984 52.252-5 Authorized Deviations In Provisions APR 1984 252.236-7008 Contract Prices-Bidding Schedules DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a FIRM FIXED PRICE contract resulting from this solicitation.

(End of provision)

52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT--CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American --Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers. (1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material not listed by the Government in this solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish…