SIAD_385-1_Safety_Regulation_2012-04-26_FINAL.DOC

TASI – GRS

26 April 2012

MEMORANDUM FOR ALL DEPOT EMPLOYEES

SUBJECT: Sierra Army Depot (SIAD), Occupational Safety & Health Regulation, 385-1, Safety Regulation

1. HISTORY: The SIAD Regulation 385-1 includes an explanation of Occupational Safety and Health policies, purposes, scopes, objectives, responsibilities, and references addressing and describing various comprehensive areas of the Army Safety Program.

2. SUMMARY: This SIAD regulation prescribes Army policy and guidance on Occupational Safety and Health Act (OSHA) regulations, Voluntary Protection Program (VPP) requirements, and implements requirements of the Army Safety Program, AR 385-10. This is a complete revision of SIAD Regulation 385-1, along with a compilation of the aforementioned program requirements in order to form one encompassing regulation.

3. APPLICABILITY: This regulation applies to all government civilian personnel in a duty status, on or off this installation; and to all organizations and persons at any time on this Army installation.

4. PROPONENT AND EXCEPTION AUTHORITY: The proponent of this regulation is the Depot Commander and the Safety Office.

5. SUGGESTED IMPROVEMENTS: Users of this regulation are invited to send comments and suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to Sierra Army Depot, Safety Office Manager.

6. DISTRIBUTION: Distribution of this publication is available in electronic media and is intended for all command organizations.

7. POINT OF CONTACT: The Safety Manager, ext. 4431 is the point of contact for this activity.

CHRISTOPHER E. DEXTER

LTC, LG

Commanding

SIERRA ARMY DEPOT

Herlong, CA 96113

SAFETY REGULATION

SIAD 385-1

April 2012

DEPARTMENT OF THE ARMY

SIERRA ARMY DEPOT

Herlong, California 96113‑5000

SAFETY MANUAL

Chapter 1

INTRODUCTION

1-1. Purpose

1-2. References 1-3. Scope 1-4. Policy 1-5. Responsibilities Chapter 2

SAFETY PROGRAM ELEMENTS WITH SAFETY TRAINING STANDARDS AND DOCUMENTATION

2-1.

Purpose

2-2.

Scope

2-3.

Objectives

2-4.

Training and Education

2-5.

Job Safety Training Outline 2-6.

Safety and Health On-The-Job Training (SHOJT) Lesson Plan

2-7.

Safety Inspections 2-8.

Operational/Process Analysis 2-9.

Safety Engineering 2-10.

Accident Investigation and Reporting 2-11.

Safety Promotion 2-12.

Health Hazard Evaluation Chapter 3

GENERAL SAFETY REQUIREMENTS AND PERSONAL PROTECTIVE EQUIPMENT (PPE)

3-1.

Purpose 3-2.

Scope 3-3.

Policy 3-4.

Responsibilities 3-5.

Personal Protective Equipment (PPE) 3-6.

Hand Protection 3-7.

Safety Footwear 3-8.

General Safety Rules 3-9.

Laundry and Repair of Garments 3-10.

Manual Handling of Materials 3-11.

Equipment and Machines 3-12.

Electrical Equipment 3-13.

Housekeeping 3-14.

Carbon Monoxide (CO) and Nitrogen Oxides (NOx) 3-15.

Lightning Safety Chapter 4

SAFETY AND OCCUPATIONAL HEALTH (SOH) COMMITTEES AND MEETINGS

4-1.

Purpose 4-2.

Scope 4-3.

Policy 4-4.

Responsibilities Chapter 5

SAFETY INCENTIVE WOODEN NICKEL AWARDS PROGRAM

5-1.

Purpose 5-2.

References 5-3.

Explanation of Abbreviations and Terms 5-4.

Responsibilities 5-5.

Incentive Plan: How to Qualify 5-6.

Wooden Nickels 5-7.

Appendix A – References 5-8.

Glossary Chapter 6

SYSTEM SAFETY, COMPOSITE RISK MANAGEMENT AND MISHAP RISK MANAGEMENT

6-1.

Purpose 6-2.

Scope 6-3.

Policy 6-4.

Responsibilities 6-5.

Composite Risk Management Principles 6-6.

Composite Risk Management Process 6-7.

Attachments to Risk Assessment Worksheet Chapter 7 ACCIDENT INVESTIGATION, REPORTING, FEDERAL EMPLOYEE COMPENSATION ACT (FECA) RECORDS AND LIGHT DUTY PROGRAM

7-1.

Purpose 7-2.

References 7-3.

Explanation of Abbreviations and Terms 7-4.

Responsibilities 7-5.

Policy 7-6.

Safeguarding Accident Information 7-7.

On-The-Job Injuries 7-8.

Disabling Injuries 7-9.

Fatal Injuries 7-10.

Accidents Involving Shipments of Conventional Explosives and Dangerous Articles by Commercial Carriers 7-11.

Reports of Explosions, Chemical, Biological, Radiological and Nuclear (CBRN) Accidents 7-12. Property, Equipment, and Material Damage Accidents 7-13.

Motor Vehicle Accidents 7-14.

Other Motor Vehicle Accidents 7-15.

Material Handling Equipment Accidents 7-16.

Completion of Standard Form 91 7-17.

Occupational Safety & Health (OSHA) Reporting 7-18.

Light Duty Program Purpose 7-19.

Light Duty Responsibilities 7-20.

Light Duty Policy 7-21.

Appendix A – References 7-22.

Recommended Guidelines for Conducting An Accident Investigation 7-23.

Glossary Chapter 8 OCCUPATIONAL SAFETY & HEALTH (OSH) and COLLATERAL DUTY SAFETY REPRESENTATIVE (CDSR) PROGRAM

8-1.

Purpose 8-2.

Scope 8-3.

Policy.

8-4.

Responsibilities 8-5.

Procedures 8-6.

Organization 8-7.

Safety and Occupational Health Inspections 8-8.

Inspections by Safety Specialist 8-9.

Annual Inspections/Surveys 8-10.

High Interest Areas 8-11.

