Questions_and_Answers_Final_7-26.xlsx

XLSX spreadsheet 33 KB Posted Jul 26, 2017

Attached to: CEFMS Maintenance
Solicitation number: W912HQ-17-R-0004
Issued by: Department of the Army Corps of Engineers National Capitol Region Humphreys Engineer Center Support Activity

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File	Type	Posted
Government_Furnished_Property_List.pdf	PDF	Jul 26, 2017
W912HQ17R0004-0002_Summary_of_Changes.pdf	PDF	Jul 26, 2017
CEFMS_Pre-Proposal_Conference_Attendees.xlsx	XLSX spreadsheet	Jul 26, 2017
SEED_TO_Personnel_Price_Model_Revised.xlsx	XLSX spreadsheet	Jul 26, 2017
SATOC_Personnel_Price_Model_Revision_2.xlsx	XLSX spreadsheet	Jul 26, 2017
W912HQ17R0004-0001_Summary_of_Changes.pdf	PDF	Jul 19, 2017
SATOC_Personnel_Price_Model_Revised.xlsx	XLSX spreadsheet	Jul 19, 2017
SEED_TO_Personnel_Price_Model.xlsx	XLSX spreadsheet	Jul 6, 2017
W912HQ-17-R-0004.pdf	PDF	Jul 6, 2017
SATOC_Personnel_Price_Model.xlsx	XLSX spreadsheet	Jul 6, 2017

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Sheet 1

Question Number	Page	Paragraph	PRE-PROPOSAL, 2017 CEFMS REQUIREMENT	Answers
Requirement General Questions
1		General	Can you provide us the current org chart for the current contract listing labor categories and names of each resource?	Below are the labor categories supporting the current contract:

Project Manager Asst. Project Manager System Architect Information Assurance Security Officer Sr. Oracle DBA Oracle DBA Sr. Developer/Analyst Developer/Analyst Sr. Programmer Analyst Programmer Analyst Jr. Programmer Sr. Tech Writer Tech Writer System Administrator

IDIQ PWS
2	25	2.4	Can the Government please confirm that staff is expected to support on site at USACE location(s) for only 6 hours/day, 5 days/week?	Contract staff is expected to provide support during normal business hours of 0630-1800. Some labor categories may be required at other times and these will be communicated to the PM.
3	25	2.4	Will the Government allow for working in remote locations for some staff (outside of those who will be working in Millington, TN and at the Contractor’s facility)?	Yes
4	28	2.11	PWS, Section 2.11 states the government will provide equipment for Contractor personnel. Does that apply for Contractor personnel who perform contract work in the Contractor’s facility?	Yes
5	29	4.1.3	Is the “CEFMS Problem reporting system” considered GFE, or will the contractor be required to stand up its own system?	The CEFMS Problem reporting system is government owned software. The contractor will not be required to stand up its own problem reporting system.
6	31	4.2.1	Please define the meaning of the terminology “User Cases”. Is it meant to be User Stories or Use Cases?	User cases should read as Use Cases.
7	32, 33	4.2.3	Is USACE currently using a specific tool for the purposes of automating the regression testing process? If so, is this the preferred method for future project delivery or are bidders allowed to suggest alternative regression testing tools, techniques, and approaches?	No, USACE is not using a specific tool for the purposes of automating the regression testing process. The contractor can make recommendations, but they are subject to review & approval by govt.
8	32	4.3.1.3	Is CEFMS a 100% custom Oracle forms application or an extension of Oracle E‐Business suite?	CEFMS a 100% custom application. The majority of CEFMS is Forms. The Time & Attendance Module is developed in ADF. Future development could include ORACLE APEX or JET.
9	35	4.3.5	Approximately how many error corrections were performed last year? How many of those required data correction scripts?	Approximately 400 Category 1 (Stops user from performing functions in system as currently deployed) & 3500 Category 2 (Corrections of update/recon/report (code and/or scripts)) were reported last year. Approximately 450 required data correction scripts.
10	38	4.4.3	Does USACE have a preference for either commercial or Government cloud solutions?	The cloud solution will be determined by ARMY/USACE CIO.
11	39	4.5.4	How many test and production servers comprise each environment?	19 production servers and 9 dev/test servers
12	41	4.9.3	When was the last time that the CEFMS went through the C&A process?	CEFMS is currently undergoing the Risk Management Framework (RMF) process and has 6-month ATO.
13	45	6.3	PWS, Section 6.3 requires that the PM and at least 50% of the Contractor’s development staff be located on-site at USACE Finance Center, Millington. How many total Contractor personnel may be accommodated in the government’s facility?	As many as needed, but must work 100% directly on CEFMS and no other contract.
14	45	6.3	Does the project manager need to be onsite 100% in Millington, TN?	Yes
15	45	6.3	If so, would you consider an onsite model where a deputy PM would be onsite M & T and the PM would be onsite W-F to	No
16	48	7.10(2) (third paragraph)	Please confirm that to initiate a background investigation, the Contractor would simply need to submit a request to the Government via the COR.	Yes, this is correct.
17	66	1.2	Are you using Hyperion Financial management (HFM) application ?	No
18		IDIQ PWS	Does USACE anticipate expanding their reporting environment to allow ad hoc reporting by the general user community or a subset of the community?	Yes
19		IDIQ PWS	Please provide the open list of work requests that are anticipated to still be open at project start.	No - to be discussed at the Kick-off conference.
20		IDIQ PWS	Please provide a list of what a typical weekly release contains and/or provide an estimated LOE for a typical weekly release.	LOE for a CEFMS release is minimal.
21		IDIQ PWS	Is the Government open to other than weekly release schedules as a means of reducing overhead efforts spent on preparing weekly releases?	NO
22		IDIQ PWS	Does the Oracle support work for CEFMS require Secret/Top Secret clearances?	See Section 7.10. This project has been determined to be “Sensitive Unclassified” and is covered by the Privacy Act of 1974 and other Federal, DoD, and DA regulations. This contract will require Contract personnel to meet the investigative standards as outlined in DoDI 8500.2, DoDD 5200.2-R and AR 25-2 for IT-I and IT-II access. The Government will not issue security clearances. The Contractor is responsible for ensuring that employees performing CEFMS maintenance have a minimum IT-II current background investigation, or have one initiated at the start of employment. The COR will determine the required level of investigation based on responsibilities. An SSBI is required for contractor personnel requiring IT-1 access.
SEED PWS
23	23	1.2	What portion of the 1200+ SQR and Oracle Form reports are executed against the corporate reporting database, versus the 62 Field Operating Activity production databases?	CEFMS 65%, CRM 35%
24	65	1.2	What ETL (Extraction, Transformation, & Loading) methods or tools are currently employed for the purposes of populating the corporate reporting database?	Corporate Reporting Module (CRM) is populated with CEFMS data via table to table transfers( database links.)
25	68	2.8	PWS, Section 2.8 and the SATOC_Personnel_Price_Model file – Table 1 on Page 26 provides responsibilities and qualifications for Key Personnel and the Price Model provides both Key Personnel labor categories and other labor categories for the Offeror’s to provide FTEs, QTY and Hourly Rate. Will the Government provide a breakdown of the current staffing levels and labor categories supporting the current contract?	Below are the labor categories supporting the current contract:

