15R4006_Slides_for_pre-proposal_conference_--13_Oct_15.pptx

W912JB-15-R-4006

Airfield Management Services Selfridge ANG Base, MI

PRE-PROPOSAL CONFERENCE

13 Oct 2015

INTRODUCTION

Jeremy Starrett, Acquisition Branch Chief-Contracting Officer

David Nicholas, Contract Specialist/ Services Lead

Tami McKenney, Contract Specialist

SMSgt Kelli Martin, Contracting Officer Representative

AGENDA

Prepared Briefing Site Visit

FACTS

Selfridge ANG Base requirement One single award will be made from this solicitation (base year + four option years) 100% HUBZone small business set-aside

SOLICITATION, PLANS

AND SPECIFICATIONS

ON THE WEB

http://www.FBO.gov Solicitation Attachments:

PWS

Historical/Estimated Workload Data Govt Furnished Property and Equipment Applicable Publications & Forms

SOLICITATION, PLANS

AND SPECIFICATIONS

CONT’D

Past Performance Questionnaire Package Subcontractor/Teaming Consent Form Wage Determination for Macomb County Note: SCA Health & Welfare increased to $4.27/hour effective 8 July2015 check regularly and refresh web page

PREPARING YOUR PROPOSAL

Submit all information required in the RFP with your initial requirement - in the required format Provide a proposal that represents the best value to the Government The lowest price is not necessarily the best value

DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS

OFFERORS ARE STRONGLY CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

THE GOVERNMENT INTENDS TO AWARD WITHOUT DISCUSSION AND THERE MAY NOT BE A CHANCE FOR DISCUSSIONS, CORRECTIONS, OR REVISED PROPOSALS!!

WHAT DO I NEED TO SUBMIT??

Clause 52.212-1 Instructions to Offerors – Commercial Items of the RFP details the required information and format for the proposal

THREE PARTS ARE REQUIRED

Part I - RFP documents and Price Proposal Part II – Technical Proposal Part III – Past Performance Proposal

PART I

RFP DOCUMENTS AND PRICE PROPOSAL

TAB 1 – Executive Summary TAB 2 – Signed SF 1449 and Amendment acknowledgement TAB 3 – SF 1449 Continuation sheet ( the price/cost associated with each line item for the base year and each option year) Provide enough info for evaluation, specifically verify wage and fringe benefits are adequate TAB 4 – Representations and Certifications

SAM REGISTRATION

Make sure your SAM registration is current www.sam.gov

Representations and Certifications Must electronically complete the annual Representations and Certifications at:

http://www.sam.gov

PART II

TECHNICAL PROPOSAL

4 SUB-FACTORS (of equal value) Conformance to the PWS Management Approach and Administrative Plan Quality Control Phase-In Plan

PART III

PAST PERFORMANCE

Performance within last 3 years Narrative Assessment Subcontractor’s Consent Reference Package Questionnaires Send out questionnaires to references as soon as possible Ensure references return questionnaires to the Contracting Office not later than the solicitation closing date

PROPOSAL DUE DATE

All parts must be received not later than 26 Oct 2015 at 12:00 P.M. EST Make sure boxes/envelopes are clearly marked No facsimile or electronic offers will be accepted May hand carry proposal – advance notice required Past Performance Reference Questionnaires are also due by this date and time

HOW WILL THE PROPOSAL

BE EVALUATED?

Evaluation process detailed in 52.212-2 Evaluation – Commercial Items Carefully review 52.212-1 Instructions to Offerors – Commercial Items when preparing proposal Technical and past performance are equal and when combined are equal to price

COMPLIANCE REVIEW

Proposal timely Price Schedule complete Past Performance included Technical Proposal included Part I an original and one hard copy, Part II and III an original and 2 sets hard copy, and 1 complete set of each on CD or DVD Failure to furnish a complete proposal may result in elimination from consideration

EVALUATION OF TECHNICAL

4 Sub-factors - all of equal value Technical proposals evaluated to determine if acceptable Do not simply state that services will be in accordance with the PWS

EVALUATION OF PAST PERFORMANCE

Emphasis on recent and relevant experience Information and Consent form for all Subcontractors or Teaming Partners Questionnaires must be received from references not later than solicitation closing Government may obtain past performance information from other sources

EVALUATION OF PRICE

Price will be reviewed for compliance before evaluations Basic and options evaluated Basic and option pricing cannot be unbalanced

WHO WILL RECEIVE THE AWARD?

THE CONTRACTOR WHOSE PROPOSAL PROVIDES THE BEST VALUE TO THE GOVERNMENT WILL BE AWARDED THE CONTRACT

(PRICE AND OTHER FACTORS CONSIDERED)

BEST VALUE AWARD DECISION

BEST VALUE IS DEFINED AS AN AWARD BASED ON THE GREATEST OVERALL BENEFIT IN RESPONSE TO THE REQUIREMENT. AWARD IS BASED ON PRICE AND OTHER NON-COST RELATED FACTORS.

WHAT IF I HAVE A QUESTION?

Questions must be submitted in writing via Email only to:

tami.l.mckenney.civ@mail.mil and david.a.nicholas21.civ@mail.mil SUBMIT QUESTIONS no later than 16 Oct 2015 1PM EST Questions received after 16 Oct 1pm EST may be held and addressed after RFP closing with those Offerors determined to be in the competitive range.

HOW WILL MY QUESTION BE ANSWERED ?

All questions and answers will be posted to website: http://www.fbo.gov in a document named “Questions and Answers” Amendments will be posted to the web site Check the web site regularly and don’t forget to refresh the page

SBA

Offerors must be a HUBZone small business Teaming arrangements and partnerships can be tricky - consult with your SBA representative for guidance

QUESTIONS ???

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