W912EF-15-R-0034.pdf

US Army Corps of Engineers Request for Proposal Walla Walla District W912EF-15-R-0034

Solicitation For Construction:

Walla Walla District Headquarters HVAC and Server Room Upgrades

June 2015 Contracting Division

W68SBV50490372

Walla Walla District Headquarters HVAC and Server Room Upgrades

JANI C LONG 509-527-7209

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

19-Jun-2015

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________ calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________Section 00700

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________4 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________30 Jul 2015 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USAED, WALLA WALLA - CONTRACTING DIV.

JANI C. LONG

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1876

W912EF

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

04:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

509-527-7802FAX:TEL: 509-527-7209 TEL: FAX:

W912EF-15-R-0034 66

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912EF-15-R-0034

Section 00010, Solicitation Contract Form Section 00100, Bidding Schedule/Instructions to Bidders Section 00600, Representations and Certifications Section 00700, Contract Clauses Section 00800, Special Contract Requirements Technical Specifications Drawings, as listed in Section 00700

Section 00100 - Bidding Schedule/Instructions to Bidders

BID SCHEDULE

Walla Walla District Corps of Engineers NWW District Headquarters Building HVAC & Server Room Upgrades

The magnitude of construction will be between $5,000,000 and $10,000,000

ITEM

DESCRIPTION

QUANTITY

U/M

U/P

AMOUNT

0001 HVAC System Upgrade 1 JOB XXXXX $_________

0002 Repair of pre-Existing damage to Spray

Fireproofing 300 Each $______ $_________

0003 HVAC System Commissioning 1 JOB XXXXX $_________

0004 Server Room Upgrade 1 JOB XXXXX $_________

0005 Miscellaneous Repairs Of Existing HVAC

System Outside of Routine HVAC System Maintenance

0005AA Furnished Skilled Plumber Labor *NTE 200 HR $______ $_________ 0005AB Furnished Skilled HVAC Technician Labor *NTE 200 HR $______ $_________ 0005AC Furnished Skilled Electrician Labor *NTE 200 HR $______ $_________ 0005AD Materials Varies Each XXXXX **NTE

$20,000

SCHEDULE TOTAL $___________________________

See Section 01 22 00.00 28; MEASUREMENT AND PAYMENT; Paragraph; Retainage of Payment, for withholding of payment for final deliverables.

* NTE Not To Exceed

* * Varies but not to exceed $20,000

Contract Line Item #0005AA, 0005AB, 0005AC and 0005AD are Time & Materials/Labor Hour line items.

The extended amount for these items are the established ceiling price. Without a modification pursuant to FAR Clause 52.243-3, Changes -- Time-and-Materials or Labor-Hours (Sep 2000), the Contractor exceeds the ceiling at its own risk.

REQUIRED LIABILITY INSURANCE PURSUANT TO FAR 28.306

In accordance with the clause 52.228-5 Insurance – Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

(i) Coverage complying with state laws governing insurance requirements pertaining to Workmen’s Compensation and Employers” Liability Insurance.

(ii) Bodily injury liability insurance with minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

(iii) Automobile bodily injury and property damage liability with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury liability; and $20,000 per occurrence for property damage liability shall be required.

(iv) The coverage required under Longshore and Harbor Workers Compensation Act, if applicable.

(v) The Insurance Certificate will name the Walla Walla District, U.S. Army Corps of Engineers, 201 N. Third Avenue, Walla Walla, Washington 99362 as the Certificate Holder.

ENVELOPE(S), PURSUANT TO FAR 14.201-5

Envelope (s) shall be plainly marked with the following information:

Solicitation No. __________________________________ Opening Date ___________________________________ Number of each amendment which has been received

EXTENT OF SMALL DISADVANTAGED BUSINESS CONCERN PARTICIPATION IN

SUBCONTRACTING.

If a large business is selected for this contract, it must comply with FAR 52.219-9, Small Business Subcontracting Plan, regarding the requirement for a subcontracting plan on the portion of the work it intends to subcontract.

SUBCONTRACTING PLAN

See Section 00700, Federal Acquisition Regulation Clause 52.219-9, Small Business Subcontracting Plan. For information on the evaluation of subcontracting plans, see Army Federal Acquisition Regulation Supplement, Appendix DD. Agency subcontracting goals are contained in the Section 00100 provision entitled, “Extent of Small Disadvantaged Business Concern Participation in Subcontracting.”

