16-R-0005_0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The solicitation cited in Block 9A above is being amended as follow s:

a. Remove all references to Randolph Sheppard Act provisions from this solicitation.

b. This solicitation is now 100% Small Business Set aside.

c. Revisions have been made to FAR 52.212-1 and 52.212-2

d. Extend the offer due date to March 3, 2016, 2:00pm Haw aii Standard Time

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Feb-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CN-16-R-0005

X 9B. DATED (SEE ITEM 11)

02-Feb-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Feb-2016

CODE

EXPEDITIONARY CONTRACTING COMMAND

413 CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857

W912CN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CN-16-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Feb-2016 04:00 PM to 03-Mar-2016 02:00 PM.

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

A. PROPOSAL SUBMISSION

a. The offeror’s proposal shall be submitted and will be accepted through any of the following options:

Regular mail / direct drop-off to:

413th Contracting Support Brigade, RCO‐HI Attn: Yasmin A Restrepo Bldg. 108, 3rd Floor 742 Santos Dumont Avenue (Wheeler Army Air Field) Schofield Barracks, HI 96857

The Contracting Officer (KO) Lois Eget-Lau or Contract Specialist Yasmin Restrepo are the points of contact (POC) for this acquisition. Address all questions or concerns you may have to the KO and the Contract Specialist. Identify the applicable performance work statement (PWS) paragraph number or solicitation reference with each question. All questions regarding this solicitation shall be submitted in writing via email to:

Lois.a.egetlau.civ@mail.mil and Yasmin.a.restrepo.civ@mail.mil

Proposals shall be submitted prior to the closing date and time identified in block Number 8 on the Standard Form (SF) 1449.

b. Electronic proposal submissions via email or facsimile (fax) will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

c. Delivery Instructions. Each volume shall be submitted in a three-ring loose-leaf binder. Each binder shall contain an outer cover sheet that identifies the following information:

(1) Request for Proposal number (W912CN-16-R-0005)

(2) Volume number

(3) Copy number

(4) Content’s title

(5) Offeror’s name

(6) Proposals shall be marked “SOURCE SELECTION – PROCUREMENT SENSITIVE”

(7) The label “To be Delivered Unopened to the Contracting Officer” shall be marked on the exterior of envelope or box containing all volumes

2. GENERAL INSTRUCTIONS

a. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3, Source Selection. Offers will be evaluated using the criteria under addendum to 52.212-2, “Evaluation Criteria.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

b. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

c. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306 (Exchanges with Offerors After Receipt of Proposals), should discussions become necessary, the Government reserves the right to hold them.

d. Instructions outlined in section A. 3. c. prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

e. The Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

f. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

g. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

h. Debriefings. The KO will promptly notify offerors of any decision to exclude them from contract award, whereupon they may request and receive a debriefing in accordance with FAR 15.505 (Preaward Debriefing of Offerors). Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefings must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

3. PROPOSAL PREPARATION INSTRUCTIONS

a. Offeror’s proposal shall consist of four volumes for small businesses and five volumes for SLA. The volumes shall include the following:

Volume Content Format Copies Page Limit I. General Hard Copy Original N/A II. Technical Proposal Hard Copy Original 50 III. Past Performance Hard Copy Original 25 IV. Cost/Price Hard Copy Original N/A V. Subcontracting Plan (Applicable to SLA only) Hard Copy Original N/A

b. Proposal Format

(1) Offerors shall submit an original and the number of copies listed in table above of their proposal, along with one electronic copy of all volumes provided on CD.

(2) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 (Submission, Modification, Revision and Withdrawal of Proposals for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(3) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(4) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(5) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8½ X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(6) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(7) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

c. Proposal Content

(1) VOLUME I –GENERAL. Volume I shall contain the accurate, fully completed, and signed original of all proposal documents requiring signatures of the offeror. An authorized official of the firm shall sign the offer and all certifications requiring original signature. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and, FAR 52.212-1, Instruction to Offerors—Commercial Items. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

TAB C, Representations, Certifications, and Other Statements of Offerors– The offeror shall ensure that Representations, Certifications, and Other Statements of Offerors is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(2) VOLUME II – TECHNICAL PROPOSAL. The Technical Proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in addendum to FAR 52.212-2, Evaluation – Commercial Items. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