Spot Inspections 8-12.

CDSR/Supervisor’s Monthly Spot Inspections 8-13.

Abatement Procedures 8-14.

Annual Safety and Health Summary 8-15.

Department of Labor Uniform Poster Chapter 9

OCCUPATIONAL HEARING CONSERVATION AND VISION PROGRAM

9-1.

Purpose 9-2.

Scope 9-3. Policy for Occupational Hearing Conservation Program 9-4.

Hearing Program Responsibilities 9-5.

Policy for Occupational Vision Program 9-6.

Vision Program Responsibilities 9-7. New Prescription Safety Glasses Acquisition Procedures Chapter 10

AMMUNITION AND EXPLOSIVES SAFETY

10-1.

Purpose 10-2.

Scope 10-3.

Policy 10-4.

Responsibilities 10-5.

Training and Certification of Employees, Supervisors, Management Officials, and Safety Personnel 10-6.

Management of Ammunition & Explosives Limits 10-7.

Accident Reporting and Investigations 10-8.

Safety Inspections 10-9.

Site Plans and Submissions.

10-10.

Appendix A – References Chapter 11

CONTROL OF OPEN BURN/OPEN DETONATION GROUNDS (OB/OD) USAGE

11-1.

Purpose 11-2.

Scope 11-3.

Policy 11-4.

Responsibilities 11-5.

Scheduling Usage and Operation Control Chapter 12

RESPIRATORY PROTECTION PROGRAM

12-1.

Purpose 12-2.

Scope 12-3.

Policy 12-4.

Responsibilities Chapter 13

ASBESTOS/LEAD MANAGEMENT OPERATIONS

13-1.

Purpose 13-2.

Scope 13-3.

Policy 13-4.

Responsibilities 13-5.

Background 13-6.

Permissible Exposures 13-7.

General 13-8.

Control Methods 13-9.

Personal Protective Equipment 13-10.

Hygiene Practice 13-11.

Collection Procedures 13-12.

Hazardous Waste Disposal 13-13.

Appendix A – References 13-14.

Glossary Chapter 14

HAZARD COMMUNICATION PROGRAM

14-1.

Purpose 14-2.

References 14-3.

Explanation of Abbreviations and Terms 14-4.

Responsibilities 14-5.

Procedures 14-6.

Labels 14-7.

MSDS

14-8.

Employee Training and Information 14-9.

Appendix A – References 14-10.

Appendix B – Identification of Hazardous

Items by Federal Supply Class (FSC) 14-11.

Glossary Chapter 15

CONFINED SPACE ENTRY

15-1.

Purpose 15-2.

Scope 15-3.

References 15-4.

Explanation of Abbreviations and Terms 15-5.

Policy 15-6.

Responsibilities 15-7.

General 15-8.

Appendix A – References 15-9.

Glossary Chapter 16

CONTROL OF HAZARDOUS ENERGY (LOCK OUT/TAG OUT)

16-1.

Purpose 16-2.

References 16-3.

Abbreviations and Terms 16-4.

Responsibilities 16-5.

Disciplinary Action Required for Bypassing Lockout/Tagout Devices 16-6.

Policy and Procedures 16-7.

Returning the Machinery or Equipment To Production 16-8.

General Procedures for Multiple Employee Lockout/Tagout 16-9.

Procedure When Work Is Left Unfinished 16-10.

Procedure When One Employee Leaves the Area

Without Removing Their Lock 16-11.

Procedure Involving Personnel Changes During the Job 16-12.

Procedure When Machine Testing is Required During a Lockout 16-13.

Exceptions and Deviations 16-14.

Training 16-15.

Periodic Inspections 16-16.

Lockout and Tagout Devices 16-17.

Tags and Locks 16-18.

Appendix A – References 16-19.

Glossary Chapter 17

PAINTING, WELDING, WOOD WORK OPERATIONS & HANDLING OF COMPRESSED GAS CYLINDERS

17-1.

Purpose 17-2.

Scope 17-3.

Policy 17-4.

Responsibilities for Painting Operations 17-5.

Responsibilities for Welding Operations 17-6.

Responsibilities for Wood Working Operations 17-7.

Cleaning Paint Booths 17-8.

Operations of Paint Spray/Booths and Applicable Areas 17-9.

General Safety Precautions for Compressed Gases and Cylinders 17-10.

Handling Cylinders 17-11.

Cylinder Storage 17-12.

Safe Use of Cylinders 17-13.

Regulators 17-14.

Installation of Regulators 17-15.

Care and Use of Torches 17-16.

Care and Use of Hoses 17-17.

Arc Welding and Cutting 17-18.

Band Saws 17-19.

Circular Saws 17-20.

Radial Saws 17-21.

Rip Saws 17-22.

Planers and Joiners 17-23.

Wood Working Lathes 17-24.

Procedures for Wood containing Wood

Preservatives i.e. Pentachlorophenol (PCP) 17-25.

General Safety Precautions for Welding Operations 17-26.

General Safety Precautions for Wood Working Operations Chapter 18

MATERIEL HANDLING EQUIPMENT (MHE)

18-1.

Purpose 18-2.

Scope 18-3.

References 18-4.

Explanation of Abbreviations and Terms 18-5.

Policy 18-6.

Responsibilities 18-7.

Traffic Rules 18-8.

General Operating Rules 18-9.

Refueling 18-10.

Tractors 18-11 Transporting Explosives 18-12.

Equipment Specifications 18-13.

Ventilation 18-14.

Bridge Plates 18-15.

Appendix A – References 18-16.

Glossary Chapter 19

CONTRACTOR SAFETY AND OCCUPATIONAL HEALTH PROGRAM

19-1.

Purpose 19-2.

Scope 19-3.

References 19-4.

Responsibilities 19-5.

Policy 19-6.

Procedures 19-7.

Commercially Owned/Operated Radiation Emitting Sources, Equipment, or Devices Used on Government Property 19-8.

Appendix A – Pre-Commencement Briefing Guide 19-9.

Appendix B – Contractor Safety Plan/Accident Prevention Plan 19-10.

