Site_Visit_Minutes_825.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

27 August 2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division

43200 Maple St, Bldg. 105

Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W912JB-19-B-5010, Project No. VGLZ 192035:

REPAIR BLDG. 825 ROOF.

1. Site visit held this date at the Contracting Division conference room commencing at: 10:00AM in conjunction with subject Request for Proposal. For list of attendees see sign in sheet.

2. Contract Specialist David Brown introduced himself, Lt. Adam Vermeerch from the government’s team for the project. Steven Stocking was introduced as the Contracting Officer.

A. PROJECT DESCRIPTION:

Repair Medical Facility Roof, B825 Cover the entire low-slope areas (large north and south-facing slopes) with insulation filler strips, cover board, and 90-mil EPDM membrane, and extend the EPDM membrane over the flat roof panels.

3. Bids are due NLT Thursday 10 September 2019 at 2:00PM local time. Offerors are to hand carry bids to 127 MSC Lobby/Conference Room and deposit bids in a bid depository. Offerors are advised that this project is not currently funded and that offers must be good for 112 days.

a. Project Magnitude is between $250,000.00 and $500,000.00

b. After the notice to proceed is issued the project has a performance time of 120 calendar days for project completion.

c. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

d. When amendments are issued they will be posted to the FBO website.

e. Bid, Payment, and Performance Bonds will be required for this project based on

Independent Government Estimate.

f. Liquidated damages are not applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA MI20190091 Mod 5 dated 16 August

2019.

i. Safety measures are always a part of Government contracts and the Army Corp of

Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. This requirement is not currently funded.

4. The project description was stated in the FBO announcement package repair transformers project announcement notice sent out with the Notice of Solicitation Form on 6 August 2019.

5. Any project specific questions were referred to the RFI submittal process. Contractors were able to go up on the roof for visual inspections. Participants were instructed on the bidding process and to get base access lists in time to make the bid opening. Bid opening may be moved to accommodate the 30 days required solicitation time.

6. The site visit concluded at 11:00am on Tuesday 27 August 2019.

8/27/2019

X David Brown

David Brown

Contract Specialist

Signed by: BROWN.DAVID.ALLAN.1096981950