CONTRACTOR RESPONSIBILITY, PREAWARD SURVEY

In order to determine a contractor’s responsibility for purposes of contract award the contractor is required to provide a statement regarding previous experience and past performance in performing comparable work, information related to the business organization, financial resources, and/or plant to be used in performing the work.

(See the Attention to Bidders form included in this solicitation.) In accordance with FAR 9.104-1, to be determined responsible, a prospective contractor must –

(a) Have adequate financial resources to perform the contract, or the ability to obtain them;

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(c) Have a satisfactory performance record. (A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history except as provided in FAR 9.104-2);

(d) Have a satisfactory record of integrity and business ethics;

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them;

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them; and

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

BIDDER INQUIRY:

Bidder/Offeror Solicitation Questions:

All inquiries regarding this solicitation are to be submitted via Bidder Inquiry. Telephone and email inquiries will not be accepted. Bidder Inquiry is a web-site that allows bidders to post questions regarding the solicitation and view all questions by other bidders and responses by USACE. Bidder Inquiry can be accessed through ProjNet at (https://www.projnet.org)

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an acknowledgement of their comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

The Bidder Inquiry Key is: 52KPF2-8NPB4J

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for Entering Questions:

1. After you are logged in click on the "post new inquiry", it is on the left side of the window under the Word "Submit" a.) This is the window where you will enter your questions b.) Comment Classification: Click on the down arrow to the right of the words “Please select from below”, select “Public” c.) Discipline: This is where you select who this question should be directed to. Example; if the question is about an electrical drawing or specification select: “Electrical” from the pull down list.

d.) Sheet. Enter the sheet number of the drawing you are asking about.

e.) Detail. Enter the detail name of the detail shown on the drawing that you are asking about.

f.) Specification. Enter the Specification number and paragraph number.

g.) File. Use this if you are going to attach a pdf file.

h.) Question. Enter your question here.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

For questions about the ProjNet Bidder Inquiry, please contact the Call Center help desk toll free at 1-800- 428-HELP, which operates from 8AM to 5PM (Central US time zone). Bidder inquiry help questions can also be emailed to the helpdesk at staff@rcesupport.com.

A. ACQUISITION APPROACH

The Best Value Trade-Off source selection process will allow for a tradeoff between non-price factors and price—allowing the Government to accept other than the lowest priced proposal or other than the highest technically-rated proposal to achieve a best-value contract award. This acquisition will use FAR Part 15 and is intended to minimize the complexity of the solicitation, the evaluation, and the source selection decision while maintaining a process designed to foster an impartial and comprehensive evaluation of the offerors’ proposals, leading to selection of the proposal representing the best value to the Government.

The primary NAICS code for work under this procurement is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $15,000,000 in average annual receipts.

In accordance with FAR 19.705-2, the following actions were taken to determine whether a subcontracting plan is required for this acquisition: (a) determine if the proposed contractual action meets the dollar threshold ($1.5M for construction) at 19.702(a)(1); (b) determine if subcontracting possibilities exist by considering (1) if firms engaged in the business subcontract for performance or maintain sufficient in-house capabilities to perform work, and (2) likelihood for the need to prequalify products. A review of the requirements of the work indicates that subcontracting opportunities exist. This work requires a variety of disciplines to include structural, mechanical, electrical, controls, and equipment demolition and disposal. Based on this determination, if the offeror is a large business, a subcontracting plan is required to be submitted with the proposal.

As prescribed in FAR Part 19.708(b)(1), the solicitation includes FAR clause 52.219-9, Small Business Subcontracting Plan, Alternate II. The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather a requirement for award to a large business concern. The Subcontracting Plan will be incorporated into the resultant contract and the contractor’s implementation of Subcontracting Plan evaluated as part of the project evaluation completed in the Contractor Performance Assessment Reporting System (CPARS).