Appendix C – Past Performance Questionnaire 19-11.

Appendix D – References 19-12.

Glossary Chapter 20 OPERATION OF MOTORCYCLES, MOPEDS, AND ALL TERRAIN VEHICLES (ATVs)

20-1.

Purpose 20-2.

Scope 20-3.

General Requirements 20-4.

Protective Clothing & Equipment (PPE) Requirements Chapter 21

OSHA VOLUNTARY PROTECTION PROGRAM (VPP)

21-1.

Purpose 21-2.

References 21-3.

Policy 21-4.

Responsibilities 21-5.

Appendix A – References 21-6.

Glossary Chapter 22

OFFICE SAFETY

22-1.

Purpose 22-2.

References 22-3.

Explanation of Abbreviations and Terms 22-4.

Responsibilities 22-5.

General 22-6.

Guidelines for Office Safety and Health 22-7.

Appendix A – References 22-8.

Glossary Chapter 23

JOB HAZARD ANALYSIS (JHA) PROCEDURES

23-1.

Purpose 23-2.

Scope 23-3.

References 23-4.

Explanation of Abbreviations and Terms 23-5.

Responsibilities 23-6.

Job Hazard Analysis (JHA) Procedures – Work Center Operations JHA Initial Submittal 23-7.

Work Center Operations Review and Update of JHAs 23-8.

Completion of JHA Form 23-9.

Appendix A – References 23-10.

Appendix B – Tables and Risk Assessment Codes 23-11.

JHA Form and Example 23-12.

Glossary Chapter 24

FALL PROTECTION

24-1.

Purpose 24-2.

Scope 24-3.

References 24-4.

Explanation of Abbreviations and Terms 24-5.

Policy 24-6.

Responsibilities 24-7.

Training Requirements 24-8.

Fall Protection Systems 24-9.

Fall Protection Guidelines 24-10.

Inspection, Use, Care, Maintenance and Storage Guidelines 24-11.

Appendix A - References 24-12.

Glossary Chapter 25

LADDER AND WORK STAND SAFETY

25-1.

Purpose 25-2.

Scope 25-3.

References 25-4.

Explanation of Abbreviations and Terms 25-5.

Responsibilities 25-6.

Requirements 25-7.

Appendix A - References 25-8.

Appendix B - Ladder and Work Stand Safety -

Overlap For Two-Section Extension Ladders 25-9.

Appendix C - Glossary Chapter 26

REPORTING OF UNSAFE AND UNHEALTHFUL WORKING CONDITIONS

26-1.

Purpose 26-2.

Scope 26-3.

References 26-4.

Explanation of Abbreviations and Terms 26-5.

Policy 26-6.

General 26-7.

Reporting Procedures 26-8.

Responsibilities 26-9.

Appeal Procedures 26-10.

Appendix A - References 26-11.

Appendix B – Glossary Chapter 27

BLOOD SPILL

27-1.

Purpose 27-2.

References 27-3.

Scope 27-4.

Responsibilities 27-5.

Policy 27-6.

Appendix A - References 27-7.

Glossary Chapter 28

ERGONOMICS

28-1.

Purpose 28-2.

Scope 28-3.

References 28-4.

Explanation of Abbreviations and Terms 28-5.

Responsibilities 28-6.

Appendix A – References 28-7.

Glossary & Terms Chapter 29

HAZARD IDENTIFICATION, CORRECTION AND CONTROL

29-1.

Purpose 29-2.

References 29-3.

Explanation of Abbreviations and Terms 29-4.

Responsibilities 29-5.

General 29-6.

Training 29-7.

Appendix A – References 29-8.

Appendix B – Safety and Health Hazard Log Guidelines 29-9.

Glossary Chapter 30

EXCAVATION, TRENCHING AND SHORING

30-1.

Purpose 30-2.

References 30-3.

Explanation of Abbreviations and Terms 30-4.

Responsibilities 30-5.

Specific Excavation Requirements 30-6.

Requirements for Protective Systems 30-7.

Appendix A – References 30-8.

Appendix B – OSHA 1926 Subpart P, App. B 30-9.

Glossary Chapter 31

ELECTRICAL SAFETY

31-1.

Purpose 31-2.

References 31-3.

Explanation of Abbreviations and Terms 31-4.

Responsibilities 31-5.

Policy and Procedures 31-6.

Training Requirements 31-7.

Energized Electrical Work Permit (EEWP) 31-8.

Appendix A - References 31-9.

Glossary SAFETY TRAINING MATRIX (I:\Safety Training\Safety Training Matrix.xls)

CHAPTER 1

INTRODUCTION

1-1. Purpose

To provide regulatory guidance to all personnel with respect to safety and health. Primary emphasis is placed on the analysis and identification of potential hazards, the prevention of unsafe acts, and the control or elimination of unsafe conditions. The various chapters within this regulation incorporate safety and health regulations and guidelines from a variety of sources to include Occupational Safety and Health Administration (OSHA) and higher headquarters.

1-2. References References for this regulation are listed in Appendices throughout the regulation.

1-3. Scope This regulation applies to all military and civilian personnel; including personnel in Temporary Duty (TDY) status, visitors, tenant organizations and contractors. This regulation is intended to provide information so all levels of management and the workforce can properly implement the Depot Safety Program.

1-4. Policy a.

The policy of the Department of Army is to reduce and keep to a minimum, accidental manpower and monetary losses, thus providing more efficient use of resources and advancing the combat effectiveness of the Army.

b.

The SIAD Safety and Health Policy is to establish and maintain a safe and health work program which is designed to:

(1) Reduce losses due to accidents, unsafe physical conditions, and environmental hazards.

(2) Increase operational efficiency by providing technical safety and health services by implementation of regulations and/or requirements.

c.

Top management, managers and supervisors are responsible for accident prevention to the same extent they are responsible for production or services.

d.

Personnel who violate safety and health regulations and supervisors who do not enforce regulatory requirements may be subject to disciplinary action.

