Amd__0001_Solicitation__W912BV18R0036_MP_within_POD.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Master Planning Services w ithin the Pacific Ocean Division (POD)

This Amendment is being issued to replace the Performance Work Statement (PWS); PWS Attachment 2, Table 2, Performance Milestones;

PWS Attachment 3, Deliverables Table; Section L, Instructions, Conditions, and Notices to Contractor; and Section M, Evaluation Factors for Aw ard. This amendment also add PWS Attachment 14, FIF Folder Checklist.

The proposal due date remains 3:00PM, Central Standard Time, 6 September 2018. Point of contact for this action is Brenda Anderson, 918-669-7274.

1. CONTRACT ID CODE PAGE OF PAGES

1 152

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV18R0036

X 9B. DATED (SEE ITEM 11)

12-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Aug-2018

CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV18R0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

AMD #0001 - PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

MASTER PLANNING SERVICES WITHIN THE

PACIFIC OCEAN DIVISION (POD)

SOLICITATION: W912BV-18-R-0036

CONTRACT # TBD

USACE Tulsa District Oklahoma

Amendment #0001 7 August 2018 21 August 2018

1.0. GENERAL

This requirement is for a full range of performance based master planning services at multiple Department of Defense Installations throughout the Pacific Ocean Division (POD). Unless otherwise specifically stated, the Contractor will furnish all labor, management, travel, supplies, equipment, materials, and vehicles to perform the work described herein. The Contractor will comply with applicable federal, state, and local laws, regulations, and guidance; and perform all work in accordance with these requirements and any applicable agreements. All work performed by the Contractor under this contract will be accomplished in a manner which conforms to this Performance Work Statement. The Contracting Officer (KO) must approve any modifications to the contract before implementation. The Contractor will furnish sufficient technical, supervisory, and administrative personnel at all times to ensure the work is executed in accordance with contract requirements. Professional level skills and management practices are required in the performance of this contract. Accordingly, the Contractor will establish an effective quality control and health and safety program to assure that the end product meets professional standards and complies with the contract requirements.

Work will be performed primarily in the contractor’s office location(s); however, on-site work will be performed on the following Department of Defense installation locations located overseas (OCONUS) within the boundaries of the Pacific Ocean Division (POD):

Joint Base Elmendorf-Richardson (JBER), Alaska, U.S.A.

U.S. Army Garrison (USAG) Okinawa for Army Bunkers at Kadena Air Base 7th Air Force (7AF), Osan Air Base, Republic of Korea.

U.S. Army Garrison Japan, Camp Zama, Japan.

Marine Corps Air Station Iwakuni (MCASI), Japan.

Air Force Civil Engineering Center (AFCEC) for Chibana District at Kadena Air Base Air Force Civil Engineering Center (AFCEC) for Lodging District at Kadena Air Base U.S. Army Garrison Okinawa for Naha Port Replacement Master Plan Installation Management Command (IMCOM) Planning & Programming for Camp Zama, Japan Marine Corps Installation Pacific (MCIPAC) Real Property Support for Pacific Region

2.0. INTRODUCTION

The Office of the Chief of Engineers through the Commander, U.S. Army Corps of Engineers (USACE) has the responsibility for providing planning and related environmental support of installation Real Property Master Plans (RPMP) to the Department of Defense, Navy, Marine Corps, Air Force and Army installations. The RPMP is the Installation Commander’s plan for the management and development of the real property assets of the installation, including land, facilities, and infrastructure. Additionally, the RPMP documents the real property planning process.

The DoD and the Services must ensure that all future construction and development must comply with the planning and development principles for the installation to include: sustainability; water and energy use; low impact development and preservation of environmental resources; and natural and cultural resources, and encroachment management. This contract supports these elements of the overall planning process and provides multi-disciplinary planning services to be performed in support of the Pacific Ocean Division (POD).

The Contractor's Proposal must clearly present their technical approach and personnel qualifications and experience based on the performance objectives. The contractor shall propose an overall schedule to accomplish all work elements with the contract period of performance. The schedule shall be detailed and account for all deliverables (Deliverables Schedule can be found at Attachment 3), including government review periods. The contractor’s cost proposal shall include all assumptions used in estimating costs and include a breakout of all work elements proposed including ODCs, travel, and management. The contractor’s technical and cost proposal shall be organized around and address each element of the work required in this PWS.

3.0. PERFORMANCE OBJECTIVES AND STANDARDS

The Contractor shall be required to meet the performance objectives and standards identified in Table 1 below.

