W912DY19R0044 Amendment 4.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

- The due date for proposals is extended to 15 Apr 2020

- Provision 52.212-2 is updated to reflect changes to past performance evaluation factor and relative importance of factors

- Instructions to Offerors is updated to reflect change in due date for proposals and to require key personnel resumes.

- Executive Summary is updated to better reflect intent of contract and CLINs

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DY19R0044

X 9B. DATED (SEE ITEM 11)

10-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Apr-2020

CODE

US ARMY ENGINEERING & SUPPORT CENTER

CEHNC-CT

4820 UNIVERSITY SQUARE

HUNTSVILLE AL 35816-1822

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DY19R0044

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 14-Apr-2020 12:00 PM to 15-Apr-2020 12:00 PM.

The following have been modified:

EXECUTIVE SUMMARY

This acquisition is to provide maintenance and property control for unit medical equipment for U.S. Army Reserve medical units within the 99th Readiness Division (RD) area of responsibility. The 99th RD provides medical, dental, optical, veterinary equipment, bio-medical equipment, x-ray machines, ventilators and defibrillators in order to support the Innovative Readiness Training program (IRTP). The IRTP provides necessary training to medical and dental personnel across all branches of military service. They also provide much-needed medical and dental care to underserviced areas in the United States.

This acquisition is a service contract set aside 100% for Service Disabled Veteran Owned Small Business (SDVOSB). The period of performance will be one (1) twelve (12) month base period and three (3) option periods of twelve (12) months each. The customer is 99th Medical Equipment Concentrations Site (MECS).

Prices for this contract, any future modifications to it, and any service orders issued under it are/will be built using the binding rates contained in Exhibit 1.

Contract Line Item Numbers (CLIN) X001 is intended to cover preventative maintenance and a routine level of foreseeable corrective maintenance activities resulting from normal wear and tear to the equipment. Contract Line Item Numbers (CLIN) X002– REPAIR MAINTENANCE AND SERVICES, (CLIN), X003 PROCUREMENT, (CLIN) X004– HOT TRAINING, and (CLIN) X005– OPTEMPO TRAINING in the CLIN schedule are for service orders. Service Orders are not issued on a routine basis, but may be issued for unexpected/unforeseeable repair activities resulting from surge deployments, unexpected accidental damage to equipment (for instance weather or fire damage), or similar events. Service Orders may also be issued for parts or materials purchases exceeding routine stockage levels. The prices shown in the CLIN schedule are estimated amounts may increase or decrease depending on the needs that arise for services. The Contractor is not entitled to the full amount of these lines item unless the full amount is ordered under the service order process. Any funding that is not expensed through service orders will be de-obligated and returned to the customer at the end of the performance period. The funds will not be used without prior approval of the Contracting Officer or Appointed Ordering Officer and must be utilized using the Service Order process contained in the PWS. Only a warranted Contracting Officer (either a Contracting Officer or an Administrative Contracting Officer (ACO)), acting within their appointed limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor's own risk.

INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1

BASIS OF AWARD

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Government will make a selection for award using the best value trade off process. In accordance with FAR

2.101, “Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. The best value is determined by comparing differences in the value of non-price features. In making this comparison, the Government is more concerned with obtaining superior non-price factors than with establishing a contract at the lowest overall price to the Government.

The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. The Government also reserves the right to make no award.

Evaluation Factors are summarized below, but are fully described in solicitation provision 52.212-2 Evaluation – Commercial Items:

Evaluation Factors are listed in relative order of importance

1. Technical Approach

2. Past Performance

3. Price and Rates

Technical and past performance, when combined, are significantly more important than cost or price.

1) QUESTIONS

a. Questions for this Request for Proposal (RFP) are due in writing 25 FEB 2020 18 MAR 2020 at 5:00 PM CST via ProjNet (https://www.projnet.org). (ProjNet Instructions – Attachment 12)

b. Bidder Inquiry Key: A7K72S-96JZI9

2) PROPOSAL SUBMISSION INSTRUCTIONS

a) Your firm’s proposal shall be submitted in electronic format (.pdf or Microsoft Office Suite, as applicable)

NLT 12:00 PM (noon) Central Time, Tuesday, 24 March 2020 14 APR 2020 Wednesday 15 APR 2020, via email to Jinnette.M.Potts@usace.army.mil and Paul.C.Daugherty@usace.army.mil.

b) Your proposal shall be organized as described below:

i) Volume I—Technical Approach

ii) Volume II—Price and Rates

iii) Volume III—Administrative Data

c) Title the files in the following format:

(1) W912DY-19-R-0044_Company Name_Technical_Approach

(2) W912DY-19-R-0044_Company Name_Price

(3) W912DY-19-R-0044_Company Name_Administrative_Data

d) The Offeror’s proposal will be valid for 60 days from the date of submission.