1-5. Responsibilities

Top management, managers and supervisors. Responsibility for implementing the Depot's safety program rests with top management, managers and supervisors involved in activities of the installation. Top management, managers and supervisors will become a safety role model by observing and complying with safety and health rules, regulations and directives, wear required personal protective equipment (PPE), report unsafe, unhealthful work conditions, hazards, injuries and illnesses. Top management, managers and supervisors will also actively participate in the Safety and Health Program by practicing proactive visible leadership, participating in/attending Safety and Health training, workshops, stand-downs, committee meetings and providing Safety and Health training to staff. These safety and health responsibilities are documented as objectives in individual performance plans and evaluation to these responsibilities is conducted annually.

The Safety Office is responsible for assisting the Depot Commander in the implementation and maintenance of the Safety and Health program.

Safety Manager. The Commander is the installation’s designated Safety and Health Officer. The Safety Manager will support the Commander by:

(1) Develop, recommend, and roll out approved policies with respect to safety and health. Primary attention will be applied to the identification of hazardous activities and situations and to the development of situations, procedures, training, and physical measures to eliminate or reduce such hazards.

(2) Assist, advise, and coordinate the total Safety and Health Program in the workplace including, Explosives, Motor Vehicle, Radiation, Ergonomics, Aviation, Accident/Incident Investigation, Risk Management, Collateral Duty, Hazardous Material, etc., for the Depot Commander.

(3) Interpret policy, conduct surveys and inspections, identify and evaluate safety and health problems, prepare analyses, and assist in the planning and conducting of briefings and orientation programs relating to safety, fire prevention, and occupational health and hygiene.

Supervisor. Every supervisor is responsible for all aspects of safety, health, and accident prevention within their areas of responsibility. Supervisors will:

(1) Take initiative in identifying and controlling potential hazards through the development of operating procedures, safety meetings, and inspections of facilities and procedures.

(2) Provide leadership to ensure continued cooperation and support of all personnel for the safety and health program.

(3) Adhere to and enforce safety and health rules and regulations.

(4) Constantly seek and engage employees to find potential unsafe conditions and be alert for unsafe acts.

(5) Be familiar with safety requirements of specific tools, equipment and tasks, and maintain a high degree of good housekeeping.

(6) With employee involvement constantly review all operating procedures, job safety breakdowns, methods, etc.

(7) Motivate employees to work safely. Most accidents result from unsafe acts and practices. Safety orientation and training must be continuous.

(8) Ensure the following statement is in the employee’s individual performance standard and rate employees accordingly: “Responsible for observing and complying with ALL safety and health rules, regulations, directives and reporting unsafe, unhealthful working conditions”.

Employee. Each employee has an individual responsibility to observe all safety and health rules established for protection of all workers. Employees are charged with complying with regulations, observing and reporting hazards, and assisting in the overall accident prevention effort. Employees are to be involved in the Safety and Health Management System in three meaningful ways.

CHAPTER 2

SAFETY PROGRAM ELEMENTS WITH

SAFETY TRAINING STANDARDS AND DOCUMENTATION

2-1. Purpose To identify the basic elements of the Safety Program and regulatory guidance with emphasis on Safety Training and Documentation, to include a On-The-Job Training Lesson Plan at Sierra Army Depot (SIAD).

2-2. Scope

This chapter applies to all military and civilian personnel; including personnel in Temporary Duty (TDY) status, visitors, tenant organizations and contractors. It is intended to provide adequate information so all levels of management and the workforce can properly implement the SIAD Safety Program.

2-3. Objectives

Continued emphasis on the Occupational Safety and Health Program in order to prevent accidents and injuries to personnel and damage to property.

Reduce or eliminate accident and injury rates in all categories, thus minimizing human suffering and loss of government resources.

2-4. Training and Education

Safety and health training is given in order to ensure employees are thoroughly informed of the hazards associated with their jobs and the proper preventive or protective measures which should be taken. SIAD Form 1131, Employee Safety and Health Record will be implemented. Instructions for completing this form are posted on the SIAD Intranet Safety web page under the Training tab and the Safety Office. Reference Safety Training Matrix posted at I:\Safety Training and on SIAD intranet.

Safety Office will:

(1) Brief new employees in all required safety and health topics at New Employee Orientation.

(2) Periodically evaluate quality of safety and health related training conducted by managers and supervisors provided to employees.

(3) Assist applicable organizations in providing safety orientation for contractor personnel.

(4) Coordinate with the Training and Development Office, Civilian Personnel Advisory Center, Supervisors and other organizations to ensure formal training required by Army regulation and OSHA standards is given.

(5) Verify use of SIAD Form 1131, Employee Safety and Health Record for documentation of training.

(6) Determine the need and arrange for the procurement and distribution of safety promotional and educational materials.

Supervisors will:

(1) Instruct new employees in safety rules, practices, and training pertaining to their job before allowing them to perform their duties.

(2) Conduct Job Safety Training (reference following paragraph 2-5 and Safety Training Matrix located at I:\Safety Training).

(3) Emphasize accident prevention in daily work procedures.

(4) Conduct weekly and monthly safety meetings to discuss unsafe acts or conditions detected either by the supervisor or by the employee and provide a copy of the monthly meeting minutes (Sign-In sheet & Agenda) to the Safety Office.

(5) Utilize safety promotional and educational material in a manner that will create and maintain interest in the safety program.

(6) Maintain a continuous program of follow-up, reinstruction and enforcement of safety rules and regulations.

(7) Implement the use of SIAD Form 1131 for each employee of each work center.

(8) Ensure bulletin boards are utilized effectively by ensuring posted information is up to date.

(9) Conduct annual Safety Stand-down Training involving employees and document the training.

2-5. Job Safety Training Outline

Items that, at a minimum, must be covered during Job Safety Training:

(1) Hazards of job tasks and safety procedures to be followed.

(2) Hazards of work areas to include physical and chemical.

(3) OSH standards and guidance that apply to position and work place.

(4) Personal protective equipment required, how, when, and where to use PPE. How to maintain PPE, limitations of PPE, and when to replace PPE.