26	70	2.1	Will a copy of the QASP be provided prior to proposal due date?	No, the QASP will not be provided at this time.
27	71	4.1.1	This paragraph implies that personnel may be required at Redstone Arsenal, AL. Do offerors need to consider providing resources at this facility?	No
28	71	4.1.3	Seed Is the CEFMS Problem Reporting System implemented with a COTS product?	No, CEFMS Problem Reporting System is GOTS product
29	72	4.1.3	This section provides a list of categories that the Government and Contractor use to classify work requests. Would the Government provide an approximate estimate of the number of each type of work request received in a year’s time?	NUMBER OF EACH TYPE: CATEGORY

400: Stops user from performing functions in system as currently deployed 3500: Corrections of update/recon/report (code and/or scripts) 430: Modifications required due to regulatory changes or at direction of UFC or higher headquarters 200: System performance issues to include tuning, referenced procedures, database integrity, and redesign of existing procedures 40: Maintaining and developing user documentation 140: Minor screen changes and screen modifications not critical to operation 5: Approved CCB system enhancements and reports 40: Unapproved system enhancements and new reports as requested by field user or developer 70: Data Calls

	30	75	4.3.1.5	This section asks for integrating modern HTML web application development frameworks as a user interface to existing CEFMS business process applications. Of the 2500+ Oracle Forms, how many have already been modernized to HTML?	The Time & Attendance Module was modernized in 2015.
	31	82	4.7.1	For the current 24 CEFMS external and internal interfaces mentioned in PWS 4.7.1, what technologies are used to communicate between the systems?	Oracle database links, table to table transfers, SFTP
	32	82	4.7.2	This section mentions possible new interfaces in the future. Are any new interfaces currently being contemplated for development? If so, please provide a list or brief description of each.	We do have not currently have any new interfaces where the requirements have been defined.
	33	82	4.6.1	Please clarify the tools used for Foreign Currency and European Electronic File Transfers.	All US dollar and foreign currency payments are processed using Delphi programs that reside on the Disbursing PC. Based on the foreign currency type, payments/files are manually emailed or uploaded.
	34		SEED PWS	What is the average time variance between the reporting database and the production databases?	Varies depending on the report. Could be real-time, 1 day, bi-monthly, monthly.
	35	42	4.10.2	Please specify what is meant by the term “database logic documentation” in regards to CEFMS.
What will the database logic documentation contain?	It can be Database Architectural/Model Diagram using a tool such as TOAD or Visio.
	36	47	7.8	Consistent with the Q&As from the draft RFP, please confirm that only the Information Assurance Security Officer and the Information Security Specialist shall have the requisite IA/IT certifications IAW DoD 8570.01-M?	As per Section 7.8, "All Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2." IA and IT functions include Information Security personnel, DBAs, and System Administrators.
	Contracting General Questions
	37		General	Out of the $45.6M contract award to GPS in 2011, what was the breakdown of labor dollars and travel dollars?	Labor : $45,538,977.97, Travel: $150,000.00
	38		General	Out of the $13.2M contract award to GPS in 2016, what was the breakdown of labor dollars and travel dollars?	Labor: $13,189,916.80, Travel: $30,000.00
	39		General	Out of your current $40-$50M budget on this contract to be awarded, what is the breakdown of labor dollars and travel d	Travel will be $20,000.00 per year in a Not to Exceed CLIN.
	40		General, SCA	Does Service Contract Act (SCA) Executive Order 13495 apply to this solicitation?	No
	41		General, SCA	If so, should we use the wage determination sheet for Millington, TN for all billable resources on the project? Please	There is no Wage Rate Determination for this Solicitation
	42		General	Why are there two separate price sheets for SATOC and SEED and two separate PWS’s for each?	For evaluation purposes under Factor 4 - Price, the IDIQ SATOC and the Seed Task Order will require separate Price Models. Two separate PWS's are required for the technical evaluation.
	43		General	The acronym SATOC is Single Award Task Order Contract…What does SEED stand for?	A Seed Task Order serves as the basis of the price competition for the first Task Order, executed at the time the IDIQ is awarded.