Volume II will be evaluated to determine whether offeror has adequate management, staffing, and quality control program resources in place to satisfactorily fulfill requirements of the solicitation performance work statement. The technical proposal shall emphasize the offeror’s personnel qualifications, corporate experience and capabilities, technical capability/approach and quality control plan in providing dining facility attendant services. Offeror’s proposal shall discuss in sufficient detail to demonstrate overall understanding of the requirement and feasibility of approach concerning the expertise required to perform all required services. Any major errors, omissions, or deficiencies will cause the technical proposal to be unacceptable. The volume shall be organized according to the following general outline:

-Table of Contents -Exceptions/Assumptions (Identification and explanation of any exceptions or deviations).

Additionally, identify any assumptions used in preparing the proposal.

-Evaluation Criteria (Factors and Subfactors)

The offeror’s technical proposal shall contain the following factors and subfactors:

Factor 1: Technical Approach

Subfactor 1a. Personnel Qualifications Subfactor 1b. Corporate Experience and Capabilities Subfactor 1c. Technical Capability and Approach Subfactor 1d. Contractor’s Quality Control Plan

Subfactors are met when the offeror’s proposal addresses, describes, and provides a comprehensive explanation/information and are determined to be acceptable on the following items.

TAB A – Subfactor 1a: Personnel Qualifications. Under Personnel Qualifications the offeror shall submit the following:

a. A chart that identifies key personnel and the qualifications of key personnel, commensurate with the size and scope of PWS requirements. At a minimum, the qualifications shall include: education, professional experience and military dining facility experience.

b. Submit key personnel resumes to be evaluated based on the relevance of the individual’s education and experience relative to the PWS.

TAB B – Subfactor 1b. Corporate Experience and Capabilities. Under Corporate Experience and

Capabilities the offeror shall submit the following:

a. Labor matrix (ices) that depicts the productive man-hours for all necessary staffing in the facility.

b. An organization chart that shows the skill types/levels, category of employment, and number of personnel. Each position shall be identified with a designation that can be cross-referenced with the productive man-hour matrices, and narratives.

c. A detailed description of the approach to personnel hiring practices and policies, employee selection criteria including job descriptions, how job qualifications are determined; background check policies, training practices and policies, stable staff practices and policies including labor pool availability and incentives.

d. A description approach to safety and training to satisfy the size and scope of the requirements described in the PWS to meet Army standards.

TAB C – Subfactor 1c. Technical Capability and Approach. Under Technical Capability and

Approach the offeror shall submit the following:

a. A narrative explaining the technical capability approach, techniques, or procedures to be utilized to accomplish the basic functions of planning, organizing and ensuring the achievement of task objectives, scope and requirements as set forth in the Performance Work Statement, to include the proposed interface between functional areas for project management and administration.

b. A Phase-In plan that details the smooth transition and takeover of the dining facility attendant service program, to include all aspects to ensure proper/full performance of the contract upon start date of services.

c. A detailed description of the management approach to be used to provide normal and extended services, particularly when accommodating workload fluctuations resulting from changes in operational customer requirements. State the ability to respond to short notice/no notice operational changes.

d. A plan that demonstrates that the management team has the experience necessary to provide required services based upon its demonstration of a satisfactory history of relevant experience which is relative to the solicitation requirements. This should include an organization chart of the home office and management team; and for any partnerships.

TAB D – Subfactor 1d. Contractor’s Quality Control Plan: Under the Quality Control Plan the offeror shall submit the following:

a. A description of the approach to develop and disseminate the quality control program and ability to respond to quality control issues to satisfy the size and scope of the requirements described in the PWS.

b. A Quality Control Plan that shows the contractor has an adequate and standardized procedure in place at contract start to monitor performance. (QCP will not be included in page limitation for Technical Proposal Section.)

(3) Volume III - PAST PERFORMANCE. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Addendum to FAR 52.212-2 Evaluation – Commercial Items.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 15% of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

a. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for the submitted data. The past performance data shall document a successful history of past contract performance.

b. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk receiving an unacceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

c. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents Summary Page describing the role of the offeror and each subcontractor, teaming partner, and

/or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Enclosure 7.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Enclosure 8).

