SOW_--_461_Command_Section_VTC_Upgrade.pdf

461 ACW Conference Room Project

5/15/2019

Statement of Work (SOW) 461 ACW Video Tele-Conferencing (VTC)

Audio/Visual (A/V) Renovation Project 15 May 19

The purpose of this project is to integrate the audio/visual capabilities to an updated and simplified video tele-conferencing system for the 461st ACW wing conference room located in Bldg 2072 at Robins AFB, GA. This room is used to provide command and control as well as conduct briefings for the 461st

ACW. Upon completion of this project, the staff will have the capability to view graphical content from existing workstations connected to the local area network or standalone work stations, and the capability for switching to secure/non-secure video teleconferencing. The requirements set forth in this SOW are for purchasing of new and additional equipment, as specified, and installation services for the new and existing audio/visual equipment, new and existing VTC equipment, along with a maintenance contract for the VTC that will support Security Technical Implementation Guidelines (STIG) compliance updates on any associated equipment that requires these compliance updates for 461st ACW Command Section Conference Room.

The following paragraphs outline the specific equipment requirements and installation services that need to be completed by the contractor. 116th Communications Squadron (116CS) will have overall responsibility for managing and directing the execution of these requirements. Specific tasks may be deleted or modified by the government contracting representative as long as there is no cost or schedule impact to the contractor.

2.1. Existing Owner-Provided Equipment

Item Description Manufacturer Model # Quantity Equipment Rack

A/V Podium Crestron Touch Pad System Secure Switch Crtitcom ISEC Isolated Fast Ethernet Switch TV Tuner 16 Port Ethernet Switch Control Processor High Def Media Distribution

Crestron Market Central 3eTI CIS Secure Crestron Linksys Crestron Crestron

2.2 Displays

2.2.1. Provide and install televisions/monitors (no WIFI capability) fully integrated into media controller (Crestron and KVM) and video output to the televisions/monitors. Integrate display into media controller to show images from classified/unclassified computers, and auxiliary sources (HDMI).

2.2.2. OPTION 1: Provide and install two 85” monitors, to include ceiling mounted pole and brackets mounted by vendor. Electrical receptacles will be installed above ceiling for power. OPTION 2: Provide and install one 85” monitor and two 55” monitors, to include ceiling mounted pole and brackets for all

1.0 PURPOSE

2.0 PRODUCT AND SERVICE DESCRIPTION

monitors mounted by the vendor.

2.2.3. Program to allow for any input to be displayed on any and all outputs (simulcast or selected to any display by user) within the room.

2.3 Video Tele-Conferencing

2.3.1. Provide, install, and integrate secure/non-secure VTC codec and camera into media multiplexing system. Re-use existing equipment or install of new equipment if needed.

2.3.2. Program secure/non-secure VTC capability to be presented on the monitors in the front of the conference table.

2.4. Audio

2.4.1. Provide and install white noise generator to be installed in media multiplexer with ability to engage and control from remote controls.

2.4.2. Provide and install the equipment/software suite required for audio conferencing using ceiling microphones and speakers.

2.4.3. Provide and install speakers outside of the room for white noise generator to allow secure communication.

2.5. Controllers

2.5.1. Install o r r e u s e and integrate contractor-provided media central controller, remote media controller (not tied into the network). – must be digital.

2.6. Equipment Rack

2.6.1. Provide or reuse and install equipment enclosure capable of housing all system devices.

2.6.2. Dedicated vent for racks.

2.7. Auxiliary Ports

Provide, install and integrate two (2) sets of data ports to allow laptops to be connected to the media system.

2.8. Testing

2.8.1. Will coordinate all testing through 116 Communications Squadron with 24 hours’ notice for non-user testing and 48 hours for all testing requiring users.

2.8.2. All equipment needed for testing will be provided by contractor.

2.8.3. Contractor is responsible for all testing of project elements, 116 Communications Squadron will provide verification required for project close-out.

2.9. Miscellaneous

2.9.1. Vendor will provide as built drawings and documentation to the 116 Communications Squadron.

2.9.2. Vendor will provide user/technical manual for use in operations and minor maintenance to the 116 Communications Squadron with pictures.

2.9.3. Vendor will provide training to the 116 Communications Squadron for operation, minor maintenance, and account associated tasks.