	44		General	Can you explain the difference between SEED and SATOC?	See Question 43
	45		General	Will there be an option to attend the pre‐proposal conference through Phone or web?	No, but the answers to the questions will be posted to FBO.
	Clauses
	46		SEED PWS	The labor CLIN descriptions (e.g. 0001) state “the contractor shall provide all personnel, supervision necessary to perform financial systems development and maintenance (CEFMS) as defined in the PWS. Period of Performance: From 03 October 2017 through 02 October 2018.” Which PWS is referenced here, the IDIQ SATOC or the SEED Task Order?	The CLIN structure in the Solicitation is for the IDIQ SATOC contract. The Seed Task Order will be issued off of the CLINs in the IDIQ SATOC contract.
	47	16	52.216-19	Is the $55M limit on the Seed Task Order, or for all Task Orders used under the IDIQ?	There will not be a single order over $55,000,000 issued under the IDIQ.
	48	45	Section B	There are no CLINS for Phase-In/Transition-In or Phase-Out/Transition-Out periods. Will the government add these CLINS?	A Phase-In CLIN for a period of six months has been added to the Solicitation. Contractors are required to perform the Phase-Out Requirements during the final Performance Period.
	IDIQ PWS
	49	45	6.4	Will the current incumbent contractor be retained for the full period of the six-month Phase-In period, or will the current incumbent contract be allowed to expire prior to the completion of this Phase-In?	The incumbent will be retained for the full period of the six-month Phase-In period
	50	63	IDIQ PWS, TO PWS	IDIQ PWS Specific Tasks (e.g. 4.12, 4.13, 4.14) are not included in the Seed TO PWS. Will these three specific tasks be issued using one or more additional Task Orders?	Tasks not included in the Seed TO PWS may be awarded as separate Task Orders
	52.212-1 -- Instructions to Offerors -- Commercial Items
	51	43	4.12 - 4.14	It is our understanding that the Offeror is required to provide a level of effort (LOE) for both the SEED Task Order and the IDIQ SATOC and that the LOE for the IDIQ SATOC is inclusive of the SEED TO PWS plus the additional tasks specific to the IDIQ SATOC PWS, specifically 4.12 – New Application Modules, 4.13 – Conversion Support, 4.14 – Mobile Applications. Please confirm.	Offerors are required to provide a level of effort for the Seed Task Order. Offerors do not need to submit a level of effort for the IDIQ.
	52	99	1.4; FBO.gov	Which is the final date for submission of questions?	Questions may be submitted through 26 July.
	53	100	1.7	Instructions to Offerors, Section 1.7, states, “For each proposal volume, submit an original and 4 copies for a total of 5 copies.” Yet the section later states for the Price volume “Submit an original version and 3 copies for a total of 4 printed copies.” Please clarify.	For Volumes I - III, five total copies are required. For Volume IV only four total copies are required.
	54	100, 101	1.7.1.a, 1.7.1.b	How many copies of the Volume IV are required?	See Question 53
	55	100, 101	1.7	Can USACE please confirm the desired number of printed copies for each of the 5 distinct proposal volumes?	See Question 53
	56	101, 102	1.7	Does USACE wish to receive one PDF that contains all five Volumes, or is USACE seeking separate five separate compact discs with separate PDFs to accompany each of the proposal volumes, so that the electronic version of each volume (e.g., the Price volume, Volume IV) can be considered independently of the other volumes?	Offerors shall provide two CDs. One CD containing Volumes I, II, III, and V. The second CD will contain only Volume IV.
	57	101, 108	1.7, 4.0	We understand the Government is expecting to receive two CDs with each offeror’s proposal. One CD to be submitted with the Volume IV – Pricing that contains only the Excel format pricing files, and the second CD which will include our entire response. However, the instructions for the second CD seem contradictory, as we are to submit the entire proposal on this CD which would include pricing information, and include it with Volume V, yet we are not allowed to include pricing information in Volume V.	See Question 56
	58	101, 108	1.7, 4.0	Does the Government intend for offerors to submit the pricing files on the CD included in Volume V? If so shall they be a PDF version of the Excel pricing files or native Excel files?	See Question 56. Provide Native Excel Pricing Files for Volume IV.