Table 1 – Performance Objectives and Standards

Task Performance Objective Performance Standard

Plans and Progress Reports

Tasks:

1.2 1.3 1.4 1.5 1.6

Complete all Project Management Plans and deliverables

USACE Accepted Final Documents

Contract and Installation Kick-off Meetings

Tasks:

1.1 2.1 3.1 4.1 5.1 6.1 7.1 8.1 9.1

10.1 11.1

Complete all meetings and deliverables

USACE Accepted Final Documents

Area Development Plan

(ADP)

Tasks:

2.2 7.2 8.2

10.2

Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required deliverables.

USACE Accepted Final Documents

Area Development Execution Plan (ADEP)

Tasks:

2.3 8.3

Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

USACE Accepted Final Documents

Provide required deliverables.

Facility Condition Assessment (FCA)

Tasks:

3.2

10.4

Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required deliverables.

USACE Accepted Final Documents

Nodal Development Plan (NDP)

Tasks:

3.3 9.2

Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required deliverables.

USACE Accepted Final Documents

Nodal Development Execution Plan (NDEP)

Task 3.4 Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required

Stormwater Management Plan

(SWMP)

Task 3.5 Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required deliverables.

USACE Accepted Final Documents

Community Planning and Liaison Office (CPLO) Program Support

Tasks:

4.2 4.3 4.4 4.5 4.6

Complete requirements for the identified task areas, and provide required deliverables.

USACE Accepted Final Documents

Future Year Development Plan

(FYDP)

Task 5.2 Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required deliverables.

USACE Accepted Final Documents

Customer Concept Documents (CCD)

Tasks:

5.4 5.5

Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required

Basic Facility Requirements (BFRs)

Tasks:

6.9

6.10 6.11 6.12

Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required deliverables.

USACE Accepted Final Documents

Transportation Component Plan (TCP)

Task 7.3 Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required deliverables.

USACE Accepted Final Documents

Utilities Component Plan (UCP)

Task 7.4 Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required

Sustainability Component Plan (SCP)

Task 7.5 Complete in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32-7062 for Comprehensive Planning.

Provide required deliverables.

USACE Accepted Final Documents

Programming Documentation Preparation (DD Form 1391/Form 22)

Tasks:

3.6 3.7 3.8 3.9

3.10 5.3

10.6 10.7 10.8 10.9

10.10

Complete programming documentation IAW AR 720- 1 and DA PAM 420-1-2, and PWS. Provide required deliverables.

USACE Accepted Final Documents

Financial Inventory Audit Readiness (FIAR) Record Maintenance

Tasks:

6.2 6.3 6.4

Complete property record card (PRC) maintenance, correction, and creation, and upload to iNFADS IAW PWS. Provide required deliverables.

USACE Accepted Final Documents

GIS Map Viewer Technical Support Services

Task 6.5 Complete identified services and provide required deliverables.

USACE Accepted Final Documents

GIS Program Support Tasks:

6.6 6.7 6.8

Complete identified services and provide required deliverables.

USACE Accepted Final Documents

Real Property Support

Tasks:

11.1 11.2

Complete requirements for the identified task areas, and provide required

There may be multiple milestones and/or deliverables for each performance objective. Payments will be made based on successful completion of the milestones. Successful achievement of the performance objectives is attained upon successful completion of the relevant milestones and deliverables for each objective. Final decisions regarding the achievement of performance objectives including adequacy of milestone and deliverable completion resides with the USACE Contracting Officer’s Representative (COR).

4.0. TYPES OF SERVICES REQUIRED

A description of the various master planning Tasks required of the PWS are described below:

Area Development Plans (ADP) - The ADP process will continue the Comprehensive Planning Process for a specific planning district on an installation. The ADP will provide additional details addressing mission requirement, planning objectives, or command priority changes. This includes data collection, onsite planning workshop, and phased deliverables.

Area Development Execution Plans (ADEP) - The ADEP is a plan-based project list directly coordinated with an Area Development Plan (ADP). The ADEP identifies vertical projects (buildings) and horizontal projects (landscapes, sidewalks, parking, hardstand, open space, and roads) that will guide development towards the overall planning vision.

Basic Facility Requirements (BFR) - This basic facility requirements update will verify projected mission, personnel loading, and operational changes and produce corrected the optimal base footprint and minimal facilities necessary for efficient operations unconstrained by anticipated funding, operational priorities, or existing facilities.

Community Planning Liaison Program Support - Provide documentation in the specialties of community planning/encroachment program to further enable range sustainment efforts. Includes encroachment management, library management, development of bullet background papers, media monitoring, encroachment management action plan implementation, and meeting participation and onsite visits.