e) Contract Line Item Numbers X002– REPAIR MAINTENANCE AND SERVICES, X003

PROCUREMENT, X004– HOT TRAINING, and X005– OPTEMPO TRAINING in the CLIN schedule are for service orders and will not be proposed by the Offeror at this time. These CLINs will be used for corrective maintenance service orders and training events.

f) The Offeror is required to submit Offeror Manpower Reporting (CMR) data, CLINs X006, on a Semi- Annual basis as described in the PWS. The Offeror must ensure that the costs associated with this requirement are incorporated into their price proposal.

g) Your firm must prepare proposals on the presumption that the Government has no previous knowledge of the Offeror's capabilities. Except for the past performance information, proposals will be evaluated only on the information presented in submittals. Proposals will not be returned but will be retained by the Government for official record purposes

h) Formatting. Use 8 ½ x 11-inch page size and format using Times New Roman 12 point, single space for Volume I – Technical Approach. Margins shall be formatted as follows:

(1) Margins: Top, Bottom, Left, Right – 1”

(2) Header, Footer – 0.5”

Separate each paragraph by at least one blank line. Headers and footers font size must be 12 point. The use of hyperlinks in Proposals is prohibited. Pages that exceed the allowed page count will be removed from the end of the proposal volume and will not evaluated.

3) PROPOSAL CONTENT REQUIREMENTS

A. VOLUME 1—Technical Approach

The Offeror shall provide a narrative containing the information described below. Sufficient details shall be provided to allow the government to assess the nature and quality of services being proposed. The technical narrative shall not exceed 20 26 single sided pages (excluding the coversheet). (NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages will be removed from the back to the front of the proposal, and will not be evaluated by the Government.)

Specifically, the technical proposal shall address the following elements:

MANAGEMENT PLAN –Description of the Offeror’s proposed plan for managing personnel, team members, and subcontractors including:

a. Organizational Chart:

a. Identify persons assigned all key personnel positions

b. Clearly identify lines of communication

c. Signify the dividing line between corporate level and contract level.

b. Management Plan – The Offeror shall provide in narrative form the management techniques and controls that will be implemented to manage and control the work. The Offeror shall include the following information:

a. Work management system

b. Document control

c. Financial reporting

d. Field and home office reporting

f. Approach for managing subcontractors

g. Allocating responsibility between joint venture members if applicable.

h. Staffing Chart

c. Performance Plan – The Offeror shall provide in narrative form its technical approach to meet the PWS requirements. The Offeror shall include:

a. A narrative explanation of how the Offeror intends to perform multiple simultaneous maintenance and repair activities.

b. A narrative explanation of how the Offeror intends to minimize cost of and amount of travel to the greatest extent practicable.

c. d. A narrative explanation of how the Offeror intends to assure quality control. Offerors shall describe the quality control approach, corporate systems, and capabilities to maintain quality control of medical equipment maintenance and repair. After contract award, the selected Offeror will submit its Quality Control Plan for Government Approval.

d. A narrative explanation of how the Offeror intends to assure safe performance. Offerors shall describe the safety approach, corporate systems, and capabilities to maintain safe working environments.

d. Key personnel Résumés – The Offeror shall provide résumés for the key personnel identified in PWS paragraph 3.4. Résumés shall not exceed 2 pages each.

The Government will evaluate the Offeror’s Technical Approach submittal as described in the evaluation factor contained in 52.212-2 Evaluation – Commercial Items.

B. VOLUME II—Price and Rates The Offeror must provide a firm-fixed-price proposal. The Offeror must complete the workbook/worksheets provide in Attachment 11. Offerors are responsible for verifying the accuracy of the formulas in the workbook. The Offeror may modify the worksheets to fit its technical approach and accounting practices.

The ‘SUMMARY’ worksheet tab of the workbook are the total prices for the X001 and X006 series of CLINs.

The ‘Rates’ worksheet tab are the labor and indirect cost rates that the contractor will use to build-up it service orders during contract performance. These rates will be incorporated into the contract as Exhibit 1.

The ‘WORKSHEET FOR CLINs’ is for building up the price(s) for the X001 series of CLINs.

You will create one of these worksheets for each performance period (a total of 5). You are free to modify the worksheet to match your firm’s unique technical and accounting approaches.

An optional narrative statement explaining the price approach. Limit this narrative to two pages.

C. Factor 3—Past Performance: There is no volume or submission requirement for past performance.

Offerors must NOT submit past performance as part of their proposal. The Government will obtain information about the Offeror’s past performance from the Performance Assessment Reporting System (CPARS) (http://www.cpars.csd.disa.mil). Past Performance will be evaluated, but the Offeror is not required to provide any documents.