	59	101	1.7	Does “initial proposal” refer to the proposal copy that will be marked “Original”?	Yes, Initial Proposal refers to the "Original Proposal"
	60	101	2.1	May Volumes I through III be printed single sided?	The Government prefers Double Sided submissions but will accept Single Sided submissions.
	61	101	1.7.1.a	Can Arial Narrow be used for graphics?	Yes, font used in graphics and tables is at the discretion of the Offeror
	62	101	1.7.1.a	Can the font requirements be waived for pictures or screenshots?	Yes, see Question 61
	63	101	1.7.1.c	Are the cover page, table of contents, and table of figures excluded from the volume page limitations? May we include an acronym list in each volume excluded from page limitations?	Cover page, table of contents, and acronym list are excluded from page limitations. Tables do count towards page limitations if submitted for Volumes I-III.
	64	102	2.2	Is it the Governments intent to state that only the Offeror/Prime is permitted to submit past performance
and subcontractors past performance is not permitted?	Past Performance information for Subcontractors performing at least 25% percent of the work will be evaluated.
	65	102	2.2.1	If there is a maximum of 5 relevant past performances allowed, Is it the Governments intent to state that the Prime/Offeror must submit at least 51% of the Past Performance (i.e. Three (3) relevant past performances must come from the Prime)?	The Prime Offeror must provide least one of its most “recent” and “relevant” project efforts performed.
	66	102	2	Is the "provided format in addendum to the 1449" mean to submit a tabular version of the data requested in "SEED_TO_Personnel_Price_Model" but without rate or price?	The Government requires the submission of a Completed Price Model for the IDIQ SATOC and the Seed Task Order.
	67	102	2.1	Would the Government please clarify what this format is? We do not see an addendum to the 1449 that specifies an LOE format.	The Level of Effort is to be submitted in the Seed Task Order Price Model
	68	102	2.2.1	In these cases, will the Government allow the Offeror to submit multiple task orders under a single project?	For Past Performance, Offerors are permitted to submit multiple task orders issued under a single project. Each single task order project shall be submitted on a separate project data sheet.
	69	102	2.1	“Offerors shall submit a proposal response to the Seed Task Order that includes the Offeror’s proposed level of effort…” Is the staffing plan to be provided in Volume I, or Volume III, or both?	The staffing plan is a part of Volume III, Tab A - Management Plan
	70	102	2.2	Please define the time period during which a past performance reference is considered “recent.”	The Recency Period is Five Years
	71	102	2.1	Volume I instructions and evaluation criteria does not address all Seed Task Order PWS specific tasks (e.g. 4.7 Interface Support and 4.10 Documentation). Should these PWS sections be addressed in the technical narrative in Volume I?	All the tasks from the Seed Task Order PWS will be evaluated as a part of Volume I.
	72	102, 111	2.1	Proposed level of effort is not included in Volume I evaluation criteria. Please confirm level of effort by CLIN is required for Volume I.	Offerors shall propose level of effort for each Labor CLIN in the Seed Task Order only.
	73	102, 111	2.1	Key Personnel resumes are only included in Volume III. Should a summary of Key Personnel qualifications be included in the Volume I narrative?	The inclusion of a summary of Key Personnel Qualifications is not required in Volume I. It can be included at the discretion of the Offeror.
	74	103	2.2.1.a	Please clarify what is meant by “Approach to the Operational Services".	"Approach to the Operational Services" relates to the approach utilized for performance on previous services projects.
	75	103	Solicitation Provisions, Section 2.2.1(a)(4)	Solicitation Provisions, Section 2.2.1(a)(4) requires the Offeror or to list the “Owner’s” name, telephone, and e-mail. Does “Owner” mean “Customer?” If not, please clarify.	In reference to Past Performance submittal information from Section 2.2.1(a)(4), Owner refers may refer to a previous customer for whom services were performed.
	76	103	Solicitation Provisions, Section 2.2.1(b)	Solicitation Provisions, Section 2.2.1(b). Please confirm that only the prime contractor shall submit PPIRS and/or PPQs and that proposed subcontractors are not required to submit them.	Past performance information, including PPIRS for the Prime Contractor and major Subcontractors performing at least 25% percent of the work for this