(5) Location and use of emergency and fire protection equipment.

(6) Emergency procedures that apply to the position and work place, including process for communicating emergencies, fire reporting procedures, location and use of fire alarms and fire extinguishers, evacuation procedures, evacuation plans and evacuation muster points. Emergency procedures training must include training on potential emergency situations that may occur at SIAD (i.e., chemical spills/releases, train derailments, etc.).

(7) Reporting unsafe equipment, conditions or procedures to supervisor immediately.

(8) Location, submission procedures, and purpose of the DA Form 4755 of

AR 385-10.

(9) Mishap reporting procedures.

(10) Emergency telephone numbers.

(11) Location and require review of appropriate safety bulletin boards, DD Form 2272.

(12) Location of medical facilities and procedures for obtaining treatment.

(13) Requirements for documentation and notification of occupational injury or illness.

(14) Purpose and function of DA Form 4753.

(15) Individual responsibilities for ensuring own safety.

(16) Required use of safety belts.

(17) Personnel rights and responsibilities under OSH requirements.

(18) Army Hazard Communication Program requirements.

(19) Confined Space requirements.

(20) Back Injury Prevention (DA PAM 385-8, Safety Back Injury Prevention).

(21) Jewelry Safety.

(22) Potential hazards associated with surrounding local area.

(23) Lock-Out/Tag-Out (LOTO) awareness (29 CFR 1910.147).

(24) Other Principles of Operational Risk Management.

(25) Principles of Ergonomics.

Changes to the above outline will be required when equipment, procedures, or processes change or when safety, fire protection, and health requirements change.

2-6. Safety and Health On The Job Training (SHOJT) Lesson Plan

The purpose of this guide is to provide supervisors with information to assist them in developing their own SHOJT lesson plan to ensure personnel are provided the required training.

Supervisors must personally conduct specialized safety and health on-the-job training to all Army personnel (military and civilian) in accordance with AR 385-10, The Army Safety Program. This responsibility cannot be delegated to another person; i.e., the collateral duty safety representative.

The Commander will ensure supervisors provide this training.

Supervisors must prepare and use written SHOJT lesson plans. Standardize your plan to ensure all persons within the same section receive the same subject area(s) briefing.

NOTE

Supervisors must not use this guide as their own SHOJT lesson plan. This is only a guide and each supervisor must prepare their own lesson plan for their workplace. In addition, supervisors must review their lesson plan annually and update it whenever equipment, procedures, work environment or processes change, or when safety, fire protection, and health requirements change. This review must be documented on your lesson plan IAW SIAD 385-1.

e.

Use SIAD Form 1131, Employee Safety and Health Record, an equivalent computer-generated product that is true, reproducible, or a historically accurate facsimile to document safety, fire protection, and health initial/refresher training. Verify computer products by signature.

f.

All personnel must have job safety training appropriate for their work area. The supervisor must maintain SIAD Form 1131 and any computer generated documentation in accordance with SIAD Regulation 385-1.

g.

Chapter 2, SIAD Regulation 385-1, identifies specific items to be on the supervisor's SHOJT lesson plan. Section I of the SIAD Form 1131 also contains these items. Required briefing items are explained below to provide a better understanding of what is expected of you, the supervisor, and your individualized training effort.

h.

Training must be geared to each worker's specific job tasks. The supervisor must address issues pertinent to his/her area of responsibility and his/her employees. Additionally, the following items are MANDATORY and are to be adapted to each supervisor's needs:

(1) Job Hazards and Safety Procedures:

(a) Include all aspects of each task that present potential physical, fire, or health hazards. This process should also involve the supervisor getting to know the employee, their physical capabilities, past physical/medical problems, etc. Any person, who has an adverse reaction to certain chemicals, fumes, liquids, etc., should be identified and restricted from working with these items.

(b) Another system to assist supervisors to train workers is the Job Hazard Analysis (JHA). This is a procedure that identifies potential hazards associated with each step of a job. This procedure also assists in the development of solutions to either eliminate or minimize hazards. JHA worksheet may be used to document a JHA.

(2) Hazards of the Work Areas (Physical and Chemical):

(a) Include all aspects of the total work environment that constitutes potential physical and chemical hazards which may also involve heat/cold issues, ventilation or lighting considerations, etc. Training must also include weather hazards if employees are exposed to job related adverse weather conditions.

(b) Hazards listed in block 6 of the employee’s SIAD form 1131 must be listed on the supervisors SHOJT Lesson Plan. The SIAD form 1131 and Lesson Plan must reflect each other.

(3) Occupational Safety and Health (OSH) Regulations and Guidance that applies to Job and Workplace:

(a) Each workplace must have the OSH regulations relevant to the work assigned readily available.

SIAD Safety Office, U.S. Occupational Health Clinic, and Industrial Hygienist can assist in determination of applicable regulations and/or standards.

(4) Personal Protective Equipment (PPE) Required and How, When, Where to use PPE:

(a) Instruct employees on PPE required for each task(s). The supervisor is responsible for determining PPE for each employee. The use of PPE is a condition of employment and is not optional.

(b) No employee is allowed to perform any task without appropriate required PPE and training in the use, care of, maintenance, limitations, and when to replace the required PPE.

(c) Additional guidance is provided in OSHA regulation 29 CFR 1910. PPE issued/provided is checked in Sections II and III of the individual's SIAD Form 1131.

(5) Location and Use of Emergency and Fire Protection Equipment:

(a) This training involves emergency and fire protection equipment relevant to the workplace. It may be necessary to request training and/or demonstrations by Fire and Emergency Services personnel.

(b) Advise assigned personnel location of fire extinguishers, alarms, and the types of alarms for their location(s).

(6) Emergency Procedures that apply to job and workplace, including evacuation procedures, fire reporting procedures, and location of fire alarms and fire extinguishers:

(a) Emergency drills suitable for the type of processes, materials, and equipment being used at each location are required to be performed at least annually.

(b) Brief employees on how to report a fire or any other emergency by dialing 911. Show employees the location(s) of all master electrical control panels and the area(s)/equipment the panels control. Personnel should feel confident to respond instantly and competently to an emergency without endangering themselves or others.