B. BASIS FOR AWARD

The award will be made based on the best overall (i.e., best value-tradeoff) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the four (4) evaluation factors:

Factor 1: Technical

Subfactor 1.1 HVAC Experience Subfactor 1.2 Schedule Subfactor 1.3 Construction Management Experience

Factor 2: Past Performance Factor 3: Small Business Participation Factor 4: Price

Relative Importance of Factors and Subfactors

1) Factor 1 (including subfactors 1.1, 1.2, and 1.3) is more important than Factor 2

2) An acceptable rating in each subfactor (1.1, 1.2, and 1.3) is required to be considered acceptable for Factor 1

3) Under Factor 1, subfactors 1.1 and 1.2 are approximately equal in importance

4) Under Factor 1, subfactors 1.1 and 1.2 are each more important than subfactor 1.3

5) Factor 1 is more important than Factor 3

6) Factor 2 is more important than Factor 3

7) Factors 1, 2, and 3 when combined are significantly more important than Factor 4

8) However, when proposals are of relatively equal merit for the non-price factors, price becomes more important.

C. FACTORS AND SUBFACTORS TO BE EVALUATED

1) FACTOR 1 – TECHNICAL

a. SUBFACTOR 1.1: HVAC EXPERIENCE

Offerors shall submit the following for Subfactor 1.1:

At least three (3) but no more than five (5) summaries of completed projects, or close-to-complete projects (over 75% physically complete) in the past ten (10) years, demonstrating experience in at least three (3) relevant projects similar in scope, magnitude, and complexity in the design, manufacturing, and installation of commercial HVAC systems.

Provide a detailed narrative of demonstrated experience describing how you successfully accomplished large scale projects requiring HVAC rehabilitation and construction, cooling tower installation, heat exchanger installation, construction of building system controls (automated or otherwise), plumbing, electrical, and fire protection (alarm and suppression).

Relevant projects includes the following criteria:

i. Replacement/installation of a water source heat pump ceiling unit system with associated ductwork

ii. Work was accomplished in a commercial office building of 50,000 square feet or larger

iii. Installation of digital building system HVAC controls

iv. Provided HVAC system testing and commissioning

Subfactor 1.1 will be considered more favorably if relevant projects submitted include:

i. HVAC replacement was conducted in occupied commercial office buildings, providing that information is included in the narrative regarding how the offeror minimized impact to ongoing operations and occupants

ii. HVAC replacement included predominantly nights and weekend work

iii. Replacement or installation of a cooling tower

v. Replacement or installation of a heat exchanger

vi. Integration of HVAC system to the fire alarm and suppression system

iv. The offeror has previously worked with proposed major subcontractors

b. SUBFACTOR 1.2: SCHEDULE

Offerors shall submit the following for Subfactor 1.2:

Overall project schedule is to verify the Team’s experience in understanding the project scope, submittal schedules, equipment procurement and delivery, installation, key milestones, and contract required schedule constraints. Submitted schedule shall be legible and in Gantt chart format using Microsoft Office Project format (minimum accepted format). Show task durations, including Government review times for submittals (30 calendar days) where applicable, start and finish milestones, and relationships.

The Offeror shall use the following dates:

Notice to Proceed (NTP) date of November 1, 2015 Start of on-site construction activities date of March 1, 2016

The schedule shall be task oriented, indicating the number of calendar days, after the NTP date, by which milestones are to be achieved. At a minimum, the schedule must address:

i. Mobilization and preparatory work

ii. Submittal review

iii. Long lead order items (i.e. Cooling Tower, Air Handlers, Heat Exchangers)

iv. Phasing

v. Allowable work hours

vi. Cooling tower replacement

vii. Heat exchanger replacement

viii. Work window for the Computer Room

ix. Testing and Commissioning complete

x. Training complete

The Offeror may choose a critical path or other method; however, project schedule shall be graphically represented. Include necessary, extra, or unusual efficiencies that will be required to meet the schedule. The maximum allowable schedule should not exceed the stated duration specified in Contract Clause, FAR 52.211-10 Commencement, Prosecution, and Completion of Work.

The Government will evaluate the schedule to assess the Offeror’s understanding of the scope and complexity, and the Offeror’s capability to execute the project.

Subfactor 1.2 will be rated more favorably if:

The project schedule clearly demonstrates an on-site construction duration that is significantly shorter than required by the Contract, rather than simply demonstrating an adequate understanding of the scope, restrictions, major milestones and general understanding of the various events that can affect start and completion of the project. Significantly shorter duration is defined as a minimum of 8 weeks. This shorter duration schedule must be accompanied with a narrative that explains how the shorter duration will be achieved.