factor shall be submitted.

	77	105	Solicitation Provisions, Section 2.2.3	Solicitation Provisions, Section 2.2.3 requires Offerors to submit copies of fully-executed Teaming Agreements for proposed subcontractors. However, Section 4.6.2 of the Volume III instructions also describes the requirement to submit copies of Teaming Agreements. Please confirm that the Teaming Agreements shall be submitted as part of Volume III only and shall not count against the 60-page limit for Volume II.	Teaming Agreements shall be submitted as part of Volume III only.
	78	105, 108	2.2.3, 4.6.2	Are Teaming Agreements to be included in both Volume II and Volume V?	See Question 77
	79	105, 109	2.2.3 and 4.6.2	What meets the requirement for SAM verification? Is it simply a statement that the Prime has verified that the Teaming Partner is registered in SAM?	A statement verifying that the Teaming Partner is registered in SAM is sufficient.
	80	105	2.2.3	The Government asks for submission of Teaming Agreements in Volume II - Past Performance and Volume V - Administrative Requirements. Please clarify if the Teaming Agreements should be submitted in both Volumes.	See Question 77
	81	105	2.2.3	Is it the Governments intent to state that the Prime/Offeror and Subcontractors may submit past
performance, however a subcontractors past performance is only allowable if they will be performing 25% of the work?	A subcontractors past performance is only allowable if they will be performing 25% of the work.
	82	105	2.3	Can the letters of commitment be submitted as an appendix to TAB B outside of the 30 page limit for Volume III?	Letters of commitment may be submitted outside of the 30 page limit for Volume III
	83	105	2.3	Since Volume III is paged limited and includes key personnel resumes, Management Approach, and Transition Plan, will the Government allow the letters of commitment to NOT be included in the page count for Volume III?	See Question 82
	84	105	2.2.3	Please clarify if past performances from Teaming Partners shall only be submitted for those teaming partners that are considered major subcontractors, which is defined as a subcontractor who will be performing at least 25% of the work.	See Question 64
	85	105	2.3 Table	LCAT Position qualifications (Edu, Yrs exp, skills) are provided for the Key Personnel, but not all LCATs in the Pricing Models provided in the RFP.	Labor categories included in the Government Price Model shall be priced for each Labor Category included the in Price Model. Only Position qualifications for Key Personnel will be provided.
	86	105	2.3 Table	Will the government provide the required qualifications for all LCATs listed in the SATOC and TO pricing models or should the Offeror define the qualifications?	The Government will not provide the qualifications for personnel other than Key Personnel.
	87	105	2.3	Solicitation section 2.3 requires resumes and letter of commitment for all proposed key personnel. Are the resumes and letters of commitment included within the 30 page limit for Volume III?	See Question 82
	88	107	2.3	May Offerors also propose additional labor categories to support their technical solution?	Offerors may not propose additional labor categories in the Price Model, however Offerors may propose substitutions of other than key personnel and provide respective descriptions. See question 90.
	89	107	2.3	Does the Government have descriptions of these labor categories so that the Offeror can ensure that a substitution is equivalent?	The Government will not provide the descriptions for personnel other than Key Personnel.
	90	107	2.3	How will the Government determine “equivalent” titles / categories?	If an Offeror proposes an equivalent substitute they must provide a description of how the proposed Labor Category can perform the role required by the Government
	91	107	3.0, 4.3	The Personnel Price Model for the SATOC and the Seed Task Order are requested in both Volume IV and Volume V. Should the pricing sheets only be included in Volume IV Pricing?	Include both Price Models in Volume IV - Price
	92	108	4.5	Does the Government intend for said compact disk to include only the electronic copy of Volume V, or does the Government want bidders to include all 5 Volumes on this disc? If USACE wants all 5 Volumes to be included on the compact disc accompanying Volume V, does USACE want all of the volumes to be presented in one large PDF or as five separate PDFs? Please clarify which volume(s) of the proposal should be included on this compact disc, as well as whether USACE wants one PDF or multiple PDFs should the Government wish to receive all 5 volumes on the disk.	See Question 56
	93	108	4.3	Will the Government clarify which volumes should contain the completed Personnel Price Model for the SATOC and the SEED Task Order?	Include both Price Models in Volume IV - Price
	94	108	4	Instructions to Offerors, Section 4.0 Volume V, asks for the “Personnel Price Model for the SATOC and the SEED Task Order Completed”. Section 1.7.1 states “No Price Information is to be submitted in Volumes I, II, III, or V”. Please clarify whether price information can be in Volume V.	Pricing information is not required in Volume V - Administrative Requirements. Submit the Price Models as a part of Volume IV - Price.
	95	108	1.2	Where should the OCI Disclosure Statement be placed in Vol V? Can it be added to the Proposal Data Sheet?	Yes, the OCI Disclosure Statement May be added to the Appendix A - Proposal Data Sheet.
	96	111	2.1.1	In Instructions to Offerors, Section 2.1.1, the Evaluation Criteria for Volume I mention “the experience and qualifications of the key personnel as required in accordance with Performance Work Statement (PWS).” However, the Key personnel resumes are found in Volume III. Does the government want resume information in Volume I as well as Volume III, Tab B?	Submit Resumes as a part of Volume III
	97	43, 102, 111	4.12, 4.13, 4.14 and Proposal Instructions Section 2.1 and Evaluation Criteria Section 2.1	The PWS for the SATOC contains Specific Tasks 4.1 through 4.14 which is the full scope of the contract effort. The Seed Task Order only contains Specific Tasks 4.1 through 4.11, a sub-set of the total potential effort. The proposal instructions state the offerors must provide a technical approach to just the Seed Task Order. The evaluation criteria indicates this approach will be reviewed as part of the technical proposal evaluation. Since the Seed Task Order does not include PWS 4.12, 4.13, and 4.14, the offerors’ responses will not address these important elements of the PWS and therefore not offer a complete view of each offeror’s capability to perform the full potential scope of the contract. We recommend the government amend the RFP to include a requirement for the offerors to provide technical approaches for PWS 4.12, 4.13, and 4.14 as well as provide corresponding evaluation criteria.	Only the Seed Task Order will be evaluated for Technical Approach. Other tasks, such as PWS 4.12, 4.13, and 4.14 described in the IDIQ PWS, may be awarded as subsequent task orders.