The Government will evaluate the Offeror’s Past Performance information as described in the evaluation factor contained in 52.212-2 Evaluation – Commercial Items.

D. Volume III—Administrative Data.

Offerors must submit the following with their Proposal:

(1) Cover page must include the reference number (W912DY-19-R-0044), firm's name and address, business size, CAGE code and NAIC's code, DUNS number, team members and a point of contact for all correspondence related to the Proposal (including a phone number and email address). Cover pages will not be counted toward the maximum allowed page count.

(2) Solicitation Reference Number (W912DY-19-R-0044) must appear on the first page of all documentation.

(3) Your submission shall clearly state any assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the PWS. If there are no assumptions, Offeror shall state that “There are no assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the PWS.” All submitted information will be protected as Procurement Sensitive.

(4) Offerors are required to complete and sign a copy of the acknowledgement page of the RFP and all RFP amendment(s), indicating agreement to the provisions and clauses therein. Offerors are also required to acknowledge amendments, if any. Your proposal must be signed by a corporate representative who has authority to bind your firm.

(5) Offerors must be registered in the System for Award Management (SAM) database with its DUNS Number and CAGE code. To complete SAM registration, go to the SAM website at https://www.sam.gov. If assistance is needed with SAM registration, contact either the SAM Helpdesk (1-888-606-8220) or use website assistance at https://www.fsd.gov. The SAM database consolidates the functionality of the following systems: (a) Central Offeror Registry (CCR), (b) Federal Agency Registration (Fedreg), (c) Online Representations and Certifications Application, and (d) Excluded Parties List System (EPLS).

(6) Offerors shall affirmatively state that the offer including pricing will be valid for 60 days from the date or proposal submission.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factors listed in relative order of importance

1. Technical Approach. The Government will evaluate the technical approach narrative for technical feasibility, thoroughness, and adherence to the requirements of the Performance Work Statement and to assess the Contractor’s understanding of the work. The Government will evaluate the effectiveness of the proposed technical approach to accomplish the requirements as identified in the PWS. Proposals must receive at least an adjectival rating of acceptable to be eligible for award. See Table 1 below for descriptions of the adjectival ratings.

Adjective R i

Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a through approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate Approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet the requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is not awardable.

2. Past Performance - The Government will evaluate the vendor's likelihood of success in performing the solicitation's requirements as indicated by that vendor's record of past performance. The vendor's past performance rating will be based on data obtained from sources such as the CPARS. Past performance of prime contractors whose firms are divided into severable segments (i.e. division, group, unit, etc.) will only be evaluated as it relates to those segments of the firm(s) that will actually perform the work.

Data such as CPARS records will first be reviewed to determine the relevancy of the past performance information.

Relevancy will be evaluated based on whether the projects are of similar size, scope, magnitude of effort and complexity to the effort described in the PWS. In addition, past performance must have occurred within three years from the closing date of this solicitation. The Performance Relevancy Ratings are described in the table below.

Past Performance Relevancy Ratings Rating Definition Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The Government will consider the projects and will then assign an overall adjectival rating as depicted in the table below.

Adjectival Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

3. Price and Rates - The Government will evaluate the price proposal for fairness, reasonableness, completeness, balance, and value. Certified cost and pricing data are not required. The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly overstated or understated as indicated by the application of cost and/or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

Price will not receive an adjectival rating.

a. The Government will evaluate the total evaluated price by totaling the prices for all CLINs x001 and CLINs x006 (base period plus all options under 52.217-9 and up to six months of additional performance under the Option to Extend Services per 52.217-8.). The Government will evaluate the overall price and the individual CLIN prices to determine whether they are fair and reasonable in accordance with the price and technical analysis techniques at FAR 15.404-1(b) & (e). Cost Analysis and Cost Realism Analysis will not be performed, however the price proposal must include all essential elements of work and must be consistent with the technical approach described in Volume I to be considered complete. A proposal that does not price all essential elements of work or that is inconsistent with the proposal technical approach will be considered incomplete and deficient unless the offeror explicitly states in a narrative statement that those portions of the work are purposely gratis to the Government. The offeror is cautioned against using a ‘buy-in’ strategy as described in FAR 3.501 in regards to shifting costs out of CLINs X001 into the service orders. All costs for services and materials described in the PWS as attributable to the regular re-occurring maintenance and management effort must be captured in the price for CLINs X001. A ‘buy-in’ pricing strategy will be considered a price deficiency and will render the proposal unacceptable for award. Unbalanced pricing will be considered a price deficiency and will render the proposal unacceptable for award.

b. The Government will evaluate labor rates, indirect rates, and profit rate for performance of service orders for fairness and reasonableness.

Technical and past performance, when combined, are significantly more important than cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)