A.02.01_-__W912DW-16-Q-0088_-_Combined_Synopsis-Solicitation_.pdf

Synopsis – M/V Puget Annual Dry Dock Maintenance Services

(1) Action Code. P

(2) Date: 15 September

(3) Year: 2016

(4) Contracting Office Zip Code. 98134

(5) Classification Code. J019

(6) Contracting Office Address. Contracting Division, Bldg 1202, 4735 East Marginal Way South, Seattle, WA 98134

(7) Subject. M/V Puget Annual Dry Dock Maintenance Services

(8) Proposed Solicitation Number. W912DW-16-Q-0088

(9) Closing Response Date. 26 September 2016

(10) Point of Contact. Geraldine Kemp

(11) Contract Award and Solicitation Number. TBD

(12) Contract Award Dollar Amount. TBD

(13) Contract Line Item Number (s). TBD

(14) Contract Award Date. TBD

(15) Contractor. TBD

(16) Description. Provide annual dry-dock maintenance services for the M/V Puget.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is W912DW-16-Q-0088. The solicitation is issued as a Request for Quote (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-89, effective 15 August 2016.

file://FSPIH_NT/regs$/Working/far_doc/FAR12.DOC#s126

(iv) This requirement is solicited as a Total Small Business Set-Aside and the associated NAICS code is 3366111. The small business size standard is 1,250 Employees.

(v) A list of contract line item number(s) and items, quantities and units of measure, is provided in the attached pricing schedule.

(vi) All items provided are to be awarded to the responsible offeror meeting requirements specification and providing the lowest price.

(vii) Delivery of CLIN line items are to be performed in accordance with provided Specifications

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

(ix) This provision at 52.212-2, Evaluation -- Commercial Items, not used for W912DW-16-Q-0088

(x) Vendors providing quotes shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their quotation.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5 (Dev), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition

(xiii) Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices will be incorporated in the solicitation.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned ratings do not apply to this acquisition.

(xv) The closing date and time set for this solicitation is 26 September 2016, 10:00 a.m., Pacific Standard Time; quotes should be emailed to Geraldine Kemp at Geraldine.L.Kemp@usace.army.mil.

(xvi) Point of Contact for information regarding this solicitation: Geraldine Kemp (206) 764-6659 and email: geraldine.l.kemp@usace.army.mil.

(17) Location: Services to be performed within the Puget Sound, WA area.

(18) Set-aside Status. Total Small Business http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1415_195099 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1476_206930 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1491_208953 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1771_248336 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1964_287738 mailto:Geraldine.L.Kemp@usace.army.mil mailto:geraldine.l.kemp@usace.army.mil

W912DW-16-Q-0088

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

PUGET DRY DOCK WORK - BASE YR

M/V PUGET Annual Dry-dock Maintenance Services at a facility within the Puget Sound area, as defined in the attached Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: W68MD961682739

FFP

NET AMT

1001 1 Job

OPTION PUGET DRY DOCK WORK - OPT YR 1

M/V PUGET Annual Dry-dock Maintenance Services at a facility within the Puget Sound area, as defined in the attached Performance Work Statement.

FOB: Destination

1002 1 Job

OPTION PUGET DRY DOCK WORK - OPT YR 2

M/V PUGET Annual Dry-dock Maintenance Services at a facility within the Puget Sound area, as defined in the attached Performance Work Statement.

1003 1 Job

OPTION PUGET DRY DOCK WORK - OPT YR 3

M/V PUGET Annual Dry-dock Maintenance Services at a facility within the Puget Sound area, as defined in the attached Performance Work Statement.

1004 1 Job

OPTION PUGET DRY DOCK WORK - OPT YR 4

M/V PUGET Annual Dry-dock Maintenance Services at a facility within the Puget Sound area, as defined in the attached Performance Work Statement.