Note: if the Offeror is awarded the Contract, and the submitted proposal includes a Schedule that demonstrates an on-site construction duration that is significantly shorter than required by the Contract, the Government will incorporate the schedule into FAR Clause 52.211-10 Commencement, Prosecution, and Completion of Work to reflect the offered on-site construction duration.

c. SUBFACTOR 1.3: CONSTRUCTION MANAGEMENT EXPERIENCE

The proposal must include relevant experience for on-site Construction Management. The Offeror must demonstrate experience with the overall management of Contractor Quality Control programs or plans for at least two (2) projects similar in scope and complexity to this solicitation and the requirements in Specification 01 45 04.00 28 Contractor Quality Control.

Relevant construction management experience includes the following criteria:

i. Management and supervision of all on-site construction activities

ii. Management and supervision of subcontractors, fabricators, and suppliers

iii. Management of contractor quality control systems and organizations

iv. Scheduling, reviewing, certifying, and managing submittals

v. Management of verification and acceptance testing plans and procedures

Limit responses to those that best demonstrate the experience of the Offeror’s proposed team (including subcontractors).

In responding to this subfactor, the objective is to demonstrate to the technical evaluators that the offeror clearly has the capability to successfully complete the project by explaining in detail how the demonstrated experiences are similar to the work described in the solicitation.

Using Attachment A, provide a detailed narrative that explains how each demonstrated experience is relevant to the work described in the solicitation. Additional pages may be used as necessary to provide required detail. Failure to provide sufficient detail explaining how each demonstrated experience is relevant to the work described in the solicitation may be noted as a weakness. This narrative should demonstrate that the offeror clearly has the capability to successfully complete the project. Provide sufficient detail regarding the work and its relevance to this solicitation. Failure to adequately provide sufficient detail may be considered a weakness.

Demonstrated experiences should include the location/conditions, duration, dollar value, any unusual coordination requirements as well as any problems encountered and corrective action taken to successfully complete the project. Each project identified must include a contract number, a reference contact name, address and telephone number, as well as email address if available.

If any portion of the demonstrated experience is subcontracted, clearly identify that work as such, and provide the required experience of that subcontractor as it relates to work the subcontractor is performing. Provide a letter of commitment for any subcontractor proposed to be used in the following positions or items of work:

(1) Mechanical Subcontractor

(2) Electrical Subcontractor

(3) Fire Protection Subcontractor

(4) Commissioning Agent

(5) HVAC Technician

A letter of commitment is defined as a letter from the subcontractor on official Company letterhead (1) addressed to the prime contractor, (2) identifying the work they intend to perform, and (3) stating that they are willing to be bound to perform the identified work if the prime receives this contract. Failure to provide a letter of commitment from a proposed major subcontractor will be noted as a significant weakness.

If any portion of the work provided as demonstrated experience was performed by the Parent Company and/or subsidiary of the offeror, clearly identify that work as such and provide the required experience of the Parent Company and /or Subsidiary as it relates to work the Parent Company and/or subsidiary will be performing on the requirements described herein. Provide a letter of commitment from the proposed Parent Company and/or subsidiary of the offeror. The letter shall be on the Parent Company and/or subsidiary letterhead.

If the submission of demonstrated experience is based on one individual, the individual’s affiliation with the offer must be explained in detail (consultant, employee, partner, etc.). In addition, a letter of commitment from the individual as described in the requirements above.

A completed project is defined as work performed under a “project” that is physically complete and the customer has taken beneficial occupancy.

A close-to-complete project is defined as work performed under a “project” that is over 75% physically complete. If a close-to-complete project is presented, the offeror shall explain which elements of the work are not completed and the completion percentage.

Any demonstrated experience (to include subcontractors) provided here for consideration in this subfactor, should also have a corresponding submission in the past performance factor.

It is not necessary that all the elements required on this subfactor be performed on the same project; however, experiences that include all the elements being accomplished on the same project would be rated more favorably.

Evaluation Methodology for Factor #1, all subfactors, shall use Combined Technical/Risk Ratings as follows:

Rating Description

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

2) FACTOR 2 – PAST PERFORMANCE

The past performance evaluation will result in an assessment of the offeror’s probability of meeting the solicitation requirements. The Offeror's past performance will be evaluated based on its own past performance and/or Joint Venture Partners, and on the past performance of any Major Subcontractors and/or Suppliers. Offerors will be evaluated based on the information provided in the proposal and any other available information determined appropriate by the Government.