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Enclosure 7 and are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

d. Past Performance Questionnaire/Cover Letter - See Enclosure 1 and 2, Past Performance Questionnaire and Cover Letter. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall complete Part I and forward a copy of the Cover Letter and Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. All customers shall be instructed to complete Part 2 of the questionnaire. The points of contact shall return the questionnaires directly to Yasmin Restrepo at Yasmin.a.restrepo.civ@mail.mil, and Lois Eget-Lau at lois.a.egetlau.civ@mail.mil no later than by the proposal due date. Any questionnaires not returned directly to the KO will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(4) Volume IV – PRICE PROPOSAL. The offeror shall complete the schedule section of the solicitation.

The offeror shall submit prices for each CLIN and SubCLIN on the schedule section of the solicitation.

The SubCLIN prices shall sum (roll up) to the respective CLIN prices on that attachment, which shall be transferred to CLINs listed in Schedule of the solicitation.

a. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

(5) Volume V – SUBCONTRACTING PLAN (Applicable to large business SLA’s only)

a. A subcontracting plan is required from each large business SLA offeror in accordance with FAR 52.219-9, Small Business Subcontracting Plan and FAR 19.704 Subcontracting Plan Requirements.

Compliance with Small Business goals (small business 62%; small disadvantaged business 24%;

woman-owned small business 8%; HUB Zone small business 5%; and Service-Disabled Veteran-Owned small business 3%) will be verified by reviewing the Offeror's reported subcontracting performance as reported on the SF 294 and SF 295 Small Business Subcontracting reports.

b. The Offeror shall provide in its plan the identification of the small firms that will be utilized for this requirement, the extent of commitment to use small businesses, the complexity and variety of the work small firms are to perform, and the extent of participation of such firms in terms of the value of the total acquisition. The Small Business Participation shall be organized as follows:

1. Prime Contractor type of business (check all that apply):

{ } Large { } Small (also check type of small business) { } Small Non-Disadvantaged Business { } Small Disadvantaged Business { } Woman-Owned Small Business { } HUB Zone Small Business { } Veteran Owned Small Business { } Service Disabled, Veteran Owned Small Business

2. Total Contract Value (including options): $ __________

3. Dollar value of your participation as a prime contractor: $ __________

4. Dollar value and percentage of total contract value of subcontracts planned for:

Dollar Percentage of Total Value Contract Value

Large $__________ $__________ Total Small $__________ $__________ Small Non-Disadvantaged $__________ $__________ Small Disadvantaged $__________ $__________ Small Woman Owned $__________ $__________ Small HUB Zone $__________ $__________ Small Veteran Owned $__________ $__________ Small Service Disabled $__________ $__________ Veteran Owned $__________ $__________

Each percentage above shall be accompanied by detailed supporting documentation regarding individual commitments. Detailed explanations shall also be provided when the percentage falls short of the goals identified in the addendum to 52.212-1 of the solicitation.

NOTE: The sum of the dollar values and percentages of Small Non-Disadvantaged and Small Disadvantaged should equal the entries for the Total Small. However, the sum of all the percentages need not equal 100% since the prime is not included and individual subcontractors may be counted towards more than one category.

5. List principal supplies/services (be specific) to be subcontracted to:

Name of Type of Company Service/Supply

Large:

Small Non-Disadvantaged:

Small Disadvantaged:

Small Woman Owned:

*Paragraph 4 (Notice of Applicability of Randolph-Sheppard Act) has been removed

(5) NOTICE OF COLLECTIVE BARGAINING AGREEMENT IN EFFECT.

a. Collective Bargaining Agreement between the Industrial, Technical and Professional Employees Union, OPEIU Local 4873, AFL-CIO and current contractor. Effective dates for this agreement are 1-Oct-2015 thru 30-Sep-2016.

b. The contractor shall notify the Contracting Officer thirty (30) days prior to commencement of any supplemental agreement negotiations.

c. The Collective Bargaining Agreement covers those personnel who are employed as Food Sanitation Specialist Leader, Food Sanitation Specialist, Cook II, Cook I, Baker, Salad Maker, Cashier, Storekeeper and AFMIS Clerk.