Customer Concept Documents (CCD) - the CCD is a planning level document that outlines a comprehensive set of program requirements for the relocation, renovation, design, or construction of a new facility(s)/new customer(s) or new mission. The CCD will identify requirements, and major components including organizational needs, functional needs, equipment needs, space requirements, system narratives, etc. and be linked to the Installation Master Plan.

Facility Condition Assessments (FCA) - Complete Facility Condition Assessments for listed facilities and enter the information into SMS BUILDER software. Includes a comprehensive data collection of listed facilities, reporting, and upload of final reports into software databases managed by USACE ERDC.

Financial Inventory Audit Readiness (FIAR) Record Maintenance - The purpose of this project is to validate/create documentation for MCASI installation assets to support real property assessments and to enter Government approved Real Property Inventory (RPI) adjustments into the RPI database of record, internet Naval Facilities Assets Data Store (iNFADS).

Future Year Development Programs (FYDP) - The FYDP will identify all future projects as identified by the Real Property Master Plan (RPMP) Area Development Execution Plan, installation 1-N Project List, or any other installation programming or project lists as applicable. This will include the development of top 1391s/Form 22's, site-visits, report development and phase submissions.

Nodal Development Plans - a Nodal Development Plan (NDP) serves as a strategic development plan that identifies uses within an area development plan (s) district at an installation or federal campus. The NDP identifies the development strategy for the targeted uses that is consistent with the district’s Area Development Plan (s). Includes data collection, planning workshop, and phased deliverables

Planning Charrettes (PC) - The purpose of a planning charrette is to produce complete DD Form 1391 that accurately captures the required scope, justification and cost of a project with all supporting documentation and analysis ready for signatures by the Garrison staff and Garrison Commander, and certification by US Army Information Systems Engineering Command (USAISEC), Installation Management Command (IMCOM) and US Army Corps of Engineers (USACE).

Project Management – Prepare Project Management Plans, Monthly Status Reports, Uniform Federal Policy Quality Assurance Project Plan (UFP-QAPP), Accident Prevention Plan (APP) and Kickoff meeting materials in support of each set of customer requirements. Also includes general day to day communications, status report tele/web conferences with USACE and customers, and administrative reporting and invoicing.

Stormwater Master Plans (SWMP) - Complete an evaluation of the surrounding watershed and stormwater collection system to determine problem areas based on localized flooding, erosion, or failure of infrastructure. Final report shall establish flood reduction strategies and projects for site stabilization. Includes a site-visits, data collection and review, planning charrette, and phase submissions

Sustainability Component Plan (SCP) - A component of the Real Property Master Plan, the Sustainability Component Plan (SCP) looks to master plan for the reduction of energy, water, waste, and stormwater as it relates to the short, mid, long, and capacity plans developed in the ADP. This includes data collection, integration with the Simple energy planning tool, onsite planning workshop, and phased deliverables.

Transportation Component Plan (TCP) - The Transportation Component Plan will look to further establish the network plans of the ADP. This will include a deeper-dive look at capacity, vehicular delay, parking, geometrics, traffic control, origin-destination, travel time, intersection configuration, street lighting, pedestrian routes, signage, entry control point design, and emergency response.

Utility Component Plan (UCP) - The Utility Component Plan will look to further establish the utility requirements of the ADP. This will include a deeper dive look at forecasting requirements the short, mid, long, and capacity requirements of the proposed distribution systems and placement of those systems within the district.

5.0. PROJECT MILESTONES

Performance Milestones are identified in Attachment 2, Table 2 – Performance Milestones. The Contractor shall propose pricing for the performance milestones utilizing Attachment L-2, Milestone Payment Schedule with Cost.

The Contractor must utilize Attachment L-1, Milestone Payment Schedule without Cost to identify their anticipated scheduled start and completion dates for each milestone, based upon their overall Integrated Master Schedule (IMS).

The anticipated schedule for Option Tasks may be presented in the number of calendar days from award of the Option. The Contractor may NOT propose interim milestones to the Performance Milestones within Table 2.

As noted in Section 19, payments will be tied to successful completion of a milestones as presented in Table L-2 approved by the Contracting Officer, through the COR.