When evaluating past performance the following will be taken into consideration:

a. The relevance of the project to the requirements of the solicitation. Relevancy of past performance information will be determined on the same basis as under Factor 1.

b. How well the contractor performed on recent projects.

c. Trends in the Offeror’s past performance.

d. The number of problems, type and severity of the problems, and the effectiveness of corrective actions taken to ensure progress with project completion to minimize the schedule and cost impacts, and overall quality.

e. Evaluations, letters of appreciation, and commendations from customers.

f. Negative comments may negatively impact evaluation of Offeror’s past performance.

If the negative past performance information (either pertaining to the Offeror or any of the Offeror’s major subcontractors) adversely impacts an Offeror’s proposal assessment, the Offeror will have an opportunity to address any such information on which it has not had a previous opportunity to comment. This opportunity may occur during clarifications, communications or discussions, at the discretion of the Contracting Officer, dependent upon whether discussions are anticipated, and, if they are, if they have been opened. At no time during this process, will the names of the individuals providing reference information about an Offeror’s past performance be revealed to a third party.

The Government reserves the right to verify claims made by the Offeror and not to consider relevant those projects that are not substantiated.

Unavailability of Past Performance Information: IAW FAR Part 15.305(a)(2)(iv), in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

Instructions: A Past Performance Questionnaire (PPQ) included in this solicitation at Attachment B. When completing the PPQ, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. However, if the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal due date, the Offeror shall, at a minimum, submit with the proposal the first page of the PPQ with blocks 1 through 4, as well as block 5 completed. This will allow the Government an opportunity to contact the client directly. Additionally, if the client requests, PPQs may be submitted directly from the client to the Government’s point of contact. In such cases, the client may submit to the Government point of contact listed in Block 7 of Standard Form 1442.

Offerors shall not incorporate by reference into their proposal any PPQs previously submitted for other Solicitations/Requests for Proposals. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including CPARS, using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

Evaluation Methodology for Factor #2:

Using the following relevance scale:

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Each Offeror will be assigned a Performance Confidence Assessment Ratings as follows:

Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror's recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror's recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

3) FACTOR 3 – SMALL BUSINESS PARTICIPATION PLAN

All Offerors (both large and small businesses) will be evaluated on the extent of participation of small business concerns in performance of this contract opportunity.

Offerors shall use Attachment C to provide their Small Business Participation Plan. All offerors will be evaluated on the level of proposed participation of small businesses in the performance of acquisition (as small business prime offerors or small business subcontractors) relative to the objectives and goals established herein. The government will evaluate:

1. The extent to which such firms, as defined in FAR Part 19, are specifically identified in proposals;

2. The extent of commitment to use such firms. The proposal will be rated more favorably under this subfactor if it contains an enforceable commitment in the form of a letter of commitment (LOC);

3. Identification of the complexity and variety of the work small firms are to perform;

4. The extent of participation of small business prime offerors and small business subcontractors in terms of the percentage of the value of the total acquisition;

5. The realism of the proposal; and

6. The extent to which the offeror meets or exceeds the goals. The goals for this procurement are:

a. Small Business 10% of the total contract value;

b. Small Disadvantaged Business (SDB) 1.5% of the total contract value;

c. Woman-Owned Small Business (WOSB) 1.0% of the total contract value;

d. Historically Underutilized Business Zone (HUBZone) 0.5% of the total contract value;

e. Veteran Owned Small Business (VOSB) 0.5% of the total contract value;

f. Service Disabled Veteran Owned Small Business (SDVOSB) 1.0% of the total contract value;

g. Note – for example – that a participation plan that reflects 1% of the contract value for WOSB would also count towards the overall Small Business Goal; and percentages for SDVOSB also count towards VOSB).

Evaluation Methodology for Factor #3 shall use Combined Technical/Risk Ratings as follows:

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses.

Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies.

Proposal is unawardable.

4) FACTOR 4 - PRICE

Offerors must submit completed Contract Line Item Numbers (CLINs) with unit price, quantity, and extended price. All extensions of the unit prices shown will be subject to verification by the Government. In case of discrepancy between the unit price and the extended price, the unit price will govern.