(c) Ensure personnel are familiar with building evacuation, muster points, emergency procedures and locations and types of fire alarms and fire extinguishers.

(7) Reporting unsafe equipment, conditions, or procedures to supervisor immediately:

(a) Personnel must carefully observe work area(s) and operations for unsafe procedures, conditions, or equipment.

(b) Require employees to report any adverse findings to the supervisor immediately. Explain the different mishap prevention tags and procedures involved pertaining to AR 385-10, Chapter 4. Refer to this regulation for additional guidance.

(8) Location, submission procedures, and purpose of DA form 4755, Employee Report of Alleged Unsafe or Unhealthful Working Conditions:

(a) Stress the importance of individual alertness to potential hazards. Train personnel on how to identify and report hazards. Ensure each person understands the Army Hazard Reporting Program.

(b) Inform personnel that hazard reports are taken seriously at all levels of supervision and management and there is no repercussions for reporting hazards, unsafe or unhealthful working conditions. Personnel will receive a written response to all reports.

(c) DA Form 4755, Employee Report of Alleged Unsafe or Unhealthful Working Conditions must be made available at all work areas. Ensure personnel know the purpose of the form and procedures for submitting the form.

(9) Mishap reporting procedures (injuries/illnesses or damage to government property):

(a) Specify when, how, and to whom mishaps will be reported.

(b) All accidents, injuries, and near-misses must be promptly reported. Also, all military and civilian employees’ occupational illnesses must be reported to the Occupational Health Clinic.

(10) Emergency telephone numbers: Ensure appropriate telephone numbers are accessible to employees.

(11) Location and required review of safety bulletin boards and DD Form 2272:

(a) Ensure employees are aware of the location(s) of safety bulletin boards and DD Form 2272 in their work areas and periodically review them.

(b) Keep current and applicable items posted which include: Commander’s Safety Policy Letters, Commander’s Statement of Commitment memorandums, DA Form 4755, Employee Report of Alleged Unsafe or Unhealthful Working Conditions, and Program Procedures. A list of required safety bulletin board documents is available from the Safety Office.

(12) Location of the Occupational Health Clinic:

(a) U.S. Occupational Health Clinic at SIAD is located near the main gate on the East side of Bldg 150.

(b) For emergencies, dial 911. The Occupational Health Clinic is for employment physicals only.

(13) Requirements for documentation and notification of occupational injury or illness:

(a) Ensure employees are aware of reporting accidents, injuries, property damage, near misses, etc. to the Safety Office by completing SIAD Form 215, Record of Injury, Property Damage, Near-Misses. Initial notification of accident, injury, property damage, or near misses can also be telephoned or e-mailed to Safety.

(b) DA and NAF civilians are required to immediately and accurately report job-related injuries and illnesses to their supervisor. Forms CA-1 and CA-2 (DA) and LS

201/202 (NAF) apply.

(c) Ensure employees are aware of their specific responsibilities. On-the-Job injury reporting procedures are listed in SIAD Regulation 385-1.

(14) Purpose and function of DA Form 4753, Notice of Unsafe or Unhealthful Working Condition:

(a) This form is posted in workplaces to identify Risk Assessment Codes (RAC) 1, 2, or 3 hazards.

(b) Only qualified Safety, Fire and Emergency Services, and/or health officials can assign a RAC on the DA 4753. Qualified personnel prepare the DA Form 4753 for the supervisor. The supervisor is responsible to ensure the DA Form 4753 is posted at the appropriate locations. Additional information is in AR 385-10.

(15) Individual responsibility for ensuring personal safety.

(16) Required use of seat belts in vehicles/equipment:

(a) All personnel operating vehicles/equipment on Sierra Army Depot (and their passengers) are required to properly wear safety belts and shoulder harnesses (if installed).

(b) A properly worn shoulder harness is placed diagonally across the person’s chest. All military personnel on or off base, on or off duty must wear safety belts.

(17) Personal rights and responsibilities under OSH guidance:

(a) Personal rights and responsibilities are listed on DD Form 2272. Information is listed in SIAD Regulation 385-1 Chapter 8.

(b) Be sure personal rights and responsibilities are included in lesson plans and that employees understand them.

(18) ARMY HAZARD COMMUNICATION PROGRAM REQUIREMENTS:

(a) Supervisors of personnel who may be exposed to hazardous material must receive training in the Army Hazard Communication Program per SIAD Regulation 385-1.

(b) Supervisors who are responsible for handling hazardous material must become thoroughly familiar with 29 CFR 1910.1200 and SIAD Regulation 385-1.

(c) Document training in accordance with SIAD Regulation 385-1.

(19) CONFINED SPACE REQUIREMENTS:

(a) This training must be provided to personnel who are required to enter confined spaces. Ensure personnel understand regulatory requirements of 29 CFR 1910.146 and the Confined Space Entry chapter in this regulation.

(b) Personnel who enter confined spaces must meet all training requirements in this regulation.

(c) If personnel are not required to enter permit required confined spaces, provide the definition of a confined space to ensure understanding that unprotected entry into this type of space is strictly prohibited and could pose imminent danger to life and health; refer to Chapter 15.

By definition, a confined space:

· Is large enough for an employee to enter fully and perform assigned work;

· Is not designed for continuous occupancy by the employee; and

· Has a limited or restricted means of entry or exit. These spaces may include underground vaults, tanks, storage bins, pits and diked areas, vessels, silos and other similar areas.

By definition, a permit-required confined space has one or more of these characteristics:

· Contains or has the potential to contain a hazardous atmosphere;

· Contains a material with the potential to engulf someone who enters the space;

· Has the internal configuration that might cause an entrant to be trapped or asphyxiated by inwardly converging walls or by a floor that slopes downward and tapers to a smaller cross section; and/or

· Contains any other recognized serious safety or health hazards.

(20) BACK INJURY PREVENTION:

(a) DA PAM 385-8. This pamphlet provides guidance to all Department of the Army personnel concerning procedures for the prevention of back injuries associated with work activities.