INSTRUCTIONS TO VENDORS

1. Representations and Certifications contained herein must be completed by vendors and returned with quote.

If Representations and Certifications are registered in the System for Award Management (SAM) check here . If not, register online at www.sam.gov

2. Marking of Quote Envelopes Envelopes Shall Be Plainly Marked As Follows:

Quote for:

USACE, Seattle District, Navigation Section M/V PUGET Annual Dry-Dock Maintenance Services

Request For Quote No.: W912DW-16-Q-0088

Closing Date and Time: 26 September 2016, 10:00 A.M. Pacific Time

Amendments Numbered Have Been Received

3. Responses will be accepted via email to Geraldine.L.Kemp@usace.army.mil All emailed offers shall contain the RFQ No. W912DW-16-Q-0088 in the subject line.

4. Vendors Submitting Quotes: Contractors are required to be registered in the System for Awards Management (SAM) for awards resulting from solicitations.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment.

Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE AN OFFER INELIGIBLE FOR AWARD. The web site may be accessed at www.sam.gov .

5. Electronic Funds Transfer (EFT): Effective 99 Jun 01, the Government will make all payments by EFT (unless the Government VISA credit card is accepted). The only exceptions are: 1) Foreign Vendors; 2) Government Agencies, and 3) One time payments. The EFT forms and instructions are on the USACE Finance Center (UFC) Web Page; www.fc.usace.army.mil The UFC point of contact for this action is Mr. Michael Rye, 901/874-8543.

6. Award shall be made to the responsive and responsible vendor with the lowest price that meets the requirements as outlined in the specifications.

7. Required Submittals:

a) Instruction Page (2 pages) Indicate if you are registered in SAM Must acknowledge any/all amendments to the solicitation Must fill in all company information requested All submittals as required by evaluation criteria

b) Fill in all pricing information.

All of these must be filled in and returned in order to be eligible for evaluation. DO NOT return the rest of the solicitation form.

8. The Contractor is required to provide the following information with quotation submission:

Federal Taxpayer’s ID Number:

DUNS Number:

Cage Code Number This requires registration in SAM, web site for registration is www.sam.gov

Remit to Address:

Company Name:

Address:

City/State/Zip:

Phone & Fax Numbers:

Point of Contact:

E-Mail Address:

Quote must provide pricing for all items in the solicitation to be acceptable to the Government.

All quote items must meet the requirements of the Request for Quote (RFQ) including specifications stated in all attachments.

Multiple quotes are not accepted for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government. The quote shall be determined acceptable based on the date and time received.

The contractor should list any special features or warranty information applicable to the product(s) or service (s) quote.

ANNOUNCEMENT TO

VENDORS

Due to recent national events Seattle District US Army Corps of Engineers shall be conducting business under heightened security for the foreseeable future.

Access to Federal Center South, 4735 E Marginal Way S, Seattle WA 98124 will be through the front Lobby only. The building is under Federal Protective Service, which means that persons entering the facility are subject to inspection; including purses, packages, etc. All deliveries shall be thoroughly inspected. In addition, visitors may be required to be escorted by Corps personnel while in the building.

For any questions please contact the Contract Specialist assigned to your project or check our website at www.nws.usace.army.mil for up-to-date information.

PERFORMANCE WORK STATEMENT (PWS)

MV PUGET Annual Dry-dock Maintenance Services

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide USACE, Seattle District, Navigation Section, with M/V PUGET Annual Dry-dock Maintenance Services, at a facility within the Puget Sound area. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and applicable licenses and permits necessary for M/V PUGET Annual Dry-dock Maintenance Services, as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Performance will be at a Contractor provided facility in the Puget Sound area.