6.0. PERIOD OF PERFORMANCE (PoP)

6.1. Contract Period of Performance

The period of performance, inclusive of all Options, will not exceed 5 years. The period of performance for the Base Tasks is two (2) years from the date of contract award. Upon the first occurrence of award of any Options, the period of performance will be extended by three (3) years, making the total contract period of performance five (5) years; any subsequent award of any Options will not extend the contract period of performance. Options may be awarded in any order, or combination, at the sole discretion of the Government within the first two (2) years after contract award, with the exception of Option Tasks with 12-month periods of performance, such as CLINs 0019 thru 0023, 0033, 0034 (AA-AD), 0035 (AA-AD), and 0036 (AA-AD), which will be funded at the Government’s discretion on an annual basis.

7.0. TASK DESCRIPTIONS

All master planning products shall be prepared in accordance with the Department of Defense Unified Facilities Criteria (UFC) Installation Master Planning (UFC 2-100-01), published 15 May 2012.

All Air Force master planning products shall also be prepared in accordance with the Air Force Instruction (AFI) 32- 7062 for Comprehensive Planning

7.1. Task 1 – Kick-off Meeting, Plans and Progress Reports

7.1.1. Base Task 1.1 – Contract Kick-Off Meeting (Virtual)

The Contractor shall schedule and attend a contract kick-off meeting not later than 21 calendar days after contract award. The Contractor shall assume the kick-off meeting will be held via telecom and will be conducted prior to initiation of any work requirements. The purpose of the contract kick-off meeting will be to provide an introduction of both contractor and Government personnel, discuss the contractual requirements, discuss the schedule status of individual installation kick-off meeting, and lay out the path forward for successful contract execution. The meeting will also include a discussion of the contractor’s draft Project Management Plan (PMP). The contractor must prepare and submit a summary of the meeting minutes no later than 7 calendar days after the meeting is held. The government will have 5 calendar days to provide comments and Final meeting minutes will be submitted within 3 calendar days of receipt of government comments on the draft. The contractor’s key personnel for this contract and key staff shall attend the kick-off meeting.

7.1.2. Base Task 1.2. – Project Management Plan (PMP)

The Contractor shall develop, submit and maintain a detailed Project Management Plan (PMP) for all Tasks, both Base and Options, described in the PWS. The draft PMP shall be submitted within 14 calendar days of contract award; Government comments to the draft PMP will be reviewed during the Contract Kick-off Meeting. The contractor shall resolve review comments and submit the Final PMP as a pdf via email to the USACE PM within 14 calendar days following the Contract Kick-off Meeting.

The PMP shall be broken into individual sections specific to each of the nine (9) locations identified in Section 1.0 and include, at a minimum, the following information in each section:

Technical approach Schedule (including Gantt chart) Organization and integration of the project team Schedule management and project controls Quality management Project communications Stakeholders/POCs

In addition, the PMP shall specify the resources required for the planning, execution, control, and completion of the stated performance objectives. The PMP will present the Contractor’s approach for executing the entire project (the Work Plan), to include the provision of a PM to serve as the Contractor’s single point of contact for coordinating performance of the PWS requirements. The Work Plan will include a Gantt chart of the overall project’s master schedule tied to each task and its associated deliverables identified below and will be provide to the USACE PM.

The master schedule will be submitted in pdf format. It is recommended the Work Plan’s master schedule be optimized through proposing concurrent events, as applicable, to meet the identified period of performance for this contract.

Any Option Tasks not awarded will have a respective placeholder section header included in the PMP identified as ‘Option Task Not Yet Awarded’. Should an Option Task be awarded, the PMP and master schedule will be updated to include these awarded requirements and submitted to the USACE PM within 14 calendar days of award of any option.

7.1.3. Base Task 1.4. Monthly Progress Reports, Base Period of Performance Monthly Progress Reports shall be submitted during the period of performance of the 2-year Base Period. The Contractor shall prepare and submit a monthly progress report documenting the work in progress. Each monthly report shall be provided to the USACE COR and PM by close of business on the 5th day of the following month.

The monthly progress report must be broken down into individual sections corresponding to the specific installation for which awarded work is being performed and identified in the PMP. The monthly progress report will be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. At a minimum, the monthly progress report shall include a summary of work performed at each installation, by Task, during the month highlighting important progress or key milestones achieved, work to be performed during the upcoming month, identification of issues encountered (and their resolution), identification of any potential issues

(and a plan for their resolution), any outstanding or new issues, and Request for Information (RFI) tracker for Government Furnished Information (GFI). The monthly progress report will also include an updated master project schedule.

The Monthly Progress Report shall be reviewed by the contractor, USACE PM and Installation POCs each month on a web conference and/or teleconference as established by the PDT during the Contract and individual Installation Kick-off Meetings. The Contractor will be required to prepare and submit an agenda and prepare and submit meeting minutes for each monthly status reporting meeting held.