(6) NOTICE TO PROSPETIVE OFFERORS OF SITE VISIT

a. A site visit will be conducted on 16-February-2016 at 09:00 a.m. Hawaii Standard Time (HST)

b. Attendees will meet at the following location: RCO-Hawaii, 742 Santos Dumont Avenue Bldg. 108, 3rd Floor Schofield Barracks, HI 96857 (Wheeler Army Airfield)

c. In order to access the attendee location, Offerors are required to adhere to Military Regulations to gain access to the facility. Attendees are responsible for gaining access to the facility. Attendees will need to provide proof of insurance and registration of vehicles and have a valid photo ID and/or photo driver’s license.

d. Offerors interested in attending the site visit shall limit their participation to two (2) representatives per company and pre-register by providing their company name, mailing address, representative names, telephone numbers and email addresses in writing via email by 4:00 PM HST on 12-February-2016 to:

Contracting Officer, Lois A. Eget-Lau at lois.a.egetlau.civ@mail.mil and to contract specialists Yasmin A Restrepo at Yasmin.a.restrepo.civ@mail.mil. NOTE: The site visit will be held at Wheeler Army Airfield and Schofield Barracks. Attendees will be required to provide their own transportation around Wheeler Army Airfield and Schofield Barracks.

e. Offerors expressing interest after this date will not be accepted.

(7) NOTICE OF QUESTION SUBMISSION DEADLINE

a. Offerors are requested to review solicitation W912CN-16-R-0005 and to submit questions in writing via email five (5) days prior to the closing date as stated in block 8 of the SF1449 in order to allow for the preparation of answers to be provided via issuance of an amendment to all prospective offerors.

(8) AWARD WITHOUT DISCUSSIONS

As provided for in FAR 52.215-1 “Instructions to Offerors—Competitive Acquisitions,” the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offerors’ best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit and efficient competition.

ADDENDUM TO 52.212-2

ADDENDUM TO 52.212-2 EVALUATION—COMMERCIAL ITEMS

B. BASIS FOR AWARD

Award will be made to the lowest priced technically acceptable proposal, meeting or exceeding acceptability standards for non-cost factors. Proposals will be evaluated and rated for its technical approach and past performance, but will not be ranked using the non-price Factors and Subfactors. Price will be evaluated but not rated. In order for an Offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price Factor and subfactor. A proposal receiving a rating of “Unacceptable” in any non-price Factor or subfactor will not be eligible for award.

Unless all offers are rejected, the Government intends to award one contract to the responsible Offeror whose proposal is responsive to the solicitation and is determined to be the best overall value to the Government, price and other factors considered. Within the best value continuum, the award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors in accordance with Federal Acquisition Regulation (FAR) 15.3 Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). These regulations are available electronically at http://farsite.hill.af.mil/.

The solicitation is restricted to small business concerns only.

Offerors must satisfy the requirements described in the evaluation criteria, as well as all other RFP requirements.

FACTORS AND SUBFACTORS TO BE EVALUATED

The following evaluation factors and subfactors will be used to evaluate each proposal: Award will be made to the offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors described below:

Factor 1: Technical Approach Subfactor 1a: Personnel Qualifications Subfactor 1b: Corporate Experience and Capabilities Subfactor 1c: Technical Capability and Approach Subfactor 1d: Contractor’s Quality Assurance Plan

Evaluation of the offeror’s proposal shall address each subfactor as it applies to the Performance Work Statement (PWS). A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation

Approach”, Paragraph C of this section. During evaluations of each proposal, the Government will evaluate each subfactor on an “acceptable” or “unacceptable” basis.

Factor 2: Past Performance

Factor 3: Price

EVALUATION APPROACH

This section is intended to explain the rationale and precise minimum criteria by which proposals, resulting from the RFP will be evaluated by the Government. The evaluations will be based on a complete assessment of the Offeror’s proposal. Offerors shall prepare proposals with these criteria in mind, both in terms of content and organization, in order to assist the Contracting Officer in determining the relative merit of the proposal in relation to the requirements as defined by the PWS. Offerors are advised that they are not restricted in what is presented in their proposals as long as sufficient material are provided to allow evaluation of specific elements of the proposals as defined by the evaluation factors.

(1) Technical Approach: This factor will be used to evaluate how well the Offeror’s proposal demonstrates an overall understanding of the requirements, as well as the extent to which the proposed approach reflects the capabilities necessary to achieve optimal performance of the PWS requirements.