	FAR 52.212-2 – EVALUATION – COMMERICAL ITEMS
	98	114	2.2.2.1	Will the Government please clarify the correct page number?	The Submission Criteria for Past Performance is on Page 102
	OTHER QUESTIONS
	99			Is the evaluation of Volume 2 is solely based on the past performance of the Prime Contractor? Will consideration be given to past performance of the team?	See Question 64
	100			We respectfully request that the government provide answers to offeror questions at least one day prior to the CEFMS Pre-Proposal Conference scheduled for 24 July 2017. This will allow offerors a chance to review and digest the information imparted by the government and be better prepared for the conference.	Q&A will not be posted before the Pre-Proposal Conference
	101			Will the Government allow use of 8-point font for tables and graphics?	See Question 61
	102	56	Appendix A	Please provide Appendix A – Proposal Data Sheet in a fillable form (PDF or Word) so offerors can answer it electronically.	Appendix A is provided in PDF format as a part of W912HQ-17-R-0004
	103	57	Appendix B	Please provide Appendix B – Past Performance Questionnaire in a fillable form (PDF or Word) so references can answer it electronically.	Appendix B is provided in PDF format as a part of W912HQ-17-R-0004
	104	87	6.4	What is the relationship between the incumbent contractor and the successful offeror during the 6-month phase-in period?	The incumbent will prepare a Phase-Out plan and the new awardee will prepare a Phase-In plan. During the Phase-In/Phase-Out Plan period the Contracting Officer and the Contracting Officer’s Representative hold a weekly meeting with both Contractors. According to the respective plans as the incumbent Contractor reduces their performance, the new Contractor take over those tasks/responsibilities.
	Requirement General Questions
	105	40	4.8.1	Please clarify whether the existing CEFMS CMP will be turned over to the awarded contractor during Transition-In to maintain and follow or if the awarded contractor will be responsible for writing a new CMP to guide configuration management responsibilities for the project.	Existing CEFMS CMP will be turned over to the awarded contractor during Transition-In to maintain and follow
	106			Please clarify what Project Management tools are currently in place to support the CEFMS program.	CEFMS program currently uses Microsoft Project for project management
	107			Is the OBIEE migration of SQR Reports and Oracle Reports part of the standard pricing or part of an Engineering Change Proposal at a later time?	OBIEE migration is part of the standard pricing.
	108		SATOC_Personnel_Price_Model_Revised.xlsx	How are we supposed to calculate a FFP with the revised price model if we are only required to list the hourly rate?	Hourly rate is for the IDIQ, the SEED (Live) Task Order Price Model will provide price calcultions
	109		SATOC_Personnel_Price_Model_Revised.xlsx	Is this going to change to a Time and Materials contract?	No
	110		SATOC_Personnel_Price_Model_Revised.xlsx	Is the Government going to provide the number of FTEs for each role that they want?	No
	111		SATOC_Personnel_Price_Model_Revised.xlsx	What are the current number of FTEs for each of the 18 roles listed in the revised price model?	This will not be provided by government
	112		SATOC_Personnel_Price_Model_Revised.xlsx	Is the Government going to apply the same FTE count per role to our hourly rate to determine the total FFP cost?	No
	113	45	6.3, Primary Place of Performance	What is the current size of the development staff?	This will not be provided by government
	114		6.3, Primary Place of Performance	How many developers currently work onsite 100%?	3 developers currently work onsite
	115		6.3, Primary Place of Performance	What is the minimum number (not percentage) of developers that the Government requires to be onsite 100% of the time?	At least 50% of the contractor proposed labor categories and the Progject Manager is required to be onsite 100% of the time
	116		CLIN0002	Would the Government entertain a travel model of flying in the top Project Management and developer talent from around the country each week that does not currently live in Millington, TN?	No
	117		CLIN0002	If the Government is not going to fund travel more than $20,000/year, will the Government modify section 6.3 Primary Place of Performance on page 45 of 147 by removing this sentence “The Government requires that the Project Manager and at a minimum of 50% of Contractor’s development staff be located on-site at USACE Finance Center, Millington, TN.”	No
	118			Please list the roles from the pricing sheet that the Government considers “Contractor’s development staff”	See question 115
	119			What format is the existing/current CEFMS Documentation in?	Microsoft Word
	120			Oracle Application Implementation Methodology (AIM) document format or Oracle United Method (OUM) document format?	The current contractor does not use either Oracle Application Implementation Methodology (AIM) document format or Oracle United Method (OUM) document format
	121		Existing Documentation	Is the existing/current CEFMS Documentation up to date?	No
	122		Existing Documentation	Will this effort require more than the two technical writers listed in the price sheet? how many total technical writers do you estimate?	No
	123		Existing Documentation	How many System Design documents currently exist?	CEFMS currently has 2 modules with design documentation
	124		Existing Documentation	How many System Design documents need to be updated?	No System design documents need to be updated at this time
	125		Existing Documentation	How many new System Design documents need to be created?	No System design documents need to be created at this time
	126		Existing Documentation	What format are the system design documents in AIM or OUM?	CEFMS system design documents are in Microsoft Word format. Current contractor does not use AIM or OUM formats
	127		Existing Documentation	How many Database Architectural documents currently exist?	Zero
	128		Existing Documentation	How many Database Architectural documents need to be updated	None
	129		Existing Documentation	How many User documents currently exist?