1.2 Scope and Services: The contractor shall provide all necessary services required to perform annual dry-dock maintenance on M/V PUGET including:

1. Dry-dock services: docking and un-docking, shore power. Provide temporary ship services.

2. Annual bottom hull cleaning and inspection.

3. Annual sea chest cleaning and inspection.

4. Annual hull, shaft, and rudder zinc anode inspection.

5. Annual propeller shaft and propeller cleaning and inspection.

6. Annual repainting of up to 25% of bottom hull.

7. Shift vessel.

8. Annual inspection, adjustment, and repair of steering gear.

9. Annual inspection and repair of rudder system.

10. Annual Link-Belt HC-218 Crane inspect and torque Rotex bolts (name brand or equivalent.)

11. Remove, inspect, and re-install outer hull 10 inch D-rubber; preserve/paint hull beneath D-rubber.

12. Media blast and repaint forepeak deck.

13. Replace forward deck hatch.

14. Replace three (3) below deck watertight doors with quick acting watertight doors.

15. Perform hull/deck thickness testing of the propeller tunnels, and bow area where concrete is installed.

16. Install anchoring system

17. Dock and Sea Trials.

1.3 Period of Performance:

Base Period 10/1/2016 – 09/30/2017 Option Year I 10/1/2017 – 09/30/2018 Option Year II 10/1/2018 – 09/30/2019 Option Year III 10/1/2019 – 09/30/2020 Option Year IIII 10/1/2020 - 09/30/2021

Work shall be performed during October – December for the base period and all option periods.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP.) This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Recognized Holidays: The Government will not perform on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Not Applicable.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at the Contractor’s facility.

1.4.6 Type of Contract: The contract will be a firm-fixed price contract.

1.4.7 Security Requirements: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify ) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.4.8 Physical Security: Not Applicable

1.4.9 Key Control: Not Applicable

1.4.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Quality Assurance Representative (QAR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.11 Quality Assurance Representative (QAR): The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR is assures that the Contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, monitors Contractor performance and notifies both the Contracting Officer and Contractor of any deficiencies: coordinate availability of government furnished property, and provide site entry of Contractor personnel. The QAR is not authorized to change any of the terms and conditions of the resulting order.

1.4.12 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.13 Identification of Contractor Employees: Not Applicable

1.4.14 Contractor Travel: Not Applicable

1.4.15 Other Direct Costs: Not Applicable

1.4.16 Data Rights: Not Applicable

1.4.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.18 PHASE IN /PHASE OUT PERIOD: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer LWSC Lake Washington Ship Canal OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Deliver and return M/V PUGET to contractor shipyard/facility/dry-dock in Puget Sound.

3.2 Facilities: Not Applicable.

3.3 Utilities: Not Applicable

3.4 Equipment: New propellers if required.

3.5 Materials: Docking Plan.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable

4.3. Materials: The Contractor shall provide a written one year warranty on all work completed.

4.4. Equipment: The Contractor shall provide needed equipment to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and applicable licenses and permits necessary to perform M/V PUGET Annual Dry-dock Maintenance Services.

5.1.1 Dry-dock services: docking and un-docking, shore power. Provide temporary ship services.

Dry-dock vessel, provide access. Electrically ground ship’s hull. Provide 208VAC 3 phase 100amp power.

Provide temporary fresh water, sewage, fire main, and garbage disposal services. Provide Marine Chemist, gas free, and hot work permit services as required.

5.1.2 Annual bottom hull cleaning and inspection.

Pressure wash the underwater hull to deck cap rail and fittings with fresh water at a minimum of 3,000 PSIG nozzle pressure to remove dirt, slime, marine growth, fouling and other foreign substances. Power tool clean inaccessible areas where washing equipment cannot reach and areas showing excessive corrosion. Accomplish a visual inspection of the entire underwater body, hull, rudders and freeboard surfaces after pressure washer cleaning.

Document all discrepancies and deliver report to QAR or Government Representative prior to hull repainting.

5.1.3 Annual sea chest cleaning and inspection.

Open sea chest valve assembly, clean and repair as needed and re-seal. Accomplish a visual inspection of hull structural openings for structural defects that may be detrimental to the structural and watertight integrity of the vessel. Document all discrepancies and deliver report to QAR or Government Representative prior to hull repainting.