Initially, the Government technical evaluation team will evaluate the technical proposals on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. A proposal is rated "acceptable" when the evaluation team determines that all technical criteria have been met by the Offeror's proposal; an “unacceptable” offer will not be considered for award.

(2) Performance Confidence Assessment: The Government will conduct an in-depth review of all Acceptable offers. The Government will evaluate all recent and relevant past performance data provided and obtained as referenced below in Factor 2 to determine the quality of the work performed. The result of that evaluation will lead to a confidence rating for each offeror.

(3) Price Evaluation: The Government will evaluate price reasonableness of all technically acceptable proposals, including all option prices. An Offeror's proposed prices will be determined by multiplying the quantities identified in the Pricing Schedule by the unit price for each line item to confirm the extended amount for each.

FACTOR 1: TECHNICAL APPROACH

Subfactor 1a: Personnel Qualifications. The offeror shall submit key personnel resumes to be evaluated based on the relevance of the individual’s education and experience relative to the PWS Section 2.3 Special Training/Qualifications. The Government will evaluate the adequacy of the certifications and resumes to determine the extent to which personnel meet the qualifications and certification requirements identified and the offeror’s plan to retain and recruit qualified personnel.

To be determined acceptable Offerors shall demonstrate the following:

Identify the key personnel/labor categories (positions essential for contract performance) deemed necessary to satisfy the requirement of the PWS Sec 2.3 Special Training/Qualifications. Explain how key personnel fit into the overall organization and describe the proposed responsibilities for each position;

At minimum, the qualifications shall include: Education and professional experience.

Subfactor 1b: Corporate Experience and Capabilities. Extent and nature of experience of the Offeror in providing dining facility attendant services in contracts of similar size and scope; in hiring and retaining personnel in similar disciplines.

To be determined acceptable Offerors shall demonstrate the following:

Provide a labor matrix (ices), which depicts the productive man-hours for all necessary staffing by facility. To be determined acceptable this matrix shall clearly show man-years split between different labor categories by facility. The matrix shall demonstrate adequacy of productive man-hours to accomplish the workload, appropriate match of skill type and level, and effective supervision of personnel by facility. Include an organization staffing chart (including management team and dining facility operation personnel; and for any partnerships) for each dining facility that shows the skill types/levels, category of employment, and number of personnel per facility. Each position shall be identified with a designation that can be cross-referenced with the productive man-hour matrices, and narratives;

Provide a description of personnel hiring practices and policies. To be determined acceptable this must describe in detail the approach to personnel hiring practices and policies, employee selection criteria including job descriptions, job qualifications, how job qualifications are determined, Background check policies, training practices and policies, stable staff practices and policies including labor pool availability and incentives;

To be determined acceptable describe in detail the approach to safety and training to satisfy the size and scope of the requirements described in the PWS to meet Army Standards;

Subfactor 1c: Technical Capability and Approach. The offeror shall submit information that demonstrates the adequacy of the offeror’s complete understanding and approach to perform the work required under the PWS and is consistent with the RFP.

To be determined acceptable Offerors shall demonstrate the following:

Provide a narrative explaining the technical capability approach, techniques, or procedures to be utilized to accomplish basic functions of planning, organizing and ensuring the achievement of task objectives, scope and requirements set forth in the PWS, to include the proposed interface between functional areas for project management and administration;

Provide a Phase-In Plan and recruiting and retention plan within the proposal. To be determined acceptable the recruiting and retention plan must provide specific details on recruiting and retention goals. The phase in plan must show an understanding of the requirements and address all areas to be phased in to insure successful contract performance.

To be determined acceptable describe in detail the technical capability and approach to be used to provide normal and extended services, particularly when accommodating workload fluctuations resulting from changes in operational requirements. Also, the proposal must address the offeror’s ability to respond to frequent short notice/no notice operational changes;

To be determined acceptable demonstrate that the management team has a depth and breadth of experience necessary to provide required services based upon its demonstration of a satisfactory history of relevant experience which is relative to the solicitation requirements.

Subfactor 1d: Contractor’s Quality Control Plan (QCP). The Government will evaluate the adequacy of your Quality Control Plan to include processes to ensure timely and successful performance of the PWS.

The Quality Control provides adequate measure to ensure quality and timeliness. Management of subcontracted effort is well planned and described.