How many User documents need to be updated?

How many new User documents need to be created?	CEFMS has approximately 60 user manual documents. These documents are updated as system code changes/updates are made. No new user documents need to be created at this time.
	130	Existing Documentation	How many IA documents currently exist?

How many IA documents need to be updated?

How many new IA documents need to be created?

What format are the documents in AIM or OUM?	This cannot be quantified. IA documents included all documents to support the Risk Management Framework process and FISMA compliance
	131		What implementation approach or methodology is currently being used to accelerate the CEFMS project: Oracle Application Implementation Methodology (AIM) or Oracle United Method (OUM)?	Agile development
	132		In addition to the resources that we bring to the program, please define our counterparts on the USACE team?	Currently 19 government system functionals support CEFMS in addition to contract personnel
	133		Please provide the monthly volume of software design changes and defect changes over the last year.	CEFMS has bi-weekly releases, Corporate Reporting Module has a weekly release and T&A ADF releases are as needed: In addition, immediate releases are processed as needed to release. CEFMS averages appoximately 400 updates/corrections per month. CEFMS had approximately 4800 changes/corrections in FY16.
	134		Does ACOE CEFMS have any desire to operate parts/databases representing CEFMS to take advantage of the Cloud?	The USACE/ACOE CEFMS cloud solution will be determined by ARMY/USACE CIO
	Questions Received at Pre-Proposal Conference
	135		Can the Governemnt Modify the Travel CLIN to Include $1,160,000/Year to Accommodate More Weekly Travlers	No
	136		Where do the 50% of workers that are not on-site work?	This is at the discretion of the Contractor but the Government will not be providing facilities for their work
	137		Will VPN/Secure connections be provided for off-site workers?	Yes
	138		Does the $55 Million Max include five years or 5.5 years?	Five Years
	139		Is the Last six months an option for a transition out?	The last six months may be an option for a transition out.
	140		If an offeror has a past performance reference that is one project but consists of 15 task orders does USACE want to see 15 separate data sheets?	Contractors may use indidvidual task orders as Past Performance information. The Contracort may submit a separate Project Data Sheet for each Task Order Performed.
	141		Is there a new CLIN or a seperation of PoPs for transition and operation on the same CLIN?	There will not be a separate CLIN for Phase-In or Phase-Out
	142		Do resumes count toward the 30 Page limit of Volume III?	No
	143		How should an offeror price the Phase-In Period if the Incumbant and Offfferor's plans will not be compared and negotiated until affter contract award?	See question 178
	144		Can the cost to accommodate resrouces located on-site be covered by funds other than travel?	Yes
	145		Is it okay for core architects and team leads to be onsite and and developmental teams off site or vice versa?	50% of the staff listed on the Price model must be on-site. The project Manager must be on-site
	146		Because the OBIEE skill sets are different when using the cloud, how will it be dealt with?	Transition to the Cloud may be described in a separate PWS and would be awarded as a separate task order
	147		During the transition to the cloud would the government maintain a legacy system while standing up a new system?	No. Any cloud requirements may be issued under a later Task Order
	148		What format is the current CEFMS Documentation?	Not a standard format. UFC uses a format created specifically for UFC.
	149		Do the 62 production databases each run the same software?	Yes
	150		Do the 62 production databases each have the same database structures?	No
	151		What types of testing do the Contractors conduct?	The contracors do all the testing described in PWS Paragraph 4.3.6 and then the Governement performs its tests.
	152		Is one of the Database goals to achieve a singel repository ofr all CEFMS Users?	No
	153		Will mobile apps only be required for T&A and Travel?	The requirements for mobile applications may be described in a separate PWS and awarded as a future Task Order
	154		Will be slides be included in Ammendment 0002?	No
	155		The Base Year will incude the Phase-In and the Seed TO, correct?	Yes
	156		Will Oracle BI be used for Ad Hoc Reports?	OBIEE will be used for Ad Hoc
	157		Where are the Development and Test Servers Located?	The development/test servers are located in the Vicksburg, MS datacenter and UFC location in Huntsville, AL. The Hunstsville servers are scheduled to be decommissioned.
	158		Does the Contractor Need to supply a Configuration Manager?	Yes, this labor category will be added to the Personnel Price Model
	159		Is there a formal requirement for comprenensive Organizational management plan to run parallel with any project transition plan?	No
	160		Was the reduction in travel costs in 2016 due to the majority of the resources working remotely?	No
	161		Home many incumbent resources work on-site in Millington, TN?	Three
	162		Is the plan to transition to a Commercial Off the Shelf system?	No
	163		Are the Functional Resources testers or functional super-users?	Super-Users
	164		Is CEFMS considering a hybrid cloud approach?	Transition to the Cloud may be described in a separate PWS and would be awarded as a separate task order
	165		The powerpoint covered CEFEMS Maintenance sand future migration, is this part of the current requirement?	Offerors are to provide a technical approach to the SEED Task Order. Additional tasks may awarded as separate future Task Orders.
	Questions Received after Pre-Proposal Conference
	166	Amendment 1, Paragraph 2.2.2.1	AMD 1, Paragraph 2.2.2.1 references FAR 52.212-1 Paragraph 2.2. Please clarify which paragraph in the FAR is applicable. There is no paragraph 2.2.	Amendment 1, FAR 52.212-1 Paragraph 2.2 references the paragraph in the Full Text Clause incuded in the Solicitation.
	167	RFP, Paragraph 4.12-4.13	RFP, Paragraph 4.12-4.13, Page 43. Both 4.12 and 4.13 specific tasks state “As these requirements become known, the government will provide Statement of Objectives (SOO) for the contractor to develop the Performance Work Statement (PWS).”
Please clarify the process that will be used to issue Task Orders and whether SOO or PWS will be released by the Government.	For future tasks, when the the Contractor identified a requirement, the Contractor will be provided a SOO. The Contractor will develop a PWS based on the SOO. The PWS, approved by the COR will be used for the resulting Task Order.
	168	Amendment 1, Paragraph 2.1	Please clarify whether the level of effort is required to be submitted within Volume I, in addition to the level of effort submitted in Volume IV pricing model and the level of effort as demonstrated in Volume III staffing plan.