If a specific installation’s Option Task(s) has not been awarded, the Monthly Progress Report will include a placeholder section header for the Option. When an Option is awarded, the report must be updated to include these new requirements and reflect its progress on the next report submission.

7.1.3.1. Option Task 1.5. – Monthly Progress Reports, Option Period of Performance Reference the requirements identified in PWS Section 7.1.3. Monthly Progress Reports shall be submitted during the period of performance of the 3-year Option Period.

7.1.4. Base Task 1.6. Quality Assurance/ Quality Control (QA/QC) Plan The Contractor shall prepare a separate QA/QC Plan that specifically addresses the Tasks, both Base and Options, in this PWS and what measures and techniques the contractor will be implementing to ensure the work performed is adequately monitored and verified for successful completion in accordance with the PWS requirements. The contractor’s quality control program is the means by he/she is assured the work performed complies with the contract.

The Contractor shall address not only how the Base Tasks, but how the Option Tasks, if awarded, will be incorporated into the QA/QC Plan and monitored.

The Contractor shall submit the Draft QA/QC Plan within 14 calendar days after contract award and submit the Final QA/QC Plan addressing the Government review comments within 14 calendar days after receipt of Government comments. Draft and Final QA/QC plans will be submitted via email to the USACE COR/PM within 14 calendar days of receipt of Government comments on the Draft.

See Section 8.15 for the Government’s Quality Assurance Surveillance Plan.

7.2. BASE TASK 2 JOINT BASE ELMENDORF-RICHARDSON (JBER), ALASKA FLIGHTLINE

MASTER PLAN

7.2.1. Background

Joint Base Elmendorf-Richardson (JBER) has completed an Installation Development Plan (IDP) outlining the planning vision, goals, and planning objectives. The IDP also subdivides the installation into identifiable planning districts. The ADP process will continue the Comprehensive Planning Process for a specific planning district on an installation. By focusing on districts, the ADP will provide additional details addressing mission requirement, planning objectives, or command priority changes. The ADP will present a summary of existing conditions and existing capacities (i.e. airspace, facilities, utilities, communications, and services) to accommodate future growth within the Airfield District 3 area. It will review stewardship requirements for natural, recreational, and cultural resources and compliance with environmental laws.

7.2.2. General

The ADP must incorporate the planning products of the IDP including the vision, goals, and objectives established as part of the Vision Plan; key transportation, land use concepts, and development patterns used in establishing the Framework Plan and an understanding of the larger networks that connect an installation described in Network Plans. While the focus of the ADP is limited to the Airfield District 3, the effect of planning actions on surrounding districts, networks, missions, component plans, and installation goals and objectives must be considered. Planning actions or other findings that affect planning districts or components plans outside the subject district must be identified and adequately discussed so that they can be efficiently addressed in future plan updates. Format of the

ADP will be consistent with the IDP. Geospatial information will be collected, entered and controlled in accordance with the requirements set forth in Attachment 4- Air Force Geospatial Requirements, of this PWS. As a result, the Contractor shall provide a complete, usable, and up-to-date plan that meets all applicable requirements.

The Contractor shall provide comprehensive planning services and products to prepare, develop, update, integrate, publish and present Area Development Plans for JBER and Airfield District 3. The Contractor shall provide information in the form of text, graphics, maps, and photographs, on the factors that affect JBER’s physical development. If required plan elements are found to be non-existent, the Contractor shall list all missing elements and evaluate their relevancy to the plan proposals but will not be required to produce them. The format to be followed in preparing the ADP will be based upon the outline contained in the PWS and AFI 32-7062 which is shown in Attachment 5 – Air Force Area Development Plan Outline. The ADP will be utilized by Commanders and other key officials to facilitate decision-making on all land use, developmental, and construction activities within the planning district. The ADP will supplement the IDP, which serve as the basic decision-making document from the Installation to Air Staff level

The ADP will contain sufficient documentation to portray existing and projected conditions to allow effective and economical decisions concerning growth and development of the installation

There is an Option Task to complete an Area Development Execution Plan (ADEP) for the Flightline District. The ADEP is a plan-based project list directly coordinated with an Area Development Plan (ADP). The ADEP identifies vertical projects (buildings) and horizontal projects (landscapes, sidewalks, parking, hardstand, open space, and roads) that will guide development towards the overall planning vision.