To be determined acceptable Offerors shall demonstrate the following:

Describe in detail the approach to develop and disseminate the quality control program and ability to respond to quality control issues to satisfy the size and scope of the requirements as described in the PWS. The proposal shall describe the methods of identifying deficiencies in the quality of services, the inspection techniques and process control methods to adequately ensure performance. Also, the proposal shall describe the methods and processes to correct and prevent continuous deficiencies and defects in services. The QCP shall ensure the contractor has adequate and standardized procedures in place at contract start to monitor performance;

Quality Assurance Plan must meet all provisions listed at PWS Sec 4.0 Quality Control Plan.

An offeror’s technical approach factor will be determined as “Unacceptable” if it fails to demonstrate for any technical subfactor that it can successfully perform the work, either through its Personnel Qualifications, Corporate Experience and Capabilities, Technical Capability and Approach or Contractor’s Quality Assurance Plan.

The subfactor ratings will be used to determine an overall rating for the factor. Any subfactor rating that receives a final rating of unacceptable will not be eligible for award. Technical Approach will be evaluated based on adequacy, completeness, relevancy to requirements and excellence of the Offeror’s approach and rated on an “acceptable” or “unacceptable” basis using the ratings in Table A-1.

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

FACTOR 2: PAST PERFORMANCE

The Past Performance evaluation will assess the relative risks associated with an offeror’s likelihood of success in performing the solicitation’s requirements as indicated by that offeror’s record of past performance. Performance risk is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation.

Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and on feedback from reference furnished by Enclosure 2 – Past Performance Evaluation Questionnaire and from other sources deemed applicable by evaluators. Offerors must submit a minimum of three (3) completed questionnaires with your proposal. Past performance areas of evaluation include:

-Quality of Service -Timeliness of Performance -Business Practices -Customer Satisfaction -Personnel

1. Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

2. Relevancy Assessment. To be relevant, the effort must be of similar in nature of work, size, magnitude, complexity and scope. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature, size, and complexity to the services/products being procured under this solicitation Recent past performance is defined as not more than three years from the RFP release date; relevant in terms of similar nature of work, size, magnitude, complexity and scope. A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. The past performance information provided in the proposal and information obtained from other sources will be used to establish the degree of relevancy of past performance.

3. Assigning Ratings. The Past Performance will be rated on an “acceptable” or “unacceptable” basis using the ratings in Table A-2. An award will not be made to any offeror who receives an “Unacceptable” past performance rating. If the contracting officer determines that a small business’ past performance is not acceptable, the matter shall be referred to the Small Business Administration for a Certificate of Competency determination, in accordance with the procedures contained in Subpart 19.6 and 15 U.S.C.

637(b)(7)).

Table A-2. Past Performance Acceptable/Unacceptable Ratings Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

FACTOR 3: PRICE

The Government will evaluate but not rate the Offeror’s Price to determine price fair and reasonableness and unbalanced pricing. Price reasonableness will be established by competition and determined primarily by comparison with other offers submitted. Proposed prices also will be compared with the Independent Government Estimate (IGE). Although competition and comparison with the IGE will be the primary methods of establishing price reasonableness, the Government may use any of the price analysis techniques identified in FAR 15.404(b) to evaluate prices as determined necessary by the Contracting Officer. Unbalanced Pricing will be established through the application of cost and/or price analysis techniques. Unbalanced pricing exists when, despite an acceptable total evaluated price, the cost of one or more contract line items is significantly overstated or understated and poses an unacceptable risk to the Government. The Government may determine that a proposal is unacceptable if the proposed price is materially unbalanced between line items or sub-line items within a pricing period, or between line items or sub-line items for the basic requirement and any option period.

1. Completeness/Accuracy. Each Offeror is required to provide complete pricing for each contract line item identified in the solicitation and comply with the Price Volume instructions in the solicitation.

2. Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interest, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). The Government will evaluate the option contained in the clause 52.217-8 by adding to the total price one half the amount of the final year’s option price to the offeror’s total price.

Thus, the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and 1/2 of the 4th option. Offerors are not required to enter a price for the six-month period.

3. Unbalanced Pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items (including Basic and Option Years) is significantly overstated or understated as indicated by the application of price analysis techniques.