If the level of effort is to be submitted only in Volume III and Volume IV, please revise the Volume I instructions to exclude level of effort.

Volume III requires a Staffing Plan which is a breakout of the Contractor's proposed personnel to perform the Seed Task Order. Level of Effort is required for Volumes I and IV.
169	Due to the sensitive information included in Teaming Agreements, we request that the Teaming Agreements be included only in Volume V Administrative Requirements.	Teaming agreements will be submitted in Volume III
170	The evaluation criteria for Volume I includes reference to evaluating the “experience and qualifications of the key personnel.”

Since Volume I does not include resumes, should we include a summary of key personnel qualifications for the evaluation, or will the government revise the Volume I instructions to move the evaluation of Key Personnel qualifications solely as a part of the Volume III evaluation?

Key Personnel qualifications Evaluation has been moved from Volume I, Paragraph 2.1.1 to Volume III, Paragraph 2.3.2
171		Amendment 1	Will the government be releasing a conformed Amendment 0002 with revisions highlighted or only the Amendment 0002 Summary of Changes?	Amendment 2 will include a summary of changes copy of the solicitation.
172			Does the Government expect full staffing for the entire Base Year?	Yes
173	41	4.9.3	"CEFMS is currently undergoing the Risk Management Framework (RMF) process and has 6-month ATO.” Does the government anticipate the RMF will be complete and a new ATO issued prior to the completion of the Transition period? If not, does the government anticipate the incumbent or new contractor would be responsible for closing out the RMF, related POAMs, and ATO renewal?	Yes
174		General	Can the government share a DoDAF OV-1 or analogous high-level architecture figure for CEFMS?	No
175		Instructions	May we prepare a table of figures for the Volumes? If so, is it outside of the page count?	Tables of figures may be submitted for the volumes. Tables will not count against the respective page counts.
176		Price	The price models include a single column for hourly rates and yet the work may be performed in the contractor and/or government sites. Would the Government allow offerors to revise the price model spreadsheets to insert columns and modify column headers to denote the “Work Site,” “Government-Site Hourly Rate” and “Contractor-Site Hourly Rate?” This will be especially helpful for the IDIQ SATOC rate schedule because the staffing mix on future tasks may be different than the Seed task.	The Price Model will not be revised to add another column for different site rates.
177		4.3.1.4	How is service oriented architecture being applied currently? Does CEFMS have Web services with REST or SOAP-based interfaces? Are these custom developed services?	None of these servers are being used
178		Solicitation Instructions 2.3	Considering the fixed price nature of the entire Base Period, and the fact that the exact price of the Phase-In period will not be determined until after award, will the Government please revise CLIN 0001 for the Base Year price to clarify that the price for the first six months will be determined after award and instruct offerors to only price the last six months of the Base Year so prices are evaluated evenly? If not, will the Government please require all offerors to submit a price for 12 full months of post-Phase-In services with the understanding that the actual price for the Base Year will be subject to reduction through negotiations after award?	See Question 172. The Government expects all offerors to submit a price for the 12 full months of the Base Year.
179		4.8.1	Is the CEFMS Configuration Management Plan (CMP) an existing document or is this a document we should develop as part of the TO work effort? Is the Contractor CMP a separate document?	It is an existing document that will be maintained by the contractor
180		4.10.1	Does the program apply version control to documentation? If so, what tool is used?	No tool is used. Currently contractor does this manually on SharePoint.

File details come from the government source that posted it. Updated Nov 14, 2017.