2.9.4. Vendor will provide a maintenance/service contract for any major reconfigurations including updating system hardware for STIG compliance.

2.10. Assumptions

2.10.1. Product provided by contractor will be a turn-key solution

2.10.2. Contractor will remove and dispose of any wiring required by installation or this product

3.0 SPECIAL REQUIREMENTS

3.0 SPECIAL REQUIREMENTS

3.1 Installation Requirements

To accomplish the specific tasks outlined in Section 2, the following minimum installation requirements are mandatory:

a) All the routing includes all signal-processing system sized to ensure connectivity from all sources to all destinations under control of the user interface.

b) The racking & miscellaneous includes all necessary cables & connectors in accordance with Institute of Electrical and Electronic Engineers (IEEE) specifications including cables coated with HVAC open return systems.

Connectivity includes all necessary cable & connections in accordance with IE specifications including cables coated with HVAC open return systems.

c) Design & Engineering includes the necessary site visits to determine connectivity requirements, project guidance, system training and all necessary submittals for project as-built documentation.

d) Installation to include all on-site installation, wiring, coordination, project management, supervision, testing and system checkout.

e) G&A to include all necessary freight, handling, receipt and reship.

f) Documentation to include complete set of manufacturer user manuals, one page cheat sheet laminated for the room.

g) This facility must operate 24x7 when necessary.

h) The mandatory service and programming support required is direct employed personnel (no 3rd party) service staff to guarantee on-site service calls within 8 hours and phone support within 4 hours.

i) Service Staff must present certificates from each manufacture used plus International Communications Industries Association (ICIA) certificates. This documentation must be provided at the time that qualifications are requested for acquisition.

3.0 SPECIAL REQUIREMENTS

j) All equipment and installation will be warranted by the selected vendor for a minimum of three (3) years with maintenance contract for the system to maintain its currency for all STIG requirements.

k) Low voltage license in state of Georgia.

3.2 Security Requirements

Access to sensitive information is not anticipated for this Tasking. However, a security clearance of at least CONFIDENTIAL or a FAVORABLE National Agency Check (NAC) must be held by, or a NAC must be in process for any Contractor personnel accessing sensitive information related to the computer- networking infrastructure at ANG Installations. The contractor shall observe and comply with all security provisions in effect at ANG Installations and any other Government facility visited in performance of this RFP. The Contractor Team shall include personnel who have a complete knowledge of, and comply with, all standard DOD security procedures.

3.3 Non-Disclosure Requirement

Contractor personnel may be exposed to information covered under the Privacy Act of 1974, and shall comply with all applicable safeguarding and handling requirements associated with Privacy Act information. During the performance of this tasking, Contractor personnel may be required to access or come into contact with proprietary Government information, including financial account records or source selection information. Contractor personnel shall not use such information for any purpose other than the performance of this order for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

Failure to comply with these requirements may result in withholding of final payment.

3.4 Data Rights

The Government retains the right to all documentation and data generated by contractor as a result of this project. The selected contractor shall provide COTS products with the appropriate contractor pass through licenses.

The Government will provide the contractor with necessary and reasonable access to key personnel,

4.0 GOVERNMENT FURNISHED RESOURCES

provide escorts as needed to allow the contractor’s personnel to accomplish the tasks set forth in this RFP, and provide all AC power and service drops to support installation.

All proposals must be submitted by 30 June 2019, 1200L. Proposals must have drawings of proposed equipment placement [to include rack drawing (required for approval)] prior to approval of quote for award.

There are no application fees for vendor submission of price quotation/proposal.

Submit all proposals or inquiries to the following:

116th Contracting Office ATTN: Glen Porter 540 East Drive

BLDG 2094 RM 157

Robins AFB, GA 31098 Comm: (478)201-1210 Fax: (478)201-1209 Glen.a.porter2.mil@mail.mil

Lowest bid does not automatically qualify the vendor for selection.

5.0 CLOSING DATE

6.0 APPLICATION FEE

7.0 CONTACT INFORMATION

8.0 LOWEST BID STATEMENT

9.0 Contractor Manpower Reporting Assessment (CMRA)

The Contractor shall report ALL contractor Labor Hours (including subcontractor labor hours) required for performance of services provided under this contract for the USPFO GA via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https:// www.ecmra.mil/2.Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY) which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the helpdesk at https://www.ecmra.mil.