7.2.3. Base Task 2.1. – Installation Kick-off Meeting (On-site) The Contractor shall coordinate and attend a Kick-off Meeting within 28 calendar days of contract award. The Contractor will develop meeting materials including an agenda and PowerPoint briefing to be presented during the meeting. The purpose of the kick-off meeting is to provide an introduction of Contractor and Installation personnel, discuss specific Tasks and objectives, Task schedules, Spatial Data Requirements, establish communication protocols, establish procedures for Installation access, collection of any Government Furnished Information (GFI) not already provided, and general expectations. The Government will also provide the Contractor with the most current electronic files and provide access to the existing permits, plans, specifications, surveys, studies, and general information. The kick-off meeting will assist the Contractor with developing a Final PMP. Meeting minutes will be developed by the Contractor subsequent to the kick-off meeting and submitted via email to the USACE PM and Installation POC within 7 calendar days of the meeting. The Government will provide comments within 5 calendar days the contractor will submit the final minutes within 3 calendar days of receipt of Government comments on the Draft.

7.2.3.1. Location

The JBER Kick-off Meeting will be a 1-day, on-site meeting in Anchorage, AK. The kick-off meeting shall also include an in-brief to appropriate Wing leadership to ensure plan goals are in line with leadership direction. The Kick-off Meeting shall be held at the beginning of the initial data gathering field trip for the ADP.

7.2.4. Base Task 2.2. JBER Airfield Area Development Plan (ADP) The Contractor will develop an Area Development Plan for the JBER Airfield District 3. This will include data collection, an onsite planning workshop, a Draft ADP, a draft ADP onsite review meeting, a Pre-final ADP and a Final ADP.

7.2.4.1. Data Collection

Data collection will occur before, during and after the Kick Off- Meeting. Data will be assembled by the Contractor as required. The Contractor shall identify data needs and will track and report data gaps throughout the project through the monthly progress reporting and as necessary.

The Contractor shall obtain and review copies of the existing IDP as well as existing component plans, reports and studies. These documents will reflect facility and utility capacities and utilization, planned construction, demolition of installation facilities, environmental and cultural protection measures affecting future development.

The Contractor shall review existing hard/soft copy geospatial information and databases. These will include the Installation Layout and other maps or geospatial date that reflects the current and future location of all infrastructures. Additional information may include Explosive Safety Quantity Distance (ESQD) Zones, Installation Restoration Program (IRP) sites, Airfield Obstructions and Clear Zones and others that may identify constraints to or opportunities for development on the Installation.

The Contractor shall analyze and synthesize the information collected to identify and document existing deficiencies and shortfalls, recommended improvements, land and facility requirements to meet future needs. The Contractor shall also develop preliminary assessments and recommendations for issues that are identified during the data gathering and that are not documented elsewhere.

Many of the factors to be addressed and analyzed are documented in separate components plans and supporting studies such as Integrated Natural Resources Management Plan (INRMP), Air Installation Compatible Use Zone (AICUZ) Study, Traffic Studies, and various other plans, studies, maps and reports. The Contractor shall review these for content, currency and accuracy; analyze each for its potential impact, positive or negative, on base development; and synopsize the significant issues and information in the ADP.

7.2.4.2. Area Development Planning (ADP) Workshop

Following the Kick-off meeting and data collection onsite event the contractor will work with the USACE PM and Installation POC to schedule a 4-day onsite planning charrette. The Contractor will prepare an invitation flyer and agenda 21 calendar days prior to the workshop and work with installation stakeholders to ensure proper stakeholders and installation POC’s are invited to participate. During the onsite workshop the Contractor will develop:

Opportunities & Constraints Graphic: The contractor shall develop a graphic (using existing data provided by the installation) and brief text that summarizes the base-wide opportunities and constraints for the facility areas. Characteristics that constrain development and present unique opportunities shall be identified during the review of existing information, through visual surveys and observations during the initial data gathering field trip and by interviewing key base personnel. The graphic shall be presented at the initial submittal review conference.

Land Uses Graphic: Develop a future development land uses graphic, in order to show proper siting and affinities.

Alternative scenarios: The contractor shall develop three (3) alternative planning scenarios which will be reviewed and discussed during the workshop. The government will select a preferred alternative at the end of the workshop which will be further developed as part of the Draft JBER Airfield ADP and then reviewed at the Draft JBER Airfield ADP Onsite Review.

The Contractor will prepare a formal PowerPoint out-brief the last of the workshop that will be given to JBER Leadership which includes the preliminary findings and outcomes of the workshop. Following the workshop, the Contractor will prepare the Draft Area Development Plan.

7.2.4.3. Draft JBER Airfield ADP

The contractor shall prepare and submit a Draft JBER Airfield ADP within 60 calendar days following the completion of the ADP Workshop. The Area Development Plan shall include a phased (Short-, Mid-, and Long-term) facility plan for the preferred alternative developed at the Planning Workshop. The plan shall consider all aspects of community planning as applicable and appropriate, including the following:

The spatial relationships and architectural compatibility of existing and future planned buildings and structures.

The integration of the existing landscaping pallet A review and incorporation of the relevant aspects of the installation's existing drainage features, utility infrastructure, and topographic information to ensure proper drainage and utility support to future buildings A review and incorporation of existing relevant soils and other geologic information to ensure compliance with sound construction practices.

A review and incorporation of existing traffic and parking relationships and recommendations to ensure adequate parking and infrastructure can be designed to support future plans.

A review of current Anti-terrorism/Force Protection (AT/FP) criteria, identified deficiencies within the study area, and make recommendations to ensure safety and compliance of standards and initiatives.

A review of current airfield/airspace criteria, identified deficiencies within the study area, and make recommendations to ensure safety and compliance of standards and initiatives.

A review of current explosive safety criteria, identified deficiencies within the study area, and make recommendations to ensure safety and compliance of standards and initiatives.

A review of current Air Installation Compatible Use Zones criteria, identified deficiencies within the study area, and make recommendations to ensure safety and compliance of standards and initiatives.

The contractor shall incorporate all applicable and appropriate development variables, including the following:

Known future project and notional building footprints A capacity plan for buildings and parking for the district.

A Regulating Plan to include appropriate building setbacks or build-to lines, form and building scale, streetscape elements, pedestrian circulation, and parking elements.

Appropriate distances in relation to Imaginary Airfield Surfaces as identified in UFC 3-260-01, Airfield and Heliport Planning and Design Standard.

Force Protection Anti-Terrorism / Force Protection (AT/FP) criteria.

All road and parking lot layouts (address USGBC LEEDs criteria).

Required pedestrian circulation improvements, reflecting existing conditions as well as planned improvements.

Available expansion or opportunity areas, planned or otherwise.

Traffic & Utility Infrastructure improvement concepts.

Opportunities for pedestrian, bicycle, and transit access.

Architectural Compatibility.

An assessment of sustainability against the USGBC LEED criteria.

An implementation Plan, to include a list of projects by programmed fiscal year and timeline, for proposed demolitions, relocations and new construction.

Emergency fire response to facilities and airfield pavement.

Utilities capacity evaluation to determine adequacy and/or required upgrades (utilities capability shall be obtained from an analysis of data provided by in-house interviewees).

Conceptual and existing Airfield Pavements; apron foot print with aircraft configuration and taxiway flow markings, taxiway and hanger access pavements lAW Unified Facilities Criteria UFC 3-260-01 (as appropriate).

The draft plan will be submitted via email to the USACE COR/PM and Installation POC for review. The government will be given 30 days to review the Draft JBER Airfield ADP and provide review comments.

7.2.4.4. Draft JBER Airfield ADP Onsite Review

Following the submission of the Draft JBER Airfield ADP the Contractor will coordinate with the COR and Installation POC to schedule an on-site Draft ADP review meeting with all relevant installation stakeholders to address any government comments received. The Draft JBER Airfield ADP Onsite review shall be scheduled and occur during the 30 calendar day government comment period for the Draft ADP.

The contractor shall submit meeting minutes of the on-site review within 7 calendar days.

7.2.4.5. Pre-final JBER Airfield ADP

The Contractor will prepare and submit a Pre-final ADP 30 calendar days following close of the Draft ADP government comment period and address the outcomes of the Draft JBER Airfield ADP Onsite Review and subsequent government comments received.

The Pre-final plan will be submitted via email to the USACE COR/PM and Installation POC for review. The government will be given 30 days to review the Pre-final JBER Airfield ADP and provide review comments.

7.2.4.6. Final JBER Airfield ADP

The Contractor will prepare and submit a final ADP based on comments received on the Pre-final ADP 30 calendar days following the close of the Pre-final ADP government comment period. This submittal shall consist of the finished facility development plan documents and include a final presentation in PowerPoint format for the installation's use in making a final presentation to base leadership. The final plan shall detail the elements outlined previously and indicate how the base wide overall goals, objectives, and policies have been met.

The Final plan will be submitted in electronic version (native and compiled PDF) via email to the USACE COR/PM and Installation POC.

7.2.5. Option Task 2.3. – Area Development Execution Plan (ADEP) The contractor shall prepare and submit Area Development Execution Plan for the JBER Airfield ADP. The ADEP is a plan-based project list directly coordinated with an Area Development Plan (ADP). The ADEP identifies vertical projects (buildings) and horizontal projects (landscapes, sidewalks, parking, hardstand, open space, and roads) that will guide development towards the overall planning vision. Work can only be completed after an Area Development Plan has been completed.

7.2.5.1. Data Collection and Workshop

The contractor shall work with installation participants and stakeholders and hold a 2-day ADEP workshop designed to give JBER stakeholders an overall practical application of Master Planning and ADEP creation. The Contractor shall compile all ADP documentation and installation current and future project information including studies and CADD and/or GIS data.

The contractor shall prepare the following elements to be reviewed at the meeting:

Site analysis maps Organizational mission statement Existing building use maps for the uses targeted for relocation, consolidation, or integration into the identified node Conceptual site plan that shows existing and proposed streets, buildings, sidewalks, parking area, and key landscape features.

Conceptual phasing plans Conceptual cost estimate based on facility area using cost per square foot of the overall facility and appropriate supporting costs Development program that outlines the facility requirements on a building-by-building basis. The report will also include a summary of the vision and planning objectives for the facility tied to the installation or center’s Planning Standards, mapping of how the proposed building conforms to the installation or center’s Regulating Plan, and a rendering of the node. These are all conceptual planning documents only and are not to be used for construction. The intent is for the conceptual planning documents to be inserted into RFPs for design and construction.

ADEP Locator Plan ADEP Sector Plan

All of the efforts will be documented in a comprehensive ADEP report for the installation.

The Contractor shall submit meeting minutes of the workshops within 7 calendar days of completion of the event.

7.2.5.2. Draft ADEP Report

The Contractor shall prepare and provide a Draft Report 60 calendar days after the end of the ADEP Planning Workshop. The draft plan will be submitted via email to the USACE COR/PM and Installation POC for review. The government will be given 30 days to review the Draft JBER Airfield ADEP and provide review comments.

7.2.5.3. Pre-final ADEP Report

The Contractor will prepare a Pre-final ADEP 30 calendar days following close of the Draft ADEP government comment period and address the government comments received. The Pre-final ADEP will be submitted via email to the USACE COR/PM and Installation POC for review. The government will be given 30 days to review the Pre-final JBER Airfield ADEP and provide review comments.

7.2.5.4. Final ADEP Report

The Contractor shall prepare and provide a Final Report 30 calendar days after the close of Pre-final ADEP government comment period and address any final comments received. The Final plan will be submitted in electronic version (native and compiled PDF) via email to the USACE COR/PM and Installation POC.

7.3. BASE TASK 3 – ARMY BUNKERS AT KADENA AIR FORCE BASE, OKINAWA, JAPAN MASTER

PLAN SUPPORT

7.3.1. Background

Condition Index (CI) is a required data element for all real property assets. The DoD requires a standardized process for evaluating CI through the execution of facility condition assessments. The standardized process is to ensure consistent and reliable data necessary for sound strategic investment decisions in managing the Department's built environment. Establishing a DoD-wide facility condition assessment process will contribute to a more credible DoD asset management program and will support better buying power by allowing Department leadership to better target fiscal resources to those facilities most in need of investment. Further, adopting a standard process will help ensure that condition data will be audit-ready in accordance with Under Secretary of Defense (Comptroller)'s "Financial Improvement and Readiness Guidance" issued in March 2013 which states that all real property assets shall have a validated Facility Condition Index (FCI) by September 2017. To support the timeline of FCI validation, the DoD requires Defense Components adopt a common process that incorporates the Sustainment Management System (SMS) developed by the U.S. Army Corps of Engineers Engineer Research and Development Center - Construction Engineering Research Laboratory. The SMS module to assist the FCA process is BUILDERTM.

Therefore, this contract for Facility Condition Assessments establishes the SMS BUIDER as the standard for the evaluation of CI which can help to satisfy Installation Status Report for Infrastructure (ISR-I) reporting requirements.

Munitions District: An area focused on the storage and maintenance of munitions. Although there are miscellaneous other uses in the district, the majority of the space is devoted to munitions storage igloos, magazines, and similar facilities. No significant future development is planned for the district.

7.3.2. Base Task 3.1. – Installation Kick-off Meeting (Virtual).

The…