An evaluation will be performed on the proposed prices. The evaluation will not be assigned an adjectival rating. However, it will be evaluated for completeness and reasonableness as follows:

a. Completeness - To be complete, the Offeror must provide all data that is requested and necessary to evaluate the price. The Government will assess the extent to which the proposed prices comply with the content and format requirements set forth in this solicitation.

b. Reasonableness - The Offeror's proposal is evaluated through price analysis techniques as described in FAR Subpart 15.305(a) (1) and 15.404-1(b). For price to be reasonable, it must represent a price that provides best value to the Government when consideration is given to prices in the market, (market conditions may be evidenced by other competitive proposals), and technical and functional capabilities of the Offeror. The Offeror's price will be evaluated to determine if any are unreasonably high or low in relation to the anticipated work under the contract, as well as with current industry standards.

D. NOTICES TO PROSPECTIVE OFFERORS

1. General. Late submissions will not be considered. Electronic or faxed proposal submissions will not be considered. Proposals shall be clearly marked on the outside of the package with the solicitation number. The closing date annotated on the pre-solicitation notice via FedBizOpps is for FedBizOpps archiving purpose only.

2. Amendments to the RFP. Any and all amendments to this RFP will be issued electronically and be available via www.fbo.gov . It is the Offeror’s responsibility to continuously check for any amendments to this RFP and acknowledge any and all amendments as specified in block 11 of the Standard Form 30.

3. Site Visit. A site visit will be conducted. Please refer to FAR Clause 52.236-27 Alt I in Section 00100.

4. System for Award Management. Contractors (including Joint Venture entities) shall be registered in the System for Award Management (SAM) prior to contract award. For more information, see the SAM website at https://www.sam.gov. Please ensure that NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) is listed on your SAM registration.

5. Expenses Incurred The Government will not reimburse any costs incurred or associated with preparation and submission of any response(s) to this solicitation.

6. Discussions. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. Award will be made to the Offeror providing the best value to the Government based on the proposal package and the requirements of this solicitation. The Government intends to award this contract based on initial proposals received without discussions with Offerors, therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and a price standpoint. The Government reserves the right to conduct discussions as determined necessary by the Contracting Officer. The Government may request additional information that clarifies, supplements and/or changes, proposals submitted from Offerors determined to be in the competitive range. Competitive Range: The competitive range may be limited for purposes of efficiency in accordance with FAR

15.306 (c)(2). Offerors are urged to reflect their best possible terms; to include price-related elements, since less than the best potential price(s) could result in exclusion of the proposal from further consideration. The Government reserves the right to award to other than the lowest proposed price; however, the degree of importance of price related elements as a factor will become greater as the technical proposals approach equality.

The greater the equality of technical proposals, the more important price shall become in selecting the Best Value to the Government. Unrealistically high or low proposed prices may be grounds for eliminating a proposal from the competitive range based upon assessment that the Offeror does not understand the requirement or the Offeror has made an unrealistic proposal.

7. Joint Ventures. A joint venture is defined as follows: a legal business entity formed between two or more companies (parties) to undertake the performance activities of a contract together. This does not include other arrangements such as “teaming agreements” or “strategic alliance” which are not recognized as bona fide joint ventures for the purposes of this solicitation. A company that is part of a joint venture shall submit a legally binding joint venture agreement. The Government will not evaluate the capability of any contractors that are not included in the joint venture agreement. Joint ventures shall include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive of each entity identified. If submitting a proposal as a joint venture, the experience and past performance of each of the joint venture partners can be submitted for the joint venture entity. The experience for each joint venture partner will be considered the experience of the joint venture entity. Page and project form limits apply to the joint venture as a whole. Prospective Offerors that submit proposals may not change their firm (including Letters of Commitment (LOC) and proposed subcontractors) or their Joint Venture firms, if selected to submit Final Proposal Revisions (FPR).

8. Subcontractors. The Government recognizes that completion of a project is often a team effort. Therefore, if an Offeror wishes to be credited with experience and/or past performance of a subcontractor (i.e., a firm that is not a member of the Joint Venture), an LOC signed by the proposed subcontractor must be submitted. The letter of commitment must be submitted even if the firm is in some way related to a Joint Venture partner (for example, the subcontractor is a subsidiary of a Joint Venture partner, or a subsidiary of a firm to which a Joint Venture partner is also a subsidiary). If a letter of commitment is not submitted, the experience and past performance of subcontractor firms will not be considered.

9. Proposal Submission. Any costs related to proposal preparation and submission will not be reimbursed by the Government.