5.1.4 Annual hull, shaft, and rudder zinc anode inspection.

Remove all remaining marine growth and oxide coating from all hull, rudder, shaft hub/strut, sea chest, and thruster tunnel zinc anodes, as applicable, using a light-wire brush. Inspect each zinc anode, replace as necessary. List and identify corresponding specific measurements, locations, and/or areas in relationship to fixed hull structural members and docking block locations, or with measurements from suitable hull reference points. A sketch of the underwater body and freeboard plating surfaces with appropriate data and measurements is an acceptable alternative.

Ensure that new zinc anodes are free from preservation coatings. Submit one legible copy, in approved transferrable media, of a report listing the results of the zinc anode inspection to the QAR no later than two working days prior to undocking.

5.1.5 Annual propeller shaft and propeller cleaning and inspection.

Clean and inspect external shafting. Clean, inspect, and polish propellers. If replacement of propellers is required, install Government furnished propellers. Replaced propellers will be returned to the Government. Document all discrepancies and deliver report to QAR or Government Representative no later than two working days prior to undocking.

5.1.6 Annual repainting of up to 25% of bottom hull.

5.1.7 Shift vessel.

Relocate the vessel on the dry dock blocks to permit 100 percent preservation and painting of areas initially covered by the dry dock blocks. Relocation of the vessel shall occur after the proper cure time has elapsed after application of the final coat of hull preservation.

5.1.8 Annual inspection, adjustment, and repair of steering gear.

5.1.9 Annual inspection and repair of rudder system.

5.1.10 Annual Link-Belt HC-218 Crane inspect and torque Rotex bolts.

5.1.11 Remove, inspect, and re-install outer hull 10 inch D-rubber; preserve/paint hull beneath D-rubber.

5.1.12 Media blast and repaint forepeak.

5.1.13 Replace forward deck hatch.

5.1.14 Replace three (3) below deck watertight doors with quick acting watertight doors.

5.1.15 Perform hull/deck thickness testing of the propeller tunnels, and bow area where concrete is installed.

5.1.16 Reserved.

5.1.17 Reserved.

5.1.18 Dock and Sea Trials.

Accomplish dock and sea trial operational test of equipment repaired or modified during this availability. M/V PUGET crew will operate all equipment to ensure that the vessel is ready for dock and sea trials. Equipment repaired or modified during this dry-dock maintenance period will be operated in accordance with the requirements of applicable manuals and/or procedures.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by the requirements set forth in the Corps Safety Manual EM 385-1-1, with changes.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide all personnel, equipment, supplies, transportation, tools, fuels, materials, supervision, licenses and permits necessary to provide dry-dock maintenance services under this PWS.

Safely perform assigned missions IAW EM 385-1-1, with changes

Zero deviation from standard.

Random inspection by QAR and debris vessel

M/V PUGET

Master.

QUALITY ASSURANCE SURVEILLANCE PLAN

PUGET DRY-DOCK REPAIR WORK

Contract Number: TBD

Contract Description: PUGET Repair Work per PWS Contractor’s name:

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

This QASP was developed to comply with the Federal Acquisition Regulation (FAR) , Subpart 37.6, Performance Based Acquisition and 46.4, Government Contract Quality Assurance. In addition, FAR Subpart 46.103, Contracting Officer Responsibilities, states that agencies shall develop quality assurance surveillance plans when acquiring services.

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency: Seattle District COE Telephone:

Email:

b. Contract Specialist - The Contract Specialist acts as an acquisition consultant and serves as the liaison between the contractor and the KO.

Assigned Contract Specialist:

Telephone:

Email:

c. Quality Assurance Representative (QAR): The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR is assures that the Contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, monitors Contractor performance and notifies both the Contracting Officer and Contractor of any deficiencies: coordinate availability of government furnished property, and provide site entry of Contractor personnel. The QAR is not authorized to change any of the terms and conditions of the resulting order.

Assigned QAR:

Telephone:

Email:

d. Other Key Government Personnel – Non-applicable.