(b) Information to assist supervisors in establishing a program is located in this pamphlet. Supervisors can conduct this training by using a combination of demonstration, written instructions or video. The Safety Office has numerous back safety training videos.

(21) JEWELRY SAFETY:

(a) Due to the potential for serious injury, finger rings may not be worn by personnel engaging in certain activities as specified in OSHA Standard 29 CFR 1910.

(b) Jewelry that presents a potential for catching, snagging, pulling, and tearing should be evaluated and restricted from wear as necessary. In addition, personnel are not allowed to wear any jewelry, i.e., watches, rings, bracelets, etc., when handling/using munitions/explosives.

(22) LOCK-OUT/TAG-OUT (LOTO):

(a) Employees whose work requires isolation of machines or equipment from energy sources during servicing or maintenance, to include the service, maintenance, and repair of motor vehicles and mobile equipment require LOTO training.

(b) All other personnel should be briefed on the basic principles of LOTO for awareness purposes. Reference chapter on Control of Hazardous Energy (Lockout/Tagout).

(23) PRINCIPLES OF ERGONOMICS:

(a) The Army’s Ergonomic Program, IAW DA Pam 40-21, is designed to eliminate or reduce worker exposure to conditions that lead to cumulative trauma disorders (CTDs), work-related musculoskeletal disorders (WMSD) and illnesses through engineering controls and/or changes in work practices, whenever feasible, complying with the provisions of DODI 6055.1, DoD Occupational Safety and Health Program.

(24) FIRST AID AND CPR TRAINING:

(a) Personnel working in an environment that exposes them to potential death or serious physical harm, falls, electrocution, confined spaces (suffocation), amputation and strenuous activities and are outside the emergency medical response time of 3-4 minutes will have access to personnel who have been trained in first-aid and cardiopulmonary resuscitation (CPR).

(b) Training shall be documented on SIAD Form 1131 and employees recertified annually for CPR and first aid. A certified first aid and CPR trainer will provide this training.

2-7. Safety Inspections Safety Office personnel will conduct periodic inspections of all work areas to identify processes, equipment, or procedures, which do not meet occupational safety and health guidelines. During these inspections the supervisor, union representative, CDSR, or employees involved in the process(es) may accompany the individual performing the inspection.

(1) Document findings and recommendations and furnish a copy to the responsible supervisor and Director.

(2) Maintain a record of inspections and track status of corrective actions.

Supervisor will:

(1) Initiate corrective actions as appropriate.

(2) Provide written response on corrective actions taken to correct deficiencies. Include a work order number, if applicable.

(3) Conduct inspections of work areas to ensure all hazards have been identified and corrective action(s) are taken to eliminate or minimize concerns.

(4) Ensure safe work practices are being employed.

2-8. Operational/Process Analysis Depot organizations will, in conjunction with the Safety Office, review operations/processes to determine the safest way to accomplish the goal. OSHA’s Hierarchy of Controls will be utilized to ensure appropriate use of engineering, administrative, work practices, and PPE controls in all phases of new or modifications of equipment, facilities, etc.

Depot organizations will:

(1) Develop a pre-use analyses (JHA) to review the potential safety and health impact on workers when the installation is considering/developing new or significant changes to existing or new equipment, processes, non-routine tasks (including those performed less than once a year), chemicals or facilities to determine hazard elimination or control. The level of detail of the analysis should be commensurate with the perceived risk and the number of employees affected. The pre-use JHA will include PPE assessment, guarding, operating procedures, lock out/tag out procedures, ergonomics, etc.

(2) Ensure the pre-use analysis is documented and integrated during the procurement/design phase.

(3) Ensure the pre-use analysis is reviewed by the Safety Office.

(4) Ensure the pre-use analysis refers to documentation that comes with equipment, chemicals and material for additional information on potential hazards.

(5) Review JHAs at least annually and identify tasks resulting in high injury and illnesses, that have experienced significant incidents/near-misses, or are considered high hazard tasks.

(6) Be responsible to include the Safety Manager, or designee in the contract process to include review of projects and new contract design plans, pre and post award meetings. Signature concurrence by the Safety Office on design plans or routing documentation will confirm Safety Office review. The Contracting Officer will not accept any Statement of Work without assurance that all applicable offices have been notified.

(7) Ensure new/existing JHAs and SOPs are developed/modified for any new/modified industrial processes and are provided to the Safety Office for review and concurrence.

(8) Ensure JHAs are developed/modified for analyzing potential hazards of significant changes when implementing or introducing non-routine tasks (including those performed less than once a year), materials, chemicals or equipment, or processes and document the analysis.

(9) Create and maintain an inventory list (baseline hazard analysis) for routine jobs, tasks and processes that; have potential to harm employees, have had injuries/illnesses or have experienced significant incidents or near-misses, or are perceived as high hazard.

(10) Ensure non-supervisory employees are involved in the JHA/SOP development/modification process.

(11) Notify the Safety Office of any proposed operational, process, or explosive changes to ensure proper review.

(12) Reference chapter 23, Job Hazard Analysis.

(1) Review and concur/nonconcur on JHAs and standard operating procedures(SOPs).

(2) Review and concur/no concur on proposed processes or operational changes to ensure new hazards are not introduced without appropriate protective measures.

(3) Ensure an Industrial Hygiene review is accomplished when process or operation involves potential health hazards.

(4) Recommend appropriate protective measures in accordance with existing safety and health related guidelines.

(5) Perform safety review in any process, design, local fabrication and modification of equipment.

(6) Review purchase requests and specifications for new equipment (SIAD Regulation 700-64, Equipment Management Program).

(7) Ensure a Job Hazard Analysis (JHA) (reference OSHA 3071, JHA Guide) is completed by employees and supervisors for all operating machinery or equipment which may constitute a hazard to employees. The Safety Office will review the completed JHA.

(8) Attend meetings as requested by all directorates and review Statements of Work (SOW) before contracts are awarded.

(9) Integrate safety and health into all aspects of planning (e.g., pre-job planning, staffing, training, contracting, etc.).

(10) Uncontrolled hazards will be addressed and promptly mitigated. Funding for uncontrolled hazards will be addressed on a case by case basis, which may include temporarily suspending a process/project until the identified safety concern is resolved.

SIAD Top Management will:

(1) Ensure safety and health planning receives the same level of support as other core business processes.

2-9. Safety Engineering

Safety engineering is designed to detect potential problems in equipment or facilities and minimize or eliminate the hazards from the machine, method, material, operation, or environment.

Depot Organizations will:

(1) Ensure specifications, drawings, and proposed procedures are routed to the Safety Office for review.

(2) Review their operations for potential hazards, which can be eliminated or minimized through OSHA’s Hierarchy of Controls.

(a) Engineering controls

(b) Administrative controls;

(c) Work practice controls; and

(d) PPE.

(3) Ensure the required safety PPE is provided to employees and those employees use it.

(1) Review all drawings, specifications, and proposed operational changes.

(2) Recommend control of the hazards by enclosing, isolating, or guarding their sources.

(3) Determine protective clothing & equipment (PPE) requirements when the hazard cannot be controlled by other means.

2-10. Accident Investigation and Reporting

Accident reports will be used for accident prevention purposes only. Based on an accident analysis, corrective measures such as additional training or process and equipment changes may be warranted to minimize future hazards. Accident reports will not be used for other purposes (such as disciplinary actions).

(1) Conduct investigations of injuries, property damage and near-misses to assist in determination of the root cause(s).

(2) Assist in the selection of the most effective corrective measures to prevent a recurrence of similar type incidents.

(3) Identify principal accident and injury sources by determining the material, machines, tools, and equipment most likely to result in injury so efforts to mitigate incidents can be most effective.

(1) Provide the Safety Office with immediate notice of all accidents/incidents occurring on depot.

(2) Complete SIAD Form 215 (Record of Injury, Property Damage or Near-Miss), and CA-1 (Federal Employee's Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation) as required.

(3) Use accident/injury analysis data to determine areas under their control that could be improved.

(4) Take appropriate administrative action against those employees who deliberately disregard Army, SIAD and OSHA safety regulations and policies.

2-11. Safety Promotion Safety promotion is designed to create an interest in safety among the work force. Through promotional and safety awareness campaigns, the number of accidents and injuries can be minimized.

(1) Establish, coordinate, administer, and publicize the Safety Awards Program.

(2) Requisition and maintain promotional items, publications, and other materials and make them available to the work force.

Depot organizations will:

(1) Create interest in safety among supervisors and employees.

(2) Ensure all safety educational materials received are made available to employees.

(3) Encourage submission of safety and health suggestions to the Incentive Awards Program.

(4) Encourage development of internal innovations to promote safety and occupational health within the organizations.

(5) Conduct Safety and Occupational Health meetings as required.

2-12. Health Hazard Evaluation Health hazard and medial evaluations will be provided by the United States Army Health Clinic (USAHC) in accordance with applicable Army, AMC, and SIAD regulations and Inter-service Support Agreements (ISAs).

CHAPTER 3

GENERAL SAFETY RULES

AND PERSONAL PROTECTIVE EQUIPMENT (PPE)

3-1. Purpose To prescribe general safety precautions, policies and procedures to minimize accidents, provide Personal Protective Equipment (PPE) assistance for personnel and employees at SIAD for the purpose of implementing requirements for a Hazard Assessment (HA) and the selection of PPE. PPE is included in the U.S. Army guidelines and regulations for PPE. PPE is required for all personnel working with hazardous material or performing high-risk operations when hazards cannot first be eliminated by engineering, administrative or work controls.

3-2. Scope This chapter applies to all government employees, military, tenant, contractor personnel, and visitors to Sierra Army Depot.

3-3. Policy Policies and procedures prescribed herein provide for general safety rules and the use and maintenance of PPE. Guidelines are contained in SIAD Regulation 385-1, AR 385-10, AMC-R 385-100, TACOM Supplement 1 to AR 385-10, DA Pam 385-10, DA Pam 385-3, 29 CFR 1910.132 through 138, and 29 USC 651 through 671a (OSH Act of 1970).

This regulation will be adhered to at all times by all personnel. Top management, managers, directors, supervisors, work leaders and Safety Office personnel will monitor all items listed under Responsibilities to ensure compliance.

Hazard Assessments (HA)s and PPE selection will be IAW 29 CFR 1910 Subpart I. In determining the proper types or levels of PPE, supervisors will refer to Material Safety Data Sheets (MSDS) or other documents concerning the materials used in the workplace. Further assistance required will be obtained through the Occupational Health Clinic and/or the installation Safety Office.

Head, foot, and eye protection shall be worn in all industrial and construction type work settings. Head, foot, and eye protection is not required in administrative areas. It is the responsibility of the work center supervisor to ensure there is adequate personal protective equipment available for all personnel, employees and visitors entering work settings which have PPE requirements.

Head protection is required any time in which there is an overhead hazard or there is the possibility to come in contact with live electrical conduit.

All work centers will complete Job Hazard Analysis (JHAs) for any task that has the potential to cause injury.

All work centers will submit completed JHAs to the Safety Office for review and concurrence.

3-4. Responsibilities Directors and supervisors are responsible for ensuring adherence to the provisions of this chapter within their operations and Sierra Army Depot.

Directors will:

(1) Ensure JHAs are performed and documented on all operations.

(2) Review JHAs for adequacy and approve.

(3) Ensure all personnel adhere to the guidelines of this regulation and strictly enforce the use of PPE.

(4) Recommend changes needed in type and quantity of PPE.

Division Chiefs will:

(1) Require existing JHAs to be reviewed at least annually or whenever tasks, equipment, or processes change.

(2) Review JHAs for adequacy and make required recommendations.

(3) Recommend changes needed in type and quantity of PPE.

(4) Strictly enforce the use of PPE where required.

Supervisors are responsible for:

(1) Supervisors shall periodically provide training on the care and use of personal protective equipment at safety meetings.