1) Format Pages containing text are to be 8 ½ x 11 inches with at least one-inch margins at the top, bottom and both sides. Larger format drawings or tables may be added by folding them to fit within the binder. Paragraphs should be separated by at least one blank line. A standard 12-point font in either Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and the layout may be landscape.

All information must be confined to the appropriate volume. In order to reduce proposal size, the Offeror must confine the proposal to recent and relevant information and documentation sufficient to provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of the proposal. Proprietary information shall be clearly marked.

THE OFFEROR SHALL SUBMIT AN ELECTRONIC VERSION OF EACH

PROPOSAL. The electronic version shall be on a readable CD. Evaluators may use either the hard copy or the electronic copy or both in the review of proposals. Ensure that both the hard copy and the electronic versions are identical. Any discrepancies between the electronic and paper copies shall give precedent to the electronic version.

2) Content Volume I: Technical Proposal – submitted in one binder and tabbed as follows:

Tab 1 – Factor 1: Technical

Tab 1(a) – Subfactor 1.1 Tab 1(b) – Subfactor 1.2 Tab 1(c) – Subfactor 1.3

Tab 2) Factor 2: Past Performance Tab 2(a) – Attachment B for each project submitted under Factor 1

Note: Offerors may also submit copies of letters of appreciation and/or commendations from clients for any past performance project, filed under the appropriate tab.

DO NOT INCLUDE ANY PRICE INFORMATION WITH THE TECHNICAL PROPOSAL

Volume II: Price and Administrative Proposal – submitted in one binder and tabbed as follows:

Tab 1) Factor 3: Small Business Participation Plan

Tab 2) Pricing Tab 2(a) – Cover letter including the solicitation number; the name, address, telephone number and email address of the Offeror; Offeror DUNS number, CAGE Code, and Tax Identification Number; and acknowledgement of any amendments issued (amendment number and date acknowledged).

Tab 2(b) – Signed and dated Standard Form 1442. Complete in its entirety, the “Offeror” portion of the SF 1442. An official having the authority to contractually bind your company shall sign the SF 1442, blocks 20B and 20C in accordance with FAR 4.102. If the offeror is a Joint Venture, all parties to the Joint Venture shall sign the offer.

Tab 2(c) – Bid schedule.

Tab 2(d) – Completed Representations and Certifications from Section 00600 of the RFP.

Tab 3) Small Business Subcontracting Plan

Reference FAR Clause 52.219-9 Small Business Subcontracting Plan and DFARS Clause 252.219-7003 (or DFARS Clause 252.219-7004 if an Offeror has a comprehensive Sub-Contracting Plan) contained in Section 00700 of the Contract Clauses. A Small Business Sub-Contracting Plan is only required from Offerors who are considered other than U.S. Small Business firms for NAICS code 238220. For information on the evaluation of subcontracting plans, see Army Federal Acquisition Regulation Supplement, Appendix DD.

3) Proposal Submission

Volume Content Number of Copies CD Copy I Technical Proposal Original + 4 copies 1

II Price and Administrative Proposal Original + 1 copy 1

Each Volume must be clearly identified on the outside of the package.

Send Proposals, via U.S. Mail, Commercial Carrier or hand deliver to:

US Army Corps of Engineers Walla Walla District ATTN: Jani Long 201 N. Third Avenue Walla Walla, WA 99362

SOURCE SELECTION INFORMATION - SEE FAR 3.104

FOR OFFICIAL USE ONLY

OFFEROR EXPERIENCE FORM (Attachment A)

Technical:

Subfactor __________ Subfactor Title ____________________________________________

Project Number: _____________

Name of Offeror: ______________________________________________________________________

Name of Customer / Client:

Telephone Number of Customer / Client: ______________________________________

Email Address of Customer / Client: __________________________________________

Project Title: _______________________________________________________________________

Contract Number: __________________________ Location of Project: _______________________

Contract Value at Award: $______________________ Value at Completion: ____________________

Contract Required Completion Date: _______________________________________

Actual Completion Date: __________________________

Description of the Project’s Scope:

Indicate the technical experience gained from this project:

Details of your firm’s role and activities during construction of the project: Describe your firm’s role in the project, include whether your firm participated as a prime or as a subcontractor.

Describe any unique challenges or innovations involved in the project and your firm’s role in them:

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION.