ScOW C Co 248th ASB IDT Lodging FY20 djm.docx

DESIGN SERVICES (A/E)

Maryland Army National Guard

C CO 248TH ASB

LODGING-IN-KIND

RFQ NUMBER : W912K6-20-Q-0009

DESIGN SERVICES (A/E)

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CONTENTS

Section 1 Scope of Work.........................................................................................2-4 Section 2 Definitions Section 3 Government-Furnished Property………………………………………………4 Section 4. Contractor-Furninshed Property………………………………………………4 Section 5. Lodging Room Specification and Task…………………….………………4-6 Section 6. References………………………………………………………………………6

Attachments None

DESIGN SERVICES A/E

LODGING-IN-KIND

Section 1

SCOPE OF WORK

1.0 Scope of Work:

The Contractor shall furnish facilities, furniture, equipment, supplies, management, and supervision to provide lodging accommodation for C Co 248th ASB for the dates listed at 1.12 below. The hotel location shall be within 15 miles radius and/or no more than a 30 minute drive of Maryland Army National Guard Amory at 48000 PINE HILL RUN RD LEXINGTON PARK, MD. 20653.

1.1 The contractor shall be able to provide accommodation 15 dual occupancy room (two beds per room) for 30 members of MDARNG, to ensure no mixed gender rooms.

1.2 The rooms will be in a FEMA-approved hotel for federal lodging, and the room rates should be at or below the Government/Military rates. Check-in will be the first date and checkout the last date listed in paragraph 1.2.12.

1.3 The Government will be responsible for room cost only, all other charges will be the responsibility of the occupants for each room

1.4 Parking Spaces, when typically provided to other guests, shall be provided for each registered guest on the Company rooming list who arrive in a privately owned vehicle or government owned vehicle.

1.5 The government will furnish a rooming list for all guess rooms and confirm with the contractor the number of rooms required 5 days prior to arrival

1.6 Security shall be in accordance with paragraph 5.1.3.

1.7 Liability, Any damage sustained by the contactor due to negligence of government personnel shall be negotiate with the contracting officer who will make the final determination as to whether settlement costs are due. Room occupant will be liable for any damage to the room cause by negligence.

1.8 Taxes: The government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

1.9 Government Point of Contact (POC). The Government POC will be provided upon contract award.

1.10 Quality Assurance. The Government POC will monitor the contractor’s performance.

1.11 Courtesy. The contractor’s employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equally to that rendered to other customers of the establishment and equal to that expected of nay public lodging facility. Services and consideration provided all guest shall be provided event participant.

1.12 Requirements:

SECTION 2

DEFINITIONS

None.

SECTION 3

GOVERNMENT-FURNISHED PROPERTY

A rooming list will be provided to the contractor a minimum of 5 days prior to the start of the event and will be updated as changes occur.

SECTION 4

CONTRACTOR-FURNISHED PROPERTY

The contractor shall furnish facilities, furniture, equipment, supplies, management, and supervision.

SECTION 5

LODGING ROOM SPECIFICATIONS AND TASKS

5.1 Lodging Specifications. The contractor’s hotel/motel shall meet the following minimum standards:

5.1.1. Location shall be within 15 mile radius and/or no more than a 30 minute drive of 48000 Pine Hill Run Rd Lexington Park, MD 20653.

5.1.2. Shall not be under renovation or remodeling during the time of occupancy.

5.1.3. Security

5.1.3.1. Facility should have a full-time security officer or the hotel manager shall act as the primary POC in fulfilling security requirements.

5.1.3.2. Recorded Closed Circuit Television (CCTV) coverage for all entry/exit points, loading docks and parking areas. CCTV should be monitored 24x7, and recordings to be kept for a minimum of 30 days.

5.1.3.3. Evacuation plan published and exercised.

5.1.3.4. Fire Alarm system routinely inspected and meets all code requirements.

5.1.3.5. Rooms shall be interior guest room entry only.

5.1.4. The contractor shall provide sleeping facilities that are furnished on the basis of one individual to a bed for double occupancy. Rooms shall have 2 beds (double occupancy). Each room shall contain at a minimum; television with cable access, internet access, iron and ironing board, and alarm clock. A refrigerator and a microwave are also preferred but not required.

5.1.5. The contractor shall provide double set of bath towels, washcloths, hand towels, soap, shower mats, bath mats and any other amenities such as shampoo that is supplied to other hotel guests (for double occupancy) and will change linen on a daily basis if requested.

5.1.6. The contractor shall provide accommodations, services and privileges, normally provided to other guests by the establishment, for lodging. These services may include morning newspaper delivery, snacks and/or coffee in the lobby, etc.

5.1.7. The contractor shall provide a wake-up service to unit participating in the lodging if requested.

5.1.8. The contractor shall clean, vacuum and dust guest rooms and sanitize bathrooms on a daily basis. Clean and sanitized drinking cups/glasses shall be replenished by the contractor and garbage removed from trash cans on a daily basis

5.1.9 Health/Fitness and Business Services Centers are preferred but not required.

5.1.10 Contractor shall provide complimentary hot breakfast at no cost if normally provided to other hotel guests. Breakfast shall be available each day from 06:00 am -10:00 for Soldiers. It is not mandatory for soldiers to use this hotel for breakfast.

5.2. Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.3. Miscellaneous Services. The government will not be responsible for any miscellaneous charges incurred by occupants. The contractor shall explain to all occupants that miscellaneous services are not covered by this contract and are payable by the occupant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.4. Prohibited Items/Services.

5.4.1. Alcohol. Government personnel will be responsible for paying for any alcohol and other associated fees on an individual basis. The contractor shall not receive reimbursement for any alcohol or bartender services.

5.4.2. Babysitting services. The contractor shall not arrange for or receive reimbursement for babysitting services.

SECTION 6

REFERENCES

Documents applicable to this performance of work statement are listed below and are mandatory. The contractor shall be obligated to follow those coded as mandatory. These references with any subsequent changes shall be furnished to the contractor. The contractor shall post and update changes to the applicable publication. If any changes become effective during the contract period which effects the requirements of this contract, these changes shall be negotiated with the contractor.

Applicable State Fires and Safety Standards image1.jpeg image2.png