Title:

Telephone:

Email:

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Primary and Alternate Point of Contact for this contract.

a. Primary Point of Contact – Telephone:

Email:

b. Alternate Point of Contact – Telephone:

Email:

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph 1.1 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the PRS thresholds.

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The QAR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the QAR shall always contact the contractor's primary point of contact when a defect is identified and inform the point of contact of the specifics of the problem. The QAR shall be responsible for monitoring the contractor’s performance in meeting a specific performance standards.

Same as the same performance objectives and thresholds as stated in the Performance Requirements section of the

PWS

a. DIRECT OBSERVATION. (To be performed periodically)

b. PERIODIC INSPECTION. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)

c. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies.

Complaints are then investigated and validated.)

d. 100% INSPECTION. (Evaluates all outputs.)

e. Progress or status meetings. (To be conducted weekly.)

f. Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor.

In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given PRS standard. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the QAR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the QAR shall document the discussion and place it in the QAR file and courtesy copy the KO.

When the QAR determines formal written communication is required, the QAR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's primary or alternate point of contact. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the QAR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the QAR shall take periodic measurements, weekly as specified in the PRS matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The QAR shall meet with the contractor weekly to assess performance and shall provide a written assessment on an annual basis. This applies to the base contract and any awarded option years.

9. DOCUMENTING EVALUATIONS

a. Payment Deductions

Due to the critical nature of the support the Contractor’s performance will be compared to contract requirements on a monthly basis against the Acceptable Quality Levels using this Quality Assurance Surveillance Plan to guide evaluations and the method of surveillance to document findings. If the performance in any required service fails to meet the performance threshold identified in the PWS, payments to the contractor may be reduced by the contracting officer.

The Government’s primary quality assurance procedures are based on validated customer complaints and incidental inspections by the QAR Prepared by:

Signature – Quality Assurance Representative Date

CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number:

2. TO: (Contractor Point of Contact)

3. FROM: (Name of QAR)

4. Date and time observed discrepancy:

5. Source of Complaint:

6. Discrepancy of Problem:

7. Corrective action plan:

A written corrective action plan required.

The written Corrective Action Plan will be provided to the undersigned not later than

8. Government actions (payment deductions, performance evaluation meetings, or other actions):

Prepared by:

Signature – Quality Assurance Representative Date

Received by:

Signature - Contractor Task Manager or on-site representative Date

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-OCT-2016 TO

30-SEP-2017

N/A US ARMY CORPS OF ENGINEERS

SEATTLE DISTRICT

PO BOX 3755

SEATTLE WA 98124-3755

960506

1001 POP 01-OCT-2017 TO

30-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-OCT-2018 TO

30-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-OCT-2019 TO

30-SEP-2020

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-OCT-2020 TO

30-SEP-2021

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204-7 System for Award Management JUL 2013 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2015

52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.217-5 Evaluation Of Options JUL 1990 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-13 Notice of Set-Aside of Orders NOV 2011 52.219-14 Limitations On Subcontracting NOV 2011 52.222-3 Convict Labor JUN 2003 52.222-50 Combating Trafficking in Persons MAR 2015 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-13 Bankruptcy JUL 1995 52.246-4 Inspection Of Services--Fixed Price AUG 1996 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7996 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (Deviation 2016-O0003)

OCT 2015

252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2016-O0003)

OCT 2015

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7005 Oral Attestation of Security Responsibilities NOV 2001

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

DEC 2015

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DEC 2015

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [____] has or [____] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS--

REPRESENTATION (NOV 2015)

(a) Definitions. Inverted domestic corporation and subsidiary have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(c) Representation. The Offeror represents that--

(1) It [____] is, [____] is not an inverted domestic corporation; and

(2) It [____] is, [____] is not a subsidiary of an inverted domestic corporation.

(End of provision)

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that-

(i) The Offeror and/or any of its Principals-

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation); and

(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.;

and

(D) Have ____, have not ____, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager;

head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JUL 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged…